paia - Ugu District Municipality

PAIA MANUAL 

PROMOTION OF ACCESS TO INFORMATION MANUAL 

(PAIA) 

(In accordance with The Promotion of Access to Information Act 2 of 2000) 

UGU DISTRICT MUNICIPALITY 

Ugu District Municipality 

Distrik Munisipaliteit 

Umasipala Wesifunda 

Pages 1 of 2

PAIA MANUAL 

Contents 

1. Introduction/Foreword ....................................................................................................... 3 

2. Purpose of the Manual ........................................................................................................ 3 

3. Information and Deputy Information Officer’s details ........................................... 4 

4. Description of Ugu District Municipality’s Structure ............................................... 4 

5. Description of Ugu District Municipality’s functions ................................................ 4 

6. Manual and its availability ................................................................................................ 8 

7. Index and Description of subjects of records ............................................................ 8 

7.1 Automatically Available Records ............................................................................... 13 

7.2 Categories of Records Not Automatically Available ......................................... 13 




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PAIA MANUAL 

1. Introduction/Foreword 

The Constitution guarantees everyone the right to access information held by the State and 

information held by private entities. National legislation (the Promotion of Access to Information 

Act 2 of 2000) was enacted to give life to this fundamental right. PAIA seeks to entrench a culture 

of accountability, transparency, and good governance and a respect for human rights in both the 

public and private sector. 

To ensure that the objectives of the Act are realized and that the right to access information is a 

reality for all, PAIA places mandatory compliance requirements on both the public and private 

sector. PAIA requires that every public body to compile a manual in terms of section 14 to guide 

members of the public on how to obtain access to records held by public bodies. 

Public institutions are charged with making and implementing decisions that have a bearing on the 

lives of South African citizens and constituents served by the various public bodies. Making their 

information available to the public is therefore critical in ensuring that the public is able to 

scrutinize their actions and hold them accountable on decisions taken and service delivery. 

2. Purpose of the Manual 

The purpose of the manual is to provide information to the public on services rendered by Ugu 

District Municipality, records generated by Ugu District Municipality and how members of the public 

can access services or records. The manual further provides information on the details of the 

information and deputy information officer and stipulates both the request and appeal procedures 

in terms of PAIA. 

Noting the nature of the work of public entities; accountability and transparency are an essential 

requirement for sustaining democracy. This manual is therefore a critical tool to entrenching a 

culture of participatory democracy, informed public scrutiny and voluntary dissemination of 

information by public entities. 

This manual therefore contains the following information 

• Services offered by Ugu District Municipality, 

• What records Ugu District Municipality holds 

• Records that are available on request and records that are available automatically 

• Who to contact if information needs to be obtained 

• An outline of the request procedure 

• Remedies available 

The public needs this information to be better informed about decisions Ugu District Municipality is 

taking on their behalf. It is through information sharing that our democracy can be entrenched, 

strengthened and nurtured. 




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PAIA MANUAL 

3. Information and Deputy Information Officer’s details 

Information Officer: 

Mr Luvuyo Mahlaka 

MUNICIPAL MANAGER 

28 Connor Street, Port Shepstone, 4240 

PO Box 33, Port Shepstone, 4240 

Tel: 039 688 5702 

Fax: 039 682 1720 

Email: Luvuyo.Mahlaka@ugu.gov.za 

Deputy Information Officer 

Ms Phumza Ntebe 

GENERAL MANAGER CORPORATE SERVICES 

18 Price Street, Port Shepstone, 4240 


Tel: 039 688 5758 

Fax: 039 682 4820 

Email: Phumza.Ntebe@ugu.gov.za 

4. Description of Ugu District Municipality’s Structure 

In accordance with the Constitution Act, 108 of 1996, the Ugu District Municipality’s Council is the 

ultimate political decision making body of the Municipality. The Mayor of Ugu District Municipality 

takes overall strategic and political responsibility, whilst the Municipal Manager heads the 

Municipality’s administration and is responsible for the implementation of policies and the 

Integrated Development Plan (IDP). 


(Luvuyo Mahlaka) 

Deputy Municipal Manager 

(Mdu Mnyandu) 

General Manager: Water 

Services 

(Max Pawandiwa) 

General Manager: 

Operations 

(Tolomane Mnyayiza) 


Treasury 

(Ved Hukum) 

General Manager: Corporate 

Services 

(Phumza P Ntebe) 

General Manager: Infrastructure & Economic 

Development 

(Zakitha Mbonane) 

5. Description of Ugu District Municipality’s functions 




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PAIA MANUAL 

Ugu District Municipality has been classified as a Category C, Grade 5 Urban Municipality by the 

Municipal Demarcation Board in terms of Section 4 of the Local Government: Municipal Structures 

Act, 1998. It was established on 5 December 2000 through the disestablishment of the Ugu 

Regional Council. Ugu District Municipality is one of the ten district municipalities in the province of 

KwaZulu-Natal. KwaZulu-Natal is one of the nine provinces of the Republic of South Africa. It is a 

subtropical region of lush and well-watered scenic valleys and deep gorges with large rivers 

flowing perennially into the warm Indian Ocean. This is currently the only province with a 

monarchy (Zulu Kingdom) specifically provided for in South Africa’s Constitution. 

It is located in the southernmost end of the province and its sphere of jurisdiction is commonly 

known as the South Coast of KwaZulu-Natal. It is 5,866km² in extent and boasts a spectacular 

coastline of 112 kilometres, which forms its eastern border. It is bordered by the Eastern Cape 

Province to the south, the Indian Ocean to the east, to the north-west by Umgungundlovu District 

Municipality, where we find the province’s Capital City, and Sisonke District Municipality to the 

west. The region is bordered on the north by the eThekwini Municipality, home to the City of 

Durban, which is the province’s ‘commercial capital’. The Municipality consists of eighty-one 

municipal wards, which culminate in six local municipalities, namely Hibiscus Coast, Ezinqoleni, 

Umuziwabantu, Vulamehlo, Umzumbe and Umdoni. The region includes forty-two traditional 

authorities, which all form part of the Zulu Kingdom and its monarchy. According to Statistics SA 

(2001), Ugu has a population density of 142 persons per km, which is higher than the provincial 

average of 104 people per km. According to the Household Survey Data, Statistics SA (2007) Ugu 

District Municipality has a total population of 709,918 compared to the KZN Province, which has a 

total population of 10,259,230. The population growth for the District is estimated to be 0.8% per 

annum. 

Administration 

The administration of the Municipality is headed by the Municipal Manager. The Municipality has 

four administrative departments, each being headed by a General Manager. In addition, the 

Deputy Municipal Manager within the Office of the Municipal Manager is responsible for the efficient 

and effective operation of all departments. 

Office of the Municipal Manager 

The Office of the Municipal Manager is responsible for the following functions: 

Development Planning; 

Strategy and Shared Services; 

Internal Audit; 

Mayoralty and Communication; 

Legal Services; 

Youth Development; 

HIV/AIDS and Special Programmes. 




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PAIA MANUAL 

Development Planning – Responsibilities include the implementation the Municipality’s 

Performance Management system as aligned to the Integrated Development Plan (IDP), and to 

monitor and report on the progress and implementation thereof. 

Strategy and Shared Services – Responsibilities include the facilitation of strategic forums 

among the family of municipalities within the District, some through the implementation of shared 

services. This also ensures the management of enterprise-wide risk, service excellence and 

performance management. 

Internal Audit – Responsibilities include the provision of internal audit services to the Municipality 

as well as the coordination of the implementation of the internal audit service as a shared service 

within the District. The section also facilitates the external audit services required by the 

Municipality. 

Mayoralty and Communications –Responsibilities include the coordination of Mayoral executive 

support, corporate communications events and general marketing and maintenance of the profile 

of the Municipality. This section also acts as the vehicle for the realisation of intergovernmental 

and cooperative governance structures and events. 

Legal Services – Responsibilities include the coordination of legal research towards ensuring legal 

compliance, contract management and associated advisory services. 

Youth Development – The Office is responsible for institutionalisation and mainstreaming of 

Youth Development within Ugu District Municipality. 

Special Programmes – The Office heads up advocacy and lobbying for the development and 

mainstreaming of issues which affect the following vulnerable groups: senior citizens, people with 

disabilities, women and farm workers. 

HIV/AIDS – The Office conducts aggressive lobbying for the support, assistance and development 

of people living with and/or affected by HIV and/or AIDS, as well as children who are either 

directly or indirectly affected by the epidemic as a result of their very vulnerable status or through 

being orphaned by the disease. 

Corporate Services Department 

The Corporate Services Department, headed by the General Manager Corporate Services includes: 

Human Resources – Coordination of sound labour relations, Human Resources management and 

recruitment strategies including Leave management, Job Evaluation management, Employee 

benefits, Employee Wellness, Organisational Development and Occupational Health and Safety. 

Secretariat – Coordination of secretariat support to Council and its committees. 

ICT – Ensuring the efficient implementation of information management systems, implementation 

and maintenance of application systems, implementation of Enterprise Resource Planning 

hardware and software maintenance, information systems security and general coordination of 

management of ICT systems. 

Registry and Auxiliary Services – Records management, registry management, facilities 

management, security management, telecommunications and building maintenance. 




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PAIA MANUAL 

Disaster Management – Coordination of the prevention and mitigation of disaster effects and the 

management of disasters when they occur. 

Job Evaluation Management – Coordinates processes associated with the implementation and 

maintenance of Job Evaluation in the local government sector at a regional level through the 

interaction and facilitation of preparatory requirements, creating awareness of procedures and 

analysing and reporting on the status within Municipalities and/or Principal Job Evaluation 

Committees in order to ensure the region delivers on its plans and objectives of performing at an 

acceptable standard, maintaining quality and consistency and producing Job Evaluation outcomes 

that are valid and defendable. 

Treasury Department 

The Treasury Department, headed by the General Manager Treasury includes: 

Equity and Accounts – Asset management, loans, insurance and investments and cash 

collection. 

Grants and Expenditure – Coordination of accounts payable, payroll and management of grants 

received. 

Budget Control – Preparation of budget, financial forecasting and preparation of financial 

statements. 

