Procedure for Completion, Submission, Registration and ... - KNAB

Disclaimer: The English language text below is provided by the State Language Centre for information only; it
confers no rights and imposes no obligations separate from those conferred or imposed by the legislation
formally adopted and published. Only the latter is authentic. The original Latvian text uses masculine pronouns
in the singular. The State Language Centre uses the principle of gender-neutral language in its English
translations. In addition, gender-specific Latvian nouns have been translated as gender-neutral terms, e.g.
chairperson.
Text consolidated by Valsts valodas centrs (State Language Centre) with amending regulations of:
8 July 2003 (No. 375);
9 May 2006 (No. 371);
10 October 2006 (No. 837).
If a whole or part of a paragraph has been amended, the date of the amending regulation appears in square
brackets at the end of the paragraph. If a whole paragraph or sub-paragraph has been deleted, the date of the
deletion appears in square brackets beside the deleted paragraph or sub-paragraph.
Republic of Latvia
Cabinet
Regulation No. 478
Adopted 22 October 2002
Procedure for Completion, Submission, Registration and Keeping of
Declarations of Public Officials and for Drawing up and Submission of
Lists of Persons Holding the Office of a Public Official
Issued pursuant to
Section 20, Paragraph five and
Section 24, Paragraph three of the
Law On Prevention of Conflict of Interest
in Activities of Public Officials
1. These Regulations prescribe the procedures for completion, submission, registration and
keeping of declarations of public officials (hereinafter – declaration) specified in the Law On
Prevention of Conflict of Interest in Activities of Public Officials, the reporting period for
which the declaration should be submitted, as well as the procedures, by which the head of a
State or local government authority draws up lists of persons holding the office of a public
official and submits them to the State Revenue Service.
[8 July 2003]
2. A public official – the submitter of a declaration (hereinafter – submitter of a declaration)
shall specify the type of the declaration (Annex 1) and complete the publishable and nonpublishable
part of the declaration.
3. In completing the publishable part of a declaration, the submitter of the declaration:
3.1. shall indicate his or her given name, surname, as well as the full name of the place
of employment and the office of the public official;
3.2. upon indicating information regarding other offices, which he or she occupies in
addition to the office of a public person, as well as regarding work-performance contracts or
authorisations, liabilities specified by which he or she fulfils, shall provide information
regarding identification data of such legal persons, in which the submitter of the declaration
holds offices, or regarding natural persons (indicating the given name and surname) or
identification data of the legal persons, which are the employers or authorisers of the
Translation © 2010 Valsts valodas centrs (State Language Centre)

