naehcy conference concurrent sessions request for proposals

NAEHCY CONFERENCE CONCURRENT SESSIONS REQUEST FOR PROPOSALS
Thank you for your interest in presenting at the upcoming NAEHCY conference!
GENERAL INFORMATION
Concurrent sessions will be held during seven (7) allocated times beginning on Sunday morning, October
28, 2012, through noon on Tuesday, October 30, 2012. The Concurrent Session times are included on the
draft conference agenda located at http://naehcy.org/conf/dl/2012/2012_tent_agenda.pdf.
Concurrent sessions are generally 1 hour and 15 minutes in length. The conference planning committee
may select presentations to fill a double (2 hours and 30 minutes) slot, or may request that certain sessions
be repeated more than once during the conference.
All concurrent session applications must be submitted online. A PDF version of the application, for
information purposes only, may be found on the NAEHCY website at http://naehcy.org/conf/present.html.
Previewing a copy of the complete application may be helpful for preparing your online submission. Paper
submissions will not be accepted; the paper document provided on the website is only intended to assist in
the preparation of the proposal submission.
Proposals must be submitted by the close of business on June 15, 2012, to be considered by the
Presentation Review Team. Presenters will be notified of the Presentation Review Team’s decisions in late
July, 2012. Be sure to include the information on where you can be reached during the summer that is
requested in the submission.
The speaker agreement includes NAEHCY’s policies on registration and presenting which must be agreed to
before a proposal can be completed and submitted online. These policies may be viewed at
http://naehcy.org/conf/present.html.
CONCURRENT SESSION ROOM SETUP AND TECHNOLOGY
Each room will be equipped with a projection screen and a cart with a power supply. Presenters will be
responsible for providing any additional technology required for the session (e.g., LCD projector, laptop).
All rooms will be set up in theatre style (chairs in rows with no tables).

Sessions typically draw 60 to 80 participants. Presenters are responsible for duplicating session handouts
and materials that will be provided to participants. Additional information about estimated attendance will
be provided to presenters in late September, 2012.
QUESTIONS
If you have any questions about the RFP process or application, please contact Tim Stahlke via email at
tstahlke@austin.utexas.edu or telephone at 512-­‐970-­‐2629.
ONLINE APPLICATION PROCESS
To help you prepare your submission, a PDF version of this RFP, for information purposes only, is posted on
the NAEHCY website at http://naehcy.org/conf/present.html. Previewing a copy of the complete
application may be helpful for preparing your online submission. As indicated above, paper submissions will
not be accepted; the paper document provided on the website is only intended to assist in the preparation
of the proposal submission.
The online application system will allow you to return to an incomplete RFP as many times as you
wish. However, you must access your incomplete application from the same computer you used to begin
the application process in order for this feature to work. You must also not clear the "cookies" on your
computer to keep this feature active.
Do not complete or submit your application if you intend to return to it. If you need to come back to your
application, DO NOT proceed to the last page of the application. Proceed to the final page of the application
only when you have completed the application to your satisfaction. There is a notification in the application
alerting you as to where you must stop if you ARE NOT READY to submit your application.
Once you submit your application, you will see a "thank you" notification stating that your application has
been submitted. An email will also be delivered to the lead presenter's email address containing all of the
responses given to the application questions. Please keep this email for your records.
Please note that ALL OF THE QUESTIONS IN THE RFP MUST BE COMPLETED. Incomplete applications will
not be reviewed during the selection process.
APPLICATION SUBMISSION DEADLINE
All applications must be completed and submitted by the close of business on June 15, 2012. Because the
conference will award CEUs to participants for attending any of the concurrent sessions, NAEHCY requires
documentation from speakers about their background, goals, and outcomes for each presentation in order
to meet the requirements of the sponsoring agencies. Your complete application helps NAEHCY provide a
quality professional development experience and CEUs for all conference participants. Presenters will be
notified of the Presentation Review Team’s decisions in late July, 2012.
Thank you for your willingness to support the ongoing success of NAEHCY's annual conference!

ONLINE APPLICATION
Complete all of the following contact information for the Lead Presenter. The conference planning
committee assumes that the lead presenter is the person who submits the presentation. All
correspondence will be addressed to that person unless otherwise indicated.
First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email address
Will the lead presenter be available at this same contact information throughout the summer of 2012?
m Yes
m No
If Yes Is Selected, Then Skip To Provide the session title in 150 char...If No Is Selected, Then Skip To
Complete the following alternate cont...