Supply Chain Management – Coordination of procurement of goods and services, and 

management of the supplier database and procurement contracts. 

Infrastructure and Economic Development Department 

The Infrastructure and Economic Development Department, headed by the General Manager 

Infrastructure and Economic Development includes: 

Environmental Services – Responsibilities include the coordination and implementation of 

environmental management and environmental health services. 

Infrastructure and Economic Development Finance – Responsible for the management 

of the budgets for the MIG grant, as well as all other departmental grants and funding. 

LED and Tourism – Facilitation and coordination of activities and programmes that would yield 

shared economic growth and the extensive marketing of the District. 

Water Services Department 

The Water Services Department, headed by the General Manager Water Services includes: 

Water Services Operations – Management of all technical operations (water and sanitation) 

within the various areas covering the District. 

Water Services Authority – Responsible for the implementation of Water Services Development 

Plan, water services provision legislation and by-laws, legislative prescripts of the department and 

development control, GIS, scientific services and design of projects and project management. 




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PAIA MANUAL 

Water Services Income – Billing of residential and industrial consumers, collection of debt, as 

well as the coordination of indigent support and provision of contact centre facilities and systems, 

which are derived from the Batho Pele principles. 

Fleet Management – Ensuring that the organisation adequately supports service delivery through 

the provision and management of a safe and efficient fleet. 

Project Management Unit (PMU) – Implementation of MIG funded projects such as water, 

sanitation and community facilities. 

Control Centre – The control centre deals with all public enquiries and complaints. It is headed by 

a Manager and is manned 24/7. 

6. Manual and its availability 

28 Connor Street, Port Shepstone RECEPTION 

96 Marine Drive, Oslo Beach 1 & 2 RECEPTION 

Musgrave Road, Harding 

RECEPTION 

Main Road, Park Rynie 

RECEPTION 

www.ugu.gov.za 

The manual is currently available in English and once adopted will be translated into isiZulu. 

7. Index and Description of subjects of records 

This category contains a description of subjects on which Ugu District Municipality holds records 

and description of the categories of records held on each subject. 

Description of categories of records held by Ugu District Municipality (per subject) 

CATEGORY DESCRIPTION LOCATION DOCUMEN 

T TYPE 

LEVEL OF ACCESS 

/ AVAILABILITY 

A. 

AGENDAS AND 

MINUTES 

1. Council Meetings 

1.1 Agendas 

1.2 Minutes 

1.3 Attendance 

Registers 

2. EXCO 

2.1 Agendas 

2.2 Minutes 


Registers 

3. Portfolio 

Committee 

3.1 Water and 

Sanitation 

3.2 Corporate 

Services, 

Human 

Resources, 

Health and 

Safety 

Secretariat 

Registry 

Printed 

documents 

1. Automatic 

2. Automatic 

3. Automatic 




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PAIA MANUAL 


T TYPE 



3.3 Planning, 

Economic 

Development 

and Tourism 

3.4 Finance, Budget 

Control and 

Monitoring 

3.5 Youth Committee 

4. Sub Committees 

4.1 Agendas 

4.2 Minutes 


Registers 

4. Automatic 

5.Top Management 

5. Restricted 

5.1 Agendas 

5.2 Minutes 

5.3 Attendance Registers 

6. Bid Committees 

6.1 Bid Specification 

Committee 

6.1.1 Agendas 

6. Automatic 

“In committee 

items – Restricted” 

6.1.2 Minutes 

6.1.3 Attendance 

Registers 

6.2 Bid Evaluation 

Committee 

6.2.1 Agendas 

6.2.2 Minutes 


Registers 

6.3 Bid Adjudication 

Committee 

6.3.1 Agendas 




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PAIA MANUAL 


T TYPE 



6.3.2 Minutes 


Registers 

B. 

REPORTS 

1. Annual Report of 

the Municipality 

2. Mid Term Reports 

3. Quarterly 

Reports 

Central 

Registry 

Shared 

Services 

Printed 

documents 

Automatic 

C. 

FINANCIAL 

ITEMS 

1. Loan Register 

2. Stock Register 

3. Main Cash Book 

4. Subsidiary cash 

register 

5. Main ledger 

6. Subsidiary ledger 

7. Main journal 

8. Budget 

9. Financial 

statement 

10. Cheque 

counterfoils 

11. Receipt books 

12. Bank 

reconciliation 

statements 

Treasury 

Printed 

documents 

Restricted 

D. 

REGISTERS 

1. Destruction 

Register 

2. Register of files 

opened 

3. Register of 

disposal 

authorities 

4. Master copy of 

the file plan 

5. Remittance 

register 

6. Register of 

registered or 

certified post 

7. Delivery register 

8. Supply register 

9. Tender opening 

register 

10. Staff attendance 

registers 

Central 

Registry 

Central 

Registry 

Human 

Resources 

Printed 

documents 

Automatic 

E. 

PUBLICATIONS 

1. Advertising 

brochures 

2. Newsletters 

Central 

Registry 

Printed 

documents 

Automatic 




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PAIA MANUAL 


T TYPE 



PUBLISHED BY 

THE COUNCIL 

3. History of the 

Municipality 

4. Posters 

5. Programmes of 

festivals and 

exhibitions 

6. Regulations 

Mayoralty and 

Communicatio 

ns 

Electronic 

F. 

CARTOGRAPHI 

C MATERIAL 

G. 

PHOTOGRAPHS 

1. National 

monuments 

2. Places of 

workship 

3. Detailed plans of 

Municipal 

buildings and 

plants 

4. Plumbers Job 

Cards including 

plans 

5. Pipe and sewer 

line maps 

6. Reservoir maps 

7. GIS maps 

1. Events and 

Functions 

2. Photographs of 

Council, 

Administration 

and Officials 

3. Aerial 

Photographs 

4. Projects 

Central 

Registry 

Water Services 

Authority 

Central 

Registry 

Mayoralty and 

Communicatio 

ns 

GIS 

Printed 

documents 

Electronic 

Printed 

documents 

Electronic 

Automatic 

Automatic 

H. 

FORMS 

1. Supplier 

database 

application forms 

Central 

Registry 

Supply Chain 

management 

Printed 

documents 

Restricted 

I. 

AGREEMENTS 

J. 

HUMAN 

RESOURCES 

1. Contracts 

2. Memorandums of 

Agreements 

3. Memorandums of 

Understanding 

4. Service Level 

Agreements 

5. Maintenance 

Contracts 

6. Lease 

Agreements 

1. Performance 

Management 

Agreements 

2. Disciplinary Case 

Files 

3. Employment 

Central 

Registry 

Legal Services 

Human 

Resources 

Registry 

Central 

Printed 

documents 

Printed 

documents 

Restricted 

Restricted 




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PAIA MANUAL 


T TYPE 



Contracts 

4. Leave forms 

5. Bursary 

Applications and 

agreements 

6. Training 

applications 

7. Allowances 

8. Staff CV’s 

9. S & T forms 

10. Stop Order 

Agreements 

Registry 

Application for Advertised 

Positions and CV’s 

K. 

PROPERTY 

FILES 

1. Applications for 

Water 

2. Applications for 

Sewer 

3. Deposit 

information 

4. Change of 

Addresses 

5. Correspondence 

for property 

6. Hand overs 

7. Credit Control 

matters 

8. Transfer of 

ownership 

9. Sub Divisions 

10. Consolidations 

Central 

Registry 

Water Services 

Authority 

Treasury 

Income 

Printed 

documents 

Restricted 

L. 

ANNEXURE 

FILES 

All annexure files 

Central 

Registry 

Printed 

documents 

Restricted 

M. 

MISCELLANEO 

US 

1.Municipal Title Deeds 

2. Servitudes 

3. Encroachments 

4. Permits 

5. Completed Vehicle Log 

sheets 

6. Tender Documents 

7. Business Plans 

8. Company Profiles 

9. CV’s and short listings 

Central 

Registry 

Supply Chain 

Management 

Printed 

documents 

Restricted 

N. 1. Legislation 

2. Organisation and 

Central Printed Restricted 




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PAIA MANUAL 


T TYPE 



FILE PLAN 

SUBJECTS 

control 

3. Own council and 

council matters 

4. Human resources 

5. Finance 

6. Domestic supplies, 

services and office 

accommodation 

7. Tenders, contracts, 

quotations 

8. Reports and returns 

9. Composition and 

meetings of other bodies 

and other gatherings 

10. Grants 

11. Publicity information 

and social matters 

12. External funding 

13. Legal matters 

14. Land and buildings 

15. Planning and 

economic development 

16. Tourism 

17. Water and sanitation 

services 

18. Essential services 

19. Community services 

Registry 

Documents 

7.1 Automatically Available Records 

The access to information legislation provides for records which are automatically available in Ugu 

District Municipality to be included in this manual and to be made available to requestors. 

Automatically available records usually do not have information which is sensitive in nature or 

records that have the ability to place the institution in detriment if released. These records have 

been specified in the table above. 

7.2 Categories of Records Not Automatically Available – 

The records listed as restricted in the table above above may be formally requested, but access to 

parts of these records or the whole record may be refused on legal grounds. 

Ugu District Municipality reserves the right to refuse access to records, where the processing of 

such records will result in a substantial and unreasonable diversion of its resources. 

Access may also be refused where requests are clearly frivolous and or vexatious. 




