Job Description Food Pantry Operations Manager (2)

Ruth Rales Jewish Family Service
Job Description
Job Title:
Department:
Supervisor:
Classification:
Prepared Date: July 14, 1997
Revised Date: October 26, 2012
Job Description:
Approved By:
Food Pantry Operations Manager
Administrative
Director of Programs
Full-time, Exempt
CEO
Purpose of Position:
Oversee the day to day operations and purchasing for the Food Pantry at JFS. Position
requires frequent contact with volunteers, lay leaders, vendors and the general public.
Job Responsibilities:
• Purchases food for monthly deliveries including but not limited to food banks, food
suppliers, bulk purchasing and other cost saving opportunities.
• Occasionally travels to area food distribution sites and suppliers to price food and
select food products.
• Organizes the warehouse for optimal work flow and efficiency.
• Coordinates logistics related to purchasing and delivery of food items for the pantry.
• Ability to use all equipment in the warehouse including forklifts, etc.
• Maintain maintenance logs on cooler, freezer and other machinery in warehouse.
• Coordinates schedules and gives direction to all staff of the pantry including food
pantry assistant, and support staff.
• Coordinates and manages all aspects of monthly and special food baggings.
• Schedules recipients for on-site shopping appointments.
• Manages contacts with recipients regarding deliveries and special events.
• Assists in coordinating food drives with local community partners including
synagogues, schools, communities and other organizations.
• Works closely with JFS Staff to coordinate assessments of potential recipients and
annual reassessment process.
• Responds to request for information regarding the food pantry in a timely manner.
• Assists in the distribution of monthly gift cards to residents of low income housing on
the Federation campus.
• Assists in coordinating food drives with local community partners including
synagogues, schools, communities and other organizations.

• Speaks to various groups to educate them about the purpose and role of the Food
Pantry in the community.
• Assists in coordinating the annual Passover Appeal Fundraiser with area synagogues.
• Occasionally represents JFS at area business meetings including the Spirit of Giving,
PBC Community Food Alliance, etc.
• Other duties assigned on an “as needed” basis.
Qualifications:
• Ability to work in multiple computer programs managed by the agency including
SAGE.
• Ability to handle multiple tasks at the same time in a professional manner.
• Ability to prioritize work and complete work in timely fashion.
• Ability to be open minded to new work ideas and methods.
• Ability to problem-solve on various issues as they relate to the Food Pantry.
Standards for Measuring Performance:
• Able to stay within budget for food purchases.
• Displays cost saving measures in purchasing.
• Ability to organize and maintain optimal efficiency in the warehouse.
• Accurate scheduling of volunteers for deliveries and baggings.
• Demonstrates commitment to quality in all work-related activities.
• Ability to accurately complete tasks assigned.
• Pleasant and helpful attitude towards recipients, staff and lay leaders.
Education/Experience:
• Previous experience in logistics and operations management.
• Previous warehouse experience.
• Experience in food purveying preferred.
• Must have a high school diploma or equivalent.
• Experience with Microsoft applications
Training/Certification:
• N/A
Physical Requirements:
• Ability to sit, type and view a computer screen for long periods of time.
• Ability to lift a maximum of 50 lbs and climb ladders.

Language/Mathematical Skills & Reasoning Ability
• English
• Ability to comprehend and interpret documents such as safety rules, operating and
maintenance instructions and policy and procedure manuals.
• Ability to prepare routine reports and correspondence.
• Ability to communicate effectively with employees/clients of the organization.
• Must possess strong alphabetical and chronological skills.
• Ability to add, subtract, multiply and divide in all units of measure using whole
numbers, common fractions and decimals.
• Ability to apply common sense understanding to carry our instructions in written, oral
or diagram form.
• Ability to deal with problems involving variables in standardized situations.
Work Hours:
• Monday – Friday 8:00am – 4:00pm
Office Hours:
• Monday – Wednesday 9:00am – 8:30 pm; Thursday 9:00am – 5:00pm; Friday
8:30am – 4:30pm
• Must be able to adjust work hours based on agency needs. Some weekends and
evenings required.
I have read and understand the information contained in this Job Description.
_______________________________
Signature
______________________________
Date
_______________________________
Supervisor’s Signature
______________________________
Date