TriSys Recruitment Software

TriSys Recruitment Software 

TriSys Recruitment Software 

TriSys is a comprehensive recruitment software application with integrated 

customer relationship management (CRM) and state-of-the-art text 

retrieval engine. 

TriSys combines contact management and sophisticated CV searching with 

advanced workflow to produce an industrial strength ‘out-of-the-box’ 

solution to any sized recruitment agencies business requirements. 

In addition to ease of deployment and ease of use, TriSys is supplied with 

sophisticated design tools to allow system administrators to fit any business 

process. This can be achieved either through a design-time drag/drop form 

designer and workflow builder, or by programming the fully exposed 

business logic engine. 

A TriSys implementation will typically involve the management of all 

aspects of recruitment e.g. requirements, candidate searching, shortlisting, 

placements, timesheets etc.. 

TriSys integrates with corporate e-mail systems and desktop productivity 

software to facilitate easy-to-use point and click user interaction which is 

driven by the recruitment workflow engine e.g. automatic CV sending via e- 

mail, follow-up reminders, on-line timesheet capture etc.. 

TriSys Web allows clients and candidates to interact with the database in 

real-time and maintain/search vacancies, search for candidates, 

enter/authorize timesheets etc.. 

TriSys is in use in over 150 recruitment agencies in the UK and Europe 

including Compaq, Unisys and Xansa. 

Please use the bullet points on the right to read about the product in 

greater detail. 

Easy to Use 

Customer Relationship 

Management 

ISYS Free Text Retrieval 

CV Auto-Recognition 

Web Interface 

Actions & Workflow 

E-Mail Integration 

MS Office Automation 

Pocket PC Synchronisation 

Multi-User, Multi-Branch 

Fully Customisable 

Rapid Deployment 

Scalable Industrial 

Strength Architecture 

Graphical Reports 

SMS Text Messaging 

Royal Mail Post Code 

Database 

CTI Integration 

JobService Interfaces 

Active Searching 

Data Conversion Utilities 

TimeSheets 

Back Office Accounting 

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Easy to Use - TriSys Recruitment Software 

TriSys - Easy to Use 

TriSys is a fully interactive Microsoft Windows desktop application. 

All functions are easily accessible from either a button or menu click. All 

buttons & menus use graphical buttons to aid accessibility and these can be 

customised as required. 

Click on the screen shot below to see a larger image: 

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The screen shots shows the list bar on the left which can be fully 

customised to show button and background images, colours, captions etc.. 

All toolbars and menus can be customised using the built in form properties 

manager so that the most commonly used functions are available where 

they are most needed. 

Because the application runs in a Windows environment, it is very 

responsive and makes extensive use of Windows techniques such as drag & 

drop and cut & paste. 

TriSys employs a unique window management mechanism to allow forms to 

be grouped together to create custom views. This ensures that users can 

easily navigate their way around the system. 

All windows are scrollable so that the application can be accessed on all 

devices on all resolutions. 

The extensive on-line help is always available and is context sensitive 

wherever you are in the system. 






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Customer Relationship Management - TriSys Recruitment Software 

TriSys - CRM 

TriSys is a customer relationship management (CRM) application for 

managing relationships between all of your customers, clients & candidates 

alike. 

CRM is much more than contact management or sales force automation. 

CRM allows you to manage every single relationship between not only you 

and your customers, but between all parties. 

Using TriSys, the business rules which govern the relationships between all 

client contacts, companies, addresses, candidates, requirements, 

placements, timesheets etc.. are built into the system. Unlike nonrecruitment 

specific CRM systems, TriSys understands the business 

relationships between your contacts and the associated recruitment 

processes. 

A typical business process built into TriSys would be the candidate search 

and shortlisting procedure when a recruiter is working on a client 

requirement. TriSys allows the recruiter to search, review the CV, shortlist 

and automatically send a batch of CVs to a client via e-mail from a single 

action. 