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PAIA MANUAL 

Meeting Date Resolution 

Top Management 18 April 2011 APPROVED 

Extended Top 

Management 

Corporate Services 

Portfolio 

10 May 2011 APPROVED 

9 November 2011 APPROVED 

EXCO 29 November 2011 APPROVED 




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PAIA MANUAL 

UMTHETHO WOKUKHUTHAZA UKUVULELEKA 

KOKUTHOLWA KOLWAZI 

(Ngokulandela uMthetho wokukhuthaza ukuvuleleka kokutholwa kolwazi wesi 2 ka 2000) 

UMASIPALA WESIFUNDA UGU 




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PAIA MANUAL 

Okuqukethwe 

1. Isingeniso .................................................................................................................... 3 

2. Inhloso yencwadi yokucacisa ............................................................................ 3. 

Imininingwane kaMgcini lwazi kanye neyeSekela lakhe ......................... 4 

4. Incazelo mayelana noKwakheka koMasipala weSifunda Ugu ................. 4 

5. Incazelo mayelana nemisebenzi kaMasipala weSifunda Ugu ................. 5 

6. Incwadi yokucacisa kanye nokutholakala kwayo ........................................ 8 

7. Uhla lwezihloko nezincazelo ngezinto eziqoshiwe ....................................... 8 

7.1 Imibhalo Ekhona Ezitholakalelayo ........................................................................... 15 

7.2 Izigaba Zemibhalo Engazitholakaleli ....................................................................... 16 




Pages 2 of 3

PAIA MANUAL 

1. Isingeniso 

UMthethosisekelo uyaqinisekisa ukuthi wonke umuntu unelungelo lokuthola ulwazi olugcinwe 

uMbuso futhi nalolo oluphethwe abezamabhizinisi azimele. UMthetho kaZwelonke (uMthetho 

wokukhuthaza ukuvuleleka kokutholakala kolwazi ka 2000) owaphasiswa ngenhloso yokugunyaza 

ukusebenza kwaleli lungelo elubalulekile. Lomthetho uhlose ukugxilise usiko 

lokuthembeka,ngendlela evulelekile kanye nokubusa ngendlela efanele kanye nokuhlonipha 

amalungelo abantu kuhulumeni kanye nabamabhizinisi azimele. 

Ukuqinisekisa ukuthi izinhloso zomthetho ziyafezeka futhi kanye nelungelo lokuthola ulwazi luyinto 

eyenzekayo kuwo wonke umuntu, lomthetho ubeka umyalelo kuhulumeni kanye nabosomabhizinisi 

abazimele. Lomthetho udinga ukuthi uhulumeni alandele lomyalelo ngokwesigaba 14 ukuze inikeze 

umhlahlandlela kumalunga omphakathi ukuthi aluthola kanjani ulwazi oligcinwe uhulumeni. 

Izikhungo zomphakathi zinomyalelo okuqinisekisa ukuthi izinqumo ezithathwayo zinomthelela 

ezimpilweni zabantu baseNingizimu Afrika kanye nalezo zigceme eziphethwe izo lezo zikhungo. 

Ngokwenza ulwazi lutholakale emphakathini kuyinto ebalulekile ukuze umphakathi ukwazi 

ukucubungula izinqumo zabo futhi ukwazi ukubaphoqa baphendule nezinqumeni abazithathile 

kanye nezinto ezikhuluma ngokulethwa kwezidingo zomphakathi. 

2. Inhloso yalencwadi yokucacisa 

Inhloso yalencwadi yokucacisa ukuthi inikeze ulwazi umphakathi mayelana nokuhlinzekelwa 

ngezidingo okwenziwa uMasipala weSifunda Ugu, imibhalo eqoshwe uMasipala weSifunda Ugu futhi 

ukuthi amalunga omphakathi angayithola kanjani leyomininingwane noma lokho kuhlinzekelwa 

kwezidingo. Ngakho-ke incwadi inikeza ulwazi mayelana nemininingwano yoMphathi wolwazi 

kanye neSekela lakhe futhi ibeke yonke imininingwano mayelana nemigomo ekumele ilandelwe 

yalomthetho. 

Siqonda uhlobo lomsebenzi elenziwa izikhungo zomphakathi; ukwethembeka kanye nendlela 

evulelekile yokwenza umsebenzi izinto ezibalulekile ekulondolozeni inkululeko. Ngakho-ke lencwadi 

iyithuluzi elibalulekile kakhulu ekwakheni isiko lokubandakanya abantu, ukubukwa ngeso elibukhali 

umphakathi kanye nokuzinikela ngokukhipha ulwazi. 

Ngakho-ke lencwadi inalolwazi olulandelayo: 

• Imisebenzi eyenziwa uMasipala weSifunda Ugu, 

• Imibhalo egcinwe uMasipala weSifunda Ugu 

• Kukhona imibhalo etholakalayo naleyo oyithola uma ufake isicelo 

• Kumele uxhumane nobani uma ufuna ukuthola ulwazi 

• Imigudu ekumele uyilandele uma ufaka isicelo 

• Izindlela ezikhona zokulungisa izinkinga 




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PAIA MANUAL 

Umphakathi udinga lolu lwazi ukuze uqonde kangcono izinqumo ezithathwa uMasipala weSifunda 

Ugu ngomphakathi. Ukucobelelana ngolwazi kuyodala ukuthi inkululeko yethu ivuthwe futhi iqine. 

3. Imininingwane kaMphathi Lwazi kanye noSekela Mphathi Lwazi 

UMphathi Lwazi: 


IMENENJA KAMASIPALA 



Tel: 039 688 5702 

Fax: 039 682 1720 


Usekela Mphathi Lwazi 


INHLOKO YOMNYANGO: OXHASE UKUSEBENZA KWEMINYANGOOMKHANDLU 



Tel: 039 688 5758 

Fax: 039 682 4820 


4. Incazelo mayelana nokwakheka kukaMasipala weSifunda Ugu 

NgokoMthethosisekelo 108 ka 1996, uMkhandlu kaMasipala weSifunda Ugu iwona othatha 

izinqumo zepolitiki kuMasipala. IMeya kaMasipala weSifunda Ugu iyona enezibopho zokuthatha 

izinqumo ngamasu kanye nangesimo sezepolitiki, ngesikhathi uMasipala Menenja eqinisekisa 

ukuphatha ukusebenza kukaMasipala futhi kumele aqinisekise ukuthi imigomo kanye noHlelo 

lweNtuthuko Edidiyelwe likaMasipala liyimpumelelo. 


(Luvuyo Mahlaka) 

Deputy Municipal Manager 

(Mdu Mnyandu) 

General Manager: Water 

Services 

(Max Pawandiwa) 


Operations 

(Tolomane Mnyayiza) 


Treasury 

(Ved Hukum) 

General Manager: Corporate 

Services 

(Phumza P Ntebe) 

General Manager: Infrastructure & Economic 

Development 

(Zakitha Mbonane) 




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PAIA MANUAL 

5. Imisebenzi eyenziwa uMasipala weSifunda Ugu 

UMasipala weSifunda Ugu ugagulwe njengomasipala okusigaba C, Izinga 5 ibhodi lokuhlukanisa 

imingcele ngokweSigaba 4 soHulumeni beziNdawo: Umthetho weZakhiwo kaMasipala, ka 1998. 

Wasungulwa mhlazi 5 kuZibandlela ka 2000 ngokubhidliza inhlobo endala yoMkhandlu weSifunda 

Ugu. UMasipala weSifunda Ugu ungomunye womasipala abayishumi kwiSifundazwe saKwaZulu 

Natal. 

I-KwaZulu-Natal ibalwa nezinye izifundazwe eziyisishiyagalolunye e-Riphablikhi yaseNingizimu 

Afrika. Ibalwa nezinye izifunda ezinesimo sezulu esihle kanye nemihosha enamanzi amahle kanye 

nemizila ethelela emifuleni emikhulu engapheli/engashi eyongenela kuLwandlekazi i-Indian Ocean. 

Lesi isifunda esinoBukhosi(uBukhosi baKwaZulu) obukhonakuMthethosisekelo waseNingizimu 

Afrika. 

Itholakala ngaseningizimu nesifundazwe futhi ibizwa ngokuthi i-South Coast yaKwaZulu Natal. 

Ingama khilomitha angama 5,866 kanti izigqaja ngendawo egudle ulwandle engamakhilomitha 

angama 112 okuyiyona eyakha umngcele wangasentshonalanga. Ngaseningizimu inomngcele 

owakhiwe iSifundazwe saseNtshonalanga Koloni, kuthi ngaseNtshonalanga inolwandlekazi i-Indian 

Ocean, kuthi ngasenyakatho-ntshonalanga kube uMasipala weSifunda uMgungundlovu, lapho 

kukhona inhlokodolobha yeSifundazwe bese kuthi enyakatho uthole uMasipala weSifunda Isisonke. 

Umncele osenyakatho wesifunda wakhiwe uMasipala waseThekwini, okuyikhaya ledolobha iTheku, 

okuyikhaya ledolobha elezimakethe leSifudazwe. Umasipala wethu unezigceme ezingamashumi 

ayisishiyagalombili asikhiphela omasipala bezindawo abayisithupha okuyi: Hibiscus 

Coast,Ezinqoleni, Umuziwantu, Vulamehlo, Umzumbe kanye no Umdoni. Isifunda sinezindawo 

zamakhosi ezingamashumi amane nambili, eziyingxenye yobukhosi baKwa-Zulu kanye 

neNgonyama. Ucwaningo labakwa Statistics SA (2001), Ugu lunesibalo sabantu abangama 142 

ikhilomitha ngalinye, futhi ingaphezulu kweyeSifundazwe yona enabantu abangu 104 ikhilomitha 

ngalinye. Ulwazi lweHousehold Survey Data Statistics SA (2007), uMasipala weSifunda Ugu 

unabantu abangu 709, 918 uma kulinganiswa neSifundazwe saseKZN, sona esinabantu abangu 

10,259,230. Ukukhula kwesibalo sabantu kwiSifunda kulinganiselwa ku 0.8 % ngonyaka. 

Ukuphathwa 

Umasipala uphethwe uMasipala Menenja. Umasipala uneminyango emine, uholwe abaphathi 

beMinyango. Ehhovisi likaMasipala Menenja kukhona uSekela Masipala Menenja okunguyena 

obhekele ukuthi yonke iminyango isebenza ngendlela efanele nenempumelelo. 




Pages 5 of 3

PAIA MANUAL 

UMnyango weHhovisi likaMasipala Menenja 

Ihhovisi likaMasipala Menenja lenza lemisebenzi elandelayo: 

Ukuhlelwa kweNtuthuko; 

Iqhinga kanye nemisebenzi ehlanganyele; 

Ukucwaningwa kwamabhuku; 

Ihhovisi leMeya nezokuxhumana; 

Ezomthetho; 

Ihhovisi labantu abasha; kanye nehhovisi elibhekele izindaba ezithinta 

Ingculaza kanye nesandulela ngculaza kanye nezinhlelo ezikhethekile. 

