Auxiliary Annual Report - Kingston General Hospital

ANNUAL REPORT 2010 - 2011Christmas holidays were, as always, well‐received. Thanks go to those volunteers whowent into the hospital on Christmas Eve to deliver them.Each year, we allocate funds to three KGH departments ‐ SADV, Spiritual Care and theSocial Work Patient Fund. These funds are used to help patients with meal tickets, taxivouchers etc. where other funding is unavailable. In the past year we have also fundedbottled water for patients undergoing chemotherapy as there was no other source ofwater close at hand.In September, the Millennium Bursary Fund committee met to review the applicationsfor this award. 3 applications were received but it was decided to allocate funding toonly one candidate. The bulk of the funds available from our investments in 2010 wereawarded in January 2010, but these additional funds were allocated at this time to bringus into the same timeframe as KGH bursaries and awards.The Millennium Fundraising Committee continued its great work with a Spring Fling inApril, the annual Golf Tournament in May and collected many items for the “Search forGold”. Don’t forget any gold or silver items, such as single earrings, broken chains etc.will be turned into cash as well as watches and collectable coins.Our students, under the Queen’s Student Auxiliary Branch, (QSAB), continued theirfundraising with Bake Sales, Hot Dog Sales, a Zumba party and lots more. This year theircontributions will go again towards providing patient comforts.In closing, I wish to thank all those who have provided support, guidance and adviceduring my term as President. I can say it has certainly been eventful if not challenging. Iwish the new President a fruitful and positive two years and will continue to serve as thePast President on your Board of Directors.Sandra Fletcher, PresidentPage 11 of 28

ANNUAL REPORT 2010 - 2011ARTISTIC OUTREACHThe volunteers continued to place pictureson Connell 4, 9 and 10 during most of 2010.In the fall we expanded our program to Kidd9. Also in the fall Connell 4 no longer hadpatients, which required that all picturesneeded to be removed from that floor. Wehave just recently expanded the program toConnell 3.At the moment our large cart which storesour pictures needs to find a new storagespace as Connell 4 is no longer available.My sincere thanks go to the volunteers whowork in this program. They are MarilynBennett, Jean Fraser, Marie Shales, andGudrun Parkes.Janet Rosser, ConvenorAWARDSThe Awards Committee met twice in Marchto consider the list of recipients for awardsto be presented at the 2011 AnnualMeeting.The names of members who are to receiveCertificates of Appreciation, OutstandingService Pins, Honorary Life Memberships inour own Auxiliary and the candidates forthe Provincial Life Memberships were putforward and approved by the Committee.Also approved was the recipient of the Mrs.J.C. Connell award.I thank the Committee for their guidanceand assistance in this work. As always,there are many worthwhile people whomerit recognition.The Committee members are: Barb Arniel,Sandra Fletcher (ex Officio), Bev Fluhrer,Mary Lapeer, Janet Swaine, Shirley Hicks,and Jill Holland‐Reilly (ex officio).Hilda Lake, ChairCAFEAs the new Convenor who took overresponsibilities for the Café in June 2010, Iam pleased to submit this report. It hasbeen a very busy and profitable year in theCafé and we continue to offer goodwholesome healthy food for our customers.Renovations, new equipment, andvolunteer news all contributed to this yearsreport.Our hats go off to our dedicated Cafévolunteers. We have regular shifts,summer, supply and Community Livingvolunteers who work tirelessly to make theCafé a clean and welcoming place for ourcustomers.Page 12 of 28