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The recruiter selects how to send the CV (or CV's of many candidates) to 

the client for this requirement in the action dialogue. Pressing the Go button 

in this action invokes a series of functions which mail merges a letter, 

appends a CV, saves a copy of the document, attaches the letter to an e- 

mail, sends it to the client, records a copy of the e-mail against the 

requirement, client and company record, and finally creates a follow-up 

diary entry to remind the recruiter to call back the client to check that he 


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Customer Relationship Management - TriSys Recruitment Software 

received it. All of this is done for the recruiter by a single mouse click. 

The action demonstrated above is one of 31 so called 'standard actions' 

which comprise the base product. These actions are designed to make the 

recruitment process as intuitive and reliable as possible for agencies and HR 

departments. See the section about actions for more details about the 

standard actions and how to customise and add new actions. 

TriSys has its own fully integrated diary management system which is 

tightly coupled with the business relationships providing a one-stop shop for 

all daily business related activities. 

Copyright © Technical Recruitment Industry Systems Ltd 1994-2002 

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ISYS Free Text Search - TriSys Recruitment Software 

TriSys - ISYS Free Text Search 

The award winning ISYS Text Retrieval engine is fully integrated into TriSys. 

The recruiter can specify any word, phrase, paragraph or combinations 

thereof (boolean logic) and ask TriSys to search through the entire 

database of CV documents. TriSys will not only find the document within a 

second, but will display the list of 'hits' within the CV and show the 

candidate details on-screen, ranked according to your specified criteria. 

In the example below, the recruiter has specified the free text search SQL 

// (Java or IEEE or Beans). This asks the ISYS engine to search for CV's 

where the word SQL is in the same paragraph as Java, IEEE or Beans. 


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TriSys highlights the relevant paragraphs in the CV so that the recruiter can 

easily find the interesting text. 

It is worth noting that the ISYS CV searching is fully integrated with other 

searching techniques e.g. standard fields, skills, post code radial searching, 

lookups etc.. This means that there is only one search, which has multiple 

options, rather than having to do separate searches in order to find 

candidates. 

ISYS indexes the CV's in advance of searching, usually as a background 

process. Any CV format can be indexed and searched including Word, RTF, 

E-Mail, PDF, Text, Excel, HTML etc... ISYS CV Databases can hold in excess 

of a million documents, whilst still providing very fast free text searching. 



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CV Auto Recognition - TriSys Recruitment Software 

TriSys - CV Auto Recognition 

In order to manage the tens of thousands of new CV's which arrive via e- 

mail, CD, floppy or are scanned, TriSys has an in-built automatic CV 

recognition function. CV Auto-Recognition opens the new CV and uses an 

advanced CV rules-based engine to match the TriSys database fields with 

those found on the CV. 

New candidate records can be created automatically without any user 

intervention for fast population of the CV database. Updates to existing 

candidate records are handled seamlessly and effortlessly by the user. 

In the example below, the recruiter has identified a batch of CV's which 

have been received via e-mail. These are automatically copied into the 

recognition area on the server. The user has asked to be prompted for 

confirmation of the CV recognition process. 


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TriSys shows the CV contents on the left and allows the user to drag/drop 

or manually fill in/correct any fields which are not recognised. 

When the user verifies the record, it is automatically created in the 

database and the user moves on to the next CV. This process can take as 

little as 15 seconds per CV with manual interaction, or less than a second 

per CV without. 




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Web Interfaces - TriSys Recruitment Software 

TriSys - Web Interfaces 

TriSys is a fully web-browser enabled application as well as a Windows 

desktop application. It achieves this by having a single centralised 

database, but multiple application interfaces to the same database. 

It is possible using the different 'clients', to use TriSys in a desktop, through 

a web browser, over the internet or on any web enabled device e.g. 

cellphone, Pocket PC etc... 

In the example below, the recruiter operating from an internet cafe, has 

connected to the agency web site through a web browser in the normal 

fashion. Once there, the recruiter has clicked on a link to connect him 

securely to his TriSys system running at the office. 


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When deployed in this manner, the recruiter has access to all TriSys 

functionality within a web browser. 

