East Central District Athletic Association Commissioner's Package ...

East Central District Athletic
Association
Commissioner’s Package
Volleyball
As of November 2011

JUNIOR VOLLEYBALL
1. The District Championship will be an eight-team, 2 pools of 4, round robin
tournament.
2. Each Conference will send two teams to the District Championship tournament.
3. If there are more than four teams in a Conference it will require a second day to
play-off. See draws for an example.
4. In Yorkton: Teams in the Good Spirit School Division will play off to send two
teams to the Conference tournament. Teams in Christ the Teacher School
Division will play-off to send two teams to the Conference tournament.
5. The Conference hosts will be rewarded on a rotation basis
6. The Conference host will seed the Conference tournament based on the seeding
forms sent in by the participating teams.
7. The host schools for the Conference tournaments will be responsible for payment
of the officials. They may charge a gate to help offset the cost. They are to use the
current East Central rates. To date they are (per day): Adult - $5.00 and Student
(grades 7-12) - $3.00.
8. The District tournament will rotate between the Conferences using the Volleyball
Hosting Rotation
9. The District host will seed the District tournament based on the Conference
tournament results as well as the seeding forms that will also be passed on by the
Conference hosts. If a Conference is only able to send one team on to the District
tournament, the District host will use the seeding forms to choose the next highest
seeded team from the other three Conferences to attend as the eighth team.
10. The officials for the District tournament will be paid by East Central---providing
the host charges a gate using the current East Central rates. If no. gate is charged
the host is responsible for the payment of the officials. To date they are (per day):
Adult- $5.00 and Student (grades 7-12) - $3.00.
11. The District tournament will be played on the Saturday of the last school week
prior to the senior volleyball Conference play-off weekend.
12. The following draws have suggested days and times for Conference play.
Conference play could be done after school, during the week, over two days when
there are four or fewer teams involved. It would take three days when more than
four teams are involved. The lower ranked teams would travel to the higher
ranked teams on day one. The winners would play on day two and so on. The host
schools of the individual games would be responsible for payment of officials and
could charge a gate, as stated above.
13. Hosts would contact the East Central District’s Volleyball Referee-in-Chief for
assignment of officials.

1. Each Commissioner shall check to verify the eligibility of team for the East
Central District Championships. A list of eligible schools is available from
SHSAA for High School competitions. A list of eligible schools is available from
the East Central District Treasurer for Middle Years School competitions.
2. Two days before the eligibility form date listed in the SHSAA Calendar, contact
any team entered for which you have not received an eligibility form.
3. Contact the Referee-in-Chief to obtain qualified officials.
4. Appoint and announce a 3 member protest committee including the district
commissioner
5. Ensure that no ineligible team or athlete takes part in the play-off structure after
the eligibility form date.
6. Inform the media (see Coaches' page) of the District Finals and phone in results
promptly.
7. Promptly forward details of advancing teams or individuals to post-District
Commissioners.
8. Send a statement of payments to be made to officials to the ECDAA Treasurer.
9. Make sure that you charge the current entry fee for spectators (where possible)
and forward 100% of the gate to ECDAA Treasurer.
10. Before final play-offs ensure that you have received District medals from
ECDAA Vice-President.
11. When appropriate, collect fees and arrange for presentation of individual awards.
12. Complete and submit the Commissioner's Report form to the next ECDAA
meeting.
13. In Cross Country, Golf, Track, and Badminton nominate a District Coach for
post-District play and forward the appropriate District Team entry forms (from
SHSAA Office or Handbook).
14. Submit legitimate expenses to ECDAA Treasurer.
15. Send a "Payment of Officials" form to ECDAA Treasurer.
16. Forward results to the Website Liaison for posting on the ECDAA website.

Commissioners Duties – Junior High
1. Each Commissioner shall confirm the dates of the Playoffs have been confirmed
and forwarded to the respective coaches two weeks prior to the playoff. A letter of
intent shall be forwarded to each East Central High School.
2. The Commissioner shall confirm the eligibility of attending JUNIOR HIGH
school by contacting the ECDAA treasurer to confirm team registrations.
3. Each Commissioner shall be responsible for seeding the championship.
4. Each Commissioner shall be responsible for securing the services of qualified
officials who are required for the completion. The Commissioner shall notify the
Officials Commissioner to confirm the officials.
5. Each Commissioner shall announce and identify the names of the Officials that
may be called upon to act as members of the Protest Committee.
6. Inform the media of the District Championships. Inform the media with the
results of the District Championship.
7. The Commissioner shall arrange for the posting of the results of the District
Championships by contacting the East Central Web liaison.
8. The Commissioner shall be responsible for ensuring that all medals and team
plaque are available for presentation at the District Championship.
9. The Commissioner shall forward a list of all expenses related to the
Championships to the ECDAA treasurer for payment.
10. The Commissioner shall convene a coaches meeting prior to the Championship to
review any local rules or concerns that coaches should be aware of prior to the
Championship beginning.