submitter of the declaration. Information regarding offices of the submitter of the declaration
in associations, foundations, political and religious organisations and trade unions shall also
be provided;
3.3. upon indicating information regarding the immovable property in his or her
ownership, possession or usage (also regarding the properties, which he or she rents from
other persons and which are in possession thereof due to guardianship or trusteeship), shall
provide information regarding types and locations thereof (state, town/populated area);
3.4. upon indicating information regarding whether the submitter of the declaration is
an individual merchant, regarding commercial companies in which he or she is a participant,
shareholder or member, as well as regarding capital shares, stocks and securities belonging to
him or her, shall provide information regarding identification data thereof, as well as
regarding identification data of such legal persons, capital shares of which belong to the
submitter of the declaration (specifying the number and amount of capital shares), the
securities belonging to the submitter of the declaration in division according to the types
thereof (specifying the type, number thereof, the amount in nominal value and the name of the
legal person – issuer of the securities). Only the total number shall be indicated in relation to
privatisation and compensation certificates;
3.5. upon indicating information regarding vehicles to be registered in his or her
ownership, as well as regarding such vehicles which are in his or her possession or usage or
which he or she has purchased on the basis of a lease, shall provide information regarding the
type, make, year of construction and registration of the vehicle;
3.6. upon indicating information regarding cash and non-cash savings if their amount
exceeds the 20 minimum monthly wages specified by Cabinet, shall provide information
regarding the name and identification data of each holder of non-cash savings or issuer of an
accounting card. If cash or non-cash savings are accrued in a foreign currency, they shall be
indicated in the units of the respective currency. Amounts of cash savings shall also be
indicated in words;
3.7. upon indicating information regarding all types of income earned in the reporting
period, shall provide information regarding the place of earning (source) thereof, indicating
the identification data of legal persons and the given name and surname of natural persons and
the amount (individually for each type of income in the respective currency). For income, to
which taxes are applied in accordance with regulatory enactments, the calculated amounts
before the payment of taxes shall be indicated;
3.8. upon indicating information regarding performed transactions if their amount
exceeds 20 minimum monthly wages specified by Cabinet, shall provide information
regarding the type and amount of each transaction in monetary terms in the respective
currency;
3.9. upon indicating information regarding his or her debt commitments, the amount
of which exceeds 20 minimum monthly wages specified by Cabinet, shall provide
information only regarding the amount of each debt in monetary terms in the respective
currency. The amount shall also be indicated in words;
3.10. upon indicating information regarding loans issued by him or her if the sum of
the loans exceeds 20 minimum monthly wages specified by Cabinet, shall provide
information only regarding the amount of each loan in monetary terms in the respective
currency. The amount shall also be indicated in words;
3.11. upon indicating other information, shall provide information regarding other
facts which, according to the submitter of the declaration, concern his or her financial state
and changes thereof in the period of declaration and are not indicated in other sections of the
declaration; and
3.12. shall indicate the given name, surname and kinship of the spouse, parents,
brothers, sisters and children of the submitter of the declaration.
[8 July 2003; 9 May 2006]
Translation © 2010 Valsts valodas centrs (State Language Centre) 2

4. In completing the non-publishable part of a declaration, the submitter of the declaration
shall:
4.1. indicate the given name, surname, personal identity number, address of the place
of residence and telephone number of the submitter of the declaration, a full name of the place
of employment and office of the public official, as well as the telephone number of the place
of employment;
4.2. provide information regarding the offices, jobs, work-performance contracts and
authorisations if the employer, other contracting party or authoriser is a natural person, as well
as indicate the income earned in the preceding year from natural persons (indicating the
identification data of the natural person);
4.3. provide information regarding the immovable property in his or her ownership
(joint ownership), possession or usage (also regarding the properties, which are rented from
other persons and which are in his or her possession due to guardianship or trusteeship)
specifying the address of the property;
4.4. provide information regarding vehicles to be registered in his or her ownership, as
well as regarding such vehicles, which are in his or her possession or usage or which he or she
has purchased on the basis of a lease, specifying the State registration number of the vehicle;
4.5. upon indicating information regarding performed transactions if their amount
exceeds 20 minimum monthly wages specified by Cabinet, provide information regarding the
amount of each transaction in the respective currency and the identification data of the parties
to transactions;
4.6. upon indicating information regarding his or her debt commitments, the amount
of which exceeds 20 minimum monthly wages specified by Cabinet, provide information
regarding the amount of each debt in the respective currency and the identification data of
such persons who have issued loans to the submitter of the declaration; and
4.7. upon indicating information regarding loans issued by him or her if the amount of
loans exceeds 20 minimum monthly wages specified by Cabinet, provide information
regarding the amount of each loan in the respective currency and the identification data of
such persons to whom the submitter of the declaration has issued loans.
[9 May 2006]
5. The submitter of a declaration shall approve the completeness and veracity of the
information provided in the declaration by his or her signature and shall indicate the date of
completion of the declaration.
[8 July 2003]
6. Personal identification data shall be the name, legal address and registration number of a
legal person or the given name, surname and personal identity number of a natural person.
7. The name and registration number of such merchant and organisation shall be indicated in
the declaration, which is registered in the Commercial Register or the Ministry of Justice.
Such name and registration number shall be indicated for State and local government
authorities, which is registered in the Register of Taxpayers.
8. Also, such property shall be indicated in the declaration which is in joint ownership of the
submitter of the declaration and his or her spouse, as well as in joint ownership with another
natural or legal person.
9. The declaration shall be filled in completely and in a clearly legible form. If the submitter
of the declaration does not have any information to provide in any point of the declaration, the
word “nav” [none] shall be entered instead of the requested information.
Translation © 2010 Valsts valodas centrs (State Language Centre) 3