ANNUAL REPORT 2010 - 2011Laurie Day, our manager, tried new snacksand health bars but they were not a hugehit so were discontinued.Denise’s duties were expanded to includemore book keeping, head cashier andsupervisory duties. This has been a hugehelp to Laurie.Business profits have been up and down aswork on the Renal Unit on Kidd 2 disruptedthe traffic through the main lobby. We’vehad to put up with large sheets of plasticfrom ceiling to floor in the hallways andthese may have discouraged potentialcustomers from coming to the Café. Thework is almost completed on the ceiling butwork on the main lobby, hopefully to befinished by the fall, will welcome some newrenovations for us too and we are lookingforward to the changes.We’ve replaced a large refrigerator in theback of the Café thanks to a donation fromCoke, replaced some small appliances andinstalled some new tabletops this year.Our heartfelt appreciation goes to ourdedicated staff who continue to provide ourcustomers with tasty food on a daily basis.Shirley Hicks, ConvenorCOFFEE CARTThe Coffee Cart had a good year oftransition this past year successfullymanaging a new route to accommodatemoves and construction. Several problemswith getting new supplies to the storagepoint were worked out and managed withboth Toni and Gerri’s help.Many thanks to the volunteers for theirgreat work this past year and to Linda andthe Tuck Shop staff, Toni and Gerri.Mavis Fisher, ConvenorCONSTITUTIONThe Constitution committee met in April,September and March to discuss, developand enact amendments to the Constitutionand By‐Laws of the KGH Auxiliary.A concern was brought to the attention ofthis Committee, that perhaps the previousOmbudsman position should be reinstated.After consideration, this item was referredto the Policy and Procedures committee foraction and a new policy and procedure wasdeveloped for Dispute Resolution forAuxiliary members.An amendment was made for a change inBy Law Article V ‐ Expenditures‐ It wasproposed that the limit be amended from$1000 to $5000 due to the rising cost andconvenience of replacing equipment in theCafé in a timely manner.Several proposed new By‐Laws wereundertaken. The following articles wereadded: Article XIII ‐ Voting; Article XIV‐Liabilities of Directors and Officers; andArticle XV ‐ Errors of Omission in Notices ofMeetings.A change was also made to the compositionof the Café Committee. It wasrecommended that the Paymaster positionbe removed and that “or designate” beinserted after the Café Manager in event ofthe manager’s absence.All of the above changes were broughtbefore the Board of Directors and Councilfor discussion. A Notice of Motions wasplaced in the November newsletter to allAuxiliary members of record and a vote wastaken at the November General meeting.All motions were passed at that time.I would like to thank the committeemembers: Sandra Fletcher, Sandy Thomas,Annastasia Cliffe, Mary Lapeer, Teresa Taitand Kathy Wirsig for their contributions.Gloria Fitzpatrick, ChairPage 13 of 28

ANNUAL REPORT 2010 - 2011CHRISTMAS HARVEST BAZAARAfter more than 50 years of operatingunder various guises, the auxiliary's popularannual Christmas Harvest Bazaar is beingreformatted to meet changing needs andcircumstances at the hospital. In 2011 thedate of the event will be moved closer toChristmas with added emphasis on the saleof Christmas gifts.The 2010 Christmas Harvest Bazaar washeld October 27, on Connell 3. Receiptswere approximately $4,500.00.Among the many features this year werethe home baking and candy tables, silentauction, jewelry table and, of course, themany wonderful gifts from the Gift Shop,including lingerie, knitting, toys and babygoods. A tasting table featuring gourmetitems from the Gift Shop was a populardraw.Lunch was served to about 100 visitors bythe popular "Celebrity Waiters". Musicalentertainment was provided by the verytalented Queen's student volunteers.Sincere thanks to all members of thecommittee and all volunteers whocontributed in so many ways in helping usto achieve such excellent results.Special thanks to Toni, Jill, Erin and Gerri aswell as other KGH staff members.Annastasia Cliffe & Jean FraserCo‐ConvenorsCORRESPONDENCEFor the period April 1, 2010‐March 31, 2011the following cards were sent:Sympathy 31Get Well 3Total: 34The record of the recipients has been filedwith the Auxiliary Archivist.Heather Breck, Elected MemberFAMILY SERVICEI would like to pay tribute to ShirleyAbramsky, who has been Convenor ofFamily Service for the past eighteen years.Shirley conceived of the idea of a placewhere families of critically ill patients couldstay in the hospital while their familymember was being treated. The FamilyService Area now consists of nine roomsand two kitchens. The Auxiliary Committeemonitors the area on a weekly basis andprovides tea, coffee and cookies. Familiesoften bring in their own food and arefrigerator is provided for their use. Manyletters of appreciation have been receivedover the past 18 years and Family Servicehas become a reality due to hard work,commitment and diligence of ShirleyAbramsky.For me, as the new Convenor, it has beenan exciting year. Because the rooms run atnear capacity, the area has seen a greatdeal of wear and tear over the years. TheCommittee decided that it was time for alittle “refreshing.” We are presently in themidst of painting, re‐carpeting andshopping for new furnishings. As well,because of the hospital’s emphasis oninfection control, we are now usingdisposable plates and utensils.I would like to thank the volunteers whoserve on the Committee, the Social WorkDepartment, the I.C.U. volunteers,environmental services and Jill HollandReilly Director of Volunteer Services, all ofwhom have helped to make Family Servicerun smoothly and efficiently and whoenable the Auxiliary to offer this service toour community.Page 14 of 28