The second web browser interface to the database is that offered to your 

clients and candidates. This is the TriSys Web product. 






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Web Interfaces - TriSys Recruitment Software 

Clients can log into this site through a web browser and maintains 

vacancies, search for candidates, authorise timesheets. Candidates can 

search for vacancies, login and apply and enter timesheets. This interface is 

connected to the same TriSys database as the recruiters are using so all 

web activity can be backed up by agency workers for a very responsive 

service. 

TriSysWeb is completely brandable to reflect the preferred style of the 

agency. Look at this example of a live site which has been branded. 

The final web browser interface is TriSys Lite. This is an HTML only client 

which can be deployed in 'hostile' environments where the agency has no 

control over their external communications e.g. limited bandwidth, firewall 

limitations, insufficient finance to purchase servers etc.. 

TriSys Lite can be hosted by an agency, or an application service provider 

(ASP) to offer small companies a reliable and 'always-on' web based contact 

management system. 


TriSys Lite (again) uses the same database as all other TriSys products, and 

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Actions & Workflow - TriSys Recruitment Software 

TriSys - Actions & Workflow 

TriSys contains sophisticated business rules which govern the relationships 

between all client contacts, companies, addresses, candidates, 

requirements, placements, timesheets etc.. which are built into the system. 

Unlike non-recruitment specific CRM systems, TriSys understands the 

business relationships between your contacts and the associated 

recruitment processes. 

TriSys however, recognises that all recruitment agencies operate in 

different ways and are each unique in certain respects. In order to allow the 

existing system business rules to be modified and new processes to be 

added, TriSys provides designer tools to allow an administrator to maintain 

workflow business processes. 

Workflow in TriSys is a series of business stages of any particular work 

process. This may be sending letters, e-mailing CV's, asking for references, 

routeing tasks to other departments, sending diary reminders to a group 

etc.. 

Workflow is orchestrated in TriSys using Actions. An action is comprised of 

one or more action functions. Each function can carry out an e-mail, mailmerge, 

note/history, scheduled-activity, capture form parameters, update 

the database, invoke a program and finally call another action. Because any 

number of functions can be chained together, a single action can fulfil many 

workflow processes. 

Click on the following screen shot below to see a larger image of a typical 

action where a contract placement is being revised with new pay and 

charge rates. This offers the user the opportunity to mail-merge and print 

new versions of the associated contract documents: 

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Actions & Workflow - TriSys Recruitment Software 

There are 31 'standard actions' which are available with TriSys at no extra 

cost. These are as follows: 

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Ad-Hoc Mail-Merge 

Call Candidate 

Call Client 

Candidate Letter 

Candidate Registration/Update 

Check In Contractor 

Client Letter 

Client Meeting 

Contract End 

Contract Extension 

Contract Placement 

Customer Newsletter E-Mail 

CV Send 

E-Mail Candidate 

E-Mail Client 

Interview 1st 

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Interview 2nd 

Interview 3rd 

Issue Placement Documents 

Note 

Offer Call 

Permanent Placement 

Reference Request 

Reject Candidate 

Revise Contract Placement 

Screen Interview 

Send Job Spec By E-Mail to 

Candidate 

Telephone Interview 

Termination of Contract 

To Do 

Unbook Placement 

All mail-merge oriented actions use Word templates (.dot files) which are 

edited to reflect the desired branding/image of the agency. This is the only 

customisation of the actions required for 'business-ready' operation. 


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E-Mail Integration - TriSys Recruitment Software 

TriSys - E-Mail Integration 

TriSys supports very tight integration with both e-mail clients and servers. 

TriSys can automate e-mail production to the following e-mail client 

programs: Microsoft Outlook, Outlook Express, Lotus Notes, Novell Group 

Wise. E-Mails can be rich in content including styles and graphics. 

TriSys can also record both inbound and outbound e-mail as Note/Histories 

from both Exchange Server and Outlook folders. This allows copies of all e- 

mails to be tagged against the associated contact ensuring that a complete 

history of communication is maintained, even in the case of remote e-mail 

usage. 

