RAJKOT MUNICIPAL CORPORATION - ww.rmc.gov.

RAJKOT MUNICIPAL CORPORATION 

Tender No.RMC/PWD/WZ/13-14/04 

Bid Documents For 

Invitation for consultancy service for 

detailed project report of Flyover at 

Mavdi Road crossing 150' Ring Road 

junction, Rajkot 

Milestone Dates for e-tendering is as under 

1. Downloading of Tender documents 03-09-13 To 13-09-13 upto 18.00 Hrs. 

2. Prebid Meeting at West Zone Office 11-09-2013 at 12.30 hrs 

3. Physical submission of EMD, Tender 21-09-2013 up to 18.00 Hrs 

fee and attested or Notarized copies 

of other required documents 

4. Opening of Technical Bids (if 

possible) 

21-09-2013 at 18.01 Hrs 

5. Opening of Price Bid (if possible) 24-09-2013 at 16.00 Hours onwards 

6. Bid Validity 180 Days 

For further details, pre-qualification criteria etc. visit www.rmc.gov.in 

2013 - 14 

CITY ENGINEER (SPECIAL) 


SHRI HARISINHJI GOHL ZONAL OFFICE 

WEST ZONE, B/H.BIG BAZAAR, 

RAJKOT - 360 005 (GUJARAT)

Invitation for consultancy service for detailed project 

report of Flyover at Mavdi Road crossing 150' Ring Road 

junction, Rajkot 

INDEX 

SR.NO ITEM PAGE NO. 

1. Letter 1 

2. Data sheet 6 

3. Draft Consultancy Agreement 9 

4. Conditions of Client -General conditions 12 

5. Appendix A -Objectives and description of the project 24 

6. Appendix B -Scope of consultancy services 25 

7. Appendix C -Detailed Terms of Reference 28 

8. Appendix D-Break up of total fee payment schedule 32 

9. Appendix E-Inputs to be provided by client 33 

10. Appendix F-The Evaluation Procedure 34 

11. Appendix -G-Company details 38 

12. Appendix H -Consultancy assignment completed 40 

13. Appendix I -Consultancy assignment on hand 41 

14. Appendix J- CVs of Key personals 42 

15. Appendix K- Equipments / Facilities 43 

16. Appendix L - Confirmation of scope of services by consultants 45 

17. Appendix M- Confirmation of services envisaged by the client 46 

18. Appendix N - Approach paper on methodology 47 

Rajkot Municipal Corporation Technical Bid for Mavdi Road Flyover consultancy 1

No.RMC/Bandhkam/ 

To 

____________________________ 

____________________________ 

_______________. 

City Engineer (Special) 

Rajkot Municipal Corporation West Zone, 

Harishinj Gohel Bhavan, 

B/H BigBazar, 150’ ring road 

Rajkot 

Sub: 

Invitation for consultancy service for detailed project report of Flyover at 

Mavdi Road crossing 150' Ring Road junction, Rajkot 

Dear Sir, 

1.0 Introduction: 

Rajkot, an important Urban Centre located in Saurashtra region. It is fast emerging as a 

center of trade and commerce, serving the state in general and the region in particular. 

The increased intensity of traffic is due to rapid industrial and commercial development 

which has resulted in manifestation of problems like traffic congestions, delays, 

accidents, pollution etc. 

Rajkot city is spread over 104.86 sq.kms and having population of 1.43 million. The 

population growth rate is noted as 4% per annum, which is comparatively higher than 

Indian city of similar size. 

Description of Mavdi road junction: 

A major area surrounding Mavdi main road is developed. Around 50,000 residents are 

having only connecting city road. People using this road are facing sever traffic 

congestion and traffic jam problem. 150 ring road being bye-pass road in city of Rajkot 

for people traveling Gondal, Shapar-Veraval Industrial Area, Veraval Porbandar etc. to 

Kalawad, Metoda Industrial area, Morbi, Jamnagar, etc. heavy traffic passes on the road. 

On construction of fly over on Mavdi road, traffic of city people will be reduced resulting 

in easy passing of heavy vehicle and minimization of accident. 


Therefore, you are invited to submit a technical and financial proposal for consultancy 

services required for the assignment named above and referred to in the data sheet 

attached. 

2.0 Preparation of offers: 

2.1 You are requested to submit a technical and a financial offer. Your offer must be 

written in English. All pages of your offer must be properly numbered and initialed 

by you or your authorized officer. 

2.2 Along with the technical bid the Earnest Money Deposit amounting to Rs.50,000/- 

shall have to be paid either in cash or in form of Demand Draft of any Schedule Bank 

except Co-operative Bank. DD shall be in favour of "Municipal Commissioner, 

Rajkot Municipal Corporation, Rajkot" 

3.0 Technical offers : 

3.1 You are expected to examine all terms and instructions contained in these 

documents. Failure to provide all requested information will be at your risk 

and may result in rejection of your offer. 

3.2 During the preparation of the technical offer, you must give particular attention to 

the following: 

i. If you consider that your firm does not have all the expertise for the 

assignment, you are requested to not to quote. 

ii. Your offers should be based on a number of key professional staff – 

months substantially in accordance with the requirement of the 

consultancy services required for the project. The consultant may provide 

for support staff as deemed necessary. 

iii. 

iv. 

The majority of the key professional staff proposed must be either 

permanent employees of the firm, or should be associated with the firm on 

a long-term basis unless otherwise as indicated in the data sheet. 

A good working knowledge of Gujarati is essential for key professional 

staff of this assignment. Study reports must be in the English language. 

3.3 Your technical offer must provide following information using, but not limited to, 

the formats attached in appendixes- A to N. 


i. A brief description of the consultant’s organization and an outline of 

recent experience on assignments of a similar nature. The information you 

will provide on each assignment should indicate, inter-alia, the profiles of 

the staff provided, duration, contract amount and firm involvements; 

ii. 

iii. 

iv. 

Any comments or suggestions on the TOR’s and a description of the 

methodology(work plan) which the consultants propose to execute the 

services, if require, illustrated figure/graph/drawing 

The composition of the proposed staff team and the tasks which would be 

assigned to each and their timing; 

The consultant’s comments, if any, on the data, services and facilities to 

be provided by client and those indicated in the TOR’s. 

3.4 The Technical offer must not include any financial information. 

3.5 FINANCIAL OFFERS 

The Financial Offer should list the costs associated with the assignment. The 

consultant shall work out the estimated cost on lump sum basis for consultancy 

service for for detailed project report of Flyover at Mavdi Road 

crossing 150' Ring Road junction, Rajkot along with draft tender 

documents. 

4.0 OFFER EVALUATION 

4.1 A two-stage procedure will be adopted in evaluating the offers for minimum 

technical qualified consultant as explained below will be evaluated as per 

Appendix-F 

i. Technical evaluation: which will be carried out prior to opening any 

Financial Offer; For minimum qualification, in last five year ending 

31.06.2013, Consultant must have completed for Govt. / Semi Govt. / 

Public Sector, as prime consultant to end user / client up to physical 

completion of the project for:- 

a. One major Bridge – Flyover / ROB / River bridge project with each 

valuing not less than Rs 20.00 Crores 


. Three bridge projects with span not less than 30.0 m, which should be of 

PSC, Steel or composite girders. 

ii. Financial evaluation: The price proposal of only responsive offer will be 

opened. 

5.0 NEGOTIATIONS 

5.1 Prior to the expiration period of offer validity, Client will notify the 

successful consultant whose offer is lowest. 

5.2 Negotiations will be held at the date and address indicated in the Data Sheet. The 

invited Consultant will, as a pre-requisite for attendance at the negotiations, 

confirm availability of all Professional staff. Failure in satisfying such 

requirements may result in the Client proceeding to negotiate with the Consultant 

whose Financial Proposal is second lowest. Representatives conducting 

negotiations on behalf of the Consultant must have written authority to negotiate 

and conclude a Contract. 

