Tender Notice for Development of Dynamic ... - cexchd1.gov.in

OFFICE OF THE COMMISSIONER
CENTRAL EXCISE & SERVICE TAX COMMISSIONERATE –I
C.R. BUILDING, PLOT NO. 19, SECTOR 17-C,
CHANDIGARH-160017
F.No. 01/Systems/Website MTR/2013 DATED:- 21.06.2013
TENDER ENQUIRY
Quotations are invited from reputed firms/parties for developing of Dynamic
website for the Customs & Central Excise Zone, Chandigarh and a web based
software for compilation and forwarding of periodic reports to the Dynamic website
as mentioned in Annexure-I. The terms and conditions for developing the website
and the software shall be as follow:-
(A) TECHNICAL
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
The applicant must be registered under the relevant act if so required and
copy of registration should be submitted.
The firm/Company must have expertise and experience in developing and
designing of software/website and must have experience of working with
Government organizations. (Ministries, Government departments, PSUs
etc.)
The firm must be willing to provide assistance/training for the operation
problems of the software/website.
The firm should be registered with Service Tax Department and should
submit a copy of Service Tax Registration Number.
The firm must submit it income tax returns for two years (F.Y. 2010-11 &
2011-12) and copy of PAN number.
The firm should submit a list of technocrats/developers who will be
available to provide assistance to this office for
development/improvement of software in case its quotation is accepted.
A general undertaking for accepting the terms and conditions of this Bid
Documents (Annexure-A) needs to be signed by the authorized person of
the applying firm.
Only the firms meeting the above technical terms & conditions should
submit their quotations in sealed cover. Technical bid shall include
documentary proof in respect of each of the above points of Technical
Terms & conditions. Financial bids of firms, who fail to fulfill any of the
above conditions, will not be considered.
To ascertain more details, about the nature and scope of periodic reports
contact can be made on telephone/mobile or personally with the Assistant
Commissioner (CCU) at telephone No. 01722726671 on any working day
on or before 12/07/13 from 10 AM to 5 PM.
(B) FINANCIAL:-
(i)
The rates may be quoted on comprehensive basis for developing
Dynamic website and the software for compilation of periodic reports.

(ii)
(iii)
The rate quoted should include Service Tax and all other taxes to be
borne by the firm.
Only the firms meeting the above financial terms & conditions should
submit their quotations in sealed cover. The firm which fails to fulfill any
the above conditions will be disqualified.
(C) GENERAL TERMS AND CONDITIONS:-
1. Scope Of work:-
1.1 The Scope of work covers Development/designing of Dynamic website
and auditing of it thereafter, loading it into NIC web server for hosting by
the NIC.
1.2 Development of Software for compilation of periodic reports and
uploading on the Dynamic website and maintenance/upgrading of the
Dynamic website and the software.
1.3 To provide Assistance to the concerned staff in operating the software
under the jurisdiction of the Zone.
2. Deployment of Engineers/Software developer:-
2.1 The firm will provide one Engineer/Software developer to educate the
concerned staff to operate the web based software.
2.2 The Engineer/Software developer should be qualified with and experience
of not less than three years in Software maintenance. However, if found
incompetent by this office, the Software developer shall be changed by
the firm.
3.3 The Software developer should be equipped with mobile phones to
ensure their availability.
3.4 The service of the Engineer/Software developer may be required on nonworking
days or beyond office hours on working days on some occasions
to meet emergency situation. The firm shall ensure the availability of
software developer with no extra cost.
3. Service Assurance:-
3.1 The Software developer/Engineers would take up any reported
correction/fault in software/Dynamic website within 24 hours.
3.2 The firm will also provide maintenance/changes/improvement in the
software, if any of the Annexure changes in the reports
3.3 The software should be designed in such a way that it specify the data
that is to be fed in the Ranges only or in Divisions/Commissionerate only
and after automatic compilation it can generate the data in Excel form at
every stage, whenever needed. For example proforma –3 of TAR report
would be filled at Range level and would be re-checked at Division and
Commissionerate level, proforma-A of Service Tax MTR would be filled at
Divisions and Commissionerates. The software should be designed in
such a way that it automatically compiles the data of Ranges in Divisions
and of divisions at Commissionerate at Commissionerate level and while

