NATIONAL FOOD AUTHORITY CARAGA REGION Butuan ... - NFA

NATIONAL FOOD AUTHORITYCARAGA REGIONButuan CityTel. No. (085) 225-6701 Fax No. (085) 815-8090www.nfacaraga.comNOTICE OF AUCTIONSALE THRU MARKET DETERMINED PRICING OF IMPORTED RICE (25% BROKENS)The National Food Authority, Caraga Regional Office, Butuan City invites all interested NFA licensed grainsbusinessmen/establishments and farmers cooperatives to submit offers for the sale of imported rice stocks stored inthe different warehouses in the Caraga Region at INDICATIVE PRICE of P25.00 per kilogram, ex-warehouse:PROVINCEESTIMATED QUANTITYBAGS of 50 kgAgusan Norte 94,965Agusan Sur 284,451Surigao Norte 97,517Surigao Sur 112,214The auction activities shall be conducted on the following schedules:ACTIVITIES TIME DATE VENUE1. Submission of Pre -qualification Documents2. Pre – SaleConference3. Sale Proper 10:30 AM8:00 – 9:15 AM July 12, 2011 andevery Tuesday andThursday9:15 – 10:15 AM thereafter until subject stocksare exhaustedNFA Caraga Regional Office2 nd Floor Madison SquareBuilding,J.C. Aquino avenueButuan CityAll interested offerors can view and download the pre–qualification requirements and the terms and conditions of thesale at www.nfacaraga.com.However, pre–qualified offerors must pay the bidding documents and bid form beforethey can be allowed to participate and submit bids in the auction.The auction forms and the terms and conditions are also available to pre-qualified offerors at the above mentionedoffice and upon payment of a non-refundable fee of P200.00 for accredited farmers organization with masterpassbook as of December 2010 and accredited NFA retailers with retailers passbook as of December 2010 andP1,000.00 for accredited grains businessmen and legitimate farmer-organizations with valid NFA license as ofDecember 2010.For further information, query can be made from the NFA-Caraga BAC thru telephone numbers (085) 225-6701, Faxnumbers (085) 815-8090, websites www.nfacaraga.com, or email address nfacaragabac@yahoo.com.THE NFA RESERVES THE RIGHT TO REJECT ANY OR ALL OFFERS, TO WAIVE ANY FORMALITIES ORDEFECTS FOUND THEREIN AND ACCEPT ONLY SUCH OFFERS WHICH ARE MOST REASONABLE ANDADVANTAGEOUS TO THE NFA WITHOUT THEREOF INCURRING ANY LIABILITY TO THE AFFECTEDOFFERORS.(SGD) CAMILO D. MAGTRAYOAssistant Regional DirectorChairperson – SMDP Committee

NATIONAL FOOD AUTHORITYCARAGA REGIONButuan CityTERMS AND CONDITIONS OF THE SALEOF 589,147 BAGS 25% BROKENS IMPORTED RICETHRU MARKET DETERMINED PRICING (SMDP) IN CARAGA REGION1. LOCATION, VARIETY AND VOLUME OF STOCKS FOR SALE THRU MARKET DETERMINED PRICING:Variety Est. Quantity Category and Volume AllocationLOCATION Codein bags@ 50 kg OpenIPPFCs/FOsAccreditedRetailers IFADAGUSAN NORTEGID 1 Whse. T5EW 01 10,952.00 5,914.08 2,957.04 985.68 1,095.20VCEW 01 49,470.00 26,713.80 13,356.90 4,452.30 4,947.00VCEF-10 561.00 302.94 151.47 50.49 56.10VCEW 91 94.00 50.76 25.38 8.46 9.40GID 2 Whse. T5EW 01 20,769.00 11,215.26 5,607.63 1,869.21 2,076.90VCEW 01 13,119.00 7,084.26 3,542.13 1,180.71 1,311.90Total 94,965.00 51,281.10 25,640.55 8,546.85 9,496.50AGUSAN SURGID Alegria Whse. VCEW 01 42,143.00 22,757.22 11,378.61 3,792.87 4,214.30VCEF-10 768.00 414.72 207.36 69.12 76.80GID BayuganWhse. T5EW 01 40,511.00 21,875.94 10,937.97 3,645.99 4,051.10VCEW 01 87,033.00 46,997.82 23,498.91 7,832.97 8,703.30VCEF-10 268.00 144.72 72.36 24.12 26.80VCEW 91 1,558.00 841.32 420.66 140.22 155.80GID Trento Whse. T5EW 01 14,776.00 7,979.04 3,989.52 1,329.84 1,477.60VCEW 01 90,518.00 48,879.72 24,439.86 8,146.62 9,051.80TNEW 92 6,876.00 3,713.04 1,856.52 618.84 687.60Total 