5.3 Negotiations will include a discussion of the Technical Proposal, the proposed 

technical approach and methodology, work plan, and organization and staffing, 

and any suggestions made by the Consultant. The Client and the Consultants will 

finalize staffing schedule, work schedule, logistics, and reporting. The Client shall 

prepare minutes of negotiations which will be signed by the Client and the 

Consultant. Special attention will be paid to optimise the required outputs 

from the Consultants within the available budget and to define clearly the 

inputs required from Client to ensure satisfactory implementation of the 

Assignment; 

5.4 Charges agreed upon will then be reflected in the Financial Offer as final offer. 

6.0 AWARD OF CONTRACT 

6.1 The contract will be awarded after successful Negotiations with the successful 

Consultants. 

6.2 The selected Consultant is expected to commence the Assignment on the date and 

at the location specified in the Data Sheet. 

6.3 Mile stone dates are: 


(1) Sale of Bids 03-09-2013 

(2) Pre bid meeting 11-09-2013 at 12.30 hrs at RMC West 

zone office hall 

(3) Last Date of Submission 21-09-2013 up to 16.00 Hrs 

(4) Date of opening of offers Technical bids 23-09-2013 at 17.00 Hrs 

The tender of those bidders who fail to submit the Tenders within the time schedule for 

this tender, will be treated as non-responsive and Tenders of such late submitted bidder 

will not be opened. 

Thanking you, 


Rajkot Municipal Corporation 

Rajkot 

D.A. as above 



DATA SHEET 

1.1 The name of the Assignments 

Invitation for consultancy service for detailed 

project report of Flyover at Mavdi Road 

crossing 150' Ring Road junction, Rajkot 

1.2 The name of the client Municipal Commissioner 

1.3 The descriptions and the 

objectives of the Assignments 

Rajkot Municipal Corporation 

Rajkot 

Phone No. 0281- 2224133 

Fax: 0281-2224258 

The objective of the assignment is to provide 

consultancy service for detailed project report of 

Flyover at Mavdi Road crossing 150' Ring Road 

junction including site soil investigation, site 

investigation, identification of utilities, best 

alternative, feasibility, getting approval from RMC, 

Govt of India, Govt of Gujarat, preparation of DTP, 

evaluation of DTP and providing necessary working 

drawing, structural drawing and occasional site visits 

1.5 Pre-Offer Conference A Pre-bid conference has been scheduled on 

11-09-2013 at 12.30 hrs. at Conference Room of 

Rajkot Municipal Corporation West Zone office, B/H 

Big Bazar, 150 feet ring road, Rajkot. 

1.6 The designation and address of 

the officer in charge 



Harishinji Gohel Bhavan, B/H Big Bazar, 150 feet 

ring road, Rajkot. 

1.7 The client’s inputs All available data, as listed in Appendix-E. 

2.0 The documents are 1. Objectives and Description of project under 

Appendix- A 

2. Scope of services, & Detailed Terms of 

Reference (TOR) under Appendix-B & C 

3. Break up of Total Fee Payment Schedule under 


3.0 The language of documentation English 

3.1 Limitation to firm establishment 

& joint venture or sub-contracts 

are 

3.2 Working knowledge of a 

Specified Language 

Appendix D 

4. Inputs to be provided by client under Appendix 

E 

5. Evaluation procedure under Appendix-F. 

6. Appendix-A to N containing formats to be 

filled by the consultant. 

7. Financial Offer under Schedule-I. 

• No Joint venture shall be allowed for core 

competency of bridge design 

• Letter of Association shall be allowed for 

Geotechnical investigation & topographic survey 

• Firm shall have the established office within state 

of Gujarat since last five years 

• All the key personals shown in qualified 

manpower list for this project shall be based at 

Gujarat & shall be employed with the firm 

Gujarati 

3.3 Language of Reporting English 

3.4 Tax liability, insurances, 

description or reference to 

documents 

3.5 The currency for payment of 

consultancy fees 

3.6 Required number of copies of 

the offer 

3.7 The Address of submission of 

Offer 

3.8 The date and time of offer, 

submission. 

The Consultant’s Financial offer shall account for all 

tax and duty liabilities. 

Indian Rupees 

3.9 Validity period 120 days 

Technical offer – 1 original 

Financial offers - 1 original 



Harishinji Gohel Bhavan, B/H Big Bazar, 

150 feet ring road, Rajkot- 360 005 

21-09-2013 up to 16 hours 


Only the Technical Offers will be opened on the date of submission as mentioned in 

Data Sheet in the presence of the bidders or their authorized representatives present at the 

time. 

The Financial offers will be opened in the presence of bidders or their authorized 

representatives after the completion of the Technical evaluation after due intimation to the 

bidders. 



Draft Consultancy Agreement 

for 

Invitation for consultancy service for detailed project report of Flyover at 

Mavdi Road crossing 150' Ring Road junction, Rajkot 


AGREEMENT 

This agreement made the __________________________________________ 

day of _______________________by and between City Engineer – West Zone, Rajkot 

Municipal Corporation, Rajkot , (hereinafter called “the Client”) of the one part and 

___________________________________________________ (hereinafter called “the 

Consultant”) of the other part 

whereas 

The Client desires that certain services as shown in the Scope of Services and Terms of reference 

at Appendix B & C should be performed by the Consultant and has accepted an offer by the 

Consultant for the performance for such services on the terms and conditions set out and defined 

in this agreement. 

Now this Agreement witnesses as follows : 

1. In this Agreement words and expressions shall have the same meanings as are 

respectively assigned to them in this agreement hereinafter referred to. 

2. The following documents attached hereto shall be deemed to form and be read and 

construed as an integral part of this Agreement, namely : 

a) The letter of Acceptance; 

b) The conditions of the Client/Consultant Services Agreement 

c) The Appendices, namely : 

Appendix-A 

Appendix-B 

Appendix-C 

Objective & Description of the project 

Scope of services 

Detailed Terms of Reference 


Appendix-D 

Appendix-E 

Appendix F 

Annexure-G 

Appendix H 

Appendix I 

Appendix J 

Appendix K 

Appendix L 

Appendix M 

Appendix N 

Break up of Total Fee Payment Schedule 

Inputs to be provided by the client 

The Evaluation Procedure 

Company details 

Consultancy assignment completed 

Consultancy assignment on hand 

CVs of Key personals 

Equipments / Facilities 

Confirmation of scope of services by consultants 

Confirmation of services envisaged by the client 

Approach paper on methodology 

d) Schedule-I Financial Offer 

3. In consideration of payment to be made by the Client to the Consultant as hereinafter 

mentioned the Consultant hereby agrees with the Client to perform the services in 

conformity with the provisions of the Agreement. 

4. The Client hereby agrees to pay the Consultant in consideration of the performance of the 

services such amounts as may become payable under the provisions of agreement at the 

times and in the manner prescribed in the Agreement. 

In witness whereof the parties hereto have caused this Agreement to be executed the day and 

year first above written. 

Binding Signature(s) 

of Client 

(Seal if any) 

In the presence of 

Name 

Signature 

Address 

Binding Signature(s) 

of Consultant 

(Seal if any) 

In the presence of 

Name 

Signature 

Address 


CONDITIONS OF CLIENT /CONSULTANT SERVICES AGREEMENT 

GENERAL CONDITIONS 

1.0 Definitions and Interpretation 

1.1 Definition: 

The following words and expressions shall have the meanings assigned to them except 

where the context otherwise requires : 

• “Project” means the project for which the works are to be provided as described in 

Appendix-A. 