compiling zonal report compiles the data of Commissionerates in similar
manner. .
3.4 The firm shall be responsible for taking backup of the data on web server.
In case data is lost, the maintenance firm shall be responsible for
recovering the same at their cost.
3.5 The firm will develop the Dynamic website which could host web based
reports and Software for compilation of the reports within 15 days of the
signing of the contract and will submit it to Superintendent (Systems),
Central Excise Commissionerate, Chandigarh-I.
3.6 The act of the selected firm backing out of the contract would
automatically debar them from any further dealing with this department.
3.7 The contract can be terminated by this Department at any time without
giving any notice or without assigning any reason, if the work of the firm is
found unsatisfactory during the currency of this contract. In this
connection, decision of the competent authority viz. Additional
Commissioner CCU shall be final and binding on the firm.
3.8 This tender is not transferable and under no circumstances the
successful bidder shall be allowed to sub-contract it to any other
person/party.
4. Penalty:-
4.1 A penalty of 1% of the contracted amount shall be levied for non
completion of work beyond stipulated time limit in the contract.
4.2 Penalty amount shall be deducted from the payments.
5. Payment:-
5.1 No advance payment would be made in any case. It will be paid after
satisfactory completion of work.
5.2 The company will not have any legal right to proceed against the
Department in the event of late payment due to unforeseen reason.
6. The interested firms should submit their tenders in two-bid system i.e.
Technical bid and financial bid separately. The technical bid and the
financial bid should be sealed by the bidder in separate covers duly
super scribed with "Technical bid for Dynamic website and
Software development" and "Financial bid for Dynamic website
and Software development" respectively. Both these sealed covers
are to be put in a bigger cover which should also be sealed and duly
super scribed with “Bids for Development of Dynamic website and
Software development” and sent to the undersigned at the earliest,
but not later than 1100 hrs on 15/07/2013. Technical Bid will be
opened first and Financial Bid will be opened only of those firms,
who fulfill the Technical terms & conditions.
7. Quotation received without sealed cover or without quoting rates in the
specified proforma will not be accepted. The undersigned reserves the right
to reduce or increase the number of Annexures in the periodic reports. In
case contract is given for higher number of Annexures, then amount of

contract will be proportionately increased. If number is reduced, amount will
be proportionately reduced. This office does not bind itself to accept the
lowest tender and also reserves the right to reject any quotation without
assigning any reason whatsoever.
8. The rates quoted should be on net basis irrespective of the
discount, free services/offers quoted in the quotation..
9. The Tender Enquiry Notice is also available at the official website i.e. in
www.cexchd1.gov.in, www.eprocure.gov.in and on the Notice Board
of Central Excise and Service Tax Commissionerate Chandigarh-I, Plot
No. 19, C.R. Building, Sector-17 C, Chandigarh.
10. DATE OF OPENING OF BID;-
10.1 Technical Bid:- Technical Bid will be opened at 1130 Hrs on 15/07/13
in Room No. 207, System Branch, O/o the Commissioner of Central
Excise and Service Tax, 2 nd floor, Plot No. 19, C.R. Building, Sector-17
C, Chandigarh-160017. The details of short-listed parties will be
displayed on the Notice Board in the ground floor of the same Building
by 1300 hrs. on 15/07/13.
10.2 Financial Bid:- The financial bids of the short-listed parties will be
opened at 1430 hrs. on 15/07/13.
--sd--
21/06/13
Joint Commissioner (Systems)
Central Excise & Service Tax Commissionerate Chandigarh-I
Chandigarh-160017

ANNEXURE-A
DECLARATION REGARDING ACCEPTANCE OF TERMS AND
CONDITIONS CONTAINED IN THE TENDER DOCUMENT
To
The Joint Commissioner (Systems),
0/o the Commissioner of Central Excise & Service Tax Commissionerate
Chandigarh-I
Chandigarh-160017
Sir,
I have carefully gone through the Terms and Conditions contained in the Tender
Notice No. F.No.01/Systems/Website MTR/2013 dated 21/06/13.
I declare that all the Terms and Conditions of this Tender Notice are acceptable
to my Company. My Company does not have any terms and conditions of its own in
respect of quotation being submitted for development of Dynamic website and
TAR/MTR software. I further certify that I am an authorized signatory of my company
and am, therefore, competent to make this declaration.
Yours Very Truly,
Signature of authorized signatory with date
Name :
Designation :
Name of firm :
Address :

Annexure-B
(To be filled by the authorized signatory of the firm & this is to be put in sealed
envelope superscibed with Technical Bid for Dynamic website and softwares)
1. Name of the Organisation/Firm
2. Name(s) of the Proprietors/Partners/director
3. Registered Address, Telephone & Fax No.
4. Other Address of any branches with their
telephone No. and Faxes
5. Whether firm is registered under Company Act
6. Whether firm is registered under Sales Tax Act
7 Whether firm is registered under Services Tax Act
8 Permanent Account Number of the firm. Copy of Pan
Card to be attached
9. Provident Fund Number allotted by Regional
Provident Office, if applicable. Copy of the same
to be attached.
10. Total Engineer working under this firm.
11. Total staff except above Engineer working under
_ this firm.
12. Name(s) of the Public Sector/Govt Organisation to
whom similar services have been provided by the firm
(Please attach the service Certificate
from Govt. Office/Public Sector)
13 Name of the website, email ID etc, if available
Signature of authorized signatory with date:
Name:
Designation:
Name of firm:
Address:

