Executive Meeting Minutes Jan 12, 2006

QVDA - EXECUTIVE MEETING WOLSELEY, JANUARY 12 th , 2005
Meeting was called to order at 1:40p.m.
M. Edmonds/C. Breti
1. Registration:
i. Randy Clark Wolseley Aspen Grove
ii. Mark Edmonds Kipling Aspen Grove
iii. Rod Stevenson Montmartre Aspen Grove
iv. James Brule Broadview Aspen Grove
v. Dean Harcourt Kipling Aspen Grove
vi. Fred Jerred Wapella Moosomin
vii. Terry Lynd Moosomin Moosomin
viii. Ed Frazer Esterhazy Potashville
ix. Cory Cochrane Fort Qu’Appelle QVSD
x. Dean Andrews Robert Southey QVSD
xi. Pat Mooney Robert Southey QVSD
xii. Dan McDougall Lumsden QVSD
xiii. Carolyn Breti Lipton QVSD
xiv. Don Morrison Lumsden QVSD
xv. Darcy McKeown Greenall QVSD
2. Minutes:
Motion: The minutes of the last executive meeting be accepted as presented.
R. Stevenson/ F. Jerred carried
A reminder the minutes from the last executive meeting can be found on the
SHSAA website.
3. Financial report:
Motion: The Financial Statement be accepted as presented.
J. Brule/T. Lynd carried
4. Old Business:
a) Track Uniforms:
o In preparation for the upcoming Track & Field Provincials, as well as
the transition into the “new” QVDA/PVSD Darcy McKeown will
complete an up-to-date inventory of ALL QVDA Cross-Country/Track
singlets by January 30, 2006 in consultation with Karen-Ann Lee and
Terry Lynd.
o There is no report at this time on the status of returned singlets from
the SHSAA Cross-Country Provincials in October.

a) Activity Reports:
Soccer: reports from Kipling were submitted and accepted as presented. A
reminder Junior Soccer will take place in the spring.
A concern was raised in regards to the decline of soccer teams within the rural
areas of the province. Schools are encouraged to try and promote soccer
programs within their school and community.
Volleyball: all reports listed below were submitted and accepted as presented.
The winners in each category, as well as their results at Provincials are listed
below;
Host Winner Provincial
“A” Boys Kennedy **NO REPORT SUBMITTED
“A” Girls Maryfield Maryfield
“AA”Boys Lipton Lipton BRONZE
“AA”Girls Montmartre Kipling
“AAA”Boys Kipling Langenburg
“AAA” Girls Rocanville Rocanville
“AAAA” Boys Esterhazy Lumsden SILVER
“AAAA” Girls Esterhazy Lumsden GOLD
“5A” Boys Greenall (Balgonie) N/A
“5A” Girls Greenall (Balgonie) N/A
Jr.Boys North Valley Langenburg
Jr.Girls Churchbridge Windthorst
o
o
o
o
An incident at the 4A Boys Volleyball District Playoff involving the
inability of the Moosomin Senior Boys team to travel brought a great deal
of discussion around how to handle inclement weather situations.
The Executive discussed the difficulty in developing guidelines and
procedures in regards to inclement weather situations, as there is generally
a great deal of “grey area” involved in these situations.
A statement regarding inclement weather and contact people will be
posted on the QVDA website.
Early and open communication between the commissioner and the teams
involved in the playoff is still the best method in avoiding potential
problems.
Football:
1A - Six Man Football Kelliher/Ituna Provincial GOLD
Nine Man Football Lumsden Provincial SILVER
3A 12-man Football Balgonie (Greenall) Provincial SILVER