10. A declaration for the current year shall be completed and submitted by 1 April of the
subsequent year, taking into account that the information requested in the declaration should
be provided regarding the situation on 31 December of the preceding year, except the
information referred to in Sub-paragraphs 3.2, 3.7, 3.8, 4.2 and 4.5 of these Regulations,
which should be provided for the whole preceding calendar year. If a public official begins to
fulfil the duties of office after the beginning of the calendar year, the information referred to
in Sub-paragraphs 3.2, 3.7, 3.8, 4.2 and 4.5 of these Regulations shall be provided for the time
period during which the duties of a public official are fulfilled.
[10 October 2006]
11. A declaration which is submitted upon assuming office, shall be completed and submitted
within one month from the date when a decision regarding appointment, election or approval
of the submitter of the declaration in the office of public official has been taken or pursuant to
the law the term of office of a deputy of the Saeima [The Parliament of the Republic of
Latvia] or a local government council (parish council) has began, taking into account that the
requested information should be provided regarding the situation on the day when the
submitter of the declaration assumed the office of public official. In such case the information
referred to in Sub-paragraphs 3.7, 3.8 and 4.5 of these Regulations need not be indicated.
[10 October 2006]
12. A declaration which is submitted upon termination of fulfilment of the duties of office,
shall be completed and submitted within one month from the date when a public official has
discontinued to fulfil the duties of office. Information regarding the situation on the last day
of fulfilment of the duties of office shall be provided in the declaration, except the
information referred to in Sub-paragraphs 3.2, 3.7, 3.8, 4.2 and 4.5 of these Regulations,
which shall be provided for the time period from the beginning of the calendar year until the
date when the public official discontinued the fulfilment of the duties of office. If the time of
fulfilment of the duties of office does not coincide with the beginning or end of the calendar
year, the information referred to in Sub-paragraphs 3.2, 3.7, 3.8, 4.2 and 4.5 of these
Regulations shall be provided regarding the time period, during which the duties of public
official were fulfilled.
[10 October 2006]
13. A declaration, which is submitted for a time period of 12 months after termination of the
fulfilment of the duties of office, shall be completed and submitted by the last day of the 15th
month, counting from the day when a public official discontinued the fulfilment of the duties
of office. Information regarding the situation on the last day of the 12th month shall be
provided in the declaration, counting from the day when the public official discontinued the
fulfilment of the duties of office. In such case the information referred to in Sub-paragraph 3.7
of these Regulations need not be indicated.
14. A declaration, which is submitted for the second year after termination of the fulfilment of
the duties of office, shall be completed and submitted by the last day of the 27 th month,
counting from the day when a public official discontinued the fulfilment of the duties of
office. Information regarding the situation on the last day of the 24 th month shall be provided
in the declaration, counting from the day when the public official discontinued the fulfilment
of the duties of office. In such case the information referred to in Sub-paragraph 3.7 of these
Regulations need not be indicated.
15. The public officials referred to in Section 4, Paragraph one, Clauses 1, 2 and 3 of the Law
On Prevention of Conflict of Interest in Activities of Public Officials shall submit a
Translation © 2010 Valsts valodas centrs (State Language Centre) 4