UPhiko Elubhekele uKuhlelwa KweNtuthuko – Lolu phiko lubhekele nokuphathwa kwendlela 

yokwenziwa komsebenzi kaMasipala njengoba ihlotshaniswe nentuthuko edidiyelwe kaMasipala, 

ukulandelela kanye nokubika ngenqubekela phambili. 

Iqhinga kanye Nemisebenzi Ehlanganyele – Lubhekele ukuhlelwa kwezithangami zokudingida 

amasu phakathi koMasipala abancane beSifunda, ngokwenza imisibenzi yokubambisana enenhloso 

eyodwa. Lokhu kuqinisekisa ukuphathwa ngendlela eyiyo yezingozi ezingavela, ukuhlinzekela 

ngezidingo ezisezingeni eliphezulu kanye nokuphathwa kokwenziwa komsebenzi. 

Uphiko Lokucwaningwa Kwamabhuku Angaphakathi – Luhlinzekela ngokucwaningwa 

kwangaphakathi kuMasipala kanye nokuhlinzekela ngocwaningo komasipala bezindawo kwiSifunda 

njengendlela yokusebenzisana. Futhi lolu phiko luphinde luhlinzekele ngocwaningo kwezinye izinto 

zangaphandle ezingadingwa uMasipala. 

IHhovisi leMeya neZokuxhumana –Lubhekele ukuhlinzekela ngosizo olusezingeni kwihhovisi 

leMeya, ukuxhumana kanye nemicimbi kanye nokuthengisa igama likaMasipala kanye nokugcina 

igama likamasipala lilihle. Lolu phiko luwumgogodla oqinisekisa ubudlelwano nokusebenzisana 

kohulumeni kubandakanya namakhosi kanye nezakhiwo zikaHulumeni ezibusa ngokubambisana 

kanye nemicimbi. 

Uphiko Lezemithetho kaMasipala – Lubhekele ukuqinisekisa ukwenza ucwaningo mayelana 

nezomthetho kuze kuqinisekiswe ukuthi umthetho uyahlonishwa, ukuphathwangendlela eyiyo 

yezinkontileka kanye neminye imisebenzi yokunikeza izeluleko ngezomthetho. 

Uphiko Lokuthuthukiswa kweNtsha – Leli hhovisi liqinisekisa ukuthi intuthuko yabantu abasha 

iyabhekelelwa kuMasipala weSifunda Ugu. 

Izinhlelo Ezikhethekile – Leli hhovisi libhekele ukunxenxa kanye nokumela ukuthuthukiswa 

kanye nokubhekelelwa kwezidingo zalemikhakha elandelayo: Izakhamizi ezindala, abantu abaphila 

nokukhubazeka, abesimame kanye nabasebenzi basemapulazini. 

Ihhovisi elibhekele izindaba ezithinta Isandulela Ngculaza kanye neNgculuza Uqobo – 

Lunxenxa uxhaso, usizo kanye nokuthuthukiswa kwabantu abanesifo sesandulela ngculazi noma 

ingculaza uqobo kanye nezingane eziphethwe nalezo ezithintekile ngenxa yalesi sifo noma 

eziyizintandane. 




Pages 6 of 3

PAIA MANUAL 

UMnyango Oxhaseukusebenza kweminyango yoMkhandlu 

Umnyango oxhaseukusebenza kweminyango yomkhandlu unalamahhovisi alandelayo: 

Ndabazabantu – udidiyela imisebenzi ebhekele nezabasebenzi, ukuphathwa kwezindaba zabantu 

kanye namasu okuqasha kubandakanya ukuthathwa kwezicelo zokungabikho emsebenzini, 

ukucutshungulwa/ukubuyekezwa kwemisebenzi, ukubhekela ukuzuza kwabasebenzi, izimpilo 

zabasebenzi kanye nokuthuthukiswa kwenhlangano kanye nababhekele ukuphepha kanye 

nezempilo zabasebenzi. 

Uphiko Lwamakomiti – Luhlinzekela luphinde luqinisekisa ukuthi imihlangano yoMkhandlu 

kanye namakomiti iyahlala futhi nokuqoshwa ngendlela eyiyo yezinkulumo. 

ICT – Ukuqinisekisa ukusebenza kahle nokifezekiswa kwendlela yokuphatha ulwazi, ukugcina 

nokunakekelwa kwezindlela ezisetshenziswayo, ukunakekelwa kobuchwepheshe obuphathekayo 

kanye nohlelokusebenza, uhlelo lokuvikela ulwazi kanye nokunye okumayelana nokudidiyelwa 

kwezinto ezigcina ubuchwepheshe bolwazi. 

Ukugcinwa kwemibhalo kanye nezinto eziwusizo – Ukuphathwa kwemibhalo, ukuphathwa 

kwehhovisi lemibhalo ,ukuphathwa kwezakhiwo, ukuphathwa kwezokuphepha, ukunakekelwa 

kwezingqalasinda zokuxhumana kanye nezakhiwo. 

Uphiko Olubhekele ukuphathwa kwezinhlekelele – Lubhekele ukunqanda kanye nokuvikelela 

ukwenzeka kwezinhlekelele kanye nokuphathwa kwazo uma sezenzekile. 

Uphiko Olubhekele ukucutshungulwa kwemsebenzi – Ludidiyela izinto ezimayelana 

nokwenzeka kokuhlolwa kwemisebenzi kuhulumeni wasekhaya ezingeni lesifunda 

ngokusebenzisana ekwenzeni amalungiselelo adingekayo, ukwenziwa kwendlela yokwenza 

nokuhlaziya kubikwe ukuqinisekisa ukuthi isifunda siwafeza amasu nezinhloso zokwenza 

umsebenzi osezingeni elifanele, ukuqinisekisa izinga nokusebenzisa indlela engagunqi ukuveza 

imiphumela emihle ethembekile 

Umnyango Wezimali kaMasipala 

UMnyango weZezimali, uholwa uMphathi Mnyango: 

Ukulingana kanye nama-Akhawunti – Ukuphathwa kwempahla uMasipala onayo, 

izikweletu/imali mboleko, umshwalensi kanye nemali etshaliwe kanye nokuqoqwa kwemali. 

Uphiko olubhekele incithakalo kanye nemali yezibonelelo – Ukudidiyelwa kwama-akhawunti 

ekumele ekhokhiwe, ukuholelwa kanye nokuphathwa kwezibonelelo ezitholakele. 

Ukuphathwa koKwabiwomali – Ukuhlelwa kwesabelomali, ukugxila kakhulu kwizimali kanye 

nokulungisa izitatimende zezimali. 

Ukuthengwa kwezimpahla – Libhekele ukuthenga izimpahla kanye nemisebenzi, kanye 

nokuphathwa kohlu lwabahlinzekeli mpahla kumasipala kanye nokushicilelwa kosonkontileka. 

UMnyango weZakhiwo kanye Nokuthuthukiswa koMnotho 

Umnyango Wokuthuthukiswa Kwengqalasizinda kanye Nokuthuthukiswa Komnotho, ubandakanya 

: 




Pages 7 of 3

PAIA MANUAL 

Uphiko lweZemvelo – Lubhekele ukuphathwa kwemvelo ngendlela eyiyo kanye nokuhlinzeka 

ngemisebenzi yezenhlanzeko nezemvelo. 

Uphiko lweZimali oluBhekele iZakhiwo kanye noKuthuthukiswa koMnotho – Lubhekele 

ukuphathwa kwemali eyisibonelelo yokuxhasa (MIG) kanye nezimali eziyizibonelelo zeminyango 

kanye nenye imali etshalwayo. 

Ukuthuthukiswa Komnotho Wasemakhaya kanye neZokungcebeleka – ukudidiyela kanye 

nokuhlanganisa/ukuxhumanisa izinhlelo eziyokhipha inzalo ukuthuthuka komnotho kanye 

nokumakethwa kweSifunda. 

UMnyango weZamanzi 

UMnyango wezamanzi ubandakanya: 

Uphiko olubhekele ukukhiqizwa kwamanzi – ukuphathwa kolwazi lomsebenzi lokuhlinzeka 

ngamanzi kanye nokukhucululwa kwendle ezindaweni zeSifunda. 

Uphiko Lwemithetho yeZamanzi – Lubhekele ukuqinisekiswa kokwenziwa kwesu loMnyango 

kaMasipala obhekele ezamanzi, imithetho ebhekele ezamanzi kanye namithetho kaMasipala, 

imigomo yemithetho ebekwe umnyango kanye nezinto ezinjengo, i-GIS, imisebenzi yezesayensi 

kanye nokwenziwa kwemiklamo kanye nokuphathwa kwayo. 

Uphiko Lwezamanzi elibhekele inzuzo – Luqoqa imali kwizakhamuzi kanye namabhizinisi, 

ukuqoqwa kwezikweletu, njengoqinisekisa ukusizakala kwabantu abampofu kanye nokuhlinzekelwa 

kwezindawo zokumukela izinkinga zomphakathi kanye nokuhlawuliswa kwizindawo zokuhlala 

nalezo zamabhizinisi, ukuqoqwa kwezikweletu,ezithathelwa kwimigoma yeBatho Pele. Uphiko 

Elibhekele Ukuphathwa Kwezithuthi Zikamasipala – Baqinisekisa ukuthi umasipala 

uhlinzekela ngendlela eyiyo futhi ephumelelayo, ngokuthi kube khona izithuthi ezisheshayo futhi 

eziphephile. 

Uphiko olubhekele ukwenziwa kwemiklamo – Ukwenziwa kwemiklamo uxhaswe u-MIG afana 

nawamanzi, awokukhucululwa kwendle kanye nezindawo zomphakathi. 

Control Centre – Isikhungo esibhekeleimibuzo kanye nezikhalo eziphuma emphakathini. Isebenza 

ubusuku nemini. 