• “Services” means the services to be performed by the Consultant in accordance with 

the Agreement as specified under the Scope of Services and Detailed Terms of 

Reference given at Appendix B & C, and comprise Normal services, Additional 

Services and Exceptional Services. 

• “Client” means the party named in the Agreement, who employs the consultant, and 

legal successors to the Client and permitted assignees. 

• “Consultant” means the party named in the Agreement, who is employed as an 

independent firm by the Client to perform the services, and legal successors to the 

Consultant and permitted assignees. 

• “Party” and “Parties” mean the Client and the Consultant and “Third Party” means 

any other person or entity as the context requires. 

• “Agreement” means the conditions comprising the conditions of the 

Client/Consultant Services Contract. 

• “Month” means the period of one month according to the Gregarioan Calendar 

commencing with any day of the month. 

• “Contractor” means any person or persons, firm or company under contract to the 

Client to perform work and/or supply goods in connection with project/Consultants 

Agreement. 

• “Day” means the period of twenty-four hours commencing with the midnight of any 

one day. 


• “Fees” means the amount of money to be paid to the Consultant by the Client for 

services rendered by the Consultant to the Client. 

1.2 Relationship between parties 

Nothing contained herein shall be construed as establishing a relation of master and 

servants or of agent or principal between the client and the consultants. The consultants, 

subject to this agreement, have complete charge of Personnel performing the services and 

shall be fully responsible for the services performed by them on their behalf hereunder. 

1.3 Interpretations 

1.3.1 The headings shall not limit, alter or affect the meaning of the agreement. 

1.3.2 The singular includes the plural, the masculine includes the feminine, and viceversa, 

where the context so requires. 

1.3.3 If there is conflict between provisions of the Agreement, the last to be written 

chronologically shall prevail. 

1.4 Consultant’s Personnel 

i) General 

The Consultants shall employ and provide such qualified and experienced 

personnel as are required to carry out the Services. 

ii) 

Description of Personnel 

a) The title, agreed job description, minimum qualification in the carrying out of the 

Services of each of the Consultants’ Key Personnel is described in Appendix-J. 

b) The consultant hereby agrees to engage the personnel and sub consultants listed 

by Title as well as by Name in the Appendix-J in order to fulfill the contractual 

obligation under the contract. 

iii) 

Changes in personnel 

a) Except as otherwise agreed by the client, no changes shall be made in the Key 

Personnel. If for any reason beyond the control of the consultants, it becomes 

necessary to replace any of the personnel, then the consultants shall forthwith 

provide as a replacement a person of equivalent or better qualification and 

experience. 


) If the consultant finds (i) that any of the Consultant’s Personnel has committed 

serious misconduct or has been charged with having committed a criminal action, 

or (ii) has reasonable cause to be dissatisfied with the performance of any of the 

personnel, then the consultants shall at the client’s written request specifying the 

grounds therefore, forthwith provide as a replacement a person with equivalent 

qualifications and experience acceptable to the client. 

1.5 Commencement, completion, alteration and termination of the agreement. 

1.5.1 Agreement Effective. 

The Agreement is effective from the date of receipt by the Consultant of the Client’s 

Letter of Acceptance of the Consultant’s offer. 

1.5.2 Commencement and Completion 

The services shall be commenced and completed at the times or within the periods stated 

in Part-II subject top extensions in accordance with the Agreement. 

1.5.3. Modification to Agreement 

Should circumstances arise which call for modification of the Agreement, these may be 

made by mutual consent given in writing. Offer in this respect from one party shall be 

given due consideration by the other party. 

1.5.4. Delays 

If the services are impeded or delayed by the client or his agents so as to increase the 

quantum or duration of the services; 

i) The consultant shall inform the Client of the circumstances and probable effects 

including increase in his fees; 

ii) 

iii) 

The increase shall be regarded as Additional Services and the fee will be 

enhanced at the rate of maximum 10% of consultancy fees; 

The time for completion of the services shall be increased accordingly. 

1.5.5 Changed Circumstances 


a) If circumstances arise for which the Consultant is not responsible and which make it 

impossible for him to perform in whole or in part the services in accordance with the 

Agreement he shall promptly notify the Client in writing. 

b) In these circumstances, if certain services have to be suspended, the time for their 

completion shall be extended until the circumstances no longer apply plus a reasonable 

period not exceeding 30 days for resumption of these services. 

c) If the speed of performing certain services has to be reduced, the time for their 

completion shall be extended as may be made necessary by the circumstances. 

1.5.6 Abandonment, Suspension or Termination 

a) Failure to become effective: 

If this agreement has not become effective within such time period after the date of the 

contract signed by the parties as shall be specified in part-II, either party, may by not less 

than four (4) weeks notice to the other party, declare this agreement to be null and void, 

and in the event of such a declaration by the either party, neither party shall have any 

claim against the other party with respect hereto; 

b) By notice of the Client: 

i) The Client may suspend all or part of the services or terminate the agreement by 

giving notice, in writing of at least 60 days to the consultant who shall 

immediately make arrangements to stop the services and minimize expenditure. 

ii) 

If the Client considers that the Consultant is without good reason not discharging 

his obligations under this agreement, the Client shall give a notice stating the 

grounds for the notice. If a satisfactory reply is not received within 30 days the 

Client can by a further notice, in writing, terminate the Agreement provided that 

such further notice is given within 45 days of the Client’s earlier notice. 

c) Force Majeure 

Neither the Client nor the Consultant shall be considered in default in performance of the 

obligations under this Agreement if such performance is prevented or delayed by events 

such as, but not limited to, war, hostilities, revolution, riots, civil commotion, strikes, 

lock-outs, conflagrations, epidemics, accident, fire, wind, flood, drought, earthquake or 

ordinance of any Government or of any sub-division there of, or because of any act of 


God, or for any other cause beyond the reasonable control of the party affected, provided 

notice in writing of any such cause with necessary evidence that the obligation under the 

agreement is thereby affected or prevented or delayed is given within 10(ten) days from 

the happening of the event and in case it is not possible to serve the notice within the said 

ten days period, then within the shortest possible period without delays. As soon as the 

cause of force majeure has been removed, the party whose ability to perform its 

obligation has been affected shall notify the other of such cessation and of the actual 

delay incurred in such affected activity adducing necessary evidence in support thereof. 

From the date of the occurrence of a case of force majeure, the obligations of the party 

affected shall be suspended during the continuance of any inability so caused until the 

cause itself and the inability results the respective obligations under the agreement shall 

stand extended by a period equal to the period of delay occasioned by such events. 

d) Default by the Client 

The Consultant may by written notice to the Client terminate this Agreement. 

i) If he has not received payment of that of any invoice which is not contested 

within sixty(60) days of submission thereof; 

ii) 

If the services have been postponed as provided for in Clause 1.5.6(b) and the 

period of postponement has exceeded six(6) months. 

e) Entitlement of Consultant upon postponement or Termination 

Upon postponement of the Services or termination of this Agreement under clause 

1.5.6(b), (c) or (d) and subject to the obligation of the Consultant to reduce expenditure to 

a minimum as stated in clause1.5.6(b) the Consultant shall be entitled to receive the 

remuneration due up to the effective date of postponement or termination and 

reimbursement in full for such of the costs specified in Schedule-I, in proportion and 

equivalent to the actual expenditure have been incurred prior to the effective date of such 

postponement or termination and for all costs incidental to the orderly termination of the 

services, including return travel of the Consultant’s personnel. 


f) Claims for Default 

Any claim for damages arising out of default and termination shall be agreed by and 

between the Client and the Consultant or, failing agreement , shall be referred to 

arbitration in accordance with clause 1.5.6(g) of this Agreement. 

g) Arbitration 

Any dispute or difference arising out of this Agreement which cannot be amicably settled 

within thirty days(30) including those considered as such by only one of the parties, shall 

be finally settled under the provisions of the Indian Arbitration and Conciliation Act 1996 

and the rules made there under, as amended from time to time. The decision of the 

Arbitrator shall be final and binding on both parties. The resulting award shall be in lieu 

of any other remedy. 

