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Limited Tender Enquiry for House Keeping ... - cexchd1.gov.in

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OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.ANNEXTURE-ATOTAL AREA IN SQR. FT. OF THE PREMISES SEPAREATELY INDICATION OPEN AREA ANDCOVERED AREA ( FIGURES ARE APPROXIMETLY)S.No.Name & Address ofeach DivisionNumber of rooms <strong>in</strong> Division Total area ofthe premises<strong>in</strong> Sq. ft.Approximately1AC/DC room2642 P.A. TO AC/DC ROOMOne room <strong>for</strong> Supdt. ( Tec.)3chd.One room <strong>for</strong> Supdt. ( Tec.)4chd.5 A.O. room 22010020026467one room <strong>for</strong> Cashier andAdmn. Br of C.Ex.Div.Chd.one room <strong>for</strong> computersection200165Central ExciseDivision, Chandigarhone room <strong>for</strong> Photostat 8081569 one room <strong>for</strong> visitors10one hall <strong>for</strong> Technical Br. 4952


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.11Three (03) rooms <strong>for</strong> Supdt.Range I,II AND III, C.Ex.Div.Chd.352121314One hall <strong>for</strong> Ranges I.II and III,Chd.Corridor and space <strong>for</strong> watercoolerTwo ( 02) bathrooms withtoilets52860040015 Gallery 48016 C.Ex. Ranges Mohali 1705TOTAL AREA62093


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.ANNEXURE-BGENERAL TERMS AND CONDITIONS1. Rates/ Quotations duly filled <strong>in</strong> will be received upto the date and time mentioned <strong>in</strong>the <strong>Limited</strong> <strong>Tender</strong> Notice. Rates/quotations should be <strong>for</strong> the specified area <strong>for</strong> therespective <strong>for</strong>mations and Rate quoted on per Square feet basis, duly <strong>in</strong>dicat<strong>in</strong>gNo. of persons proposed to be engaged by the Service Providers.2. The Central Excise Division, Chandigarh (here<strong>in</strong>after referred to as theCommissionerate) reserve the right to postpone and/ or extend the date of receipt/open<strong>in</strong>g of Rates/Quotation or to withdraw the same, without assign<strong>in</strong>g any reasonthereof.3. The Service Providers are required to submit the complete Rates/ Quotations onlyafter satisfy<strong>in</strong>g each and every condition laid down <strong>in</strong> the Annexure enclosed.4. All the rates must be written both <strong>in</strong> figures and <strong>in</strong> words. Corrections, if any, are tobe made by cross<strong>in</strong>g out, <strong>in</strong>itial<strong>in</strong>g dat<strong>in</strong>g and rewrit<strong>in</strong>g. In case of discrepancybetween the words and figures the rates <strong>in</strong>dicated <strong>in</strong> figures shall prevail. Alloverwrit<strong>in</strong>g/ cutt<strong>in</strong>g, <strong>in</strong>sertions shall be authenticated and attested.5. Rates/Quotations should be submitted and signed by the firm with its currentbus<strong>in</strong>ess address and contact number.6. The rates shall be valid <strong>for</strong> a period from the date of contract to the end of nextf<strong>in</strong>ancial year i.e. 03/2014 .7. The Service Providers should satisfy themselves be<strong>for</strong>e submission of the Rates/Quotations to the Cnetral Excise Division, Chandigarh that they meet the qualify<strong>in</strong>gcriteria and capability as laid down <strong>in</strong> the Annexure.8. The Service Providers must comply with the Rates/ Quotations, specification and allterms and conditions of contract. No deviation <strong>in</strong> the terms & Conditions of theContract shall be enterta<strong>in</strong>ed unless specifically mentioned by the contractor <strong>in</strong> theRates/ Quotations and accepted by the Central Excise Division, Chandigarh.9. The contract will be awarded <strong>for</strong> a period from the date of contract to the end of nextf<strong>in</strong>ancial year i.e. 31.03.2014.4