284,451.00 153,603.54 76,801.77 25,600.59 28,445.10SURIGAO NORTEGID Whse. VCEW 01 9,193.00 4,964.22 2,482.11 827.37 919.30TYEW 01 28,423.00 15,348.42 7,674.21 2,558.07 2,842.30VCEF-10 8,338.00 4,502.52 2,251.26 750.42 833.80Tan Whse VCEW 01 10,705.00 5,780.70 2,890.35 963.45 1,070.50VCEF-10 274.00 147.96 73.98 24.66 27.40Rocha Whses. VCEW 01 30,132.00 16,271.28 8,135.64 2,711.88 3,013.20VCEF-10 369.00 199.26 99.63 33.21 36.90Total 87,434.00 47,214.36 23,607.18 7,869.06 8,743.40Dinagat Is. VCEW 01 5,370.00 2,899.80 1,449.90 483.30 537.00San Jose Whse. TYEW 01 1,982.00 1,070.28 535.14 178.38 198.20VCEF-10 1,238.00 668.52 334.26 111.42 123.80Total 8,590.00 4,638.60 2,319.30 773.10 859.00Siargao Is. VCEW 01 599.00 323.46 161.73 53.91 59.90Dapa Whse. VCEF-10 530.00 286.20 143.10 47.70 53.00TYEW 01 364.00 196.56 98.28 32.76 36.40Total 1,493.00 806.22 403.11 134.37 149.30Page 1 of 6

SURIGAO SURGID Duplex Whse. VCEW 01 79,072.00 42,698.88 21,349.44 7,116.48 7,907.20TNEW 92 3,122.00 1,685.88 842.94 280.98 312.20VCEF-10 48.00 25.92 12.96 4.32 4.80Mangagoy Whse. VCEW 01 13,084.00 7,065.36 3,532.68 1,177.56 1,308.40TNEW 92 1,404.00 758.16 379.08 126.36 140.40VCEF-10 3,664.00 1,978.56 989.28 329.76 366.40Cantilan Whse VCEW 01 8,360.00 4,514.40 2,257.20 752.40 836.00TNEW 92 1,427.00 770.58 385.29 128.43 142.70VCEF-10 2,033.00 1,097.82 548.91 182.97 203.30Total 112,214.00 60,595.56 30,297.78 10,099.26 11,221.40GrandTotal 589,147.00 318,139.38 159,069.69 53,023.23 58,914.702. AGE OF STOCKS : 16 – 24 months3. Indicative Price (P/kg) of stocks for sale : P25.00/kg, ex- warehouse4. Qualification of Buyers:NFA licensed grains businessmen as retailers, wholesalers, traders, ricemillers with valid NFA license as ofDecember 2010 and accredited farmer-organizations under the Institutionalized Procurement Programwith Masters Passbook as of December 2010.5. Volume allocation shall be according to the following type or category of buyers:5.1 Sixty percent (60%) of 90 % shall be allocated to all qualified buyers licensed by the NFA asWholesalers/Traders/Ricemillers and legitimate Farmer - Organizations with valid NFA license as ofDecember 2010.5.2 Thirty percent (30%) of 90% shall be allocated only to NFA Accredited Farmer-Organizations under theInstitutionalized Procurement Program (IPP) with Master Passbook as of December 2010.5.3 Ten percent (10%) of 90% shall be allocated to NFA Accredited Retailers with Retailer’s Passbook validas of December 2010.5.4 Ten percent (10%) of the total volume shall be allocated to IFAD beneficiaries.5.5 IPP accredited farmer-organizations (under the 30% allocation category) and NFA accredited retailers(under the 10% allocation category) with NFA license as wholesalers may opt to bid for the volumeallocated under the “open-to-all” (60% allocation) category. However, the exercise of this option shallno longer entitle them to bid for the volume allocated for the farmer-organizations under the 30%allocation category/accredited retailers under the 10% allocation category.5.6 In the event that the volume for SMDP under the 30% and 10% categories are exhausted and there isa remaining stock balance from the “open-to-all” (60% allocation) category, the IPP accredited farmerorganizationsand accredited retailers who are participating in the 30% and 10% categories may beawarded provided that their offered prices are higher or equal to the lowest winning bids under the“open-to-all” (60% allocation) category.6. All buyers are encouraged to inspect the stocks prior to pre-qualification.7. A pre-qualification of buyers shall be conducted by NFA. Buyers who wish to participate in the auction shallsubmit to the SMDP Committee the following pre-qualification requirements:7.1 Letter of Intent to Participate in the SMDP signed by the Licensee or Grains businessmen, and forFOs, the chairman or President. (For All Bidders)Page 2 of 6

