Student Handbook - Hoosic Valley Central School

Student activities outside the academic classroom are a valuable part of the middle
school/high school experience. All students are encouraged to become an active participant in
at least one organization or activity.
Coordination by Student Council
Student Council is the student representative government of the school. The elected
representatives communicate student needs and ideas and work to improve the school.
Student Council coordinates approval and guidelines for all extra-curricular student
activities and determines student eligibility criteria to qualify for student elected positions.
Student Council also coordinates student participation in the district's shared decision-making
groups.
Approval of Activities
In order to be approved, an activity or organization must:
1. have a constitution or set of by-laws;
2. have a list of officers including a president, secretary and treasurer;
3. have a faculty advisor or sponsor;
4. The president of the organization or the sponsor should file the appropriate
information (items 1-3 above) with the Student Council, if possible, during the first
two weeks of school.
5. meet at least once a month to remain active.
Activities Calendar
A master calendar listing special events and other activities sponsored by organizations is
in the main office. Dates for special events should be reserved as far in advance as possible.
Use of the School
School-sponsored activities and organizations may meet during period 13 or after school
on week days without additional approvals. Requests for use of the school in the evening or on
weekends must be submitted to the main office.
Posters to be placed in the building must be initialed by the advisor and approved by
Building Administration.
Activity Finances
Student sponsors of an authorized activity (registered as a "student activity") may request
through the Student Council permission to raise funds and receive approval from Building
Administration. All monies collected must be immediately put into the Student Activity Account.
All bills to be paid must be submitted to the Central Treasurer by the activity or sponsor on the
proper form, and a check will be issued. Under no circumstances is a staff member or student
to buy and pay for anything with his/her own money and then submit a bill. Checks will be
made out by the Central Treasurer directly to the vendor involved.
Activities where an admission fee is involved, i.e., dances, plays, musicals, etc., require
proper accounting for all money. Tickets, cash boxes, and change can be secured from the main
office. One day advanced notice must be given to the main office.
Attendance at Activities
A student must attend classes at least one-half day on the day of any activity to be eligible
for participation.
Guidelines for Dances
Organizations may sponsor school dances. Each dance sponsored by an organization will
have an appropriate number of chaperones assigned. Students should obey the instructions of
52
Hoosic Valley Central School District