Scheduling and Admin Officer

Scheduling and Admin Officer
Dept.:
Location:
Reports to:
Main role:
Responsibilities:
Flight Operations
112. Hong Ha St., Ward 2, Tan Binh Dist., Ho Chi Minh City
Manager Training & Standards
General Manager Flight Operations and Chief Pilot (GMFO).
Plan, monitor & amend the scheduling of training to achieve optimum
efficiency & effectiveness in satisfying the requirements of the applicable
flying programs.
Comply with regulatory, statutory & industrial obligations
Comply with safety in the workplace, comply with Corporate Occupational
Health
Recurrent training (Security Emergency Procedure, Security, Dangerous
Goods, Crew Resources Management, Line Check)
Build up annual recurrence training plan.
Closely co-ordinate with roster section to have a detailed training schedule.
Construct, monitor & amend training programs to ensure training of the
highest quality and in time.
License Revalidation
Monitoring annual air craft rating expiry date of flight crew members both
A320 & B737 fleets.
Organizing paper works to apply for licence revalidation. Properly
instructing flight crew members to let them aware of their responsibilities to
submit all documentation as required.
Supervising closely the processing time.
Medical check
Monitoring the expiry date of pilots' medical certificate.
Cooperating closely with rostering section to finalize the date for medical
examination.
Filling records
Collect, update records of all training both soft & hard copy.
Responsible for ensuring all renewal records are being kept up to date and
filed properly.
Wet Drill
Check the validation of wet drill of flight crew members. Closely coordinate
with Cabin crew and Roster section to organize wet drill recurrence
for both cabin crew and flight crew
Cabin crew
Schedule, coordinate & monitor recurrence training activities of cabin crew
Co-ordinate with Cabin Crew Training Manager to organize & prepare
training course.
Appropriate documentation required for training requirement for initial

Working
Relationships:
Skills/Experience
and Person
Specifications:
Other
Requirements
cabin crew.
Admin duties
Responsible for Flight Operations Time sheet & monthly stationery.
Support pilots in paper works as required.
Book accommodation, transport & tickets for pilot's duty travel.
Check & responsible for obtaining Senior Management signatures for all
financial transactions.
Other duties as directed by GMFO, Manager Training & Standards &
Manager Line Operations.
Civil Aviation Authority of Vietnam (CAAV) office, CAAV Medical
Centre, Aerospace Medical Institute.
Operation Control Centre, Rostering, Airport Airway Publication Dept.
Finance, SSQA, Ground Operations Dept.
Cabin Crew, Call Centre.
Strong communicator.
Take ownership of & personal accountability for decisions & actions.
Highly motivated, driven by goals.
Strong team participant.
Excellent problems solving & decisions making capability.
Strong customer service & relationships management skills.
Results orientated.
Ability to work with a minimum of supervision, taking ownership of &
personal accountability for actions.
College or university graduate.
English speaking & writing skill (Advanced Level).
Experienced in writing official letters to the authority.
Considerable experience in Flight Operations.
Preferable comprehension VAR-OPS 1, VAR FCL-1, VAR FCL2, CAAV
regulations, JPA OM part A & D.
Applications:
Cover letter (in English).
Curriculum Vitae (in English).
4 photos (4x6).
Copy of ID card/Passport and other related Degrees/Certificates.
Contact:
Interested candidates are invited to send their applications to:
Mr. Vuong Vien Chinh, Human Resources Department
112 Hong Ha, Ward. 2, Tan Binh District, Ho Chi Minh City