7.2 Certified photocopy of the Certificate of Grains Business License, license plate, stickerand official receipt of payment of license fees valid as of December 2010. (For All Bidders)7.3 Certified photocopy of the valid City/Municipal License/Business Permit, if engaged in grains business.(For All Bidders)7.4 Photocopy of Master’s Passbook valid as of December 2010 as certified by the Provincial Manager.(For Farmers Organizations)7.5 Certificate of Membership to be issued by the PFAB Chairman or the PFAC Chairman in the Provincewhere the Farmer-Organization is located as designated by PFAB or Certificate of Membership to beissued by National NAFC Chairman or Provincial NAFC as designated by NAFC National Chairman orPresident of the Irrigators’ Association. (For Farmers Organizations)7.6 Certified photocopy of the Registration issued by the Regional/Provincial Office of the CooperativeDevelopment Authority (CDA) whichever is applicable. (For Farmers Cooperatives)7.7 Photocopy of the Retailer’s Passbook issued by the NFA as certified by the NFA Provincial Manager.(For Retailers)7.8 Certified photocopy of the SEC Registration Certificate. (For Corporations)7.9 Certified photocopy of the DTI Registration Certificate. (For sole proprietorship and partnership)7.10 Special Power of Attorney (SPA) for the representative, if sole proprietorship/partnership businessand/or Board Resolution or Secretary’s Certificate, if corporation/cooperative indicating that they areauthorized to purchase SMDP documents, attend the pre-SMDP conference and the conduct of theSMDP proper (submission and opening of bids) and all other activities related thereto, such as, to signdocuments on the withdrawal of stocks in the NFA warehouses like Warehouse Stock issue (WSI),receive the stocks for and in behalf of the bidder. The authorized representative shall be limited tothe immediate members of the family for sole proprietorship/partnership business and an officer orofficial of the company/corporation, if corporation, and a Board of Director in the case of Farmerorganization(F.O.).7.11 No single person to be covered with SPA shall be allowed to represent more than one entity.Only pre-qualified buyers can purchase the bidding documents and participate in the sale.8. NFA shall hold a pre-auction conference to brief, clarify and/or explain to pre-qualified buyers the terms andconditions of the sale. It shall be held 9:15 am – 10:15 am on the same day of the auction proper.9. The auction proper shall be conducted on July 12, 2011 at 10:30 AM and every Tuesday, and Thursday thereafteruntil all stocks are exhausted. If the auction schedule falls on a holiday, the schedule shall be moved to the nextschedule.10. The venue of the pre-auction conference and auction proper shall be the NFA-Caraga Regional Office, 2 nd FloorMadison Square Building, JC Aquino Avenue, Butuan City11. The minimum and maximum bid volume per bidder are as follows:Category Minimum MaximumOpen to all NFA Licensed Grains 2,000 bags 100,000 bagsBusinessmenIPP Accredited FOs 1,000 bags 10,000 bagsNFA Accredited Retailers 500 bags 2,000 bagsPage 3 of 6

