ITALIAN-AMERICAN SOCIAL CLUB BYLAWS UPDATED ... - IASC

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(d) Be an Ex-Officio member of all Committees, except the Election Committee. (e) Provide and have printed copies available of an agenda of all known business to come before meetings of the Executive Board and of the regular monthly and any special meetings of the Membership. The agenda shall be posted at least two (2) days before each respective meeting. (f) Sign all contracts made and executed in the name of the Club subject to Executive Board approval. (g) Appoint Executive Board Members to serve as an Investigative Committee when necessary. (h) Appoint with Board approval individuals to serve as Chairpersons for all Standing and Select Committees and to those Appointed Positions specified in these By-Laws. (i) Appoint with Board approval, a Regular Member in good standing to temporarily fill a vacancy on the Board (Article IX, Section 7). Section 8 - Authority/Responsibility of the Vice President: (a) In the absence or disability of the President, the Vice President shall have full authority to perform all the duties and functions of the President. (b) If the President for any reason needs to vacate the chair during a meeting, the Vice President, if present, should normally take the chair unless he also because of involvement in the debate needs to disqualify himself. In such cases, the presiding chair can, subject to approval by the assembly, appoint a Chairman Pro Tem. (Unanimous approval by the assembly is assumed unless a member nominates another candidate, in which case the presiding chair's nomination is also treated as a nominee and the matter is decided by vote.) (c) If neither the President nor Vice President is present at the start of a meeting, the Secretary or, in the absence of the Secretary, some other Board Member should call the meeting to order, and the assembly should immediately elect a Chairman Pro Tem to preside during that session. Such office is terminated by the entrance of the President or Vice President. (The regular presiding chair, knowing that he will be absent from a future meeting, cannot in advance authorize another member to preside in his place.) Section 9 - Authority/Responsibility of the Treasurer: (a) Collect all dues, assessments and other funds and deposit same to the account of the Club. (b) Keep accurate records and accounts of all receipts and disbursements. (c) Make a report to the Executive Board of all financial matters at the regular monthly meeting of the Board and to the Membership at its regular monthly meeting. The report shall include a forecast of capital improvement, expenditures versus approved funds and a forecast of estimated profit or loss versus the approved operating budget. (d) Prepare all accounts for audit immediately after closing the books on 31 Dec. and furnish same to a Public Accountant for the fiscal year audit. (MM - 7/21/2010) (e) Furnish bond by a duly approved and licensed bonding company in the amount to be 10
determined by the Executive Board. The President, Vice President, Treasurer, Secretary and others designated by the Executive Board shall also be similarly bonded and the premiums shall be paid by the Club. (f) Ensure that all checks drawn on Club funds are counter signed by any two (2) of the following: President, Vice-President, Treasurer, Secretary, Club Manager. (g) Direct and audit any special financial system and expenditures governing designated Committees authorized by the Executive Board and these By-Laws. (h) The Treasurer's records shall be open to inspection by any member during normal hours when the Club office is open. Such records shall not be removed from the Clubhouse. (i) In conjunction with the Budget Committee, prepare the Annual Capital Improvement and Operating Budgets for approval by the Executive Board and the Membership at the October Membership meeting. These budgets shall cover the period from 1 Jan. to 31 Dec. (j) Ensure that a monthly inventory of food, beverages and other expendables is conducted. An inventory team shall be designated in writing to conduct this function. The Club Manager and/or the Assistant Club Manager shall assist this team. Section 10 - The Authority/Responsibility of the Secretary: (a) Make all notices provided for in these By-Laws. (b) Keep the minutes of all regular, special and Executive Board meetings. (c) Keep a list of all elected and appointed officials of the Club and a file of past minutes, correspondence, reports, By-Laws and other pertinent documents. (d) Conduct all correspondence under the direction of the President and the Executive Board. (e) In the absence of the Secretary, the President, with approval of the Executive Board, may appoint a Secretary pro tempore to perform the duties of the Secretary. (f) The Secretarial Records shall be open to inspection by any regular member during the normal hours when the Club's office is open. Such records shall not be removed from the Club House. ARTICLE VII - Committees and Appointed Positions Section 1 - The Standing Committees of the Club shall be: A. Budget B. Building/Grounds C. By-Laws/Rules and Regulations D. Publicity E. Community Affairs & Charitable Donations F. Grievance G. Heritage H. Membership 11
Page 1 and 2: ITALIAN-AMERICAN SOCIAL CLUB BYLAWS
Page 3 and 4: BYLAWS Article I - Name of Organiza
Page 5 and 6: (a) A Regular Member shall not be i
Page 7 and 8: (a) Should it become necessary, in
Page 9: actions for member approval. To thi
Page 13 and 14: of one (1) year commencing with the
Page 15 and 16: Administrative year shall run from
Page 17: (a) Any proposed changes or amendme

ITALIAN-AMERICAN SOCIAL CLUB BYLAWS UPDATED ... - IASC

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