1.5.7. Exceptional Services 

a) Upon the occurrence of circumstances described in clause 1.5.6 or abandonment 

or suspension or resumption of services or upon termination of the Agreement 

otherwise than under the provisions of Clause 1.5.6(b) any necessary work or 

expense by the Consultant extra to the Normal and Additional Services shall be 

regarded as Exceptional Services. 

b) The performance of Exceptional Services shall entitle the Consultant to extra time 

necessary for their performance and to payment for performing them. 

1.5.8 Rights and Liabilities of parties 

Termination of the Agreement shall not prejudice or affect the accrued rights or 

claims and liabilities of the parties. 

1.5.9 Assignment 

a) The Consultant shall not, without the written consent of the Client, assign the 

benefits, other than the assignment of any monies due, or to become due under 

this Agreement. 

b) The Consultant shall not without the written consent of the Client, in any way 

assign or transfer the obligations of this Agreement or any part thereof. 


1.5.10 Cessation of Rights and Obligations 

Upon termination of this agreement pursuant to the provisions of this agreement 

or upon expiration of the agreement, all rights and obligations of the parties 

hereunder shall cease, except 

i. Such rights and obligations as may have accrued on the date of termination 

or expiration; 

ii. The obligation of secrecy of service and confidentiality; 

iii. Any right which a party may have under the Applicable Law. 

1.6 Fee & Terms of Payment 

1.6.1 The Client shall pay the Consultant for the Consultancy Services in accordance with the 

conditions and details stated in Schedule-I and in accordance with clause 1.6.3 as agreed 

while signing the agreement for the scope of work contained in the Scope of Services and 

TOR. 

1.6.2 Unless otherwise agreed in writing the client shall pay the Consultant in respect of 

additional services not covered in the Scope of Services and TOR. 

a) as for additional services for extra time spent by the Consultant’s personnel in the 

performance of the services. 

b) The net cost of all other expense incurred by the Consultant. The additional payments 

shall be decided on a mutually agreed basis. 

1.6.3 Payments 

a) Contract Amount 

An all inclusive cost of the services payable in Local currency is set forth in Schedule-I 

b) Currency of payment 

All payments shall be made in Indian rupees 

c) Mode of Billing and Payments 

i. Payments will be made by the client to the consultant as per Appendix - D 

ii. 

The consultant shall submit the invoices in duplicate to the client on firms printed 

bill forms indicating the work done by him during the period for which payment 

is sought 


iii. 

iv. 

The client shall cause the payment of the consultant periodically as given in the 

Break up of Fee Payment Schedule (Appendix – D) within thirty(30) days after 

the receipt by the client of invoices with supporting documents. If the progress is 

not satisfactory and according to the agreed work program/schedule the 

payment may be withheld until such times the consultant rectifies the 

required shortfall. Interest at the rate specified in the part-II shall become 

payable to the Consultant as from the above due date on any amount due by but 

not paid on such due date. 

The final payment under this Clause shall be made only after the final report and a 

final statement, identified as such shall have been submitted by the Consultants 

and approved as satisfactory by the client. The services shall be deemed 

completed and finally accepted by the Client and the final report and final 

statement shall be deemed approved by the client satisfactory ninety(90) calendar 

days after receipt of the final report and final statement by the client unless the 

client within such ninety(90) day period, gives written notice to the Consultants 

specifying in detail deficiencies in the services, the final report or final statement. 

v. The consultants shall thereupon promptly make any necessary corrections, and 

upon completion of such correction, the foregoing process shall be repeated. Any 

amount which the client has paid or caused to be paid in accordance with 

this clause in excess of the amounts actually payable in accordance with the 

provisions of this contract shall be reimbursed by the Consultants to the 

client within thirty(30) days after receipt by the consultants of notice thereof. 

Any such claim by the client for reimbursement must be made within twelve(12) 

calendar months after receipt by the Client of a final report and a final statement 

approved by the Client in accordance with the above. 

vi. 

All payments under this contract shall be made to the accounts of the consultants 

with the Consultants Banker specified in part-II. 

1.7 General Provisions 

1.7.1 Documents prepared by the Consultants to be the property of the Client. 

All plans, drawings, specifications, designs, reports, other documents prepared by the 

consultants in performing the services for the client under this contract shall become and 

remain the property of the Client and the Consultants shall not later than 30 days upon 


termination or expiration of this contract, deliver all such documents to the client together 

with a detailed inventory thereof. The Consultants may retain a copy of such documents. 

1.7.2 Copyright 

The client retains copyright of all documents prepared by consultants. The client shall be 

entitled to use them or copy them only for the work and the purpose for which they are 

intended, and need not obtain the consultant’s permission to copy for such use. The 

consultant shall express permission from the client for copying the documents for the 

purpose for which they are intended. 

1.7.3 Conflict of interest 

a) Unless otherwise agreed in writing by the Client, the Consultant and his personnel 

shall have no interest in or receive remuneration in connection with the project 

except as provided for in the Agreement 

b) The Consultant shall not engage in any activity which might conflict with the 

interests of the Client under the Agreement. 

1.7.4 Notices 

Notices under the Agreement shall be in writing and will take effect from receipt at the 

address stated in Part-II. Delivery can be by hand or facsimile message against written 

confirmation of receipt or by registered letter or by telex subsequently confirmed by 

letter. 

1.7.5 Publication 

Unless otherwise specified the Consultant, either alone or jointly with other, can publish 

material relating to the works and services. Publication shall be subject to approval of the 

client if it is within two years of completion or termination of the services. 

1.7.6 No patented or patent pending articles, methods, or devices shall be used or supplied in 

connection with the work or incorporated in the work without the prior written approval 

of the client, if the terms of purchase involve or require the payment of any license fee or 

royalty in addition to the purchase price, and do not contain patent identification in a form 

satisfactory to the client. 

1.7.7 Secrecy 


The Consultant shall use all the documents, drawings and other data and information of a 

proprietary nature received from the client, solely for the purpose of performing and 

carrying out the obligations on his part under the agreement and shall not disclose the 

same to any other person except to the extent required, in the performance of the work for 

the project and shall maintain the utmost secrecy. The consultant shall bind his employees 

who are involved in engineering of the project by a suitable secrecy agreement. The 

documents, drawings and other data and information received from the client shall not be 

used by the consultant for any other purpose. 

1.7.8 Applicable Laws 

The rights and obligations of the client and the consultant under this agreement will be 

governed by the laws of the land. 

2.0 Obligations of the Consultant 

2.1 Scope of Services 

The Consultant shall perform services relating to the project. The scope of the services is 

stated in Appendix-B. 

2.2 Normal, Additional & Exceptional Services 

2.2.1 Normal services are those described as such in Appendix-B and Appendix-C 

2.2.2 Additional services are those described as such in Appendix-B & Appendix-C or 

which by written agreement of the parties are otherwise additional to normal 

services. 

2.2.3 Exceptional services are those which are not normal or additional services but 

which are necessarily performed by the Consultant consequent to such changed 

circumstances for which consultant is not responsible and in accordance with the 

agreement or arising out of abandonment or suspension or resumption or services. 

2.3 Care and Exercise of Authority 

2.3.1 The Consultant shall exercise reasonable skill, care and diligence in the 

performance of his obligations under the agreement. 

