NATIONAL FOOD AUTHORITY CARAGA REGION Butuan ... - NFA

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7.2 Certified photocopy of the Certificate of Grains Business License, license plate, stickerand official receipt of payment of license fees valid as of December 2010. (For All Bidders)7.3 Certified photocopy of the valid City/Municipal License/Business Permit, if engaged in grains business.(For All Bidders)7.4 Photocopy of Master’s Passbook valid as of December 2010 as certified by the Provincial Manager.(For Farmers Organizations)7.5 Certificate of Membership to be issued by the PFAB Chairman or the PFAC Chairman in the Provincewhere the Farmer-Organization is located as designated by PFAB or Certificate of Membership to beissued by National NAFC Chairman or Provincial NAFC as designated by NAFC National Chairman orPresident of the Irrigators’ Association. (For Farmers Organizations)7.6 Certified photocopy of the Registration issued by the Regional/Provincial Office of the CooperativeDevelopment Authority (CDA) whichever is applicable. (For Farmers Cooperatives)7.7 Photocopy of the Retailer’s Passbook issued by the NFA as certified by the NFA Provincial Manager.(For Retailers)7.8 Certified photocopy of the SEC Registration Certificate. (For Corporations)7.9 Certified photocopy of the DTI Registration Certificate. (For sole proprietorship and partnership)7.10 Special Power of Attorney (SPA) for the representative, if sole proprietorship/partnership businessand/or Board Resolution or Secretary’s Certificate, if corporation/cooperative indicating that they areauthorized to purchase SMDP documents, attend the pre-SMDP conference and the conduct of theSMDP proper (submission and opening of bids) and all other activities related thereto, such as, to signdocuments on the withdrawal of stocks in the NFA warehouses like Warehouse Stock issue (WSI),receive the stocks for and in behalf of the bidder. The authorized representative shall be limited tothe immediate members of the family for sole proprietorship/partnership business and an officer orofficial of the company/corporation, if corporation, and a Board of Director in the case of Farmerorganization(F.O.).7.11 No single person to be covered with SPA shall be allowed to represent more than one entity.Only pre-qualified buyers can purchase the bidding documents and participate in the sale.8. NFA shall hold a pre-auction conference to brief, clarify and/or explain to pre-qualified buyers the terms andconditions of the sale. It shall be held 9:15 am – 10:15 am on the same day of the auction proper.9. The auction proper shall be conducted on July 12, 2011 at 10:30 AM and every Tuesday, and Thursday thereafteruntil all stocks are exhausted. If the auction schedule falls on a holiday, the schedule shall be moved to the nextschedule.10. The venue of the pre-auction conference and auction proper shall be the NFA-Caraga Regional Office, 2 nd FloorMadison Square Building, JC Aquino Avenue, Butuan City11. The minimum and maximum bid volume per bidder are as follows:Category Minimum MaximumOpen to all NFA Licensed Grains 2,000 bags 100,000 bagsBusinessmenIPP Accredited FOs 1,000 bags 10,000 bagsNFA Accredited Retailers 500 bags 2,000 bagsPage 3 of 6
The bid price offer must be on a per kilogram basis and up to two (2) decimal places only.12. Price offers below the Indicative Price of P25.00 per kilogram but not lower than 10% from the indicative priceshall be recommended for award to the NFA Administrator.Bidder’s bond of all buyers whose offers are recommended for award shall be retained by NFA and any actionon the Bond shall be made upon approval or disapproval of the recommendation to award.13. The buyers shall submit the offer personally or through the authorized representative using the appropriate BidForms provided by NFA and placed inside a sealed envelope marked as follows:Name of OfferorREGIONAL SMDP COMMITTEENFA Caraga, Butuan CityDo not open before _______, 2011Buyers shall submit together with the sealed bid offer a Bid Bond equivalent to TEN PERCENT (10%) of the totalamount of bid/offer in the form of CASH, CASHIER’S OR MANAGER’S CHECK issued by a reputable commercialbank payable to the NFA. Otherwise, the offer shall be automatically rejected.The CASHIER’s/MANAGER’s CHECK must be accompanied by an Application to Purchase CASHIER’s/MANAGER’sCHECK duly signed and approved by the bank manager and official receipt or machine validation of payment.Further, CASHIER’s/MANAGER’s CHECK shall be subject for the confirmation by the issuing bank before an NFAOfficial Receipt is issued to the bidder.The application to purchase CASHIER’s/MANAGER’s CHECK must be secured by the bidder and withdrawn fromthe account of the bidder in the issuing bank, otherwise the bid bond shall be rejected and the bidderdisqualified.The application to purchase CASHIER’s/MANAGER’s CHECK shall also be submitted to the SMDP Secretariat.14. No Manager’s/Cashier’s check secured by and withdrawn from the account of any other person or personssubmitted as bid bond by the bidder shall be accepted during the opening of the bids.15. Forfeiture of the bid bond shall include among others – the withdrawal of bid after it has been submitted,opened by the committee and recommended for award, refusal to accept award, refusal to accept correctionof mathematical error on bid price, refusal to post the performance bond or the refusal to allow the conversionof the bid bond into a performance bond after award is made to the bidder, etc.16. The sealed offers shall be publicly opened in the place and time aforementioned in the presence of all offerorswho desire to be present.17. No bid Bond shall be returned upon the opening of offers before issuance of Notice of Award except to thosewhose offers were not recommended by the Committee for award.18. The Committee may conduct the auction and recommend award even if there is only one buyer, provided,however, that the offered price is within the acceptable price for award.19. All Bid Bonds of offerors whose offers were recommended for award by the Committee shall be converted toPerformance Bond upon approval of the recommendation and the issuance of award to the offerors.Page 4 of 6
Page 1 and 2: NATIONAL FOOD AUTHORITYCARAGA REGIO
Page 3: SURIGAO SURGID Duplex Whse. VCEW 01
Page 7 and 8: 27. Release of performance bond sha
Page 9 and 10: Bid Form No. AFO-0012011 Sale thru

NATIONAL FOOD AUTHORITY CARAGA REGION Butuan ... - NFA

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