Conference Alignment
Conference A Conference B Conference C Conference D
Canora Norquay YRHS Melville Comp.
Invermay Sturgis Yorkdale St. Henry’s
Langenburg Preeceville Columbia Esterhazy
Churchbridge Kamsack Dr. Brass Grayson
Pelly M. C. Knoll Stockholm
Cote
Keeseekoose
Springside
Saltcoats
Calder
SHHS
St. Alphonse’s
St. Micheal’s
St. Paul’s
St. Mary’s
Volleyball Hosting Rotation
Year Conference Conference
Boys
Girls
12-13 D A
13-14 A B
14-15 B C
10-11 C D
11-12 D A
Seeding For Districts
Pool 1 Pool 2
1 st A 2 nd A
2 nd B 1 st B
1 st C 2 nd C
2 nd D 1 st D

Commissioners Check List
Pre Event
1. Book the appropriate facilities
2. Inform media of the event: include dates, place and schedule if possible
3. Confirm eligibility of entries. Contact SHSAA web site for senior competitions.
Contact ECDAA treasurer for Junior competitions
4. Contact ECDAA Vice President at the Fall meeting to acquire ECDAA medals.
All other awards are to be purchased by the Host Commissioner.
5. Arrange volunteers and assign duties.
6. Seed the championship based on seeding forms.
7. Organize a rules and Protest Committee. Identify the officials prior to the event.
8. Forward information regarding the playoffs to the appropriate coaches prior to the
event. This initial package can be made one week prior to the Championship. A
final confirmation notice is to be made not later than three days prior to the event.
During The Event
1. Convene a coaches meeting prior to the competition. Identify local rules that may
be a concern. Announce the members of the Rules and Protest Committee.
2. Be available at all times (or arrange for some to act as a resource person in your
absence). The Commissioner is a member of the ECDAA executive during the
event.
3. Ensure that SHSAA rules are followed. Refer to SHSAA handbook as our guide.
Post Event
1. The Commissioner shall be responsible for ensuring that all scores are accurate.
2. The Commissioner shall arrange for the presentation of individual and team
awards.
3. The Commissioner shall notify the media of the results of the Championship.
4. The Commissioner shall prepare a Commissioners report and expense form. The
Expense form is to be forwarded to the ECDAA treasurer. A copy of the
Commissioners report to be available for the Winter ECDAA meeting.

Coaches Information Form
East Central Junior District Volleyball Championship
Location _____________________________
Date _____________________________
Competitors Meeting _____________________________
Commissioner _____________________________
Phone Number 306-_________________________
Rules
1. Players enrolled in grades 9 and under in East Central are eligible to compete in the East Central Junior Volleyball
Championship.
2. Players must be below the age of 16 prior to August 31 of the Sport Calendar year.
3. SHSAA rules will apply for the duration of the competition.
4. Teams shall indicate their intent to enter into the Junior Championship by completion of the Junior East Central activities form.
5. The following shall seed teams: Host Commissioner, ECDAA President, and Officials Representative.
6. FIVA rules shall apply during the competition.
7. Teams who indicate intent to participate in the District Championship and withdraw prior to or during the Championships may
be subject to District sanctions.
8. All games will be played as a best of three. First 2 sets to 25 points with the 3 rd set to 15 points.
9. Height of net: Boys – 2.24 metres; Girls – 2.10 metres.
TOURNAMENT PROCEDURES 8 Team
2 Pool of 4 Round Robin
AWARDS JUNIOR HIGH SCHOOL Team Gold, Silver, and Bronze

Host:
Tournament Commissioner:
Date:
East Central Junior District
Volleyball Championships
*** Closer teams will play early; give the further teams travel times
***Teams will be given 5 minute court time before 5 minute warm-up
***Games may go ahead of schedule
***Canteen Availability:
***Gate fees for spectators: (set by ECADD)
***Adult: $5.00 per day
***Student: (grade 7-12): $3.00 per day
Rules: (taken from ECDAA website)
1. Players enrolled in grades 9 and under in East Central are eligible to compete in
the East Central Junior Volleyball Championship.
2. Players must be below the age of 16 prior to August 31 of the Sport Calendar
year.
3. SHSAA rules will apply for the duration of the competition.
4. Teams shall indicate their intent to enter into the Junior Championship by
completion of the Junior East Central activities form.
5. The following shall seed teams: Host Commissioner, ECDAA President, and
Officials Representative.

