Recording overtime and/or allowances - Themis

Themis Reference Card
Timecard details continued
Field Action Comment
Casual Contract
Reference
Approval ID
Coy
Budg
Cost
Proj
Pur
Act
Loc
Select the appropriate contract from the
drop-down list, if applicable.
Select your supervisor/approver from the
drop-down list.
Enter your 2 digit Company segment from
the chart of accounts (COA) or select from
the LOV.
Enter your 4 digit Department/Budget Unit
segment from the COA or select from the
LOV.
Enter your 2 digit Cost Centre segment from
the COA or select from the LOV.
Enter your 6 digit Project segment from the
COA or select from the LOV.
Enter your 3 digit Local Purpose segment
from the COA or select from the LOV.
Enter your 2 digit Activity segment from the
COA or select from the LOV.
Enter your 2 digit Location segment from
the COA or select from the LOV.
This field is mandatory.
Note: a casual contract reference is not
necessary for a staff member on continuing or
fixed term contract and should default to Not
Applicable.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
Refer to your supervisor or Department Manager
for the appropriate code.
5 Enter your hours worked or units in the day/date fields.
Remember: when entering overtime, enter the extra hours worked only. A maximum of 2 meal money units per day will be
accepted.
If you do not wish to submit your details at this stage you may click on the Save button.
6 Enter any comments for your approver and click on the Continue button.
This will take you to a Review screen where you can check the details entered and correct them if required. If details are
incorrect, click on the Back button to return to the Time Entry screen and make changes, or use the Cancel button to cancel the
action.
7 After checking all details are correct, click on the Submit button.
You will receive a Confirmation that your timecard has been sent to your approver. Note: each payment type entered on the
timecard (e.g.: overtime, meal money, kilometre reimbursement) will generate a separate notification to your approver so each
may be independently approved or rejected.
Note: if your approver rejects your timecard, you will receive a notification in your Themis worklist for you to action. It is
advisable to check your Themis worklist prior to the payment cut-off date to ensure your timecard has been approved.
Recording overtime and/or allowances V:1 Effective Date: 7/02/2014 2