6. Incwadi yencazelo nendawo etholakala kuzo 

28 Connor Street, Port Shepstone INDAWO YOKWAMUKELA 

96 Marine Drive, Oslo Beach 1 & 2 INDAWO YOKWAMUKELA 

Musgrave Road, Harding INDAWO YOKWAMUKELA 

Main Road, Park Rynie INDAWO YOKWAMUKELA 

www.ugu.gov.za 

Incwadi yencazelo iyatholakala ngeSingisi kepha uma isiyamukeliwe iyohunyushelwa kwisiZulu. 

7. Uhla lwezihloko nezincazelo ngezinto eziqoshiwe 

Lengxenye ichaza izinto ekukhulunywa ngazo, lezo uMasipala weSifunda Ugu ozigcina 

njengemibhalo kanye nencazelo yaleyo mibhalo ebekiwe ethile. 




Pages 8 of 3

PAIA MANUAL 

Incazelo mayelana nezigaba zemibhalo ezigcinwe uMasipala weSifunda Ugu 

(ngokwehlukana kwazo) 

ISIGABA INCAZELO INDAWO UHLOBO 

LOMBHALO 

AMAZINGA OKUTHOLA 

UMBHALO/UKUTHOLAK 

ALA 

A. 

UHLA 

LOKUZODI 

NGIDWA 

EMHLANGA 

NWENI 

KANYE 

NAMAMINI 

THI 

1. Imihlangano 

yomkhandlu 

1.1 Uhla 

lokuzodingidwa 

emhlanganwen 

i 

1.2 amaminithi 

1.3 Uhla 

lwababekhona 

emhlanganwen 

i 

2. IKOMITI 

LESIGUNGU 

ESIPHEZULU 

2.1 Uhla 


emhlanganwen 

i 

2.2 amaminithi 

2.3 Uhla 

lwababekhona 

emhlanganwen 

i 

3. Ikomiti loMnyango 

3.1 Lamanzi 

nokukhucululw 

a kwendle 

3.2 Imisebenzi 

edidiyelwe, 

abakwandaba 

zabantu, kanye 

abezokupheph 

a kanye 

nezempilo 

3.3 Ukuhlelwa 

kwentuthuko, 

ukuthuthukisw 

a komnotho 

kanye 

nezokungcebel 

eka 

3.4 Wezimali, 

ukuphathwa 

kolwabiwomali 

kanye 

nokuqapha 

ukuthi 

isebenze kahle 

3.5 Ikomiti labantu 

abasha 

4. Amakomidi 

amancane 

Uphiko 

loMabhalane 

Indawo 

yokugcina 

imininingwa 

no 

Imibhalo e- 

printiwe 

1. Iyatholakala 






“Idingidwa ngasese – 

ayitholakali” 




Pages 9 of 3

PAIA MANUAL 


LOMBHALO 



ALA 

4.1 Uhla 


emhlanganwen 

i 

4.2 Amaminithi 

4.3 Uhla 

lwabasemhlan 

ganweni 

5.Ikomiti 

abaphezulu 

labaphathi 

5.1 Uhla lokuzodingidwa 

emhlanganweni 

5.2 Amaminithi 

5.3 Uhla lwababekhona 

emhlanganweni 

6. Amakomiti 

Ezokuthengwa Kwempahla 

6.1 Ikomiti Elicubungula 

Izinto Ezizothengwa 

6.1.1 uhla lokuzodingidwa 

emhlanganweni 

6.1.2 Amaminithi 

6.1.3 uhla lwababekhona 

emhlanganweni 

6.2 Ikomiti Elibhekene 

Nokuhlolwa Ukufaneleka 

Kwezinkampani Eziqokiwe 

6.2.1 Uhla 

lokuzodingingwa 

emhlanganweni 


6.2.3 uhla lwababekhona 

6.3 Ikomiti Elibhekene 

Nokunikezela 

Kwemisebenzi 




Pages 10 of 3

PAIA MANUAL 


LOMBHALO 



ALA 

kwiZinkampani 

6.3.1 Uhla lokuzodingidwa 


6.3.3 Uhla lwababekhona 

emhlanganweni 

B. 

IMIBIKO 

1. UMbiko wonyaka 

kaMasipala 

2. uMbiko waphakathi 

nonyaka 

kaMasipala 

3. Imibiko yengxenye 

eyodwa yonyaka 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imisebenzi 

Ehlanganyel 

e 

Iminingwano 

eprintiwe 

Iyatholakala 

C. 

IMININIG 

WANO 

YEZIMALI 

1. Uhla lwemali 

mboleko 

2. Uhla lwempahla 

kamasipala 

3. Ibhuku lezimali 

4. Irejista yemali 

esizayo 

5. Ibhuku elikhuluma 

ngezikweletu 

6. Incwadi Yamaakhawunti 

asizayo 

7. Ijeneli enakho 

konke 

8. Isabelo mali 

9. Izitatimende 

zemali 

10. Isheki 

khawuntafoyili 

11. Ibhuku lamarisidi 

12. Izitatimende 

zasebhange 

eziqinisekisa 

ukuthi okushiwoyo 

kwiyiqiniso 

Mnyango 

weZimali 

kaMasipala 

Imininingwan 

o e-printiwe 

Ayitholakali 

D. 

UHLA 

LEZINTO 

ZIKAMASI 

PALA 

1. Irejista 

yomonakalo 

2. Irejista yamafayela 

evuliwe 

3. Irejista yabaphathi 

abachitha impahla 

4. Ikhophi 

ewumgogodla yesu 

lokugcinwa 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Uphiko 

lokulondoloz 

a 

Imibhalo 

eprintiwe 

Iyazitholakalela 




Pages 11 of 3

PAIA MANUAL 


LOMBHALO 



ALA 

kwamafayela 

5. Uhla eligcina 

izimpahla 

ezikweletiwe 

6. Irejista yezikhala 

ezishicelelwe noma 

ezigunyaziwe 

7. Iregista 

yokuthuthwa 

8. Irejista 

yabahlinzekeli 

ngomsebenzi 

9. Irejista 

yokuvulakwa 

kwetenda 

10. Uhla lwabasebenzi 

abasenzi lokuza 

emsebenzini 

kokubhaliwe 

KwaNdabaza 

bantu 

E. 

IMIBHALO 

ESHICILEL 

WE 

UMKHANDL 

U 

1. Izincwajwana 

zokukhangisa 

2. Iphephandaba 

3. Umlando 

ngomasipala 

4. Amaposta 

5. Izinhlelo 

ngemigubho kanye 

nemibukiso 

6. Imithetho 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Ihhovisi 

leMeya 

kanye 

neZokuxhu 

mana 

Imibhalo 

eprintiwe 

Imibhalo 

etholakala 

kumakhompu 

thwa 

Iyatholakala 

F. 

CARTOGRA 

PHIC 

MATERIAL 

G. 

IZITHOMB 

1. Amagugu eSizwe 

2. Izindawo 

zokukhonza 

3. Amasu ezakhiwo 

zikamasipala 

kanye nezikhiqizi 

manzi 

nezikhucululi 

zendle 

4. Imisebenzi 

yoplamba 

kubandakanya 

namasu 

okusebenza kwabo 

5. Imephu 

yamapayipi amanzi 

nawokukhuculula 

indle 

6. Imephu yezikhiqizi 

kanye 

nezikhucululi 

7. Imephu ye-GIS 

1. Imicimbi kanye 

nemisebenzi 

2. Izithombe 

Uphiko 

lokulondoloz 

a 

okubhaliwe 

UPhiko 

Lwzomtheth 

o 

weZamanzi 

Uphiko 

olulondoloza 

Imibhalo 

eprintiwe 

Imibhalo 

etholakala 

kumakhompi 

yutha 

Imibhalo 

Iyatholakala 

Iyazitholakalela 




Pages 12 of 3

PAIA MANUAL 


LOMBHALO 



ALA 

E 

zaMakhansela, 

Abaphathi kanye 

neZabasebenzi 

3. Izithombe 

ezithathwe 

esibhakabhakeni 

kusetshenziswa 

ubucwepheshe 

4. Amaprojekithi 

okubhaliwe 

Ihhovisi 

leMeya 

neZokuxhu 

mana 

Kwa-GIS 

eprintiwe 

Olugcinwe 

emishinini 

H. 

AMAFOMU 

1. Uhla lamafomu 

lwabahlinzekeli 

ngempahla 

kumasipala 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imibhalo 

eprintiwe 

Akuvumelekile ukuyithola 

I. 

IZIVUMEL 

WANO 

J. 

ABAKWAN 

DABA 

ZABANTU 

1. inkontileka 

2. Isivumelwao 

sokusebenzisana 

3. Isivumelwano 

sokubona 

ngasolinye 


sokwenza 

umsebenzi 

sokusebenzisana 

5. Ukugcinwakwamak 

hontileka 

/kwezivumelwano 


sokuqahsa/sokuqa 

shisa 

1. Izivumelwano 

zokuphathwa 

kokwenziwa 

komsebenzi 

2. Ifayela 

eneminigwano 

yamacala 

okuqondiswa 

kwezigwegwe 

3. Izincwa zokuqasha 

4. Amafomu 

okungabikho 

emsebenzini 

5. Izicelo kanye 

nezivumelwano 

zemifundaze 

6. Izicelo 

zokuqeqeshwa 

7. Isibonelelo 

8. Izincwadi zokucela 

umsebenzi 

zabasenzi 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Ihhovisi 

lezemthetho 

Kandabazab 

antu 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imibhalo 

eprintiwe 

Imibhalo 

eprintiwe 

Akuvumelekile uyithola 





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PAIA MANUAL 


LOMBHALO 



ALA 

9. Amafomu e-S & T 

10. Izivumelwa 

zokubamba imali 

yabasebenzi 

Izicelo 

ezikhangisiwe 

nama-CV 

zezikhala 

kanye 

K. 

AMAFAYEL 

A 

EZINDAWO 

ZIKAMASI 

PALA 

1. Isicelo sokufakelwa 

amanzi 

2. Isicelo 

sokukhucululwa 

kwendle 

3. Ulwazi mayelana 

nemali efakiwe 

ebhange 

4. Ukushintsha 

kwekheli 

5. Izincwadi 

ezibhaliwe 

mayelana 

nezindawo 

zikamasipala 

6. Ukunikweza 

kwezakhiwo 

7. Izindaba 

zokuphathwa 

kwezikweletu 

8. Ukuhlinzekelwa 

ngobunikazi 

9. Izincozululo 

10. Ukuqiniswa 

Uphiko 

lokulondolo 

kokubhaliwe 

uPhiko 

olubhekele 

imithetho 

yezamanzi 

Uphiko 

olubhekele 

imali 

eyinzuzo 

Imibhalo e- 

printiwe 


L. 