6. FIVA rules shall apply during the competition.
7. Teams who indicate intent to participate in the District Championship and
withdraw prior to or during the Championships may be subject to District
sanctions.
8. All games will be played as a best of three:
• First two sets to 25, no cap, must win by 2.
• Third game to 15 no cap, must win by 2.
TOURNAMENT PROCEDURES 8 Team
2 Pool of 4 Round Robin
AWARDS JUNIOR HIGH SCHOOL: Team Gold, Silver, and Bronze Medals

Draw set up for two courts
The draw is as follows:
Court 1/ Pool A Court 2/ Pool B
1A. (1st Conference C) 1B. (2 nd Conference A)
2A. (1 st Conference A) 2B. (2 nd Conference C)
3A. (2 nd Conference B) 3B. (1 st Conference B)
4A. (2 nd Conference D) 4B. (1 st Conference D)
• Host is able to manipulate the order of the draw to best fit the needs of travelling teams.
o Ex: Host/Closest teams should play first.
Semi Final: Playoff games best 2 of 3 to 25 points win by 2, third game to 15 win by 2
Time Game Court 1 Minor
Official
3:00pm 13. 1 st Pool A Each team
Vs. provide 1
2 nd Pool B lines person
and 1 table
worker
Game Court 2 Minor
Official
14. 1 st Pool B Each team
Vs. provide 1
2 nd Pool A lines person
and 1 table
worker
Finals: Playoff games best 2 of 3 to 25 points win by 2, third game to 15 points win by 2.
Time Game Court 1 Minor
Official
Game Court 2 Minor
Official
4:00pm Gold medal
game: 15
Winner of
game 13
Vs.
Winner of
Game 14
Each team
provide 1
lines person
and 1 table
worker
Bronze
medal game:
16
Loser of
game 13
Vs.
Lower of
Game 14
Each team
provide 1
lines person
and 1 table
worker

District Playoff Schedule (Two Courts/One Facility)
Court 1: Court 2:
A1 A2 9:00 B1 B2 9:00
A3 A4 10:00 B3 B4 10:00
A1 A4 11:00 B1 B4 11:00
A2 A3 12:00 B2 B3 12:00
A1 A3 1:00 B1 B3 1:00
A2 A4 2:00 B2 B4 2:00
SEMI SEMI
1 st A vs 2 nd B 3:00 1 st B vs 2 nd A 3:00
FINAL 4:00 BRONZE 4:00
District Playoff Schedule (Two Courts/Two Facilities)
Court/Facility 1: Court/Facility 2:
A1 A2 9:00 B1 B2 9:00
A3 A4 10:00 B3 B4 10:00
A1 A4 11:00 B1 B4 11:00
A2 A3 12:00 B2 B3 12:00
A1 A3 1:00 B1 B3 1:00
A2 A4 2:00 B2 B4 2:00
SEMI
1 st A vs 2 nd B 3:00
1 st B vs 2 nd A 4:00
BRONZE 5:00
FINAL 6:00
• If two facilities, all playoffs will be played in court/facility 1.

District Playoff Draw
POOL A
1 2 3 4
OUTCOME
1
2
3
4

POOL B
1 2 3 4
OUTCOME
1
2
3
4

Conference/Pre-District Playoff Draws: Results/Seeding must be sent in one week prior to the
conference host.
1 Court Draw:
#1 #1
#4 Sat, 10:00 Sat, 10:00
Fri, 5:00
#4
#5
Sat, 4:00 Sat, 4:00
#3
Fri, 7:00
#2
#6 Sat, 12:00 Sat, 12:00
#2 #3
5-Team
3-Team
#1
#4 Sat, 10:00
Fri, 6:00 #1
#5
Sat, 4:00 Sat, 4:00
#2 #2
Sat, 12:00 Sat, 12:00
#3 #3

Results Forms
EAST CENTRAL JUNIOR VOLLEYBALL CHAMPIONSHIP RESULTS
HOST_____________________________
SCHOOL
__________________________________________________________
_________________________________________________________
_________________________________________________________
PLACE
1 st
2 nd
3 rd

Commissioner’s Report Form
1. Activity ____________________________________________________
2. Commissioner _______________________________________________
3. Location ____________________________________________________
4. Date ____________________________________________________
5. Teams Involved ________________ ________________
________________ ________________
________________ ________________
________________ ________________
6. Total Results ____________________________________________________
______________________________________________________________________
7. Award Winners___________________________________________________
______________________________________________________________________
8. Gate (100% to ECDAA) _________________________________________
9. Recommendations _______________________________________________
_________________________________________________________________

Payment of Officials Form
1. Activity _______________________________________________
2. Classification _______________________________________________
3. Commissioner _______________________________________________
4. Date _______________________________________________
5. Officials to be Paid:
Name
Address
____________________________________________________
____________________________________________________
Matches _____________ X Rate ___________ = $______________
Mileage
_____________ KM X ____________/KM = $ ______________
Total $ ______________
Details of Games
_______________________________________________
_______________________________________________________________
Name
Address
____________________________________________________
____________________________________________________
Matches _____________ X Rate ___________ = $______________
Mileage
_____________ KM X ____________/KM = $ ______________
Total $ ______________
Details of Games
_______________________________________________
_______________________________________________________________
Name
Address
____________________________________________________
____________________________________________________
Matches _____________ X Rate ___________ = $______________
Mileage
_____________ KM X ____________/KM = $ ______________
Total $ ______________
Details of Games
_______________________________________________
_______________________________________________________________