declaration in electronic format or in writing to the headquarters of the State Revenue Service,
other public officials – to territorial offices of the State Revenue Service according to the
declared place of residence of the respective public official if it is not otherwise specified in
the Law.
[9 May 2006]
16. [8 July 2003]
17. If the public officials referred to in Section 4, Paragraph one, Clauses 1, 2 and 3 of the
Law On Prevention of Conflict of Interest in Activities of Public Officials, after termination
of the fulfilment of their duties of a public official, begin to fulfil the duties of the public
officials referred to in Section 4, Paragraph one, Clauses 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15,
16, 17, 18, 19, 20, 21, 22 and 24, Section 4, Paragraphs two, 2. 2 and three of the Law On
Prevention of Conflict of Interest in Activities of Public Officials, the headquarters of the
State Revenue Service shall send the declaration and the inspection file thereof to the
territorial office of the State Revenue Service according to the declared place of residence of
the public official.
[9 May 2006]
18. If the public officials referred to in Section 4, Paragraph one, Clauses 4, 5, 6, 7, 8, 9, 10,
11, 12, 13, 14, 15, 16, 18, 18, 19, 20, 21, 22 and 24, Section 4, Paragraphs two and 2. 2 of the
Law On Prevention of Conflict of Interest in Activities of Public Officials, after termination
of the fulfilment of their duties of a public official, begin to fulfil the duties of the public
officials referred to in Section 4, Paragraph one, Clauses 1, 2 and 3 of the Law On Prevention
of Conflict of Interest in Activities of Public Officials, the respective territorial office
headquarters of the State Revenue Service shall send the declaration and the inspection file
thereof to the headquarters of the State Revenue Service.
[9 May 2006]
19. The heads of State and local government authorities shall draw up a list of persons
holding the office of a public official (Annex 2) and submit it to the State Revenue Service in
electronic form or in writing. If amendments are made to the list, they shall be submitted to
the State Revenue Service in electronic form or in writing within a time period of 15 days.
The change in the given name, surname, address of the declared place of residence, office or
place of employment of an official shall also be deemed amendments to the list.
[9 May 2006]
Translation © 2010 Valsts valodas centrs (State Language Centre) 5

20. The head of a State and local government authority and other institutions established
thereby shall submit the list referred to in Paragraph 19 of these Regulations as follows:
20.1. the head of the Chancery of the President of Latvia, the Chancellery of the
Saeima and the State Chancellery shall submit the lists of the public officials referred to in
Section 4, Paragraph one, Clauses 1, 2 and 3 of the Law On Prevention of Conflict of Interest
in Activities of Public Officials to the headquarters of the State Revenue Service;
20.2. the head of the Chancery of the President of Latvia, the Chancellery of the
Saeima and the State Chancellery shall submit the lists of the public officials referred to in
Section 4, Paragraph one, Clauses 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 18, 19, 20, 21,
22 and 24, Section 4, Paragraphs two and 2. 2 of the Law On Prevention of Conflict of Interest
in Activities of Public Officials to the territorial office of the State Revenue Service according
to the registration place of the respective institution; and
20.3. the heads of other institutions shall submit the lists of persons holding the office
of a public official to the territorial office of the State Revenue Service according to the
registration place of the respective institution or capital company.
[8 July 2003; 9 May 2006]
21. An individual file shall be created for each public official in the headquarters of the State
Revenue Service or the territorial office of the State Revenue Service according to the
declared place of residence of the public official, and pursuant to the provisions of recordkeeping
the file shall be numbered according to the nomenclature of files approved by the
head of the institution.
[8 July 2003; 9 May 2006]
22. All the declarations that have been submitted by the respective public official shall be
aggregated in the file of a public official – the declaration submitted upon assuming office,
current annual declarations and the declaration submitted upon discontinuing the fulfilment of
the duties of a public official (both the publishable and the non-publishable part of the
declaration shall be aggregated in the file).
[9 May 2006]
23. The headquarters or the territorial office of the State Revenue Service shall register the
declaration in the register or data base, indicating the date of registration and assigning a
number.
[8 July 2003]
24. The file shall be kept in the headquarters or the territorial office of the State Revenue
Service.
[8 July 2003]
25. Files shall be arranged in alphabetical order and kept in locked cabinets.
26. The time period for keeping of all declarations and inspection materials thereof shall be 50
years.
Acting for the Prime Minister –
Minister for Transport
Acting for the Minister for Justice –
Minister for Foreign Affairs
A. Gorbunovs
I. Bērziņš
Translation © 2010 Valsts valodas centrs (State Language Centre) 6