In the following example, the agency wishes to send out its weekly 

newsletter to its most loyal clients. An action is created to send an HTML 

format e-mail detailing the news and this is formatted using the Microsoft 

Front-Page editor. When the action is invoked for the list of loyal 

customers, each one receives a personalised e-mail newsletter. 


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A copy of the e-mail is saved against each contact to whom it is sent. 

When an Exchange e-mail server is deployed, a TriSys component is fully 

integrated with Exchange Server to capture and read e-mails addressed to 

known e-mail addresses. For example by setting up an e-mail address for 

CVS@YourAgency.co.uk, TriSys can automatically transfer all CV's into the 

CV Auto Recognition folder. 



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E-Mail Integration - TriSys Recruitment Software 

It is also possible to capture all inbound e-mails based upon the subject 

heading. For example, all candidate responding via e-mail to an advertised 

reference number, can be automatically added to a requirement shortlist 

and the managing recruiter notified by an alarm. 


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MS Office Automation - TriSys Recruitment Software 

TriSys - Microsoft Office Automation 

TriSys is tightly integrated with all versions of Microsoft Office. 

In its simplest form, Word is used to view all CV's directly from a candidate 

record, or requirement candidate search results grid. Word is also used 

when viewing historical documents generated by the system. 

TriSys uses Word templates as the basis of all mail-merging. A Word 

template is like a normal Word document, but it can point at a data source 

in order to pull fields into the document from the database when an action 

is run from TriSys. 

When an action is run for either a single contact or a range of contacts, 

TriSys creates a mail-merge letter for each contact in the list. The resulting 

letter is opened in Word, data is merged into it from the database, a copy 

of the letter is saved on disk, a note/history linked to the letter is created, 

and optionally the letter is attached to an e-mail. 

In the following image, the Word template is customised by adding fields 

from the TriSys database to the template. When the action is run, Word is 

automated and the fields from TriSys are merged into the document to 

create the finished letter. 


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It is not just mail-merging which uses Office automation. All E-mail 

integration with Outlook is done in this way. 

All reports generated in the system, can send output into any Office 

product. In this example, a report of the current order book is printed to 

screen, but can also be printed directly into Excel for data analysis 

purposes. 





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MS Office Automation - TriSys Recruitment Software 

Finally, on the subject of Office automation, the Outlook diary and contacts 

can be synchronised with the TriSys database. See this section on how to 

synchronise with your mobile telephone Pocket PC. 


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Pocket PC Synchronisation - TriSys Recruitment Software 

TriSys - Pocket PC Synchronisation 

TriSys can synchronise with mobile telephones running the Pocket PC 

operating system. 

The image below shows an O2 xda telephone synchronised with TriSys to 

show the same client details on the phone as in the TriSys database. 


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This technology allows recruiters to take snapshots (or all) of their contact 

and calendar details with them whilst 'on-the-road' and synchronise with 

the TriSys database on return to the office. 

A mobile telephone using Pocket PC comes with a cradle and USB cable. 

This allows it to use 'ActiveSynch' to synchronise contacts, calendar, e-mail 

and tasks with Outlook (or Exchange server). TriSys does 2-way 

synchronisation with the phone through Outlook so that all contact details 

updated either in the TriSys database or on the phone are automatically 

synchronised. 

The phone featured above also comes with GPRS to connect to the internet 

to browse and to send/receive e-mail. 






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Multi-User, Multi-Branch - TriSys Recruitment Software 

TriSys - Multi-User, Multi-Branch 

TriSys can support any number of users and any number of geographically 

dispersed branches/divisions. 

TriSys is able to do this because it is built on a reliable & robust database 

which can scale to support very high volumes of data, transactions and user 

connections. 

The example screen shot below shows the Group administrator form from 

where multiple groups, branches, divisions, offices can be setup. 


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A user can belong to one or more groups so for example, it is possible for a 

recruiter to belong to the Paris office, and work in the ERP resourcing team. 

