Apr 2012 - FWF Audit Report – Heshan Rondor Garments ... - KTC

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Copies of the translated version of FWFs information sheet for workers were distributed and also pasted on each notice board, and an oral explanation was given particularly to interviewed workers. The information sheet suggested to workers that they could contact FWFs complaints handler in China in case they needed further information about the audit, or wished to report any complaint or grievance related to working conditions in the audited company. FWFs complaints handler in China would pass any communication on to the FWF bureau in Amsterdam. This was also discussed with the management. 2.6. Members of management and staff interviewed The audit team met and had detailed discussions with: Mr. Gerhard Flatz, the Managing Director of the factory Mr. Joseph Ma – 马庆绵 , the Social Compliance Manager of Heshan Rondor Garments Limited and KTC Limited, based in Heshan. Ms Connie KWOK – 郭惠仪 , the Marketing and Communications Manager of KTC Limited, based in Heshan. 2.7. List of documents consulted General/ financial Available / Not Kept / Not Complete / Falsified or not Applicable Proof of registration or factory licenses for operation, employment, Available etc. Policy manuals Available Information material about Code of Labour Practices and the FWF, Available used to inform workers and subcontractors. Flow chart of the production process. Map of the factory, specifying type of operations in every room, including if applicable, the distinctions with other companies/legal entities on the premises. Production records and order records. Labour issues List of all workers, including date of appointment, gender, birth date, function Working hours records over the last 3 months, and possibly longer, as to be discussed during the inspection, and an "attendance register" (who signs this?). Overtime register. Records of all employees / personal files specifying names, birth dates (including proof of age), identity document number, sex, function, wage scale, date of employment. Permits for young workers Leave register, including leave payments. Applications for all kinds of leave. Grievance files Disciplinary notices Employee manuals, (certified) standing orders or factory rules Contracts between management and recruiting agencies Time cards for all employees. Payroll journals, or wage lists showing base wages, incentive or bonus earnings, gratuity, hours, deductions, net pay and gross pay. Available Available Available Available Available Available Available Available Available Available Available Available Not Applicable Available Available Audit report – Heshan Rondor Garments Limited – April/2012 Page 10 of 45
All piecework rates and piecework calculations (or other incentive system rates and calculations – base plus, attendance bonuses, quality incentives, etc.). Payroll deposit slips, payroll checking account ledgers and deposit receipts for tax and benefit deductions. Payroll tax calculations, records and reports. Proof of payment of social security fees. Official authorization for overtime hours. Copies of payslips as handed out to workers. Collective bargaining agreement or any other document specifying the working conditions. Employment contracts of all workers. Documentation of elections of workers representatives, either provided by management or the factory union. In cases of 100% union membership: check signatures of workers for agreeing to have union dues subtracted from their wages. Occupational Health and Safety Accidents register. Sicknesses register. Fire certificate. Proof of payment for inspection of fire extinguishers, electric appliances, elevators. Maternity leave register. List of pregnant workers Any other legally required registers concerning the labour laws and labour situation: Available Available Available Available Available Available Available Available Not Applicable Not Applicable Available Available Available Available Not Applicable Not Applicable Available The records maintained for law purposes were kept in good order and provided the information the team needed. Audit report – Heshan Rondor Garments Limited – April/2012 Page 11 of 45
Page 1 and 2: KTC / Mammut / ODLO / Mountain Forc
Page 3 and 4: 1. The audited company 1.1. Name an
Page 5 and 6: Inside of dorm room Personal locker
Page 7 and 8: Embroidering Laser cutting Screen p
Page 9: 2. The audit process 2.1. Members o
Page 13 and 14: Management state they are working t
Page 15 and 16: labour standards during their visit
Page 17 and 18: Document inspection Information of
Page 19 and 20: Management state their efforts to i
Page 21 and 22: 4. Detailed findings: Labour standa
Page 23 and 24: Workers’ wages are paid equally i
Page 25 and 26: The practice of employing workers u
Page 27 and 28: Factory has formal communication ch
Page 29 and 30: Yangtze River Delta (Shanghai and s
Page 31 and 32: Wage Ladder 1: wages for a regular
Page 33 and 34: Wage Ladder 3: wages for a regular
Page 35 and 36: which month onwards, but some worke
Page 37 and 38: for 1 to 2 weeks. Average working h
Page 39 and 40: Inspection of the work place Entir
Page 41 and 42: Active carbon mask is provided to w
Page 43 and 44: The following is picture evidence o
Page 45: Document inspection As per review

Apr 2012 - FWF Audit Report – Heshan Rondor Garments ... - KTC

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