[9 May 2006]
Annex 1
Cabinet Regulation
No. 478
22 October 2002
Declaration of a Public Official
Type of declaration:
[ ] declaration of a public official, which is submitted upon assuming office on
____ _____ 20___
[ ] current declaration of a public official – for year 20____
[ ] declaration of a public official, which is submitted upon discontinuing the fulfilment of the
duties of office on ___ ____________ 20___
[ ] declaration of a public official, which is submitted upon terminating the fulfilment of the
duties of office
[ ] for the first year from ___ _____________ 20___ until ___ ______________ 20___
[ ] for the second year from ___ _____________ 20___ until ___ ______________ 20___
Note. Mark the appropriate box. All the information specified in the declaration shall be
provided in relation to Latvia and foreign states.
1. Data of the submitter of the declaration
I. Publishable Part
Given name, surname
Place of employment
Office
(full name)
2. Other offices which the submitter of the declaration holds in addition to the office of public
official (including offices in associations, foundations, political and religious organisations
and trade unions) and other jobs in which the submitter of the declaration is employed, as well
as information regarding work-performance contracts or authorisations, the liabilities
specified by the positions which he or she fulfils.
Name of the offices,
jobs, information
regarding workperformance
contracts
and authorisations
For a legal person – name; for a
natural person – given name and
surname
For a legal person –
registration number in the
Commercial Register and legal
address
Note. Information shall be indicated regarding all the reporting period.
Translation © 2010 Valsts valodas centrs (State Language Centre) 7

3. The immovable property in the ownership (joint ownership), possession or usage of the
submitter of the declaration (also regarding such properties, which are rented by him or her
from other persons and which are in his or her possession due to guardianship or trusteeship)
Type of
immovable
property
Location of the immovable
property
(state, town/populated area)
If it is in the possession,
Note regarding
usage or joint
whether it is in
ownership, specify the
ownership (joint
given name and surname
ownership),
of the owner or the coowner
possession or usage
4. The commercial companies in which the submitter of the declaration is a participant, shareholder
or member, as well as an indication whether the submitter of the declaration is an
individual merchant. The capital shares, stocks and securities belonging to the submitter of the
declaration (only the number shall be indicated in relation to privatisation and compensation
certificates)
Name of the legal
person
Registration number in the
Commercial Register and legal
address
Number of
capital shares
Amount
Currency
Name of the issuer
of securities
Registration
number in the
Commercial
Register and legal
address
Type of
securities
Number
Amount
(in nominal value) Currenc
y
5. The vehicles to be registered in the ownership of the submitter of declaration, as well as the
vehicles in his or her possession or usage and the vehicles that he or she has purchased on the
basis of a lease
Type of vehicle Make Year of construction Year of registration
Translation © 2010 Valsts valodas centrs (State Language Centre) 8

6. Cash and non-cash savings of the submitter of declaration if their amount exceeds 20
minimum monthly wages specified by the Cabinet (in units of the respective currency)
The amount of cash
savings in figures
Currency
The amount of cash savings in words
The amount of noncash
savings
Currency
Name of the holder of
non-cash savings or the
issuer of the accounting
card
For legal person – registration
number in the Commercial
Register and legal address
7. All income earned by the submitter of the declaration in the preceding year, for example,
work remuneration, supplements to the work remuneration, premiums, royalties, income from
economic and commercial activities, insurance costs, compensations, income from selling and
leasing (renting) of movable and immovable property, winnings and dividends, inheritances,
gifts and other income.
Note. The section shall be completed only upon submitting the current annual declaration and
the declaration, which is submitted upon discontinuing the fulfilment of the duties of office.
For income, to which taxes are applied in accordance with regulatory enactments, the
calculated sums before the payment of taxes shall be indicated.
The place (source) of earning the income – name,
registration number in the Commercial Register and legal
address of the legal person; given name and surname of the
natural person
Type of
income
Amount Currenc
y
8. The transactions performed by the submitter of the declaration during the reporting period
if their amount exceeds 20 minimum monthly wages specified by Cabinet
Type of transaction Amount Currency
Note. The amount of each transaction in monetary terms shall be indicated in the respective
currency.
Translation © 2010 Valsts valodas centrs (State Language Centre) 9

