Instructor Handbook - The Chang School - Ryerson University

Academic Course Management
In assigning grades, you are asked to:
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Confirm that assignments, tests, and exams follow
the grade breakdown specified in the course outline.
Ensure that all assignments and tests are properly
evaluated and final grade calculations are accurate.
Reread marginal or failed examinations.
Verify that accurate grades have been submitted to
Enrollment Services and Student Records.
In addition, please:
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Submit a summary breakdown of grades to your
Chang School program director or program coordinator.
Advise your program director on how he/she can contact you
if you will not be returning to teach at The Chang School.
Notify your program director if you become aware that a
student is planning to file a grade appeal.
Performance Designations for Special Circumstances
An incomplete grade INC is assigned to a student with
incomplete coursework or a missed final examination due to
documented medical or compassionate grounds. An INC can
be awarded only when some work remains to be completed
and when the completion of the outstanding work or an
alternate final examination may result in a passing grade.
The outstanding work or alternate examination must be
completed as soon as possible, and by a specified date no later
than three months after the submission of the INC. The INC
will be replaced by an official course grade when the work
is completed; work not completed by the deadline will result
in the INC becoming an F grade. The designation INC is
not included in calculating the grade point average nor is it
counted as a course credit or failed course.
To be considered for an INC grade, your student must
submit a petition to you to receive an INC grade within three
working days, or as soon as reasonably possible, of the
missed final examination or final assignment deadline.
Supporting documentation (e.g., Ryerson Medical Certificate)
must be provided. If you award an INC grade, within seven
working days of receiving a student’s request and their
supporting documentation, you must provide the student
with an Incomplete Grade Update Form (available from
www.ryerson.ca/facultysupport) or an email which includes a
written statement of outstanding work to be completed and
the date by which it must be completed or the date of the
makeup final exam. You should retain a copy signed by the
student for your records.
It is the student’s responsibility to ensure they complete
the required component by the due date. Once you have assessed
the submitted work, you must complete the grade update portion
of the form or a Grade Revision Form and submit it to your
Chang School program director for authorization; the program
director will then send the form
to Enrollment Services and Student Records (ESSR) for processing.
The designation FNA (failure, non-attendance) is awarded
when the student has been absent from most course meetings
and/or has submitted no work for grading. This grade is
assigned when a student abandons a course without completing
a formal withdrawal prior to established deadline dates; in
other words, their name is on your final grade roster, but they
stopped attending class. This grade is counted as a failure in
the calculation of grade point average and academic standing.
Instructors must not use INP (in progress), a grade used
exclusively by Enrollment Services and Student Records for
courses with continuous enrollment, nor may they use AEG
(aegrotat), a credit granted only by the Office of the Dean.
The release of final grades is the responsibility of the Registrar’s
office, and you may not post or otherwise disclose final grades to
students. Students may view their final grades online through
RAMSS (Ryerson’s Administrative Management Self Service) at
my.ryerson.ca after grades have been processed by Enrollment
Services and Student Records. If you have any questions regarding
grades, please contact Enrollment Services and Student Records
in POD70, by phone at 416.979.5000, ext. 2292, or by email at
facultysupport@ryerson.ca.
Submitting Grades
To submit grades online, you must use your active Ryerson
Online Identity username and password as provided by the
University. You will access RAMSS through the Ryerson
portal at my.ryerson.ca. Detailed instructions are available
from The Chang School or at www.ryerson.ca/facultysupport.
Student Appeals
Students have the right to file a grade appeal if they feel that an
error has been made in arriving at their final grade. To appeal
a final grade, Chang School students must complete the Continuing
Education Grade Appeal Form within the deadline dates specified
on the Chang School website at www.ryerson.ca/ce. The form
is available online at www.ryerson.ca/currentstudents/essr/
appeals, from the Chang School office in Heaslip House, 297
Victoria Street, or
from the CESAR (Continuing Education Students’ Association
of Ryerson) office in SCC301. The complete policy 134 can be
found at the Senate website at www.ryerson.ca/senate.
Retaining Student Work
Due to space limitations, assignments and examinations cannot
be stored in the Chang School offices. Please keep students’
examinations and/or assignments in your home or office. After a
one-year period, student work must be destroyed or disposed of in
a confidential manner.
14 For the most up-to-date information, please visit www.ryerson.ca/ce/instructor.