2.3.2 Where the services include the exercise of powers or performance of duties 

authorized or required by the terms of the agreement between the client and any 

third party, the Consultant shall; 


a) act in accordance with the agreement provided that the details of such 

powers and duties are acceptable to him where they are not described in 

Appendix-B 

b) if so authorized, certify, decide or exercise his discretion fairly between 

the client and third party not as an arbitrator but as an independent 

professional by his skill and judgment. 

2.4 Performance Guarantee 

2.4.1 The Consultant shall carry out the services in conformity with generally accepted 

norms as have been recommended IRC/BIS/MOST and sound standards of 

engineering and be responsible for the technical soundness of the services 

rendered. In the event of any deficiency in services, the consultant shall 

promptly redo such design and engineering, at no additional fees to the 

client. 

2.4.2 The consultant shall guarantee the performance of the works as per designs and 

specifications prepared by him. In the event of the failure to achieve the 

guaranteed performance as laid down in the agreement due to reasons directly 

attributed to the consultant, he shall be liable for such failure and the liability shall 

be limited to a maximum on all accounts up to 10% of the fees received by the 

consultant 

2.4.2 The consultant shall be responsible for obtaining final approval of Competent 

authority of Govt of India/ Govt of Gujarat as case may be. 

2.5 Fairness and Good faith 

2.5.1 Good Faith 

The parties undertake to act in good faith with respect to each other’s rights under 

this contract and to adopt all reasonable measures to ensure the realization of the 

objectives of this contract. 

2.5.2 Operation of the Contract 

The parties recognize that it is impractical in this contract to provide for every 

contingency which may arise during the life of the contract, and the parties hereby 


agree that it is their intention that this contract shall operate fairly as between 

them, and without detriment to the interest of either of them, and that, if during 

the term of this contract either Party believes that this contract is operating 

unfairly, the Parties will use their best efforts to agree on such action as may be 

necessary to remove the cause or causes of such unfairness, but no failure to agree 

on any action pursuant to this clause shall give rise to dispute subject to 

arbitration. 

3.0 Prints, Drawings & Specifications 

The consultant will furnish free of cost to the client fifteen sets of project reports, 

estimates, drawings, design reports, tender documents, specifications, schedules, etc. soft 

copy of final drawings in Autocad format in CD or DVD. Additional copies required by 

the client will be furnished by the consultant on payment. The consultant shall also 

make available two nos. of computer compact discs (CD) and one set of DVD of all 

documentation including power point presentation of the project and all drawings in 

Autocad format as described in details at Para titled as deliverable. 

4.0 Obligation of the client 

4.1 Survey and past report / study Data 

The client shall provide information regarding past report like City 

development Plan, City Mobility plan, BRTS plan etc., etc.,. 

4.2 The client shall, so as not to delay the services and within a reasonable time, give 

to the consultant free of cost all information which is in his power to obtain and 

which may pertain to the services. 

5.0 Decisions 

On all matters properly referred to him in writing by the consultant, the client shall give 

his decision in writing within a reasonable time so as not to delay the consultant’s 

services. 


APPENDIX-A 

OBJECTIVES AND DESCRIPTION OF THE PROJECT 

1.0 Preamble: 

Rajkot, an important Urban Centre located in Saurashtra region. It is fast emerging as a 

center of trade and commerce, serving the state in general and the region in particular. 

The increased intensity of traffic is due to rapid industrial and commercial development 

which has resulted in manifestation of problems like traffic congestions, delays, 

accidents, pollution etc. 

Rajkot city is spread over 104.86 sq.kms and having population of 1.43 million. The 

population growth rate is noted as 4% per annum, which is comparatively higher than 

Indian city of similar size. 

Description of Mavdi road crossing 150' Ring Road junction: 

A major area surrounding Mavdi main road is developed. Around 50,000 residents are 

having only connecting city road. People using this road are facing sever traffic 

congestion and traffic jam problem. 150 ring road being bye-pass road in city of Rajkot 

for people traveling Gondal, Shapar-Veraval Industrial Area, Veraval Porbandar etc. to 

Kalawad, Metoda Industrial area, Morbi, Jamnagar, etc. heavy traffic passes on the road. 

On construction of fly over on Mavdi road, traffic of city people will be reduced resulting 

in easy passing of heavy vehicle and minimization of accident. 

2.0 Terms of References for the Consultant: 

The Terms of References for the consultant can be list in broad way as under: 

1) Detailed field survey (Topographic survey) with road junction square at proposed site 

2) Required Geo technical investigations as per codal provisions (at least at five locations 

for this Flyover at required depth as per IRC guidelines ) 

3) Traffic study – at least consecutive 3 days 24 hours 

4) Preparation of General arrangement drawing for proposed Flyover (as per guideline of 

IRC/MORTH) as well as getting approval with cost estimates 

5) Detail design & drawings of Substructure & superstructure including good for 

construction drawings 

6) Bridge under space design development for parking, vendor platforms, land scaping, 

seating, public toilets … … as necessary & deemed fit to the particular location 


7) Submission of the final report in five hard copies and one soft copy 

8) Preparation of tender document for construction of Proposed Flyover 

9) Support during construction of the flyover 


APPENDIX – B 

SCOPE OF CONSULTANCY SERVICES 

Rajkot Municipal Corporation invites proposals for providing consultancy services for which 

the scope are as described below: 

Scope of Consultancy Services shall include: 

1. Review of all the available reports, drawings, and information, site details 

already available and consider the same while planning of the work. 

2. Consultant shall discuss and understand from RMC the requirement of the project and the 

data available and if necessary suggest collecting further data required for the project. TO 

perform – topo survey, traffic survey & to carry out the soil investigation. 

3. Consultant has to suggest various options for flyover including suitability for 2-lanes, 3- 

lanes, 4 –lanes for the work based on collected data. RMC may, if desired, present the 

feasibility report to lending agencies and Consultant shall make necessary documentation 

for the submission and carry out the modification as may be suggested. 

4. In order to visualize the project the feasibility report considering the data available with 

block estimate shall be prepared and submitted to RMC for suggestion if any and then 

finalizing the proposal incorporating the suggestion. The feasibility report shall be 

submitted within one month from the date of issue of work order. 

5. Consultant shall submit a detailed value engineering report clearly indicating 

various options of proposed flyover with the recommendation on most 

economical, technically feasible and constructible designs. 

6. Consultant shall submit a detailed design basis report clearly highlighting 

the proposed design methodology, codal provisions and loading requirements 

etc. for all the components of the proposed flyover. 

7. Consultant shall get the design and working/detailed drawings proof checked from 

any of the Indian Institute of Technology (IITs)/NIT at his own cost. The 

consultants shall also modify/revise the designs and drawings on the basis 

changes/modifications suggested by the proof consultant or Employer without any 

additional payment. 

8. Feasibility checking of General Arrangement Drawing (GAD) for the flyover 

and do necessary correction, if required. The traffic bypass arrangement/diversion 

to be used during the construction period should be prepared. The planning as a 

whole should be functional and aesthetically appealing and complying with 

all requirements of State Govt., Local Authorities, IRC and MOST.. In case of 

Rajkot Municipal Corporation Technical Bid for Mavdi Road Flyover consultancy 27 

of

any modification in GAD consultant shall submit corrected copy of GAD in hard 

as well as in soft copy (in CDs).. 

9. Consultant shall submit the proposed land acquisition plans and detail Plan for 

proposed relocation of Overhead/Underground utilities. 

10. Based on the approved GAD, preliminary design, surveys and Geotechnical 

investigation, the consultant shall prepare detailed layout plans showing 

approach roads, bridge etc., prepare detailed engineering design, design calculations 

and drawings including detailed construction working drawings for all items of 

works. The drawings shall be prepared on computer in standard CAD formats. The 

entire final approved designs and estimates shall be submitted duly signed in 

original in 6 copies along with CDs. 

