NATIONAL FOOD AUTHORITY Central Luzon Regional Office ... - NFA

NATIONAL FOOD AUTHORITY
Central Luzon Regional Office
Cabanatuan City
INVITATION FOR THE SALE THRU MARKET DETERMINED PRICING (SMDP)
OF 65,867 MT OF LOCAL RICE AND IMPORTED RICE (2008-2010 ARRIVALS)
The National Food Authority, Central Luzon Regional Office with address at Maharlika
Highway, Cabanatuan City invites all NFA licensed grainsbusinessmen to participate in
the Sale thru Market Determined Pricing (SMDP) of Local Rice and Imported Rice (2008
to 2010 arrivals), more or less, 65,867 MT or 1,317,342 bags stored in various
warehouses in the different provinces of NFA Region III under the following terms and
conditions and schedule of activities
1. COMMODITY/VARIETY/VOLUME:
VARIETY BROKENS VOLUME/MT
VIETNAM 25% 29,008
VIETNAM 15% 12
VIETNAM 5% 22
THAILAND 25% 17,364
PAKISTAN 25% 10,594
US RICE 5% 1,351
LOCAL RICE 25% 7,516
TOTAL 65,867
2. The minimum bid price is P25.00/kg, ex-warehouse, including container.
3. QUALIFICATION OF BIDDERS
Only NFA licensed Grains Businessmen are qualified to participate in the SMDP
4. MINIMUM AND MAXIMUM BID VOLUME
Bidder can bid volume as follows:
Type/Category MINIMUM MAXIMUM
Retailer/Farmers’ Coop/Organizations 25 MT 50 MT
Wholesaler/Ricemiller 250 MT 5,000 MT
The stocks may be inspected at the said location during regular working days from 8:00
AM to 5:00 PM, Monday to Friday, but no samples shall be allowed to be issued/taken.
The sale shall be on “AS-IS-WHERE-IS” and “NO SELECTION” basis.
5. SCHEDULE OF SMDP ACTIVITIES
Activity First SMDP Second SMDP Time
1. Purchase/Issuance of Bid Documents June 15-17, 2011 June 22-24, 2011 8:00AM-5:00PM
2. Pre-SMDP Conference June 21, 2011 June 27, 2011 10:00AM
3. SMDP Proper June 21, 2011 June 27, 2011 2:00PM
The Pre-SMDP Conference and SMDP Conference shall be conducted at NFA-Central
Luzon Regional Office, 2nd Floor, Conference Room, Maharlika Highway, Cabanatuan
City. A second SMDP shall be conducted on June 27, 2011 in case the volume for
SMDP would not be exhausted or completely sold out. The Pre-SMDP for this purpose
shall be conducted on June 27, 2010 at 10:00 AM at the venue above stated.

All interested and qualified bidders can purchase SMDP documents on the above
scheduled dates upon presentation and submission of the following documentary
requirements to the committee secretariat:
A. Original copy and two (2) Certified Photocopies of the following documents:
i. Certificate of Grains Business License/NFA Metal License Plate, NFA
sticker and official receipt of payment of license fee for the year 2011, for
authentication purposes.
ii. Valid Mayor’s Permit/Municipal License for the year 2011
B. Submission of the Letter of Intent to participate signed by the Licensee
C. For the authorized representative, submission of duly Notarized Special Power of
Authority for sole proprietorship/partnership or Board Resolution and Secretary’s
certificate for corporation, indicating therein the name and specimen signature of the
representative that they are authorized to purchase bidding documents, attend the
pre-auction conference and the conduct of the auction proper (submission and
opening of bids), and all other activities related thereto, such as, to make payments,
to sign documents in the withdrawal of stocks in the NFA warehouses like
Warehouse Stock Issue (WSI) and receive the stocks for and in behalf of the bidder.
All interested and qualified licensed grains wholesaler/retailer/ricemiller
accredited/licensed by the NFA shall pay a non-refundable SMDP fee of P500.00 for
Retailer/Farmers’ Cooperatives/Organizations; and, P2,000.00 for Wholesaler/
Ricemiller.
The bid offer (Tender Form) must be accompanied by a BID BOND equivalent to TEN
PERCENT (10%) of the total amount of bid offer in the form of CASH, CASHIER’S/
MANAGER’S CHECK payable to NFA issued by any reputable commercial bank. The
CASHIER’s/MANAGER’s CHECK must be accompanied by an Application to Purchase
CASHIER’s/ MANAGER’s CHECK duly approved by the bank manager and official
receipt or machine validation of payment. Further,CASHIER’s/ MANAGER’s CHECK
shall be subject for the confirmation by the issuing bank before an NFA Official Receipt
is issued to the bidder.
The application to purchase Manager’s/Cashier’s check and the Manager’s/Cashier’s
check should be secured by and withdrawn from the account of the bidder in the issuing
bank, otherwise, the bid bond shall be rejected and the bidder disqualified.
No Manager’s/Cashier’s check secured by and withdrawn from the account of any other
person or persons submitted as bid bond by the bidder shall be accepted during the
opening of the bids.
Failure of the bidder to comply with the bid bond requirement will mean outright and
automatic disqualification/rejection of the bid/offer.
The National Food Authority reserves the right to accept or reject any or all bids, to
waive any formalities or defects found therein and to annul the bidding process, and
reject all bids at any time prior to contract award, without thereby incurring any liability to
the affected bidder or bidders and to accept only such bids most advantageous to the
government.
(Sgd) ANGEL G. IMPERIAL, JR.
Assistant Regional Director/
SMDP Committee Chairperson