9. Debt commitments of the submitter of the declaration, the amount of which exceeds 20
minimum monthly wages specified by Cabinet
Amount in figures Currency Amount in words
Note. The amount of each debt commitment in monetary terms shall be indicated in the
respective currency.
10. The loans issued by the submitter of the declaration, the amount of which exceeds the 20
minimum monthly wages specified by Cabinet
Amount in figures Currency Amount in words
Note. The sum of each loan in monetary terms shall be indicated in the respective currency.
11. Information regarding other facts, which, according to the submitter of the declaration,
concern his or her financial state and changes thereof in the period of the declaration and are
not indicated in other sections of the declaration
12. The spouse, brothers and sisters, parents (including adopters), children (including
adopted) of the submitter of the declaration
Given name, surname
Kinship
I certify that the information provided in the declaration is complete and true.
Signature of the submitter of declaration
Date
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1. Data of the submitter of the declaration
II. Non-publishable part
Given name, surname
Personal identity number
Address of the declared place of
residence and telephone number
Additional address
Place of employment
Office and telephone number
(full name)
2. Offices, jobs, work-performance contracts and authorisations if the employer, the other
contracting party or the authoriser is a natural person, as well as the income earned in the
preceding year from natural persons
Name of the office,
jobs, workperformance
contracts
or authorisations
Given name, surname, personal
identity number of the natural
person
Type of
income
Amount
Currenc
y
3. The immovable property in the ownership (joint ownership), possession or usage of the
submitter of declaration (also regarding such properties, which are rented by him or her from
other persons and which are in his or her possession due to guardianship or trusteeship)
Type of immovable
property
Address of the
immovable
property
Note regarding
whether it is in
the ownership
(joint
ownership),
possession or
usage
Specify the owner or coowner
(for legal person – name,
registration number in the
Commercial Register and
registration address; for
natural person – given name,
surname, personal identity
number)
4. The vehicles to be registered in the ownership of the submitter of declaration, as well as the
vehicles in his or her possession or usage and the vehicles, which he or she has purchased on
the basis of a lease
Type of vehicle
Make
Registration
number
Translation © 2010 Valsts valodas centrs (State Language Centre) 11

5. The transactions performed by the submitter of the declaration during the reporting period
if their amount exceeds the 20 minimum monthly wages specified by Cabinet
Parties to the transaction
(the name of the legal person
or the given name and surname
of the natural person)
For legal person – registration
number in the Commercial Register
and legal address; for natural person
– personal identity number
Amount
Currency
6. Debt commitments of the submitter of the declaration, the amount of which exceeds 20
minimum monthly wages specified by Cabinet
For legal person – name, for
natural person – given name
and surname
For legal person – registration
number in the Commercial Register
and legal address; for natural person
– personal identity number
Amount
Currency
7. The loans issued by the submitter of the declaration, the amount of which exceeds 20
minimum monthly wages specified by Cabinet
For legal person – name, for
natural person – given name
and surname
For legal person – registration
number in the Commercial Register
and legal address; for natural person
– personal identity number
Amount
Currency
8. The spouse, brothers and sisters, parents (including adopters), children (including adopted)
of the submitter of declaration
Given name, surname
Personal identity
number
Kinship
Address of the place of
residence
I certify that the information provided in the declaration is complete and true.
Signature of the submitter of declaration
Date
Note regarding receipt
Date
Signature
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[9 May 2006]
Annex 2
Cabinet Regulation
No. 478
22 October 2002.
Name of the State or local government authority
(capital company)
Legal address
Registration number
Public Officials Who Must Complete the Declaration
[ ] the list of persons holding the office of public official
[ ] amendments to the list of persons holding the office of public official
No.
Given name,
surname
Personal
identity
number
Address of the
declared place
of residence
Office
Assumed
the office
on (date)
Discontinued
the fulfilment
of the duties of
the office on
(date)
Whether
he or she is
an official
of the State
civil
service
Head of the State or local government authority (capital company)
(office)
(signature and full name)
(date)
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