Annexure-I
1. Monthly Technical Report(MTR):- MTR stands for Monthly
Technical Report(scanned copy attached as PDF file) which is compilation of statics in
different performas (as indicated bellow) depicting Zone’s performance in the Key Result
Areas and other areas of work in Central Excise & Service Tax.
1. Annexure -I Part-A
2. Annexure –I Part-B
3. Annexure –I A Part-A
4. Annexure-I A Part-D
5. Annexure-II
6. Annexure-III
7. Annexure-III A
8. Annexure-III B
9. Annexure-III C
10. Annexure-III D
11. Annexure-III D Part-B
12. Annexure-III E
13. Annexure-III E Part-B
14. Annexure-III F
15. Annexure-III F Part-B
16. Annexure- III G
17. Annexure-IV
18. Annexure-IV A
19. Annexure-V
20. Annexure-VI A
21. Annexure-VII
22. Annexure-VII A
23. Annexure-VII B
24. Annexure-VIII
25. Annexure-XI
26. Annexure-XIA & XII
27. Annexure-XIV
28. High court Cases
Data in these annexures is filled at different levels in the Zone viz.
Range/Division/Commissionerate/Zone.
Details of Annexures to be opened for feeding at Range level:-
i) Annexure – I Part – A
ii) Annexure – I Part – B

iii) Annexure – I A (Only Breakup of arrears pending)
iv) Annexure – I A Part – A
v) Annexure – I A Part – D
vi) Annexure – III B
vii) Annexure – III C (only CESTAT party)
viii) Annexure – III D (both)
ix) Annexure – V (Except Refund)
x) Annexure – VIA (only CERA / Audit Objection)
xi) Annexure – XI
xii) Annexure - XII
Details of Annexures to be opened for feeding at Divisional level:-
xiii)
xiv)
xv)
xvi)
xvii)
Annexure – II (only with DC/AC) (both)
Annexure – IV (only with DC/AC)
Annexure – IVA (only with DC/AC)
Annexure – V (only Refund)
Annexure – XIA (only DC/AC)
Details of Annexures to be opened for feeding at Commissionerate
level:-
xviii) Annexure – II (only ADC/JC & Commissioner) (both)
xix) Annexure – III A (Law & Review)
xx) Annexure – III C (Law & Review)
xxi) Annexure – III D (Law & Review) (both)
xxii) Annexure – III E (Law & Review) (both)
xxiii) Annexure – III F (Law)
xxiv) Annexure – III G
xxv) Annexure – IV (only with Commissioner & with ADC/JC)
xxvi) Annexure – IV A (only with Commissioner & with ADC/JC)
xxvii) Annexure – VI A (Hqrs. Audit)
xxviii) Annexure – VII (Hqrs. Preventive)
xxix) Annexure – VII Part – B
xxx) Annexure – VII A
xxxi) Annexure – VIII (only REVCON & Computer Training)
xxxii) Annexure – XIA (only ADC/JC & Commissioner)
xxxiii) Annexure – XIV(Hqrs. Preventive)

Details of Annexures to be opened for feeding at Zonal level:-
xxxiv) Annexure - III A (Commissioner Appeals)
xxxv) Annexure – III B (Commissioner Appeals)
2. Service Tax Monthly Technical Report(MTR):- Service Tax MTR stands
for Service Tax Monthly Technical Report(scanned copy attached as PDF file) which is a
compilation of statistics in different performas(as indicated below) depicting Zone’s
performance in the Key Result Areas of Service Tax:-
i) Annexure-XI (Information regarding confirmed demand and issued
involved)
ii)
iii)
iv)
Annexure-XI A ( Information regarding Un-confirmed demand).
Annexure-XIV (Anti-evasion performance).
Proforma-A (Pendency of Adjudication Cases)
v) Annexure-XII (Pendency report on scrutiny of Service Tax returns)
Data in these annexures is filled at different levels in the Zone viz.
Range/Division/Commissionerate.
Details of Annexures filled at various levels:-
Details of Annexures to be opened for feeding at Range level:-
ii)
iii)
iv)
Annexure-XI:- Information regarding confirmed demand and
issued involved
Annexure-XI A;- Information regarding Unconfirmed demands.
Annexure- XII:- Pendency report on scrutiny of service tax
returns.

Details of Annexures to be opened for feeding at Divisional level:-
i) Annexure- XI A:- Information regarding Unconfirmed demands.
ii) Annexure-XIV:- Anti Evasion Performance.
iii) Proforma-A:- Pendency of Adjudication cases.
Details of Annexures to be opened for feeding at Commissionerate
level:-
i) Annexure- XI A:- Information regarding Unconfirmed demands.
ii) Annexure-XIV:- Anti Evasion Performance.
iii) Proforma-A:- Pendency of Adjudication cases.
3. TAR (Monthly report on collection of Tax Arrears):- TAR
reports stands for Tax Arrears recovery Report(scanned copy attached as PDF file). It is
compilation of various proforma/annexures depicting arrears position of the Zone, further
devided into various categories depending on their recoverability. All Annexures(as
indicated below) to be filled at Range level and should have the option to amend/enter
the data at Division/ Commissionerate level.
i) Proforma-1:- Collection of Tax Arrears for the Month
ii) Proforma-2:- Break-up of arrears pending at the end of the month into
stayed and unstayed categories.
iii) Proforma-3:- Details of stayed arrears in r/o Central Excise and Service
Tax involving duty of Rs. one core and above(separately).
iv) Proforma-4:- Details of un-stayed arrears in r/o Central Excise and
Service Tax involving duty of Rs. one core and above(separately).