IMININING 

WANE 

YEZITHASI 

SELO 

Iminingwano yezithasiselo 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imibhalo e- 

printiwe 


M. 

IMIBIKO 

1.Amaphepha awubufakazi 

bezakhiwo zikaMasipala 

2. Igunya lokusebenzisa 

umhlaba 

3. Ukudliwa kwemidwa 

4. Izimvume 

5. ama-log shit ezimoto 

agcwalisiwe 

6.Imibhalo yamathenda 

7. Amasu amabhizinisi 

8. Ubuso benkampani 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imibhalo 

eprintiwe 





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PAIA MANUAL 


LOMBHALO 



ALA 

9. ama-CV kanye nalabo 

abazohlolwa ikhono 

N. 

AMASU 

OMKHAND 

LU 

1. Umthetho 

2. Inhlangano kanye 

nokuphathwa kwayo 

3. Umkhandlu kanye 

nezindaba zomkhandlu 

4. Ezikandaba zabantu 

5. Ezezimali 

6. Izinto zangaphakathi 

ezilethwayo kanye 

nokuhlala emahhovisi 

7. amathenda, 

imali ezobizwa 

yomsebenzi, izivumelwano 

8. Imibiko kanye 

nezinzuzo 

9. Ukwakheka kanye 

nokuhlala kwemihlangano 

yamanye amabhodi kanye 

neminye imihlangano 

10. Izabelo 

11. ulwazi okumele 

lunikwe umphakathi kanye 

nezinye izindaba 

12. Ezokuxhaswa 

ngezimali oluphuma 

ngaphandle 

13. Ezomthetho 

14. Umhlaba kanye 

nezakhiwo 

15. Ukuhlela kanye 

nokuthuthukiswa 

komnotho 

16. Ezokungcebeleka 

17. Ukuhlinzekelwa 

ngamanzi nokukhucululwa 

kwendle 

18. Imisebenzi ebucayi 

19. Imisebenzi 

yomphakathi 

Uphiko 

lokulondoloz 

a 

kokubhaliwe 

Imibhalo e- 

printiwe 


7.1 Imibhalo etholakala inoma inini 

UMthetho wokukhuthazwa kokutholakala kolwazi, ugunyaza ukuthi imibhalo etholakala noma inini 

ifakwe kulencwadi kaMasipala weSifunda Ugu futhi inikezwe labo abayicelayo. 

Imibhalo etholakala noma inini ayinalo ulwazi olubucayi noma akusiyo imibhalo engalimaza 

isikhungo uma itholwa umphakathi. Lemibhalo ibaluliwe kwibhokisi elingenhla. 




Pages 15 of 3

PAIA MANUAL 

7.2 Izigaba zemibhalo ezingatholakali noma ikanjani – 

Imibhalo engagunyaziwe ukutholakala njengoba ibaluliwe ngenhla kepha ingacelwa 

ngokusemthethweni, kepha ukuthola lemibhalo noma ingxenye yalemibhalo inganqatshwa 

ngokulandela umthetho. 

UMasipala weSifunda Ugu unelungelo lokunqaba ukuhlinzekela ngamabhuku, uma ubona ukuthi 

ukunikeza lolo lwazi kungaholela ekutheni ukusebenza kukamasipala kuphazamiseke. 

Ukunikezwa ulwazi kunganqatshwa uma izicelo zibonakala zingenasisindo. 

Imihlangano Usuku Isinqumo/isivumelwano 

Ikomiti eliphezulu 

labaphathi 

Ikomiti labaphathi 

bebonke 

18 April 2011 

10 May 2011 




Pages 16 of 3

FOR DEPARTMENTAL USE 

FORM A 

REQUEST FOR ACCESS TO RECORD OF UGU DISTRICT MUNICIPALITY 

(Section 18(1) of the Promotion of Access to Information Act, 2000 

(Act No. 2 of 2000) 

[Regulation 6] 

Request received by …………………………………………….. 

Luvuyo Mahlaka, Municipal Manager, Information Officer 

Reference number: 

Phumza Ntebe, General Manager Corporate Services, Deputy Information Officer 

Date:………………… at………………………….. (Place) 

Request fee (if any): R……………………… 

Deposit (if any): 

Access fee: 

R ……………………… 

R……………………… 

…………………………………………….Signature of Information Officer/Deputy Information Officer 

A 

Particulars of public body 

Information officer: 





Tel: 039 688 5702 

Fax: 039 682 1720 


Deputy information officer 


GENERAL MANAGER CORPORATE SERVICES 



Tel: 039 688 5758 

Fax: 039 682 4820 


B 

Particulars of person requesting access to the record 

(a) 

(b) 

(c) 

The particulars of the person who requests access to the record must be given below. 

The address and/or fax number in the Republic to which the information is to be sent, must be given. 

Proof of the capacity in which the request is made, if applicable, must be attached. 

Full names and surname: 

…………………………………………

Identity number: ……………………………………. 

Postal address: ……………………………………… 

Fax number: ………………………………………… 

Telephone number: …………………………………. 

E-mail address: ……………………………………… 

Capacity in which request is made, when made on behalf of another person: 

………………………………………………………………………………………………………………. 

C. Particulars of person on whose behalf request is made 

This section must be completed ONLY if a request for information is made on behalf of another person. 

Full names and surname: ……………………………………. 

Identity number: ……………………………………………… 

D. Particulars of record 

(a) Provide full particulars of the record to which access is requested, including the reference number if 

that is known to you, to enable the record to be located. 

(b) If the provided space is inadequate, please continue on a separate folio and attach it to this form. 

The requester must sign all the additional folios. 

1 Description of record or relevant part of the record: ……………………………………. 

2 Reference number, if available: ………………………………………………………… 

3 Any further particulars of record: ……………………………………………………….. 

E. Fees 

(a) 

(b) 

(c) 

(d) 

A request for access to a record, other than a record containing personal information about yourself, 

will be processed only after a request fee has been paid. 

You will be notified of the amount required to be paid as the request fee. 

The fee payable for access to a record depends on the form in which access is required and the 

reasonable time required to search for and prepare a record. 

If you qualify for exemption of the payment of any fee, please state the reason for exemption. 

Reason for exemption from payment of fees: 

………………………………………………………………………………………………… 

F. Form of access to record 

If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 

to 4 below, state your disability and indicate in which form the record is required.

Disability: 

Form in which record is required: 

Mark the appropriate box with an X. 

NOTES: 

(a) Compliance with your request for access in the specified form may depend on the form in which the 

record is available. 

(b) Access in the form requested may be refused in certain circumstances. In such a case you will be 

informed if access will be granted in another form. 

(c) The fee payable for access to the record, if any, will be determined partly by the form in which access is 

requested. 

1. If the record is in written or printed form: 

copy of record* 

inspection of record 

2. If record consists of visual images - 

(this includes photographs, slides, video recordings, computer-generated images, sketches, etc: 

transcription of the 

view the images 

copy of the images* 

images* 

3. If record consists of recorded words or information which can be reproduced in sound: 

listen to the soundtrack 

(audio cassette) 

transcription of soundtrack* 

(written or printed document) 

4. If record is held on computer or in an electronic or machine-readable form: 

printed copy of record' 

printed copy of information 

derived from the record* 

copy in computer 

readable form* 

(stiffy or compact 

disc) 

*If you requested a copy or transcription of a record (above), do you wish the 

copy or transcription to be posted to you? 

YES NO 

Postage is payable. 

Note that if the record is not available in the language you prefer, access may be granted in the 

language in which the record is available. 

In which language would you prefer the record? 

G. Notice of decision regarding request for access 

You will be notified whether your request has been approved/denied. If you wish to be informed in another 

manner, please specify the manner and provide the necessary particulars to enable compliance with your 

request. 

How would you prefer to be informed of the decision regarding your request for access to the record? 

Signed at …………………………….. this ………..day of…………………………… 20 

…………………………………………….. 

SIGNATURE OF REQUESTER 1 PERSON ON 

WHOSE BEHALF REQUEST IS MADE

IFOMU A 

ISICELO SOKUTHOLA IMIBHALO KAMASIPALA WESIFUNDA UGU 

(Isigaba 18(1) uMthetho wokukhuthaza ukuvuleleka kokutholakala kolwazi, ka2000 

KUSETSHENZISWA UMNYANGO KUPHELA 

(Umthetho . 2 ka 2000) 

[Isimiselo 6] 

Isicelo samukelwe …………………………………………….. 

Luvuyo Mahlaka, IMenenja kaMasipala,uMphathi woLwazi 

Phumza Ntebe, UMphathi WoMkhandlu, Usekela Mphathi Lwazi 

usuku:………………… indawo………………………….. 

imali yesicelo (uma kukhona okunye): R……………………… 

Umbekelelo(imali efakiwe uma ikhona): 

Imali yokuthola: 

R……………………… 

R ……………………… 

Inombolo yereferensi: 

…………………………………………….Isiginesha/uphawu lokuqinisekisa lukaMphathi 

Lwazi/kaSekela Mphathi Lwazi 

A 

Iminingwane yebhodi lomphakathi 

uMphathi Lwazi: 




P.O Box 33, Port Shepstone, 4240 

Tel: 039 688 5702 

Fax: 039 682 1720 


Usekela Mphathi Lwazi 


UMphathi woMnyango 


P.O Box 33, Port Shepstone, 4240 

Tel: 039 688 5758 

Fax: 039 682 4820 


B 

Imininingwane yomuntu odinga umbhalo 

(a) 

(b) 

(c) 

Imininingwano yomuntu ocela ukunikezwa ulwazi kumele inikezwe ngezansi. 

Inombolo yeposi/yefekisi ekumele umbhalo uthunyelelwe khona kumele siyinikezwe. 

Ubufakazi bokuthi isicelo usenza njengobani kumele sifakwe uma sidingakala. 