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.10. In case of any of any default by the Contractor and <strong>in</strong> any of the terms & conditions(whether General or Special), the Central Excise Division, Chandigarh may, withoutprejudice to any other right / remedy which shall have accrue or shall accruethereafter, term<strong>in</strong>ate the contract, <strong>in</strong> whole or part, by giv<strong>in</strong>g 15 days notice <strong>in</strong> writ<strong>in</strong>gto the Contractor.11. Notwithstand<strong>in</strong>g anyth<strong>in</strong>g conta<strong>in</strong>ed here<strong>in</strong>, the Division/Commissionerate reservesthe right to term<strong>in</strong>ate the contract by giv<strong>in</strong>g 15 days notice <strong>in</strong> writ<strong>in</strong>g withoutassign<strong>in</strong>g any reason and without <strong>in</strong>curr<strong>in</strong>g any f<strong>in</strong>ancial liability whatsoever to theContractor.12. Insurance cover protect<strong>in</strong>g the agency aga<strong>in</strong>st all claims applicable under theWorkmen’s Compensation Act, 1948 shall he taken by the contractor. The contractorshall arrange necessary <strong>in</strong>surance cover <strong>for</strong> any persons deployed by him even <strong>for</strong>short duration. The Central Excise Division, Chandigarh shall not enterta<strong>in</strong> any claimaris<strong>in</strong>g out or mishap, if any that may take place. In the event of any liability/ claimfall<strong>in</strong>g on this Central Excise Division, Chandigarh the same shall be reimbursed/<strong>in</strong>demnified by the Contractor.13. The Service Provider shall <strong>in</strong> no case lease/ transfer/sublet/appo<strong>in</strong>t care taker <strong>for</strong>services.14. No other person except Service Provider’s authorized representative shall beallowed to enter the office premise of Chandigarh-I.15. With<strong>in</strong> the premises of the Central Excise Division, Chandigarh, the ServiceProvider’s personnel shall not do any private work other than their normal duties.16. The Service Provider shall be directly responsible <strong>for</strong> any/all disputes aris<strong>in</strong>gbetween him and his personnel and keep the Central Excise Chandigarh <strong>in</strong>demnifiedaga<strong>in</strong>st all actions, looses, damages, expenses and claims whatsoever aris<strong>in</strong>gthereof.17. The Service Providers shall be solely responsible <strong>for</strong> payment of wages/salaries other benefits and allowances to his personnel that might becomeapplicable under any Act or Order of the Govt. The Central Excise Division,Chandigarh shall have no liability whatsoever <strong>in</strong> this regard and the Contractorshall <strong>in</strong>demnify this Central Excise Division, Chandigarh aga<strong>in</strong>st any/ all claimswhich may arise under the provisions of various Acts, govt. Orders etc.5


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.18. The Service Provider shall be fully responsible <strong>for</strong> theft, burglary, fire or anymischievous deeds by his staff.19. It is made clear that the engagement of the service provider does not <strong>in</strong> any wayconsider any right to the service provider or the persons that may be deployed byhim <strong>in</strong> this office <strong>for</strong> claim<strong>in</strong>g any regular or part time employment <strong>in</strong> this office or anyother Govt. Office.20. The rates will be valid upto 31 March-2014.21. It is made clear that number of man power is to be decided by the contractor.22. The service provider must have m<strong>in</strong>imum number of persons <strong>in</strong> his payroll to ensurecont<strong>in</strong>uous service.23. The service provider must have Service Tax Number, PAN Number and m<strong>in</strong>imumthree years of past experience <strong>in</strong> the same field a proof of which must be enclosed atthe time of submitt<strong>in</strong>g Technical Bid.24. The service provider must ensure proper dress code <strong>for</strong> its workers.25. The payment will be made only after receipt of satisfactory certificate from the Headof Office of respective <strong>for</strong>mations/premises.We agree to the above terms and conditions.Signature of theService Provider with Date_______________________________Name of the Firm_______________________________Seal________________________________6