Each user is granted a secure login and password, and each user can view 

only their own data. Groups can be setup in the same fashion so that each 

group member can view only their groups contacts/companies etc.. This 

preserves competition between divisions/offices if that is how the business 

is run. 

It is possible for each division to have their own database, but TriSys 

recommends that the corporation uses a centralised database architecture 

to ensure that costs and overheads are kept to a minimum. 







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Developer Tools - TriSys Recruitment Software 

TriSys - Developer Tools 

TriSys was designed to be completely customisable so that it can support 

any recruitment industry process. 

TriSys has its own form designer tools which allows administrators to design 

forms using an easy-to-use drag & drop metaphor. The administrator can 

create fields of any type and drop them onto the form where they are 

immediately accessible to all users. This can be achieved without any 

programming. The user can customise tabs, fields, buttons, colours, 

positions, captions, labels, graphics within the form designer. 

Click on the image to view in greater detail. 

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TriSys also has its own actions designer which allows an administrator to 

design workflow processes. The administrator can edit or create new 

actions using the actions designer. An action is comprised of one or more 

action functions. Each function can carry out an e-mail, mail-merge, 

note/history, scheduled-activity, capture form parameters, update the 

database, invoke a program and finally call another action. Because any 

number of functions can be chained together, a single action can fulfil many 

workflow processes. All actions design an be achieved without any 

programming. 







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In order for administrators to customise the layout and content of the grids 

throughout TriSys, the Query Designer can be used to specify which 

columns from what tables are displayed. TriSys Query designer also permits 

an administrator to design a sophisticated query form which can prompt the 

user for input. Query views can be customised without any programming. 


TriSys has a report designer to allow administrators to customise the 

accessibility of Crystal Reports throughout TriSys. The Report Designer can 

be used to specify which reports can be invoked from which forms, menus 

and buttons. Reports are discussed in greater detail in this section. TriSys 

Report designer also permits an administrator to design a sophisticated 

report form which can prompt the user for input prior to running the 



report. Reports can be customised without any programming. 


As shown above, most TriSys customisation tasks can be performed by an 

administrator without the need for any programming. This allows for rapid 

deployment. However, in order to be fully customisable, TriSys exposes all 

of its internal programming rules and business logic via the Visual Basic 

Scripting (VBScript) programming language. 

TriSys provides a sophisticated design time programming environment for 

developing code. 


TriSys can be programmed by script inside forms, actions, queries and 

reports. Script programming allows any business process, however 

complicated, to be developed by a skilled TriSys developer. 


Rapid Deployment - TriSys Recruitment Software 

TriSys - Rapid Deployment 

TriSys is built to be an easily deployable recruitment software application. 

Despite the plethora of customisation and configurability tools and 

techniques, TriSys can be delivered 'out-of-the-box' for most recruitment 

agencies within a day. 

TriSys recognises that most recruitment businesses operate using standard 

workflow business processes, and it provides a database, set of screens, 

actions, reports and views which comprise a 'standard' recruitment business 

system. 

As a result of being able to deploy a standard system, users are easily 

trained to use the features as the on-line help is always at hand. 

In order to roll-out TriSys to any company, the following tasks need to be 

undertaken: 

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Mandatory 

Install database server 

software 

Install client software 

Brand Word templates 

Setup CV Index 

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Optional 

Data conversion 

Brand Reports 

Brand application graphics 

Administrator Training 

User Training 

Additional Form Design 

Additional Actions 

Update Queries, Reports 

Customise Business Logic 

Implement TriSys Web 

Configure remote support 

All mandatory activities can be carried out within a day. Some optional 

tasks can be carried out during installation day, but others can take longer 

depending upon the business requirements. 

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Scalable Industrial Strength Architecture - TriSys Recruitment Software 

TriSys - Scalable Industrial Strength Architecture 

TriSys was designed to be reliable, robust, scalable and fast. It achieves 

this by using a Microsoft SQL Server relational database management 

system (RDBMS) engine. 