11. Consultant shall submit preliminary engineering design and drawings for all 

items of works along with Bill of Quantities with calculations for all quantities, 

cost estimate, analysis of rates and detailed specifications for all the items 

of the work for invitation of tenders for fixing executing agencies. The cost 

estimate is to prepare based on latest RMC’s SOR/ PWD’s SOR or Market Rate as case 

may be with updated escalation and as per instruction of Engineer. 

12. Consultant shall also submit and assist in getting the approval of detailed estimate 

from the client along with Bill of Quantities with Calculations for all the 

quantities, analysis of rates and detailed specifications for all the items of the work 

13. After the approval of estimate by client, the consultant shall submit detailed 

design delivery program with proposed flyover in consultation with RMC to 

match the construction program at site. 

14. Carry out investigations as may be required for the purpose of formulation 

of an effective cross Drainage system and design the drainage system for both 

surface and subsurface, if applicable in project stretch. 

15. On approval of the feasibility report selection of the alternative to be adopted. Consultant 

shall prepare detailed design for this approved flyover and submit necessary documents 

for tendering purpose including bridge underspace design developments as per TOR. 

16. Consultant shall technically scrutinize the various offers thus received from the bidders 

and submit the report for the final selection of agency. Based on the above documents, 

RMC shall call for the bids for construction of the flyover from the qualified and capable 

contractors. 


17. Once the agency for the construction of the work is finalized, consultant shall release 

detailed working drawings 'good for construction' as per mutually agreed work schedule 

so as to match the construction programme of the flyover reviewed from time to time by 

the contractor and approved by RMC. This includes plans with 3D, Auto Cad Drawings 

based upon the analysis with the required systems. Extensive three dimensional 

inference management, with low and high existing structures is required to be 

seen before finalizing any plans. 

18. Consultant shall supply free of cost all drawings (Hard copies and softcopy) of 

appropriate size in sufficient copies as directed by the Engineer. 

19. Consultant shall provide complete design support during construction stage 

including temporary works design submitted by contractor, road diversions, checking 

of executing agencies scaffolding/shuttering arrangements etc. 

20. Consultant shall visit the site during the contract period, without any extra cost, 

as directed by the Engineer in case of any problem relating to 

design/drawings. Total 12 site visits shall be considered by the Consultant during the 

execution of the bridge & for further visits the related expenses shall be mutually agreed 

upon with RMC officials. 

21. The consultant shall ensure that the work is executed conforming to the 

approved design, drawings and specifications. The period for execution of each 

bridge has been proposed as 24 months including monsoon. The consultant shall 

prepare and submit a detailed Quality Assurance Plan before execution of work. 

22. To work as representative of RMC at various levels for seeking appraisal and approvals 

from GOG / GOI & from nodal agency and as per the process prescribed under JNNURM 

/ SJMMSVY guidelines 


APPENDIX-C 

DETAILED TERMS OF REFERENCE 

1.0 Terms Of Reference: 

The scope of the work shall consist of carrying out the following activities in 

connection with the flyover proposed to be constructed at Mavdi road juction, Rajkot. 

The scope described hereunder Appendix B is only indicative in nature and shall not be 

limited to the same 

2.0 Study: 

This shall consist of preparation of a detailed Project Report containing: 

a) Technical Feasibility; various option and alternatives 

b) Preliminary Designs and Cost estimation; 

c) Financial projections for Project Finance, phasing of costs and Financing Plan for 

Financial Feasibility; (not applicable) 

d) Operational costs projection and analysis; (not applicable) 

3.0 Detailed Project Report: 

This consists of services to establish design parameters/equipment/machineries as per 

IRC/MOST/BIS norms include the following: 

3.1 Analysis of several alternatives. 

The alternatives should be complete in all respects including owning and 

operating costs and financial implications. Such analysis shall also include 

various structures with its advantages, disadvantages and suitability for the 

project, and consultant’s recommendations for selection of suitable structure. This 

category includes the preparation of conceptual and preliminary design and 

drawings including the following: 

a) Designing and documenting the works based on the guidelines contained 

in IRC/BIS/MOST for specifications, and normal design engineering 

practices; 

b) Recommending the most suitable alternatives with option of 2-lanes, 3- 

lane, 4-lanes with or without cycle track/ pedestrian facilities suggesting 

its merits/demerits to facilitate RMC official to take appropriate decision 


c) Preparation of preliminary drawings for each and final design. 

d) Preparation of conceptual drawings based on preliminary designs; 

3.2 Design Norms: 

1. The design shall be carried out in terms of specifications of latest 

editions(and up-to-date correction/amendment/errata) of IRC (Indian 

Road Congress) and ISI (Indian Standard Institution) now BIS (Bureau 

of Indian Standards), international codes wherever applicable and as desired 

by the Client/Employer. 

2. Vertical Clearance as desired shall be provided. 

3. The girder may be of Precast pre-stressed concrete (Post tensioned), 

steel or composite or R.C.C/PSC Beams/Slabs etc. depending upon the 

field conditions and economy. End launching/crane erection of Girders 

from the approach road may be preferred. 

4. The approaches of the bridges may be Reinforced earth work or earth 

slopes or viaduct depending upon the site conditions and requirements of the 

Client. The decision of the Engineer-in-charge shall be final in this 

regard. The consultant shall provide alternatives with cost benefit 

analysis and full justification for the proposed alternatives. 

3.3 Detailed Project Report: 

a) Project report, preliminary plans and estimates and project implementation 

schedules 

b) The consultants shall carry out the conceptual and detailed engineering design, 

prepare engineering drawings and cost estimates for all project components. 

c) The consultants shall submit the following as the outcome of their services: 

1. Conceptual Project Report 

2. Draft Project Report 

3. Final Detailed Project Report (DPR). 

4. Draft tender document. 

d) Reports shall be presented within a time period of maximum Six months from 

the date of consultant’s appointment as detailed below: 


No. Description of work Period 

1 Pre-Feasibility including traffic survey, soil investigation & various D+30 

options for Flyover and Feasibility checking of already approved 

General Arrangement Drawing (GAD),making necessary correction, 

if required, submission of corrected copy of GADs in hard as well 

as in soft copy 

2 Submission of land acquisition plan and utility relocation plan D +40 

3 Submission of preliminary engineering design and drawings for D+45 

all items of works including detail design of foundation along 

with BoQ, cost estimate, analysis of rates and detailed 

specifications for all items of the work for invitation of tenders 

4 Approval of cost estimate D+60 

5 Submission of Detailed design delivery program, design basis report D+60 

and value engineering report to RMC 

6 Approval of detailed design, detailed working/Construction D+120 

drawings from proof consultant( IIT/ NIIT) for substructure and 

approaches and submission of traffic bypass arrangement/ 

diversion and traffic management plans 

7 Approval of the detailed design, detailed working/construction D+150 

drawings from proof consultant ( IIT) for Super Structure 

8 Approval of DTP – Invitation of Bid D+180 

9 Finalizing contract agency D+240 

4.0 Deliverable 

1. The time period of consultancy service for the Detailed Project Report, preliminary 

engineering design shall be six months. The time shall start running from the date of 

acceptance order from the client. 

2. All design and drawing drafting, BOQ shall be carried out by computer aided design 

and drafting systems, including optimization and least cost analysis adopting latest 

and appropriate technology options. 