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.SPECIAL TERMS AND CONDITONS FOR HOUSE KEEPINGANNEXURE-C1. SCOPE OF WORK(i)The prime object of house-keep<strong>in</strong>g services is to ma<strong>in</strong>ta<strong>in</strong> the entire premises <strong>in</strong> tip topcondition. The premise is to be ma<strong>in</strong>ta<strong>in</strong>ed from hygienic po<strong>in</strong>t of view.(ii)The broad details of work covered under the scope is enumerated as follow:(a) Clean<strong>in</strong>g, sweep<strong>in</strong>g and wip<strong>in</strong>g of floors twice a day.(b) Through clean<strong>in</strong>g of toilets/ur<strong>in</strong>als us<strong>in</strong>g required detergents, by putt<strong>in</strong>g naphthaleneballs <strong>in</strong> all the ur<strong>in</strong>als and air purifiers <strong>in</strong> the toilets.(c) Shift<strong>in</strong>g of furniture and other items/stores from one place to another as required bythe adm<strong>in</strong>istration.2. JOBS TO BE CARRIED OUT DAILYi. Clean<strong>in</strong>g of toilets, w<strong>in</strong>dows, wash bas<strong>in</strong> & other fitt<strong>in</strong>gs and water Coolers, remov<strong>in</strong>g of alldust, unwanted materials, clean<strong>in</strong>g to be done with phenyl/lyzol twice a day.ii.Clean<strong>in</strong>g of corridors, staircase and common area once with dis<strong>in</strong>fectant <strong>in</strong> the morn<strong>in</strong>g and<strong>in</strong> the afternoon.iii.Remov<strong>in</strong>g dust <strong>for</strong>m floors, w<strong>in</strong>dows, doors, books, journals, furniture, fixtures, telephone,cupboard, air conditioners, almirah, fill<strong>in</strong>g cab<strong>in</strong>ets, glass panes, collect<strong>in</strong>g waste paper,unwanted material and its disposal at <strong>in</strong>dicated locations, dispos<strong>in</strong>g of paper/trash.iv.Clean<strong>in</strong>g of rooms by mopp<strong>in</strong>g floor with cloth soaked <strong>in</strong> water and dis<strong>in</strong>fectant of ISI mark.v. Provid<strong>in</strong>g toilets with liquid soap, naphthalene balls and deodorant blocks, Liquid soap is tobe kept <strong>in</strong> turn it upside down and pour type steel or plastic conta<strong>in</strong>ers.7


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.3. JOBS TO BE CARRIED OUT WEEKLYi. Wash<strong>in</strong>g of floors with surf/vim/soap and water or any other clean<strong>in</strong>g operation.ii.If the labour is required on Sunday/Gazetted holiday, no extra charge will be paid to theService Provider.iii.Clean<strong>in</strong>g of, ceil<strong>in</strong>g w<strong>in</strong>dow panels and ventilation bl<strong>in</strong>ds, wash<strong>in</strong>g of water coolers,clean<strong>in</strong>g of office equipment, dust<strong>in</strong>g of computer and other fixture.4. MISCELLANEOUS CONDITONSSweep<strong>in</strong>g, clean<strong>in</strong>g dust<strong>in</strong>g etc. shall be completed be<strong>for</strong>e 9.00 AM every day.To refill the sanitary cubes, cakes, odonil, air purifier, naphthalene balls, chemicals,dis<strong>in</strong>fectants, detergents, liquid soap, acid etc. from time to time and as and when required.Manpower require <strong>for</strong> execution of the entire work <strong>in</strong>clud<strong>in</strong>g transport shall be arranged bythe contractor. In case a particular workman rema<strong>in</strong>s absent due to one reason or other, itwould be the responsibility of the contractor to provide another workman <strong>in</strong> his place.The contractor shall, on award of the contract furnish the list conta<strong>in</strong><strong>in</strong>g names andaddresses of the workman sent to the Division/Commissionerate <strong>for</strong> housekeep<strong>in</strong>g services.The Services provided by the contractor shall be to the satisfaction of theDivision/Commissionerate.The contract rates shall <strong>in</strong>cludes cost <strong>for</strong> all essential and cont<strong>in</strong>gent works, which althoughnot specially mentioned <strong>in</strong> this contract, are necessary <strong>for</strong> completion of the work to thesatisfaction of the Divisions/Commissionerate.The contractor shall have no claim aga<strong>in</strong>st the Division/Commissionerate <strong>in</strong> respect of anywork which may be withdrawn.8