SQL Server can support any sized database and any number of concurrent 

user connections. It can thus scale according to the power of the underlying 

hardware platform. 

The TriSys database schema has been designed in such a way that the 

database is 'normalised'. The data is not duplicated, and it relies upon 

referential integrity to ensure that the database records remain accessible 

and efficient to maintain. 

The database is accessed by a series of powerful software layers which 

provide solid and reliable services to TriSys users. The diagram below 

shows the software architecture in detail and clicking on it will take you into 

a presentation: 

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Database 

The architecture of TriSys has been proven to work for over 150 

recruitment agencies and HR departments ranging from 1 user sites 

through to 250 users. 





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Crystal Reports - TriSys Recruitment Software 

TriSys - Crystal Reports 

Crystal Reports is fully integrated into TriSys. TriSys can host any Crystal 

Report within its own environment ensuring easy accessibility and efficient 

reporting throughout the application. 

Any existing report can be customised by using the Crystal Report Designer 

and integrated into TriSys using the TriSys Report Designer. Reports can be 

graphical in nature and the designer can choose from a multitude of report 

types offered by Crystal. This example shows a bar chart of the current 

placements with the clients plotted against the charge totals. 


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Crystal allows sophisticated reports to be created which can group & sort 

data, total columns, sub-totals, charts, drill down, sub-reports, sorting and 

filtering. All of this functionality is available to TriSys users from within 

TriSys. 

TriSys can send any report to the screen, direct to the printer, to Word, to 

Excel or even save the document as an HTML document and open the 

browser. 

TriSys reports can also be customised to have a form prompt the user for 

report parameters. This is useful when users want to run off reports based 

upon dates, region, client, group etc.. Report forms can be fully customised 

with or without script to offer extra control over the reporting process. 



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SMS Text Messaging - TriSys Recruitment Software 

TriSys - SMS Text Messaging 

TriSys can integrate with any short messaging service (SMS) text telephony 

provider in order to automate the sending of text messages direct from the 

database. 

This can be done either by using a suitable SMS messaging dial-up utility 

(e.g. SMS-Centre), or by using a Web service to send the text message 

(e.g. O2). 

A TriSys action can be customised to pull through the contact mobile 

telephone number and allow the user to type in a message. 


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When the user presses the Send button, TriSys initiates a conversation with 

the telecoms provider, logs in and sends an XML text stream containing the 

message. The telecoms provider send the message to the specified mobile 

number. 

By purchasing messages in advance, agencies can save money and bring 

the cost per message down to a very reasonable amount (see telecoms 

charges for details). 

It is also possible to configure TriSys to fire SMS messages in response to 

candidates applying for vacancies on the web. TriSys can also be configured 

to send a batch of SMS messages to candidates signing up for job listing 

alerts in the same way it can be done via e-mail alerts. 


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Post Code Address File - TriSys Recruitment Software 

TriSys - Post Code Address File 

TriSys can read and provide very fast access to the Royal Mail Post Code 

address file (PAF) which contains a list of all current UK postal addresses. 

The PAF data can be used to provide both address look up based upon post 

code and also radial searching. 

In this screen shot, the user has entered a wildcard post code and TriSys 

has looked up all matches in the PAF and offered the user a choice. 


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When the user selects an address, all details are automatically completed in 

the contact form. This is a very fast and accurate way to fill in contact 

details and is available in all places in TriSys where address information is 

gathered. 

The PAF also contains the grid reference of each post code, so TriSys can 

provide 'radial searching' capabilities for searching based upon address 

details. In a typical scenario, a recruiter might search for candidates who 

live within a 15 mile radius of a client, in addition to having the necessary 

CV skills. Radial searching thus aids a recruiter in finding more suitable 

candidates for certain jobs where location is an important factor. 






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Post Code Address File - TriSys Recruitment Software 

The PAF can be provided by one of our partner companies, QAS Systems. 


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CTI - TriSys Recruitment Software 

TriSys - CTI 

TriSys interfaces with computer telephony integration (CTI) systems to allow for both hands 

free dialling and screen-popping. 