The bid price offer must be on a per kilogram basis and up to two (2) decimal places only.12. Price offers below the Indicative Price of P25.00 per kilogram but not lower than 10% from the indicative priceshall be recommended for award to the NFA Administrator.Bidder’s bond of all buyers whose offers are recommended for award shall be retained by NFA and any actionon the Bond shall be made upon approval or disapproval of the recommendation to award.13. The buyers shall submit the offer personally or through the authorized representative using the appropriate BidForms provided by NFA and placed inside a sealed envelope marked as follows:Name of OfferorREGIONAL SMDP COMMITTEENFA Caraga, Butuan CityDo not open before _______, 2011Buyers shall submit together with the sealed bid offer a Bid Bond equivalent to TEN PERCENT (10%) of the totalamount of bid/offer in the form of CASH, CASHIER’S OR MANAGER’S CHECK issued by a reputable commercialbank payable to the NFA. Otherwise, the offer shall be automatically rejected.The CASHIER’s/MANAGER’s CHECK must be accompanied by an Application to Purchase CASHIER’s/MANAGER’sCHECK duly signed and approved by the bank manager and official receipt or machine validation of payment.Further, CASHIER’s/MANAGER’s CHECK shall be subject for the confirmation by the issuing bank before an NFAOfficial Receipt is issued to the bidder.The application to purchase CASHIER’s/MANAGER’s CHECK must be secured by the bidder and withdrawn fromthe account of the bidder in the issuing bank, otherwise the bid bond shall be rejected and the bidderdisqualified.The application to purchase CASHIER’s/MANAGER’s CHECK shall also be submitted to the SMDP Secretariat.14. No Manager’s/Cashier’s check secured by and withdrawn from the account of any other person or personssubmitted as bid bond by the bidder shall be accepted during the opening of the bids.15. Forfeiture of the bid bond shall include among others – the withdrawal of bid after it has been submitted,opened by the committee and recommended for award, refusal to accept award, refusal to accept correctionof mathematical error on bid price, refusal to post the performance bond or the refusal to allow the conversionof the bid bond into a performance bond after award is made to the bidder, etc.16. The sealed offers shall be publicly opened in the place and time aforementioned in the presence of all offerorswho desire to be present.17. No bid Bond shall be returned upon the opening of offers before issuance of Notice of Award except to thosewhose offers were not recommended by the Committee for award.18. The Committee may conduct the auction and recommend award even if there is only one buyer, provided,however, that the offered price is within the acceptable price for award.19. All Bid Bonds of offerors whose offers were recommended for award by the Committee shall be converted toPerformance Bond upon approval of the recommendation and the issuance of award to the offerors.Page 4 of 6

20. Winning bidders shall be determined in two steps:(a)(b)Winning bidders shall be determined according to category of buyers. Determination of winningbidders shall be determined separately for the three (3) categories of buyers.Ranking of offers shall be from the HIGHEST PRICE offered down to the LOWEST offer that isacceptable to NFA per category of buyer.21. Upon the issuance of the approved Notice of Award, the buyer shall execute a Deed of Undertaking which shallprovide among others, a statement indicating that the awarded stocks shall be re-milled /reconditioned/reprocessed and re-bagged by the buyer prior to sale to end consumers and the stocks shall notbe sold as NFA rice.22. Payment PeriodThe winning bidder should complete the payment for the whole volume of stocks purchased based on thefollowing