Amagama aphelele kanye nesibongo: 

…………………………………………

Inombolo kamazisi: ……………………………………. 

Inombolo yeposi: ……………………………………… 

Inombolo yesikhahlamezi: ………………………………………… 

Inombolo yocingo: …………………………………. 

Umbikonyazi: ……………………………………… 

Ucela umbhalo njengobani, uma uwucelela omunye umuntu: 

………………………………………………………………………………………………………………. 

C. Iminingwano yalowo muntu odinga umbhalo 

Lesigatshana kumele sigcwaliswe uma kuphela isicelo senzelwa omunye umuntu. 

Amagama aphelele kanye nesibongo: ……………………………………. 

Inombolo kamazisi: ……………………………………………… 

D. Imininingwano yombhalo 

(a) Ukunikeza imininingwano ephelele kulolo lwazi oludingekalayo, kubandakanya ireferensi namba uma 

uyazi, ukuze lowo mbhalo utholakale kalula. 

(b) Uma isikhala osinikiwe sisincane, sicela uqhubeke ephepheni eliseceleni bese ulihambise nalelifomu. 

Lowo ofaka isicelo kumele asayine konke okungadingakala okungenhla. 

1. Chaza uhlobo lombhalo noma ingxenye ethile yombhali: ……………………………………. 

2. I-referensi namba, uma ikhona: ………………………………………………………… 

3. Eminye imininingwane ngombhalo: ……………………………………………………….. 

E. Inkokhelo 

(a) 

(b) 

(c) 

(d) 

Isicelo sokuthola umbhalo, ngaphandle kombhalo oqukethe ulwazi ngobuwena, siyokwenziwa uma nje 

kuphela isicelo leso sesikhokhelwe. 

uzokwaziswa ngesamba semali ekulindeleke ukuba usikhokhe mayelana nesicelo sakho. 

Imali ekhokhwayo ukuze uthole umbhalo incika kakhulu ekutheni umbhalo lo oceliwe utholakala 

kanjani futhi kubhekwe nesikhathi esithathiwe kufunwa umbhalo kanye nokwenza umbhalo 

utholakale. 

Uma ungeke ukwazi ukukhokho futhi ungaphansi kwalabo ababuthaka sicela usinikeze izizathu 

ukuthi kungani ungeke ukhokhe. 

Izizathu zokuthi ungakhokhiswa imali: 

………………………………………………………………………………………………… 

F. Indlela okumele kutholakale ngayo umbhalo

Uma ungakwazi ukufunda ngenxa yokukhubazeka, ukubuka, ukulalela, uyonikezwa njengoba kubaluliwe ku 1 

kuya ku 4 ngenzansi,sicela usho indlela yokukhubazeka kwakho bese usho indlela ofisa ukuthola ngayo 

umbhalo. 

Ukukhubazeka: 

Uludinga utholakale kanjani: 

Sicela ubhale ebhokisini X. 

OKUMELE UKWAZI: 

(a) Ukwamukelwa kwesicelo sakho kuyoncika ekutheni kungabe umbhalo uwuhlobo luni. 

(b) Ukuthola umbhalo ngezinye izikhathi kungenqatshwa. Uyokwaziswa ukuthi kungabe umbhalo uzowuthola 

ngaluphi uhlobo. 

(c) Imali ekhokhwayo ukuthi uthole umbhalo,uma ikhona, iyoncika ekutheni uhloboluni lombhalo 

oludingayo. 

1. Uma umbhalo ubhaliwe noma uprintiwe: 

Ikhophi yombhalo* 

Ukucwaninga kombhalo 

2. Uma umbhalo unemibukiso bhanyabhanya - 

(lokhu kubandakanya izithombe, ezenziwe ngekhompiyutha,imidwebo,njalo njalo: 

Ukushicelelwa 

Buka izithombe 

Ikhophi yezithombe* 

kwezithombe 

3. Umbhalo uba namagama noma ulwazi olungaphimiseka : 

Ukulalela ingoma/iculo 

(ikhasethi) 

Ukushicilela phansi ingoma/iculo* 

(ibhalwe noma umbhalo optrintiwe) 

4. Uma umbhalo ugcinwe kwikhompiyutha noma ngendlela efundekayo emshinini: 

umbhalo oprintiwe' 

Ikhophi eliprintiwe 

elisuselwa embhalweni* 

Itholakala 

kwikhompiyutha* 

(kwi-stiffy noma kwi-cd) 

*Uma ucele ikhophi noma ukubhalelwa umbhalo phansi ongenhla, kungabe 

ufisa ukuba ukuposelwe lokhu na? 

YEBO CHA 

Imali yokuposa iyakhokhwa. 

Kumele wazi ukuthi uma umbhalo ungabhaliwe ngolimi lwakho qonda ukuthi umbhalo uyowunikwa 

ngalolo limi umbhalo otholakala ngalo. 

Uzothanda ukuba umbhalo uwuthole ngaliphi ulimi? 

G. Isaziso mayelana nesinqumo sokucela ukuthola ulwazi 

Uzokwaziswa uma isicelo sakho samukeliwe noma sinqantshiwe. Uma ufisa ukwaziswa ngenye indlela, sicela 

usazise bese usinika imininingwane eminye, siyocela usicacisele bese usazise ngemininingwane 

edingakalayo. 

Uyothanda ukuba waziswe kanjani mayelana nesicelo sakho sokucela ukuthi unikwe lemininingwano? 

Isayinwe e- …………………………….. ngomhlaka ………..ngo-…………………………… ka-20 

…………………………………………….. 

ISIGINESHA YOFAKA ISICELO UMUNTU OYEDWA OFAKELWA ISICELO

IRIPHABLIKI YASENINGIZIMU AFRIKA 

IFOMU B 

ISAZISO SANGAPHAKATHI SOKUFAKA ISICELO SOKUNGAGCULISEKI 

(Isigaba 75 soMthetho wokukhuthaza ukuvuleleka kokutholakala kolwazi ka 2000 (uMthetho 

wesibili ka 2000). 

Sicela usinikeze ireferensi namba yakho......................................................... 

A Imininingwane yebhodi lomphakathi 

Umphathi Lwazi/Isekela Mphathi Lwazi 

Umphathi Lwazi: uMnuz Luvuyo Mahlaka 


28 Connor Street, Port Shepstone, 4240 PO BOX 33, Port Shepstone 

Ucingo:039 688 5702 

Isikhahlamezi: 039 682 1720 

Mbikonyazi:Luvuyo.Mahlaka@ugu.gov.za 

Usekela Mphathi Lwazi: UNksz Phumza Ntebe 

UMPHATHI MNYANGO WEMISEBENZI EDIDIYELWE 

18 Price Street, Port Shepstone 4240 PO Box 33, Port Shepstone 4240 

Tel : 039 688 5758 

Fax: 039 682 4820 

Mbikonyazi:Phumza.Ntebe@ugu.gov.za 

B. Imininingwano yalowo ofaka isicelo sangaphakathi 

a) Imininingwano yalowo ofaka isicelo sangaphakathi kumele ibekwe ngezansi 

b)Ubufakazi mayelana nesicelo esifakwayo kuyomele buvezwe uma kukhona isidingo 

c)Uma isikhalo sokungagculiseki sifakwa omunye hhayi lo obefake isicelo sokuhlinzekelwa 

ngolwazi, imininingwano yalowo ofaka isicelo kumele inikezwe ngezansi ku-C 

Amagama aphelele kanye nesibongo...................................................................................... 

Inombolo kamazisi

Ikheli lezincwadi......................................................................................................................... 

Inombolo yocingo (...............)................................inombolo yesikhahlamezi (.....................) 

Umbikonyazi:.............................................................................................................................. 

Isikhalo sangaphakathi sokungagculiseki sifakelwe omunye umuntu njengobani: 

C. Imininingwane Yofaka Isicelo 

Lengxenye kumele igcwaliswe kuphela (ngalekwalo ofake isicelo) uma omunye efaka 

isikhalo ngaphakathi 

Amagama aphelele kanye nesibongo:....................................................................................... 

Inombolo kamazisi: 

D. Isinqumo sokufaka isikhalo mayelana nokungagculiseki 

Ukunqatshwa kwesicelo sokugunyazwa kwemvume 

Isinqumo mayelana nezimali ezibekiwe ngokwesigaba 22 soMthetho 

Isinqumo sokungeza isikhathi ekumele kuthathwe isinqumo mayelana 

nesicelo ngokwesigaba 26 (1) soMthetho 

Isinqumo esithathwa ngokwesigaba 29(3) soMthetho sokunqaba 

ukugunyaza umfaki sicelo ukuthola lokhu okusesicelweni sakhe 

Isinqumo sokugunyazwa kwesicelo 

E. Izizathu zokufaka isikhalo sokungagculiseki 

Uma isikhala osinikeziwe sisincane, sicela uqhubeke ubhale ephepheni elinye bese 

ulihlanganisa naleli fomu. Kuyomele usayine wonke amafomu alandelayo. 

Sicela ubeke izizathu zokufaka isikhalo ngaphakathi: 

................................................................................................................................................... 

................................................................................................................................................... 

................................................................................................................................................... 

................................................................................................................................................... 

.................................................................................................................................................. 

Sicela usinikeze olunye ulwazi olungasiza ekubeni nomthelela ekubhekweni kwesikhalo 

sakho:

................................................................................................................................................... 

................................................................................................................................................... 

................................................................................................................................................... 

.................................................................................................................................................. 

F. Isaziso mayelana nesinqumo sesikhalo sokungagculiseki 

Uyokwaziswa ngokuthi ubhalelwe mayelana nesikhalo sakho sangaphakathi. Uma ufisa 

ukwaziswa ngenye indlela, sicela usazise leyo ndlela othanda ukwaziswa ngayo bese 

usinikeza yonke imininingwane eyosisiza ukuthi isicelo sakho sibe impumelelo. 

Saziso ngesimo:......................................................................................................................... 

Imininingwano ngesimo: ............................................................................................................ 

Isayinwe e:.............................................................ngalolu 

suku................lomhlaka...................ngalonyaka............................................ 

.......................................................... 