For advanced CTI, TriSys is fully integrated with CallView which provides automatic recognition 

of inbound telephone numbers where call level identification (CLI) is enabled. This image 

shows the CallView client application which runs on the desktop. 

Easy to Use 

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ISYS Free 

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CV Auto- 

Recognition 

Web 

Interface 

When a call is received, TriSys is immediately notified and opens up the associated contact or 

company record matching the telephone number. The recruiter has therefore got all contact 

details in view before answering the telephone. This is called 'screen-popping'. 

TriSys does not require additional CTI components. It is possible through the standard windows 

telephony application programming interface (TAPI), to use standard windows diallers to allow 

for hands free dialling. In this example, the user simply clicks on the ellipse button to the right 

of the desired telephone number in order to invoke the Windows dialler: 


Actions & 

Workflow 

E-Mail 

Integration 

MS Office 

Automation 

Pocket PC 

Synchronisation 

Multi-User, 

Multi-Branch 

Fully 

Customisable 

Rapid 

Deployment 

Scalable 

Industrial 

Strength 

Architecture 

Graphical 

Reports 

SMS Text 

Messaging 

Royal Mail 

http://www.trisys.biz/TriSys-CTI.asp (1 of 2) [17/10/2002 12:27:55]

CTI - TriSys Recruitment Software 

Post Code 

Database 

CTI 

Integration 

JobService 

Interfaces 

Active 

Searching 

Data 

Conversion 

Utilities 

TimeSheets 

Back Office 

Accounting 

The above dialler is standard in Windows 2000 and Windows XP and will dial the number when 

connected to an operational telephone socket. 


http://www.trisys.biz/TriSys-CTI.asp (2 of 2) [17/10/2002 12:27:55]

http://www.trisys.biz/TriSys-JobServices.asp 

TriSys - On-Line Job Services 

TriSys allows requirements to be uploaded to on-line job sites with a single 

click. 

Jobs/Requirements/Vacancies can be automatically uploaded to a job 

service every minute by the TriSys server, or can be uploaded on demand 

via an action from a recruiter. All updates to the requirement can be 

uploaded in the same fashion. By marking the requirement as dead or filled, 

the job will be automatically removed from the web site. 

TriSys jobs uploaded in this fashion can contain a direct web link to the 

vacancy in TriSys Web. This allows candidates to follow a link from the job 

site directly to you web site from where they can apply on-line. Alerts will 

automatically pop-up in TriSys and be routed to the recruiter who owne the 

requirement when a candidate applies in this fashion. 


Easy to Use 


Management 



Web Interface 













Database 


TriSys can send jobs using any mechanism, but the most appropriate 

method to send jobs is via secure Simple Object Access Protocol (SOAP) 

over the hypertext transfer protocol (HTTP) protocol in the eXtensible 

Markup Language (XML) format. Most on-line job services utilise this 

technology. 

TriSys can send requirements to any job service, but recommends JobServe 

and TotalJobs because they offer real-time job-posting direct from TriSys. 




TimeSheets 


http://www.trisys.biz/TriSys-JobServices.asp (1 of 2) [17/10/2002 12:28:20]

Active Searching - TriSys Recruitment Software 

TriSys - Active Searching 

TriSys has an in-built mechanism to match existing requirements with 

newly registered candidates. 

When a requirement is entered into TriSys either via a recruiter or by a 

client direct on TriSysWeb, the requirement can be matched to existing 

candidates registered in the system either automatically or by specific 

searches. If no suitable candidates are found, the requirement may remain 

unfilled. TriSys offers a solution to this problem. 

Active searching runs continuously in the database engine to ensure that 

newly registered or updated candidates are automatically matched to 

existing live requirements. Active searching keeps your candidate database 

and requirement database 'in-sync'. The example below shows how active 

searching can be setup to run every hour on the database server to match 

specified candidate and requirement criteria. 


Easy to Use 


Management 



Web Interface 












When Active Searching is running, candidates and requirements which 

match are routed to the relevant recruiters workstation. The user can drill 

down into either the requirement or candidate to view each in turn. 



