Aviva Investors - Principles for Responsible Investment

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Q 26 Please provide a description of your organisation's approach to this Principle. For example, how is your organisation an active owner and how does it incorporate ESG issues in its ownership policies and practices Describe both your voting activities and any other engagement activities you undertake across the different asset classes you hold. Note that this text in addition to being part of the full survey will also be part of the Executive Summary of the survey. The Executive Summary is a separate document that will collate the text you provide for each of the introductory sections of the survey (GPS and the six Principles). We believe that companies that are well governed and operate in a responsible and sustainable way, will be better able to create longterm shareholder value. Consequently, we are active owners on behalf of clients, and have incorporated environmental, social and corporate governance issues across the breadth of our ownership policy and practices. In 2010, Aviva Investors published its policy on stewardship and in particular how our policy and procedures meet the requirements of the UK Stewardship Code. We have supported the development of good governance in the UK and beyond for many years and we very much hope that the Stewardship Code achieves its purpose of enhancing the quality of engagement between institutional investors and companies to help improve long term returns to shareholders and the effective exercise of governance responsibilities. Our core focus on promoting high standards of corporate governance is complemented by the inclusion of a range of corporate responsibility issues when voting at AGMs. For example, the policy highlights: (i) the inclusion of appropriate information on material corporate responsibility issues within enhanced business reviews; (ii) the ability of remuneration committees to consider corporate responsibility performance when setting the remuneration of executive directors; and, (iii) the importance that we place on the board's role in setting a company's values and standards. Q 27 Do you have a (proxy) voting policy, and, if so, does it address environmental, social and governance (ESG) issues Do you have a voting policy If Yes, please select all that apply: Yes Environmental Social Governance Q 28 For listed equities, please indicate the ratio of (proxy) votes cast, either directly or via third parties (such as an external service providers or external investment manager), against those you could have cast in 2010 for at least one of the following measures: by ballots item or resolution; by meetings (e.g. AGMs, EGMs, special); by listed assets under management. Please answer for at least one of these measures, if available please provide others as well Ballot items Meetings Listed assets We do not track our listed equity voting activities Actually cast vs. all you could have cast % 62 % 85 % Copyright ©2011 PRI Association. All rights reserved. page 12 / 30
Q 29 For listed equities, who makes voting decisions on behalf of your (or your client's) organisation Please rank the importance of the different groups listed below based on the proportion of decisions made by that group. Please note that subsequent questions will be asked specifically on the group that you list as most important and if specified of the second and third most important. Only the activities of the most important will be scored. Most important: Second most important: Third most important: Please select from: "Internal investment manager or other internal staff" "Internal voting or governance group" "External investment manager" "External proxy voting service" "External service provider" or "Other third party voting support entity" Internal voting or governance group Internal investment manager or other internal staff External proxy voting service Q 30 For those listed equity votes you cast: a. to what extent is information related to voting items gathered and analysed before voting decisions are made; and b. do you monitor whether voting is done in accordance with your voting instructions a. Information gathered and analysed b. Monitor voting Please select "Large", "Moderate", "Small" or "Not at all" Large Please select "Yes, for all", "Yes, for some" or "No, we make no effort to ensure" Yes, for some Q 31 Do you proactively inform your listed equity companies of your rationale when you abstain or vote against management recommendations Please select one: Yes, for some If "Yes", please indicate how this disclosure is communicated to companies. If answering "No", please explain why. The nature of a voting issue and the size of our holding determines whether we engage with a company in advance of a vote or afterwards. Communication can take the following forms: 1) Telephone conversations or emails in general this will be with the Company Secretary. We believe this is the most effective way to ensure companies have the opportunity to respond ahead of voting deadlines, which also ensures that if their explanations or assurances are sufficient, we can still change our voting stance. 2) Letters in general these will be addressed the Chairman and Company Secretary 3) Meetings these will be with board directors and senior management 4) Attendence at company AGMs Companies can also view our voting record, which we disclose three months in arrears, on the Aviva Investors website (www.avivainvestors.com/corporategovernance). Q 32 For the listed equities that you manage, do you provide (proxy) voting services for your clients if they request them Please select one: Yes, according to our own policy as well as clientspecific policies Copyright ©2011 PRI Association. All rights reserved. page 13 / 30
Page 1 and 2: An investor initiative in partnersh
Page 3 and 4: Q 9 Please provide the following in
Page 5 and 6: Q 12 Do you have a policy or a set
Page 7 and 8: Q 17 Please select any of the follo
Page 9 and 10: Q 19 Please provide a description o
Page 11: Principle 2 We will be active ow
Page 15 and 16: Q 37 Do you have a written engageme
Page 17 and 18: Q 46 What percentage of engagements
Page 19 and 20: Q 50 Please describe your organisat
Page 21 and 22: Q 54 To what extent did you or your
Page 23 and 24: Principle 4 We will promote acce
Page 25 and 26: Q 64 Please add any overall comment
Page 27 and 28: Q 68 Did your organisation particip
Page 29 and 30: Q 73 Did you disclose your (proxy)

Aviva Investors - Principles for Responsible Investment

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