5. New Business:
a. Activity Reports:
*Basketball host locations and play-off dates:
Girls:
A B’ball: Wolseley March 4, 2006
AA B’ball: Wolseley March 4, 2006
AAA B’ball: Moosomin March 2, 2006
AAAA B’ball: Fort Qu’Appelle March 3-4, 2006
Boys:
A B’ball: Wolseley March 4, 2006
AA B’ball: Wolseley March 4, 2006
AAA B’ball: Balcarres March 3, 2006
AAAA B’ball: Fort Qu’Appelle *First week in March
Junior Girls: Moosomin March 4, 2006
Junior Boys: Fort Qu’Appelle March 4, 2006
o
o
Host Commissioners are reminded to book their officials early, as there
are very few basketball officials within our district. Due to the large
number of playoffs taking place at the same time it may be very difficult
to get officials. Host Commissioners are also reminded to contact Randy
Clark for approval once their basketball officials are booked.
Schools need to be aware that because we have so few basketball officials
within our district, this will have a significant impact on the number of
SHSAA Regional basketball playoffs we are awarded.
Motion: The Junior Girl’s basketball co-op between Robert Southey and Earl Grey, as
well the Junior Girls basketball co-op between Bert Fox High School and Fort
Qu’Appelle Community Elementary School be accepted and approved for the 2006
district basketball playoffs.
F. Jerred/C. Cochrane carried
*Curling host locations and play-off dates:
Sr. Boys Kelliher February 24-25, 2006
o TWO qualifiers for SHSAA Provincial Championship
Sr. Girls Whitewood February 17-18, 2006
o ONE qualifier for SHSAA Provincial Championship
Sr. Mixed Maryfield February 17-18, 2006
o ONE qualifier for SHSAA Provincial Championship

Jr. Boys Montmartre February 17-18, 2006
Jr. Girls Maryfield February 24-25, 2006
Jr.Mixed Whitewood February 24-25, 2006
o
o
Host Commissioners for senior curling need to refer to the January
2006 Newsletter on the SHSAA website to CONFIRM the information
regarding as to a one or two team qualifying playoff for the District
Championship.
Mixed Curling Commissioner’s, both junior and senior, are reminded
to create a POOL OF SUBSTITUTES in the event that any team
requires a substitute.
Badminton host locations and play-off dates:
Senior Whitewood April 29, 2006
Junior Whitewood April 28, 2006
Track and Field:
o Date: Friday, May 26, 2006 @ Douglas Park Track in Regina
START TIME: 11:00AM
o Alternate Date: Saturday, May 27, 2006
o The QVDA is currently waiting to hear confirmation from the City of
Regina regarding these dates.
o ALL SCHOOLS are reminded to check the workers list for this year’s
track & field meet and report any changes to their division
representative prior to the May Executive meeting.
o The QVDA 3000M is TENTATIVELY scheduled for Wedenesday,
May 24, 2006 at Grenfell.
6. Officials Commissioner’s Report:
o Randy Clark will look into conducting a Track & Field Officials Clinic on
May 3, 2006 in conjunction with the QVDA May Executive Meeting.
o Randy Clark gave a brief report commenting on some of the activities at the
SHSAA Official’s Commissioner’s meeting held in Saskatoon on December
3, 2005.
o Fred Jerred will be conducting a basketball official’s clinic on Monday,
January 16, 2006 at Esterhazy.
7. District President’s Meeting:
o Darcy McKeown gave a brief report commenting on some of the activities at
the District President’s Meeting in Saskatoon on December 3, 2005.
o A document was circulated which dealt with new proposed playoff structures
for the SHSAA. Executive members are encouraged to take this back to their
respective divisions and share the document.

8. Other:
o Host Commissioners for the upcoming District Playoffs are to contact either
Fred Jerred (Wapella), Mark Edmonds (Kipling), or Darcy McKeown (Regina
Beach) in dealing with inclement weather as it relates to the cancellation of
playoffs for their activities.
o Nominations for the SHSAA Coaches Award and the QVDA Service Award
should be in by the May meeting.
o Any one wishing to attend the SHSAA AGM in Estevan should make their
intentions known at the next executive meeting.
o Resolutions need to be in to SHSAA before May 10, 2006. Please note any
resolutions need the support of the district executive.
o Any one interested in hosting a Regional Play-off for basketball should
contact D. McKeown at Regina Beach A.S.A.P.
o There is $600.00 available from the District for anyone interested in attending
the SHSAA Coaches Symposium August 21 and 22, 2006 at Saskatoon.
11. NEXT MEETING:
o Wednesday, May 3 rd , 2006 at the Wolseley Professional Development
Centre.
o START TIME: TBA
The meeting was adjourned at 3:25pm
C. Breti/C. Cochrane