schedule reckoned from the receipt of the Notice of Award:Awarded Volume (Bags of 50 kg)Payment Period500 to 5,000 1 banking day5,001 to 20,000 3 banking days20,001 to 50,000 5 banking days50,001 to 70,000 7 banking days70,001 to 100,000 10 banking days23. The computation for payment of stock withdrawn shall be based on actual net weight.24. Any unpaid balance is subject to a penalty of P0.15/bag/day reckoned from the last day of the payment period ifat least 10% of the amount of the awarder volume shall have been paid.25. The Performance Bond of winning buyers can only be applied as the last payment of the awarded stocks. ThePerformance Bond shall be forfeited in case of failure to pay the minimum amount within the payment periodor failure to pay the balance within Ninety (90) days except during fortuitous events as defined by Law or underexceptional circumstances.26. Withdrawal PeriodThe winning bidder shall withdraw the awarded volume based on the following schedule reckoned from thereceipt of the Authority to Issue (AI) issued by the Provincial Office:Awarded Volume (Bags of 50 kg)Wtihdrawal Period500 to 2,000 1 working day2,001 to 5,000 3 working days5,001 to 10,000 5 working days10,001 to 20,000 10 working days20,001 to 30,000 15 working days30,001 to 50,000 30 working days50,001 to 100,000 40 working daysIf the winning bidder failed to withdraw the awarded stocks within the prescribed withdrawal period, paymentof storage fee shall be imposed on the unwithdrawn volume, equivalent to P0.15/bag/day for the first thirty(30) working days and P0.30/bag/day starting from the 31 st to 60 th day. Extension of withdrawal period may beallowed for a maximum of sixty (60) working days only, after which, the performance bond and theunwithdrawn awarded stocks shall be forfeited. Subject stocks shall be included in the stocks for sale insucceeding sale schedules.Page 5 of 6

27. Release of performance bond shall be made only after the issuance of the provincial committee of acertification that the winning bidder has fully paid and withdrawn the awarded stocks.28. That inasmuch as the weight of the stocks subjected to bidding are merely based on estimates which are thebases of the payment prior to the issuance of the “Authority to Issue” there are instances, as a matter ofexception and during the last issuance of awarded stocks prior to the exhaustion of total stocks for sale, thatthe estimated weight exceeds that which had been actually paid by the awardee in which case, the awardeeshall be under obligation to make additional payments corresponding to the excess and to withdraw the samewithin the original period.Likewise, if stocks for sale are already exhausted and the actual volume withdrawn/issued to the buyer is lessthan what the buyer has paid for, the NFA shall reimburse the balance following the NFA reimbursementvoucher system.29. Stock IssuancesAwarded stocks shall be withdrawn in the designated warehouse(s) number as indicated in the Authority toIssue and are non-transferrable to other warehouses.All stocks issuances of awarded stocks shall be ex-warehouse. NFA shall shoulder the handling expense in thein-warehouse movements of the awarded stocks from the pile to scale to buyer’s truck. The hauling of thestocks from the issuing NFA warehouse shall be borne by the buyer.THE NFA RESERVES THE RIGHT TO REJECT ANY OR ALL OFFERS, TO WAIVE ANY FORMALITIES OR DEFECTS FOUNDTHEREIN AND ACCEPT ONLY SUCH OFFERS WHICH ARE MOST REASONABLE AND ADVANTAGEOUS TO THE NFAWITHOUT THEREOF INCURRING ANY LIABILITY TO THE AFFECTED OFFERORS.(SGD) CAMILO D. MAGTRAYOAssistant Regional DirectorChairperson – NFA Caraga BAC---------------------------------------------------------------------------------------------------------------------------------------RECOMMENDING APPROVAL:APPROVED:------------------------------------------------------------------------------------------------------------------------------RECAMILO D. MAGTRAYOJAVIERPage 6 of 6