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.The contractor shall ma<strong>in</strong>ta<strong>in</strong> an Attendance Register of personnel. The above register ofpersonnel shall be subject to check by the concerned officer of theDivision/Commissionerate. The personnel will render services every day <strong>in</strong>clud<strong>in</strong>gSATURDAYS except on NATIONAL HOLIDAYS (i.e. 26 th Jan, 15 th Aug, 2 nd Oct, Holi, Diwali andSUNDAYS and any other holidays/publish holidays which are mandatory under labour laws).They will ma<strong>in</strong>ta<strong>in</strong> cleanl<strong>in</strong>ess of toilets, lavatories, pantry, floors etc. and will attend to anyun<strong>for</strong>eseen jobs as well as exigency of work. NO extra payment of this shall be made. Therate of items of schedule of work <strong>in</strong>clude the cost of this provision as well.5. TERMS OF PAYMENT1. The contractor will submit the monthly bill <strong>for</strong> reimbursement <strong>in</strong> duplicate enclos<strong>in</strong>gcertificates as <strong>in</strong>dicated below, which shall be got duly certified by the officer-<strong>in</strong>-charge andthe same shall be paid thereof after mak<strong>in</strong>g recovery, if any.2. The contractor shall make regular and full payment of labour charges, salaries and otherpayment as je, as per the labour laws to its personnel deputed under service contract andfurnish necessary proof whenever required.3. Actual deployment of personnel & their attendance.4. Proof of payment made to your personnel <strong>for</strong> previous months.i. Proof of challan/ receipt issued by Regional Provident Fund Commissioner (RPFC) etc. <strong>for</strong>the payment made towards applicable provident fund. ESI & EDLI <strong>for</strong> the previous monthand proof of payment towards compliance of other statutory provision like Bonus <strong>for</strong> theprevious month.ii.The Division/Commissionerate shall release due amount after mak<strong>in</strong>g recoveries, if any,through crossed account payee cheque <strong>in</strong> favour of contractor.iii.The contractor shall promptly make payment to Regional Provident Fund Commissioner <strong>in</strong>respect of Provident Fund Contribution by Contractor and amount deducted fromsalary/wages of deployed personnel towards their contribution to provident fund.iv.In case, the Divisions/Commissionerate receive any compla<strong>in</strong>t regard<strong>in</strong>g non-payment ofwages to your personnel the amount payable to these personnel will be recovered fromyour bill and paid to such personnel.9


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.6. PENALITIESI. Contractor will attract a penalty proportionately, per person, <strong>in</strong> case the person failsto carry out the house keep<strong>in</strong>g services due to his absence or any other reason.II.In the event of failure <strong>in</strong> ma<strong>in</strong>ta<strong>in</strong><strong>in</strong>g the house keep<strong>in</strong>g services on any day upto thedesired standard, <strong>in</strong> part or full, the contractor is liable to penalty proportionatelyper day, which shall be recovered from the bills or otherwise. For the purpose ofimpos<strong>in</strong>g penalty, the decision of the Divisions/Commissionerate will be f<strong>in</strong>al andb<strong>in</strong>d<strong>in</strong>g on the contractor and shall not be subject to dispute or arbitration.III.Contractor shall ensure that peace and order is ma<strong>in</strong>ta<strong>in</strong>ed <strong>in</strong> the premises.7. Other C o n di ti o ns of ContractAll the equipment/consumables material <strong>for</strong> clean<strong>in</strong>g will be supplied by the office.( i ) The brief regard<strong>in</strong>g provid<strong>in</strong>g of <strong>House</strong>keep<strong>in</strong>g Services will have be tosupplied by the Service Provider on award of contract.(ii)All services shall be per<strong>for</strong>med by the persons qualified and skilled <strong>in</strong> pe rf orm <strong>in</strong>gs u ch ser v ic e s.(iii) Clean<strong>in</strong>g should be completed <strong>in</strong> office cited premises (except commonplaces) prior to open<strong>in</strong>g of office hours so that work <strong>in</strong> office does not get <strong>in</strong>terrupted <strong>in</strong>themiddle <strong>for</strong> clean<strong>in</strong>g purpose.(iv)The persons supplied by the Service Provider should not have any Policer e c o r d s / c r i m i n a l c a s e s a g a i n s t t h e m . T h e c h a r a c t e r a n d a n t e c e d e n t s o fpersons will be verified by the Service Provider be<strong>for</strong>e their deployment t hr o u g h localp o lice, collect<strong>in</strong>g proofs of r e s idence, d r iv<strong>in</strong>g licen s e , b a n k a c c o u n t d e t a i l s ,p r e v i o u s w o r k e x p e r i e n c e a n d r e c e n t p h o t o g r a p h a n d a certificated to this effect bepolice, collect<strong>in</strong>g proofs of residence, driv<strong>in</strong>g license, bank account details, previous workexperience and recent photograph and a certificated to this effect be submitted to this office. TheService P r o v i d e r w i l l a l s o e n s u r e t h a t t h e p e r s o n n e l d e p l o y e d a r e m e d i c a l l y10


