Performance Auditing Success is All in the Design - Chapters Site

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Street Maintenance Audit The Design Matrix- Development Researchable Questions Q1: To what extent do City departments coordinate work on or under City streets? Scope and Methodology Scope: Inter-departmental and inter-organizational coordination issues related to the City’s street maintenance over the past 5 years. This includes resurfacing (asphalt overlay and slurry seal) for maintenance or emergency repairs, but excludes pothole repairs. ________________________________ Methodology: Criteria 1. Municipal Code relating to the trench cut moratorium for newly resurfaced street 2. Street Division’s and Engineering Department’s policies and procedures for coordinating project conflicts 3. Review literature and interview officials from other cities to identify best/recommended practices for inter-departmental coordination of street work. 30
Street Maintenance Audit The Design Matrix- Development Researchable Questions Q1: To what extent do City departments coordinate work on or under City streets? Scope and Methodology Methodology (Continued): Condition 1. Conduct a sample of streets, including site assessments and photographs of street conditions, to determine the extent to which trench cuts are being made into newly resurfaced streets. Cause 1. Interview City department staff responsible for coordination of work and identification of project conflicts. 2. Trace newly resurfaced streets in sample to permits to determine reasons for trench cut, such as emergency repairs. Effect 1. Review industry information on impacts of trench cuts and public complaints received by Council Members and/or City departments. 31
Page 1 and 2: Success is all in the Design! IIA A
Page 3 and 4: Session Agenda - • Performance Au
Page 5 and 6: Performance Auditing Basics - Objec
Page 7 and 8: Performance Auditing Basics - The E
Page 9 and 10: Performance Auditing Basics - It is
Page 11 and 12: Audit Planning - Objectives - • P
Page 13 and 14: Audit Planning - The timeframe for
Page 15 and 16: Audit Planning - Where to start?
Page 17 and 18: Example - CIP Audit The Hook - Key
Page 19 and 20: Public Utilities CIP Audit Criteria
Page 21 and 22: Example - CIP Audit The Approach -
Page 23 and 24: The Design Matrix- Researchable Que
Page 25 and 26: The Design Matrix- Performance Audi
Page 27 and 28: Street Maintenance Audit The Design
Page 29: The Design Matrix- Development •
Page 37 and 38: Street Maintenance Audit Linkages-
Page 39 and 40: Design Summit- •Present Matrix an
Page 41 and 42: Key Takeaways- ‣The Design Matrix
Page 43 and 44: Prepared by: Date Prepared: Reviewe
Page 49: Prepared by: Date Prepared: Reviewe

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