Bid Form No. OPN-0012011 Sale thru Market DeterminedPricing (SMDP) Caraga RegionRepublic of the PhilippinesNATIONAL FOOD AUTHORITYCaraga Region_________________(Date)AUCTION FORMCategory: OPENTO THE REGIONAL SMDP COMMITTEEGentlemen:In response to your NOTICE OF SALE THRU MARKET DETERMINED PRICING OF IMPORTEDRICE STOCKS (25% BROKENS) WITH AN INDICATIVE PRICE OF P25.00 PER KILOGRAMpresently stored at various NFA warehouses in Caraga Region, I / we offer to buy the stocks atthe preferred location, variety, volume and price stated below:PROVINCE/WHSE.VARIETYQUANTITYBAGSOf 50 kgPRICEOFFERPER KGTOTAL AMOUNTPlease find enclosed my/our Bid Bond in the form of CASH, MANAGER’s or CASHIER’s CHECKin the amount of _______________________________________ (Php_______________).I/we undertake to comply with the payment and withdrawal schedules and the Conditions of theSale if a Notice of Award is issued to us.__________________Signature__________________Printed Name of Owner/Authorized Representative______________________Name of Firm______________________Address of Firm

Bid Form No. AFO-0012011 Sale thru Market DeterminedPricing (SMDP) Caraga RegionRepublic of the PhilippinesNATIONAL FOOD AUTHORITYCaraga Region_______________(Date)AUCTION FORMCategory: Accredited FOsTO THE REGIONAL SMDP COMMITTEEGentlemen:In response to your NOTICE OF SALE THRU MARKET DETERMINED PRICING OF IMPORTEDRICE STOCKS (25% BROKENS) WITH AN INDICATIVE PRICE OF P25.00 PER KILOGRAMpresently stored at various NFA warehouses in Caraga Region, I / we offer to buy the stocks atthe preferred location, variety, volume and price stated below:PROVINCE/WHSE.VARIETYQUANTITYBAGSOf 50 kgPRICEOFFERPER KGTOTAL AMOUNTPlease find enclosed my/our Bid Bond in the form of CASH, MANAGER’s or CASHIER’s CHECKin the amount of _______________________________________ (Php_______________).I/we undertake to comply with the payment and withdrawal schedules and the Conditions of theSale if a Notice of Award is issued to us.__________________Signature__________________Printed Name of Owner/Authorized Representative______________________Name of Firm______________________Address of Firm

Bid Form No. ARE-0012011 Sale thru Market DeterminedPricing (SMDP) Caraga RegionRepublic of the PhilippinesNATIONAL FOOD AUTHORITYCaraga RegionAUCTION FORMCategory: Accredited Retailers______________(Date)TO THE REGIONAL SMDP COMMITTEEGentlemen:In response to your NOTICE OF SALE THRU MARKET DETERMINED PRICING OF IMPORTEDRICE STOCKS (25% BROKENS) WITH AN INDICATIVE PRICE OF P25.00 PER KILOGRAMpresently stored at various NFA warehouses in Caraga Region, I / we offer to buy the stocks atthe preferred location, variety, volume and price stated below:PROVINCE/WHSE.VARIETYQUANTITYBAGSOf 50 kgPRICEOFFERPER KGTOTAL AMOUNTPlease find enclosed my/our Bid Bond in the form of CASH, MANAGER’s or CASHIER’s CHECKin the amount of _______________________________________ (Php_______________).I/we undertake to comply with the payment and withdrawal schedules and the Conditions of theSale if a Notice of Award is issued to us__________________Signature__________________Printed Name of Owner/Authorized Representative______________________Name of Firm______________________Address of Firm