Complete the following alternate contact information for the Lead Presenter, including the dates during
which this contact information should be used. The conference coordinating committee assumes that the
lead presenter is the person who submits the presentation. All correspondence will be addressed to that
person unless otherwise indicated.
First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email address
Start Date for This Contact Information to be Used (mm/dd/yyyy)
End Date for This Contact Information to be Used (mm/dd/yyyy)
Provide the session title in 150 characters or less:
Session description for program: (Maximum of 640 characters. Focus on objectives and relevance to
homeless education.)
Provide a minimum of three training objectives/goals for the participants in this session.
For example: Participants will understand the challenges facing homeless children in acquiring an
education.
Objective/Goal #1
Objective/Goal #2
Objective/Goal #3
Objective/Goal #4
Objective/Goal #5

Indicate all of the training methods you will use in your presentation:
q Lecture
q Video/audio selections
q Discussion
q Small groups
q Practical demonstration
Select the theme(s) addressed by the presentation:
q Accelerating Student Achievement – successful state and local instructional strategies, learning
resources, research, and other initiatives to enhance learning
q Program Planning and Development – “best practices” at the state and local level, school-­‐based and
community-­‐based programs, collaborations, and initiatives that can be replicated in other districts
q Early Childhood Education – public pre-­‐school, Head Start, child care, and other initiatives for children
ages 0-­‐6
q Youth – programs, strategies, and initiatives for older youth and unaccompanied youth
q Child Welfare – collaborations, programs, and services for youth involved with child welfare
q Federal Education Programs – successful coordination with programs such as Title I, IDEA, Migrant
Education, and Neglected & Delinquent
q Evaluation and Research – state and local programs designing and collecting relevant qualitative and
quantitative data
q Legislative and Policy Issues – The McKinney-­‐Vento Act and other related education, housing, and
homelessness legislative and policy issues
What are the essential elements or components of your presentation that address the presentation
theme(s) you selected?
How does this session contribute to the advancement, extension and enhancement of the professional
skills and knowledge of the practice of Social Work, Counseling, Education, and/or Therapy?
All lead presenters must provide a Resume/CV or biography. Do you have a Resume/CV/biography in Word
or PDF format that you would like to upload? If you do not wish to upload a Resume/CV/biography you will
be directed to enter this information directly into this online application form.
o
o
Yes
No

If Yes Is Selected, Then Skip To Select the "Browse" button to navigat...If No Is Selected, Then Skip To
Provide your presenter Resume/CV or b...
Select the "Browse" button to navigate to the file you wish to upload. Once you have located the file you
wish to upload, select "Choose File". Please make sure you have uploaded the correct file. If you need to
change the uploaded file, delete the file location from the window, select the correct file, and select
"Choose File" again. If you select the "Choose File" button, and then realize you have the wrong file, delete
the file from the window, select the "Browse" button again, and navigate to the correct file.
If Uploaded File Is Uploaded, Then Skip To Are you able to present during any of...
Answer If All lead presenters must provide a Resume/CV or biography... No Is Selected
Provide your presenter Resume/CV or biography.
Are you able to present during any of the scheduled Concurrent Session times?
m Yes
m No
If Yes Is Selected, Then Skip To If your proposal is accepted, what ar...If No Is Selected, Then Skip To Please
indicate any days and times du...
Please indicate any days and times during which you are NOT ABLE to present:
q Sunday, October 28, 2012; Concurrent Sessions 1, 10:00 -­‐ 11:15 a.m.
q Sunday, October 28, 2012; Concurrent Sessions 2, 1:45 -­‐ 3:00 p.m.
q Sunday, October 28, 2012; Concurrent Sessions 3, 3:30 -­‐ 4:45 p.m.
q Monday, October 29, 2012; Concurrent Sessions 4, 10:30 -­‐ 11:45 p.m.
q Monday, October 29, 2012; Concurrent Sessions 5, 1:45 -­‐ 3:00 p.m.
q Monday, October 29, 2012; Concurrent Sessions 6, 3:30 -­‐ 4:45 p.m.
q Tuesday, October 30, 2012; Concurrent Sessions 7, 10:30 -­‐ 11:45 a.m.