3. Detailed item rate estimates based on market rate analysis shall be prepared for each 

of the work. Estimate shall be framed for material and labour separately for each 

component of the project 

4. All designs, project reports and other reports as may be required shall have to be 

prepared and processed on computer using Microsoft Office 2003 & later version and 

AutoCAD 12 & later version. In each of the above case the consultant shall make 

available computer compact disk in two copies. All drawing must be provided in 

Auto CAD format and all reports/details in MS Office format except the design 

calculations. (design calculations submission can be allowed in PDF format) 

a) Conceptual Project Report with soft copy in 

CD ROM 

Within ½ months from the date 

of work order 

(In three copies) 

b) Draft Project Report with soft copy in CD 

ROM 

(In three copies) 

c) Final Detailed Project Report / structural 

drawing/ design calculation/ third party 

verification drawings/ BOQ/ traffic diversion 

plan/ launching/pushing method/ description/ 

with soft copy in CD ROM 

Within 1 months from the date 

of approval of Conceptual 

Project Report 

Within 3½ months from the date 

of approval of Draft Project 

Report. 

(In ten copies) 

d) Draft tender documents only in two hard 

copies and with soft copy in CD ROM 

Within 1 months or on execution 

of project from the date of 

approval of Draft Project 

Report. 


APPENDIX-D 

BREAK-UP OF TOTAL FEE PAYMENT SCHEDULE 

No Description Payment 

(%age of 

accepted cost of 

tender) 

1 On submission of soil investigation work , traffic survey and total station 15% 

survey work & Feasibility checking of already approved General 

Arrangement Drawing (GAD) & prelim cost estimate , making 

correction, if required, 

land acquisition plan & submission 

necessary 

in hard as well as in soft copy and approval of 

of utility relocation plan 

2 On submission of preliminary engineering design and drawings for 

all items of works along with Bill of Quantities with calculations for all 

quantities, cost estimate, analysis of rates and detailed specifications for all 

items of the work for invitation of tenders 

3 On getting approval of detailed estimate from the client & Detailed 

design delivery program with proposed flyover in consultation with 

RMC to match the construction program at site. 

4 On Submission of design basis report to RMC and approval of detailed 

design, detailed working/Construction drawings etc by RMC after 

proof checked by IIT /NIIT for foundation, substructure and 

approaches and submission of the same and submission of traffic bypass 

arrangement/ 

diversion and traffic management plans 

5 Submission of DTP –Invitation of Bid & finalizing contract agency 15% 

6 Quality Control and assuring that the work is being executed 

conforming to approved design, drawings and specifications. 

Payment shall be made monthly on pro-data basis i.e. the total 

payment due at this stage shall be divided by the completion period in 

months of agency to arrive at the monthly payment. 

7 On submission of completion report and as built/completion drawings 5% 

10% 

10% 

15% 

30% 

Total... 100% 

Due to any reason if project is abandoned after the feasibility study with details as per item 

number 1 mentioned above, the consultant shall be paid the amount payable at this stage based on 

pro rata % - 15% of the prelim cost estimate of the project . however not more than INR 4.5 lac. 


APPENDIX - E 

INPUTS TO BE PROVIDED BY CLIENT 

The following inputs will be provided by Client directly or indirectly, directing the consultant 

with a letter addressed to respective department, govt. agencies, Boards corporations in the State 

to extend Cooperation and furnish data to consultant in respect of the project which will be 

collected by the consultant on receipt of work order. 


APPENDIX - F 

THE EVALUATION PROCEDURE 

Proposal fulfilling the MINIMUM REQUIREMENT OF PERSONNEL 

NUMBERS,QUALIFICATION AND EXPERIENCE IN RESPECTIVE CATEGORIES WITH 

THE FIRM as per Appendix requirements of T.O.R. only shall be evaluated on the basis of 

responsiveness to the Terms of Reference, applying the evaluation criteria, sub criteria and point 

system specified in the Data Sheet. A proposal shall be rejected at this stage if it does not respond 

to requirement of T.O.R. and also it shall be declared fail, if does not achieve the Minimum 

Technical Score indicated in the Data Sheet. 

The Consultant shall submit supporting authenticated / certified documents with his Technical 

proposal. The Client will verify submitted documents on the basis of their responsiveness to the 

Terms of Reference. If there is any anomaly between physical submitted supporting documents 

and original documents at this stage the Client shall reject the Consultant’s Proposal. 

1.1 The Technical Evaluation procedures shall consist of a marking system. 

1.2 Evaluation of Technical Competence: 

Marks shall be allotted on the following basis: 

No. Item Maximum 

marks 

Minimum to be 

scored for selection 

and short listing 

i) Financial Strength of the Firm 10 7 

ii) Manpower Details of the Firm 45 31.5 

iii) Experience of the Firm 45 31.5 

Total 100 

The minimum thresh-hold score should be 70% of the maximum score of 100 i.e. 70. 

The scores for above item shall be given as under ; 

Item No. (I) Financial Strength of the firm Total marks : 10 

Average Yearly Income From Consultancy of last 3 yrs. (Rs. Cr.) Scores 

Less Than Rs.2 crore 5.0 

Rs.2 to 5 crore 7.50 

Greater than Rs 5.00 crore 10.0 


Item No. (2) Manpower details of the firm Total marks : 45 

Sr.No Parameters Scores 

A Qualified Manpower 35 

B Total Manpower Strength & I.T. Infrastructure 10 

A) Sub-criteria for qualified Manpower by Category / Branch of Expertise 

(Total Marks : 50) 

Sr. 

Category % Weightage Marks 

No. 

A1 Principal Bridge Engineer 40 20 

A2 Senior Bridge Engineers 15 7.5 

A3 Junior Bridge Engineers 15 7.5 

A4 Highway Engineer 15 7.5 

A5 

Urban Planner (can be shown on 

associate basis) 

15 7.5 

Sub-Criteria for Category: A1) Principal Bridge Engineer Total Marks : 20 

Sr.No. Parameters 

% of Total Marks 

1 Educational Qualification 25 

2 Experience 75 

Sub-Criteria for above parameters: A1-1. Educational Qualification 

Sr.No. Qualification % Weightage 

1 Graduate 60 

2 Doctorate or Post graduate 100 

Sub-Criteria for above parameters:A1-2. Experience 

Sr.No. No. of Years in same sector % Weightage 

1 Up to 20 60 

2 > 20 100 

Sub-Criteria for Category: A2) Senior Bridge Engineer Total Marks : 7.5 








1 Graduate 60 




1 Up to 10 60 

2 > 10 100 

Sub-Criteria for Category: A3) Junior Bridge Engineer Total Marks : 7.5 







1 Graduate 60 




1 Up to 3 60 

2 > 3 100 

Sub-Criteria for Category: A4) Highway Engineer Total Marks: 7.5 







Shall be Graduate-Post Graduate in Highway 

/ Transportation Engineering 

1 Graduate 60 





1 Up to 5 60 

2 > 5 100 

Sub-Criteria for Category: A5) Urban Planner Total Marks: 7.5 







Shall be graduate/ post graduate in 

Urban / Transportation planning 

1 Graduate 60 




1 Up to 5 60 

2 > 5 100 

B-1) Total Manpower Strength 

Total Marks : 5 

Sr.No. Nos 

Marks 

1 < 15 2 

2 15 to 30 3 

3 > 30 5 

B-2) I.T. Infrastructure Total Marks : 5 

Sr.No. Type of software 

Marks 

1 AutoCAD-Drafting Software 2 

2 Bridge Design software 2 

3 In house developed Bridge Design Software 1 

(please add necessary supporting documents of license soft ware’s) 


Item No. (2) Experience Details of the firm Total marks : 45 

Sr.No. Broad Parameters % of Total Marks 

A Number of total projects completed involving structural 

20 

design 

B Number of completed projects in Bridge sector – River 

bridges, Fly over, ROBs … 

80 

Sub criteria for A A) Number of total projects …… Marks : 9 

Sr.No. No. of projects % of Total Marks 

A < 50 50 

B ≥ 50 100 

Sub criteria for B B-1) Total number of projects in Bridge sector. – River bridges, Fly over, 

ROBs … Marks : 36 

Sr.No. Bridge length Nos. of Bridge 

projects 

Full marks Remarks 

1 60 m. to 200 m. 6 6 1. Proportionate 

2 200 m. to 500 m 5 5 marks for lesser 

3 > 500 m 5 5 no. of Bridges 

2. Higher no. of 

Bridge projects of 

higher bridge 

length can be 

considered for 

lower bridge 

lengths. 