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.f i t a n d w i l l k e e p i n r e c o r d a c e r t i f i c a t e o f t h e i r m e d i c a l f i t n e s s . T h e S e r v i c e P r o v i d e rs h a l l i m m e d i a t e l y w i t h d r a w s u c h e m p l o y e e s w h o a r e f o u n d u n f i t by the office <strong>for</strong> anyreasons.(V) There is no Master and Servant relationship between the employees of t h e s e r v i c e p r o v i d e r a n d t h i s o f f i c ea n d f u r t h e r t h a t t h e s a i d p e r s o n o f t h e s e r v i c e p r o v i d e r s h a l l n o t c l a i m a n y a b s o r p t i o n i nt h i s o f f i c e o r t h e Government of India.(vi)The service provider's persons shall not claim any benefit/compensation/ a b s o r p t i o n / r e g u l a r i z a t i o n o fs e r v i c e s f r o m / i n t h i s o f f i c e u n d e r t h e p r o v i s i o n o f I n d u s t r i a l D is p u t e s Ac t , 1 9 4 7 o r C o n t r a c tL a b o r ( Reg u l a t i o n & A b s o r p t i o n ) A c t . 1 9 7 0 . U n d e r t a k i n g f r o m t h e p e r s o n s t o t h i s e f f e c ts h a l l be submitted by the service provider to this office.(vii)The service provider's personnel shall not divulge or disclose to any person, any details of office,operational process, technical know —how, security a r r a n g e m e n t s , a d m <strong>in</strong> i s t r a t i v e / o r g a n i z a t i o n a lm a t t e r s a s a l l a r e o f confidential /secret nature.(viii) T h e s e r v ice pr o v ider's p er s o n n e l s h o u ld b e po lite, c o r d ial, p o s itive a n d efficient, while handl<strong>in</strong>gthe assigned work. The services provider shall be r e sp ons ible <strong>for</strong> an y ac t of <strong>in</strong> discipl<strong>in</strong>e on t he par to f p er so n s de p lo ye d him. The Service Provider shall be bound to prohibit and prevent any oft h e i r e m p l o y e e s f r o m b e i n g i n t o x i c a t e d w h i l e o n d u t y , t r e s p a s s i n g o r act<strong>in</strong>g <strong>in</strong> any detrimentalor prejudicial to the <strong>in</strong>terest of this office. The decision of the officer <strong>in</strong> charge upon any matteraris<strong>in</strong>g under the clau se shall be f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g on the Service Provider.(ix) T h a t t h e p e r s o n s e n ga g e d s h a ll n o t b e b e low t h e a g e o f 1 8 y e a r s a n d(x)they shall not <strong>in</strong>terfere with the duties of the employees of these offices.Th is of f ic e m ay r eq u ire t he se rvice pro v id er t o dismiss or rem o ve fro m the site of work, anyperson or persons, employed by the service provider, who may be <strong>in</strong>competent or <strong>for</strong> his/her/theirmisconduct and the service provider shall <strong>for</strong>thwith comply with such requirements. The Service providershall immediately withdraw anysuch personnel, if they are unacceptable to this offices because of security risk,<strong>in</strong>competence,conflict <strong>in</strong>terest and breach of confidentiality or improper conduct upon receiv<strong>in</strong>g written notice from office.(xii) The service provider has to provide Photo Identity Cards to the persons employed by him/her <strong>for</strong> carry<strong>in</strong>g out thework. These cards are to be constantly displayed &their loss reported immediately.(xiii) The transportation, food, medical and other statutory requirements <strong>in</strong> respect of each personnel of the serviceprovider shall be the responsibility of the service provider.(xiv) That the Service Provider will be wholly and exclusively responsible <strong>for</strong>payment of wages to the persons engaged by it <strong>in</strong> compliance of all the statutory obligations under11