If your proposal is accepted, what are your conference attendance plans?
m I plan to attend the full conference.
m I plan to attend only one day of the conference.
m I plan to attend the conference only during the time of my presentation.
How many co-­‐presenters are you planning to have for your presentation? A maximum of three
copresenters in addition to the lead presenter will be listed in the program.
m I will have no (0) co-­‐presenters.
m I will have one (1) co-­‐presenter.
m I will have two (2) co-­‐presenters.
m I will have three (3) co-­‐presenters.
Answer If How many co-­‐presenters are you planning to have for your ... I will have one (1) co-­‐presenter. Is
Selected
Complete all of the following contact information for the first co-­‐presenter. The conference planning
committee assumes that the lead presenter is the person who submits the presentation. All
correspondence will be addressed to that person unless otherwise indicated.
Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx
Email address

Answer If How many co-­‐presenters are you planning to have ... I will have two (2) co-­‐presenters. Is Selected
Complete all of the following contact information for the first and second co-­‐presenters. The conference
planning committee assumes that the lead presenter is the person who submits the presentation. All
correspondence will be addressed to that person unless otherwise indicated.
1st Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email Address
2nd Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email Address

Answer If How many co-­‐presenters are you planning to ... I will have three (3) co-­‐presenters. Is Selected
Complete all of the following contact information for the first, second, and third co-­‐presenters. The
conference planning committee assumes that the lead presenter is the person who submits the
presentation. All correspondence will be addressed to that person unless otherwise indicated.
1st Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email Address
2nd Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1
Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email Address
3rd Co-­‐Presenter First Name
Last Name
Position Title
Agency/Organization/School District Name
Address 1

Address 2
Address 3
City
State (use standard two-­‐letter abbreviation -­‐ e.g., TX)
Zip Code
Phone Number (xxx-­‐xxx-­‐xxxx)
Telephone Extension Number (if applicable)
Cell or Alternate Phone Number (xxx-­‐xxx-­‐xxxx)
Email Address
Do not proceed to the following questions unless you are ready to submit your application.
Please click on the radio button below to acknowledge that you have read and understood the following:
m All session rooms will be equipped with a projection screen. I understand that I will be responsible for
providing any additional technology required for the session (e.g., LCD projector, laptop).
Please answer one of the following:
m I do not plan to have youth co-­‐presenters in my session.
m I do plan to have youth co-­‐presenters in my session.
PLEASE NOTE: Sessions that will include the participation of youth are subject to additional guidelines
regarding the participation of the youth in the conference. All youth are required to register for the
conference if they will be attending meals and sessions. Youth must have adult supervision at all times.
Additional communications regarding youth participation will be sent to presenters including youth in
their proposed sessions. If you have questions about youth participation, contact Tim Stahlke at
tstahlke@austin.utexas.edu.
Please select each of the following items to acknowledge that you have read and understood them. If you
have questions about any part of your obligations as a presenter, please contact Tim Stahlke at
tstahlke@austin.utexas.edu.
q Upon acceptance of my proposal to present, I understand that I will be required to respond to
messages received from conference organizers and notify them of any changes in my contact
information in a timely manner. If I have not completed correspondence as requested, within 14 days
of attempted contact, my acceptance may be revoked.
q Conference organizers will make every effort to accommodate presenter scheduling needs received by
August 31, 2012. Change requests made after that date will be accommodated to the extent feasible.
q All presenters are expected to register for the conference, although those who plan to attend only
during the time of their session will not be required to pay. The conference registration fee includes the
cost of materials, meals, snacks, and beverages. NAEHCY offers a $100 discount to lead presenters, as
well as a student discount for those who qualify. Presenters may also register for one day attendance.

q Each room will be equipped with a projection screen and a cart with a power supply. Presenters will be
responsible for providing any additional technology required for the session (e.g., LCD projector,
laptop).
q Sessions typically draw 60 to 80 participants. I understand that I am responsible for duplicating session
handouts and materials that will be provided to participants. Additional information about estimated
attendance will be provided to presenters in late September, 2012.
q I understand that if I cancel after my proposal has been accepted and session scheduled, the
acceptance of future proposals by the submitter may be affected.
q I acknowledge that I have read and understand the items listed above. I will attend the conference for
my session as scheduled.