Sr.No. Type of 

superstructure of 

above Bridges 

1 P.S.C. 

superstructure 

Box / T-Girder / 

Slab 

2 R.C.C. 

superstructure 

Box / T-Girder / 

Slab 

Nos. of 

Bridges 

Full marks 

Remarks 

5 10 Proportionate 

marks for lesser 

no. of Bridges 

10 10 

1.3 Minimum qualifying marks shall be 70 & after evaluation and allotment of marks as 

above the successful consultants shall be short listed. Such short listed consultants, if 

required, shall have to make a presentation before Municipal Commissioner. 


1. Name of the Consultant 

APPENDIX - G 

COMPANY DETAILS 

2. Address 

3. Telephone Nos. 

4. Fax Nos. 

5. E-mail 

6. Status (Attach documentation) (tick mark and initial) 

(a) 

(b) 

(c) 

(d) 

Individual 

Partnership firm 

Private Limited Company 

Limited Company 

7. Date of Company’s Incorporation 

8. Date of starting consultancy profession/business 

9. Registrations and empanelling: 

i) 

ii) 

iii) 

iv) 

v) 

vi) 

10. Fields of professional expertise (tick mark or cross for positive or negative answer and 

initial). 

(i) Civil Engineering : 

iii) Mechanical Engineering : 

iv) 

Electrical Engineering: 


v) Traffic Transportation, Road & Bridge Engineering: 

vi) 

vii) 

Computer Applications: 

Project Design & Formulation 

Including project feasibility: 

viii) 

ix) 

Project costing & Analysis. 

Urban Design 

11. Total Experience in providing consultancy 

in the project related fields. : 

12. Total Nos. of consultancy assignments completed 

in last ten years (Refer Appendix-H for details): 

13. Total Nos. of consultancy assignments 

on hand (Refer Appendix-I for details.) 

14. Total Nos. of key personnel (Refer Appendix-J for details) 

a) Professionals- senior level(more than 15 years experience) : 

b) Professionals- middle level(more than 10 years experience) : 

c) Professionals-Junior level(less than 10 years experience) : 

15. Annual Financial Turnover (Rs. in lacs) 

1) 2009-10 : 

2) 2010-11 : 

3) 2011-12 : 

Note : (i) 

(ii) 

Balance sheet for last three years should be attached. 

Income tax clearance certificates for last three years should be attached. 


APPENDIX - H 

Relevant Services carried out in the last 10 years. 

Using the format below, provide information on each reference assignment for which your firm 

for carrying out consulting services similar to the ones requested under this assignment. 

Assignment name: 

Approx. value of the contract (in Rupees): 

Country: 

Location within country: 

Duration of assignment (months): 

Name of Client: 

Total No of staff-months of the assignment: 

Address: 

Approx. value of the services provided by your 

firm under the contract (in Rupees): 

Start date (month/year): 

Completion date 

(month/year): 

Name of associated Consultants, if any: 

No of professional staff-months provided by 

associated 

Consultants: 

Name of senior professional staff of your 

firm involved and functions performed 

(indicate most significant profiles such as 

Principal Consultant, Senior Consultant): 

Narrative description of Project: 

Description of actual services provided by your staff within the assignment: 

Authorized Signature [In full and initials]: 

Firm’s Name: 


APPENDIX - I 

CONSULTANCY ASSIGNMENT IN HANDS FOR SIMILAR NATURE OF WORK 

NAME OF CONSULTANT :- 

Sr.N 

o. 

Name & Title of the 

project giving name 

of State and location. 

Cost of the 

project in Rs. 

Crores 

Project 

Authority 

Funding 

Agency 

Year of start 

1 2 3 4 5 6 


APPENDIX – J 

CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF 

(To be provided for each person mentioned above) 

1. Proposed Position : [only one candidate shall be nominated for each position] 

2. Name of : [ Insert name of firm proposing the staff ] 

3. Name of Staff : [ Insert full name ] 

4. Date of Birth : 

5. Nationality : 

6. Education [ Indicate college/university and other specialized education of staff member, 

giving names of institutions, degrees obtained, and dates of obtainment ] 

7. Membership of Professional Associations : 

8. Other Training : [Indicate significant training since degrees under 6 - Education 

were obtained ] 

9. Countries of Work Experience: [List countries where staff has worked in last ten years ] 

10. Languages : [ For each language indicate proficiency: good, fair, or poor in 

speaking, reading, and writing ] 

11. Employment Record : [ Starting with present position, list in reverse order every 

employment held by staff member since graduation, giving for each employment (see format 

here below): dates of employment, name of employing organization, positions held. ]: 

i. From [ Year ]: To [ Year ]: 

ii. Employer: 

iii. Positions held: 

12. Detailed Tasks Assigned: [ List all tasks to be performed indicate the following information 

for those assignments that best under this assignment] 

13. Work under taken that best illustrates capability to handle the tasks assigned: [ Among 

the assignments in which the staff has been involved, illustrate staff capability to handle the 

tasks listed under point 12. ] 

i. Name of assignment or project: 

ii. Year: 

iii. Location: 

iv. Client: 

v. Main project features: 


vi. Positions held: 

vii. Activities performed: 

14. Certification: 

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly 

describes me, my qualifications, and my experience. I understand that any willful 

misstatement described herein may lead to my disqualification or dismissal, if engaged. 

Date 

(Day/Month/Year) 

________________ 

[Signature of staff member or authorized representative of the staff] 

Full name of authorized representative:________________ 

: ___________ 

Place 

: ___________ 


APPENDIX – K 

EQUIPMENTS/FACILITIES 

Name of Consultants : 

Sr.N 

o. 

Name and type of 

equipment/facility 

Nos. 

Year of 

purchase 

Monetary 

value of the 

equipments 

Remarks 

1 2 3 4 5 6 


APPENDIX - L 

CONFIRMATION OF SCOPE OF SERVICES BY CONSULTANTS 

We, __________________________________________________________(name of 

Consultants) do hereby affirm and confirm that we have read and correctly understood the clients 

requirement of services as prescribed in the scope of services and detailed Terms of Reference 

contained in Appendix-B and Appendix-C and agree to provide these services to the client in the 

form of best engineering and professional practices and enter into a project consultancy 

agreement with the client on our selection. 

Signature of the Consultant. 


APPENDIX - M 

CONFIRMATION OF SERVICES ENVISAGED BY CLIENT 

1. We _________________________________________________ (name of the 

Consultant) hereby confirm that we shall provide the services envisaged by the client 

under appendix-B and C on our own. 

2. We _________________________________________________(name of the 

Consultant shall provide the services envisaged by the client under appendix-B and C by 

forming an consortium with M/s.____________________________________ 

___________________________(name as per the terms of the consortium agreement 

attached herewith (give also details of the consortium partner) and do hereby confirm that 

the total responsibility of services shall vest on us as the lead consortium partner. 

Signature of the Consultant. 


APPENDIX - N 

APPROACH PAPER ON METHODOLOGY 

CONSULTANT NAME: 

APPROACH PAPER ON METHODOLOGY PROPOSED FOR PERFORMING THE 

ASSIGNMENT

RAJKOT MUNICIPAL CORPORATION - ww.rmc.gov.

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