Database 





TimeSheets 


http://www.trisys.biz/TriSys-ActiveSearching.asp (1 of 2) [17/10/2002 12:28:33]

Active Searching - TriSys Recruitment Software 

Because the TriSys SQL database is very powerful, Active Searching can run 

every 15 minutes if required to ensure that candidates registering on the 

web site in the early morning are 'in-the-system' and matched to jobs 

immediately after registering. 


http://www.trisys.biz/TriSys-ActiveSearching.asp (2 of 2) [17/10/2002 12:28:33]

Data Conversion - TriSys Recruitment Software 

TriSys - Data Conversion 

TriSys has a number of tried and tested data conversion utilities to migrate 

all database types into TriSys. 

The data conversion utilities help us migrate your existing databases into 

TriSys in minutes, saving you both time and money. 

There are 4 main data conversion utilities, the TriSys Conversion Utility, 

TriSys Export Wizard, TriSys Import Wizard and TriSys Scan Skills. These 

are shown below. 


Easy to Use 


Management 



Web Interface 













Database 

Import Wizard: Imports data from any data source (SQL, ODBC, Access, 

FoxPro, dBase, ASCII etc..) into TriSys. 

Scan Skills: Converts lists of free text fields found in many systems into 

structured skill lookups in TriSys. 

Conversion Utility: Migrates older versions of TriSys databases into SQL 

Server. 

Export Wizard: Extracts selected data from one SQL database to another 

for conversion purposes. 





TimeSheets 


http://www.trisys.biz/TriSys-DataConversion.asp (1 of 2) [17/10/2002 12:28:41]

Data Conversion - TriSys Recruitment Software 

In addition to the above tools, TriSys uses Data Junction to retrieve data 

held in proprietary databases. 


http://www.trisys.biz/TriSys-DataConversion.asp (2 of 2) [17/10/2002 12:28:41]

TimeSheets - TriSys Recruitment Software 

TriSys - TimeSheets 

TriSys can capture TimeSheets in 2 ways: using the TriSys application or 

via TriSys Web. 

A TriSys TimeSheet is linked to a placement record. TimeSheets can be 

setup to capture time based upon hourly, daily, weekly, monthly periods. 

Periods can be defined for any date range so that erroneous and duplicate 

data cannot be entered. TriSys can capture any number of overtime rates. 

The following screenshot shows a weekly timesheet capturing standard 

hours and a series of overtime rates in addition to expenses & allowances. 

TriSys calculates the totals, VAT, margin etc.. 


Easy to Use 


Management 



Web Interface 











In order to facilitate faster turnaround of timesheet information and 

therefore speed up the back office invoicing and payment processes, TriSys 

Web delivers on-line secure timesheet capture and authorisation for 

candidates and clients respectively. 




Database 





TimeSheets 


http://www.trisys.biz/TriSys-TimeSheets.asp (1 of 2) [17/10/2002 12:28:47]

TimeSheets - TriSys Recruitment Software 

TriSys timesheets can also be configured to capture project based time. 

TriSys Web ensures that both the daily hours match the project hours to 

provide complete timesheet entry validation. 


http://www.trisys.biz/TriSys-TimeSheets.asp (2 of 2) [17/10/2002 12:28:47]

Back Office - TriSys Recruitment Software 

TriSys - Back Office 

TriSys can capture TimeSheet information, produce sales (client) & 

purchase (contractor) invoices from this information, and finally interface 

with accounting packages. 

Because all agencies operate their respective financial accounting 

procedures in different fashions, TriSys provides a set of tools which can be 

used to develop a 'perfect-fit' solution for your business. 

TriSys works with industry partners with proven experience of delivering 

back office solutions to small to medium sized enterprises (SME's). 

Easy to Use 


Management 



Web Interface 













Database 





TimeSheets 


http://www.trisys.biz/TriSys-BackOffice.asp (1 of 2) [17/10/2002 12:28:50]

TriSys Recruitment Software

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