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.all related legislations as applicable to it from time to time <strong>in</strong>clud<strong>in</strong>g M<strong>in</strong>imum Wages Act,Employees Provident Fund ES! Act etc and this office shall not <strong>in</strong>cur any liability <strong>for</strong> any expenditurewhatsoever on the persons employed by the Service Provider on account of any obligation. TheService Provider will require to provide particulars of EPF, ESI of its - employees engaged <strong>in</strong> thisoffice. The Agency will comply all statutory provisions of law, rules and regulations of Act and keepthis office <strong>in</strong><strong>for</strong>med about any amendment <strong>in</strong> the law from time to time.(xv)Payments to the Service Provider would be made only after the receipt of Satisfactory certificate from Head ofOffice of respective <strong>for</strong>mation/premises. In case of unsatisfactory per<strong>for</strong>mance of work or partialcompletion of work on any day/period, no charges would be paid <strong>for</strong> that day /period.(xvi) The Service Provider shall be contactable at all time and messages sentb y p h o n e / e - m a i l/f a x / s p e c ial m e s s e n g e r f r o m t h i s o f f i c e s h a ll b e acknowledged immediately onreceipt on the same day. The Service Provider shall strictly observe the <strong>in</strong>structions issued by the Department<strong>in</strong> fulfillment of the contract from time to time.(xvii) This office shall not be liable <strong>for</strong> any loss, damage, theft, burglary or r o b b ery o f a ny pe rson alb e lo ng <strong>in</strong> g s, e qu ip me nt o r ve h ic les o f th e personnel of the Service Provider.(xviii) That the Service Provider on its part and through its own resources shall ensure that the goods material s andequipment etc. are not damaged <strong>in</strong> the process of carry<strong>in</strong>g out the s of negligence, default or theft on thepart of the employees/agents of the Service Provider, then the Service Provider shall be liable to reimburse tothis office <strong>for</strong> the same. The Service Provider shall keep this office fully <strong>in</strong>demnified aga<strong>in</strong>st any such loss ordamage. Any accident/casualty occurred dur<strong>in</strong>g the course of work<strong>in</strong>g to any staff engaged by the ServiceProvider shall be borne by firm and this office will no way be responsible <strong>for</strong> it or any other clause mentionedabove.(xx) The successful bidder will enter <strong>in</strong>to an agreement with this office <strong>for</strong> provid<strong>in</strong>g of suitable serviceas per requirement of this office on these terms and conditions on non-judicial Rs.100/ -stamppaper. The above stamp paper will be arranged by the bidder <strong>for</strong> execution of agreement. Theagreement will be valid <strong>for</strong> a period of contract period. The service charges/ rates quoted by theService Provider shall be fixed <strong>for</strong> contract period and no request <strong>for</strong> any change /modification shall beenterta<strong>in</strong>ed be<strong>for</strong>e expiry of the period of contract. Any statutory <strong>in</strong>crease <strong>in</strong>wages/DA etc. is to be absorbed by the service provider.(xxi)The service provider shall not assign, transfer, pledge or sub contract the per<strong>for</strong>mance of services.(xxii) The agreement can be term<strong>in</strong>ated by either party by giv<strong>in</strong>g one month's notice <strong>in</strong> advance. Ifthe Service Provider fails to give one month's notice <strong>in</strong> writ<strong>in</strong>g <strong>for</strong> term<strong>in</strong>ation of theAgreement then one month's amount due to the Service Provider from the office shall be <strong>for</strong>feited.(xxiii) That on the expiry of the agreement as mentioned above, the Service Provider will withdraw all itspersonnel and clear their accounts by pay<strong>in</strong>g them all their legal dues. In case of any dispute on12


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.account of the term<strong>in</strong>ation of employment or non-employment by the personnel of the ServiceProvider, it shall be the entire responsibility of the Service Provider to pay and settle the same.(xxiv) In the event, if any dispute arises touch<strong>in</strong>g any of the clauses of the agreement, the matter will bereferred to The Commissioner of Central Excise, Chandigarh-I, whose decision shall be b<strong>in</strong>d<strong>in</strong>g on boththe parties.(xxv) That if any amount is found payable by the bidders towards, any liability <strong>in</strong> connection with housekeep<strong>in</strong>g services orany loss to this office property, the same shall be adjusted from monthly bill to the extent of the amount sodeterm<strong>in</strong>ed reserv<strong>in</strong>g right to recover the deficit amount through other modes of recovery <strong>in</strong>clud<strong>in</strong>g theright to term<strong>in</strong>ate the agreement without notice(xxvi) This office reserves the right to reject any or all the tenders without assign<strong>in</strong>g any reason whatsoever andthe decision of the management shall be f<strong>in</strong>al and b<strong>in</strong>d<strong>in</strong>g on all the bidders.NB. 1. E P F a n d E S I c o n t r i b u t i o n t o b e p a i d f o r p e r s o n n e lemployed by Contractor shall be responsibility of Contractor.13