Isiginesha yalowo ofaka isikhalo 

KUZOSETSHENZISWA UMNYANGO KUPHELA: 

IMIBHALO ESEMTHETHWENI YESIKHALO SANGAPHAKATHI 

Isikhalo safika ngo............. (usuku) okwafakwa.......................................(igama nesibongo 

samgcini lwazi/usekela mgcini lwazi). 

Isikhalo esifakiwe esihambisana nezizathu esilethiwe kuMphathi Lwazi kanye noSekela 

Mphathi Lwazi ukuze bathathe isinqumo futhi, lapho kunesidingo, imininingwano yalowo 

owesithathu umbhalo uqondene naye, uyolethwa umphathi lwazi/usekela mphathi lwazi 

ngomhlaka...................................(usuku) kulowo osemagunyeni. 

IMIPHUMELA YESIKHALO: ..................................................................................................... 

IZINQUMO ZIKAMPHATHI LWAZI/USEKELA MPHATHI LWAZI 

ZIQINISEKISWE/IZINQUMO EZINTSHA EZISHINTSHIWE 

IZINQUMO EZINTSHA: ............................................................................................................ 

BHALA USUKU OLUFANELE:................................................................................................. 

YAMUKELWA UMPHATHI LWAZI/USEKELA MPHATHI LWAZI ISUKA KWIZIPHATHI 

MANDLA EZIFANELE(Usuku).....................................................................................

PROMOTION OF ACCESS TO INFORMATION ACT (PAIA) 

SCHEDULE OF FEES 

REQUEST FOR ACCESS TO RECORD OF UGU DISTRICT MUNICIPALITY 

(No. R 223, Government Gazette, 9 March 2001, No. 22125) 

(Act No. 2 of 2000) 

[Regulation 6] 

A request for access to a record, as contemplated in Section 18(1) of the Act, must be made in the form of 

Form A – PAIA REQUEST FOR ACCESS TO RECORD. 

1. FEE STRUCTURE 

Fees chargeable for the records of Ugu District Municipality; 

A. REPRODUCTION FEES 

1. For every photocopy of an A4 Size page or part thereof R0.60 

2. For every printed copy of an A4 size page or part thereof R0.40 

held on a computer in electronic or machine readable form 

3. 

3.1 

3.2 

For a copy in a computer readable form on; 

Compact Disc (CD) 

Digital Video Disk (DVD) 

R40.00 

R40.00 

4. 

4.1 

4.2 

5. 

5.1 

For transcription of visual images for an A4 size page or 

part thereof 

For a copy of visual images 

For a transcription of an audio record, for an A4 size page or 

part thereof 

5.2 For a copy of an audio record 

6. The request fee payable by every requested, other than a 

personal requestor referred to in section 22(1) of the Act 

R22.00 

R60.00 

R12.00 

R17,00 

R35.00 

B. ACCESS FEES 

Access fees payable by a requester referred to in section 

22(7) of the Act, unless exempted under section 22(8) of the 

Act 

1. For every photocopy of an A4 Size page or part thereof R0.60 

2. For every printed copy of an A4 size page or part thereof 

held on a computer in electronic or machine readable form 

3. For a copy in a computer readable form on; 

3.1 Compact Disc (CD) 

3.2 Digital Video Disk (DVD) 

4. 

4.1 

4.2 

5. 

5.1 

5.2 

For transcription of visual images for an A4 size page or 

part thereof 

For a copy of visual images 

For a transcription of an audio record, for an A4 size page or 

part thereof 

For a copy of an audio record 

R0.40 

R40.00 

R40.00 

R22.00 

R60.00 

R12.00 

R17,00 

6. To search for the record for disclosure, excluding the first 

hour, reasonably required time for such a search. 

R15.00 per hour or part of an hour

For purposes of section 22(2) of the Act the following applies; 

• Six hours as the hours to be exceeded before a deposit is payable; and 

• One third of the access fee is payable as a deposit by the requester 

2. FORM OF REQUEST 

A request for access to a record, as contemplated in Section 53(1) of the Act, must be made in the form of 

Form A. 

3. NOTICE OF INTERNAL APPEAL 

Notice of an internal appeal, as contemplated in section 75(1) OF THE Act, must be lodged in the form of 

Form B. 

4. APPEAL FEES 

The appeal fee payable in respect of the lodging of an internal appeal by a requester against the refusal of his 

or her request for access, as contemplated in Section 75(3)(a) of the Act, is R50.00 

5. VALUE ADDED TAX – VAT 

Ugu District Municipality is registered under the Value Added Tax Act, 1991 (Act No. 89 of 1991) as a vendor 

and therefore will add value added tax to all fees prescribed above. 

6. COMMENCEMENT 

These regulations shall come into operation at Ugu District Municipality on 1 May 2011.

MTHETHO WOKUKHUTHAZA UKUVULELEKA KOKUTHOLAKALA KOLWAZI 

(PAIA) 

ISHEDULI YENKOKHELO 

ISICELO SOKUTHOLA UMBHALO KAMASIPALA WESIFUNDA UGU 

(No. R 223, Government Gazette, 9 kuNdasa ka-2001, No. 22125) 

(uMthetho wesi. 2 ka 2000) 

[Umgomo 6] 

Isicelo sokuthola umbhalo, njengoba sikubaluliwe kuSigaba 18(1) soMthetho, kumele senziwe kwiFomu A- 

PAIA ISICELO SOKUTHOLA UMBHALO. 

1. IMALI EKHOKHWAYO 

Imali ekhokhwayo ukuze uthole imibhalo kaMasipala weSifunda Ugu; 

A. IMALI YOKUKHIQIZA 

1. Uma udinga ukwenzelwa ikhophi yekhasi eliwu A4 noma 

elilinganiselwa lapho R0.60 

2. Wonke amakhasi angu A4 noma ingxenye yawo egcinwe 

kwikhompiyutha noma emshinini kodwa ngendlela 

efundekayo R0.40 

3. 

3.1 

3.2 

4. 

4.1 

4.2 

5. 

5.1 

Uma kwiyikhophi ekwikhompiyutha ebekwe ngendlela 

efundekayo; 

i-Compact Disc (CD) 

i-Digital Video Disk (DVD) 

Ukushicilelwa kwezithombe bhanyabhanya ezilinganiselwa 

kwikhasi elingango A4 noma ingxenye yalo 

Ikhophi yezithombe bhanyabhanya 

Ukushicilelwa phansi kombhalo oqoshiwe, ikhasi 

elillinganiselwa ku-A4 noma ingxenye yawo 

Ikhophi yombhalo oqoshiwe 

R40.00 

R40.00 

R22.00 

R60.00 

R12.00 

5.2 

R17,00 

6. Imali ekhokhwayo njalo uma ufaka isicelo, ngaphandle kwele 

yesicelo kwale ebalulwe kusigaba 22(1) soMthetho R35.00 

B. IZINHLAWULO ZOKUTHOLA OKUDINGAYO 

Imali yokungenelela ekhokhwa umfakisicelo lo 

ekukhulunywa ngaye kusigaba 22(7) soMthetho, ngaphandle 

uma begunyaziwe umthetho kusigaba 22(8) soMthetho 

1. Ikhasi nekhasi lekhophi elilinganiselwa kwikhasi elingango 

A4 noma ingxenye yalo R0.60 

2. Ikhophi nekhophi ekhiqiziwe elingana nekhasi u-A4 noma 

ingxenye yayo egcinwe kwikhompiyutha noma kumushini 

ngendlela efundekayo R0.40 

3. 

3.1 

3.2 

4. 

4.1 

4.2 

5. 

Ikhophi itholakala kukhompiyutha ngendlela efundekayo kwi; 

Kwi-Compact Disc (CD) 

Kwi-Digital Video Disk (DVD) 

Ukushicilela kwezithombe bhanyabhanya ezilingana nekhasi 

elingango A4 noma ingxenye yalo 

Ukuthola ikhophi yezithombe bhanyabhanya 

R40.00 

R40.00 

R22.00 

R60.00

5.1 

5.2 

Ukushicilelwa komsindo oqoshiwe, oyikhasi elingango A4 

ubukhulu noma ingxenye yalo 

Ikhophi yomsindo oqoshiwe 

R12.00 

R17,00 

6. Ukubheka nokuthola umbhalo wokufuna ubufakazi, ngale 

kwehora lokuqala, kuyodingakala isikhathi esanele 

sokuhlwaya. 

R15.00 ngehora noma ingxenye 

yehora 

Izinhloso zalesi sigaba 22(2) soMthemtho kuyesebenza lokhu ukulandelayo; 

• Uma uzokweqa amahora angaphezu kwayisithupha ngaphambi kokuba idiphozithi ikhokhwe;futhi 

• Enye ingxenye yemali ikhokhwa ilowo ofaka isicelo njengediphozithi 

2. IFOMU YESICELO 

Isicelo sokuthola umbhalo, njengoba kubaluliwe kuSigaba 53(1) soMthetho, kumele senziwe kwifomu A. 

3. ISAZISO SANGAPGAKATHI SOKUFAKA ISICELO 

Isaziso ngesicelo sokungagculiseki, njengoba kucatshangwa ngokwesigaba 75(1) soMthetho, kumele sifakwe 

kufomu B. 

4. IMALI YESICELO SOKUNGAGCULISEKI 

Imali yokufaka isicelo sokungagculiseki ewu-R50.00 eyokhokhwa ilowo ofake isicelo sokungagculiseki 

ngokunqantshwa kwesicelo sakhe ilowo sokuthola umbhalo njengoba kubaluliwe kuSigaba 75(3)(a) 

soMthetho. 

5. INTELA YENTENGO – VAT 

UMasipala weSifunda Ugu ubhalisiwe ngaphansi koMthetho weNtela yeNtengo ka 1991(mthetho wesi 89 ka 

1991) njengomthengisi kuyoba khona imali yentela yentengo kuzo zonke izimali ezingenhla. 

6. UKUQALA KOKUSEBENZA KOMTHETHO 

Lemithetho iyoqala isebenze kuMasipala weSifunda Ugu ngomhlaka 1 ku-May ka 2011.

paia - Ugu District Municipality

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