Job Description Form - Department of Corrective Services

HRD0001_DCS
Department of Corrective Services Purpose
Job Description Form
To provide a safe, secure and decent corrective services which contribute to community safety and reduced
offenders’ involvement in the justice system.
Position Title
Special Conditions
Cashier
Effective Date Position Number Level
November 2011 011877 2
Division Directorate Branch
Adult Custodial Custodial Operations Various
Divisional Outcomes
Reduce re-offending; protect the community and direct offenders towards the adoption of law-abiding lifestyles
Directorate Outputs
Custody and containment;
Care and well being;
Reparation; and
Development and reintegration.
Branch Outputs
Managing the Prison to ensure security and good order is maintained in line with its business plan, resource
management budget and statutory requirements;
Managing the Prison to ensure the care, well being and development needs of prisoners are met;
Developing effective community and industry programs aimed at providing reparation to the community; and
Managing the delivery and encouraging prisoner participation programs aimed at preventing re-offending.
Role of the Position
The Cashier provides administrative support to the Business Manager. The position is also responsible for the
control of all petty cash, processing of invoices from suppliers, prison and staff recoups, maintaining prisoner
gratuities records and telephone requisites, travel bookings for staff and prisoners, management and maintenance
of fleet (Vehicle) records, and coordination of various administrative systems.
Other Administrative/Clerical duties as required
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HRD0001_DCS
Position Title
Special Conditions
Cashier
Effective Date Position Number Level
November 2011 011877 2
Division Directorate Branch
Adult Custodial Custodial Operations Various
Responsibilities of this Position
Service Delivery
Ensures delivery of quality administrative and financial services to all internal and external customers. Provides
administrative support to the Business Manager. Directly responsible for both prison and staff financial recoups,
processing of invoices from suppliers, maintain petty cash transactions, prisoner gratuities records and updates,
prisoner telephone requisites, travel bookings for staff and prisoners and maintenance of various administrative
systems.
Team Work
Participates constructively and positively within workplace teams to achieve tasks
Policy and Procedures
Ensures compliance with legislation and corporate policies, practices and procedures, providing advice to
appropriate personnel on issues impacting the prison.
Information and Knowledge Management
Accesses and applies identified and appropriate information to achieve tasks and undertake document control and
retrieval. Maintains confidentiality as appropriate under legislative requirements.
Stakeholder relationships
Develops and maintains networks with relevant Corporate Services personnel and external forums.
Continuous Improvement
Participates in the identification of and applies opportunities for continuous improvement within the team.
Resource Management
Achieves tasks through effective and efficient use of allotted physical and financial resources. Provides information
and administrative support on the use of resources as required.
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HRD0001_DCS
Position Title
Special Conditions
Cashier
Effective Date Position Number Level
November 2011 011877 2
Division Directorate Branch
Adult Custodial Custodial Operations Various
Work related requirements
(Selection Criteria)
Essential
Context within which criteria will be applied and/or
general standard expected
1. Teamwork The ability to participate constructively and positively
within work place teams to achieve tasks
2. Time Management and Organisation Demonstrated organisational skills with the ability to plan
and prioritise workload within set timeframes.
3. Resource Management The ability to utilise allocated resources effectively to
complete tasks. Must be proficient in computer usage in
an administrative setting.
4. Information and Knowledge Utilisation The ability to us, record and store information and
knowledge effectively to complete tasks. Includes
dealing with confidential information an a sensitive and
discreet manner.
5. Initiative A bias for proactively taking action. Includes anticipating
work requirements in order to enhance job results, avoid
problems and create opportunities
Desirable
Knowledge/Experience Knowledge and understanding of the Financial
Administration and Audit Act, and Department policies
and procedures
Knowledge and understanding of legislation, regulations,
instructions, policies and procedures including those
applicable to prisoner gratuities payments.
Please note the following additional pre-appointment requirements to comply with the Prisons Act and Regulations
and applicable Departmental policy and procedures. A successful applicant must:
• Receive a clearance through a National Criminal History check and the Departmental integrity assessment;
• Possess a current ‘C’ class motor vehicle driver’s licence;
(NOTE: When applying for vacant positions, applicants are required to address the Work Related Requirements in the left-hand column only.
The context and standards only provide general guidelines within which the Work Related Requirements will be applied).
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HRD0001_DCS
Position Title
Special Conditions
Cashier
Effective Date Position Number Level
February 2011 011877 2
Division Directorate Branch
Adult Custodial Custodial Operations Various
Reporting Relationships
Title
Business Manager
Classification
Level 6
Responsible to
Title
Finance Coordinator
Classification
Level 4
Other offices reporting to this office
Title and classification
Responsible to
As per various locations
This office
Offices under direct responsibility
Title Classification Number of FTEs supervised and controlled
As per various locations
Location and Accommodation
Location
Various Metropolitan and Regional areas
Accommodation
GROH (Government Regional Officers' Housing) may apply in eligible areas.
Allowances / Special Conditions
The Contract of Employment specifies conditions relating to this position.
Certification
The details contained in this document are an accurate statement of the duties, responsibilities and other requirements of the
position.
Delegated Authority Approval
Signature
Date
/ /
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