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.CHARGES AND PAYEMENTSBills chargeable to the Division/Commissionerate shall be paid after every month ofservice rendered, if found <strong>in</strong> order. In case of any compla<strong>in</strong>t of non-fulfillment or anyobligation under the contract, the Divisions/Commissionerate reserves the right todeduct the payments due from the contractor <strong>for</strong>m monthly bill(s).We agree to the above terms and conditionsSignature of the ServiceProvider with Date______________________Name of the Firm______________________Seal______________________14


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.UNDERTAKING BY THE BIDDERThis is to certify that I/we be<strong>for</strong>e sign<strong>in</strong>g this <strong>Limited</strong> <strong>Tender</strong> have read andfully understood all the terms and conditions conta<strong>in</strong>ed here<strong>in</strong> and undertakemyself/ourselves to abide by them.Signature of theService Provider with dateName of the FirmAddress of the FirmSeal15


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.DeclarationI hereby certify that the <strong>in</strong><strong>for</strong>mation furnished above is true and correct to the best of my/ourknowledge. I understand that <strong>in</strong> case, any deviation is found <strong>in</strong> the above statement at any stage, I/Wewill be blacklisted and will not have any deal<strong>in</strong>g with the Department <strong>in</strong> future.Signature of Authorized Signatory with date16


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.PRE-QUALIFICATION REQUIREMENTFOR AWARD OF CONTRACT OF HOUSEKEEPING1 Name of the Organization / Firm2 Name(s) of the Proprietors/Directors3 Registered AddressANNEXURE – D4 Telephone Nos Fax No:5 Whether firm is registered & license holder under ContractLabour (Regulation & Abolition ) Act6 Registration No. of the Firm (Copy to be enclosed)7 Permanent Account Number of the Firm (PAN)8 Copy of Income Tax clearance Certificate (ITCC) to be attached9 Provident Fund number allotted by Regional Provident FundOffice.10 ESI Registration No.11 Details of Service Tax Registration along with evidence12 Total Staff/Workers of the Firm13 Name(s) of Public Sector/Govt. Organization to whom similarservices have been provided by the firm dur<strong>in</strong>g the last five years(Please attach the job order/service certificate from Govt.Office/Public Sector)14 Rate quoted complies with the M<strong>in</strong>imum Wages Act of Govt. ofPunjab/Chandigarh with all other statutory provisions.15 Last three years Audited Statement from Chartered Accountant16 List of Clients <strong>in</strong>dicat<strong>in</strong>g quantum of work executed with them17 Length of experience <strong>in</strong> the field18 Whether firm is blacklisted by any Government Department orany crim<strong>in</strong>al case is registered aga<strong>in</strong>st the firm or itsowners/partners anywhere <strong>in</strong> India. (If no, a certificate is to beattached <strong>in</strong> this regard.Signature with Date ________________________________________Name of the Firm __________________________________________Seal17


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.ANNEXURE – EPROFORMA FOR FINANCIAL BIDSl.No. ADDRESS1 Office of the DeputyCommissioner, Central ExciseDivision, Chandigarh-I, PlotNo.19, 5 th Floor, Sector-17-C,ChandigarhAREA(In sq.Feet)Rate perSqrs. feetAmount<strong>in</strong> Rs.Remarks6209 Propos<strong>in</strong>g05 persons<strong>for</strong> the jobTotal amount of Rs.______________Certified that the above quoted rate complies with m<strong>in</strong>imum wages Act and all thestatutory provisions and rules as applicable. The above rate is <strong>in</strong>clusive of Service tax orany other tax payable to Government.Signature of the Bidder with Date ________________________________________Name of the Firm __________________________________________Office Seal18


OFFICE OF THE DEPUTY COMMISSIONER, CENTRAL EXCISE DIVISION, CHANDIGARH-I,PLOT NO.19, SECTOR-17-C, 5TH FLOOR, CHANDIGARH.19

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