ANNUAL REPORT 2010 - 2011to come especially with major constructionbeing planned for the lobby area.We’ve had two very productive meetingswith the Help Desk volunteers. There arealways many things to discuss, get updateson and learn about as KGH is a dynamicever‐evolving place. Many departmentshave been relocated due to constructionand one of our jobs is to know whereeveryone and everything is in the hospital.We all take pride in being able to directvisitors quickly and accurately to whereverthey ask.Some areas we discussed this past yearincluded changes in hospital policies, nosmoking enforcement, visiting hours, use ofhand sanitizers, the revolving front doorand relocation of the Renal Unit. We wereupdated on hospital codes and received anew binder related to this area for use atthe Help Desk from Brenda Conway ofEmergency Management and Life Security.A major focus has been changes to thelobby which will directly impact the locationof the Help Desk. I have been fortunate tobe invited to many of the Joint Task Forcemeetings so the Help Desk Volunteer voiceis being heard as the new plans are beingdeveloped.We are still in need of more Help Deskvolunteers especially to fill in duringvacation times. It is a very fulfilling place towork in the hospital as we considerourselves “front‐line staff.” We have thefirst opportunity to greet anyone whoenters the front doors of KGH which includepatients, visitors, and the general publicand then help them in any way that isneeded. Whether it is directions to an areaof the hospital, finding a hospitalized familymember, getting a taxi, pointing out thenearest restroom, delivering flowers ormail, we are happy to help.The Help Desk cannot run as smoothly as itdoes without the help and support of theentire Volunteer Office so we thank JillHolland‐Reilly, Toni Borhi, Kim Kelly andGerri Price.Judy Strahan, Help Desk ConvenorHELPP LOTTERYBreak Open tickets continue to be a popularitem and have earned over $13,000 for ourAuxiliary this past year.Funds will be used to assist in theestablishment of Resting Stations as per theAccessibility Act.Our volunteers are Ann Fortier, HendrikaKidman, Hilda Lake, Marie Murphy RonPushcar, Alice Robertson and EstelleSalamon. The position is open for four daysa week but, due to no volunteer, is closedon Tuesdays. If anyone would like to helpout, please contact the Auxiliary Office.Ron Pushcar, ConvenorHOSPITALITY REPORTThe Hospitality Committee arranged fourGeneral meeting luncheons this past yearall held at the Day’s Inn. The guest speakersincluded presentations from Jim Flett, thehospital’s Chief Operating Officer, updatingthe Auxiliary about the hospital’s financialposition, Wilma Cohrs Unit Manager RenalUnit with an interesting speech about renaldisease, Liz Dobbs‐Jones from theFoundation speaking about leaving a legacyand Dr. Sanfilippo discussing male andfemale differences in cardiac health. The14 th annual Staff Appreciation Tea heldFebruary 15, 2011 on Connell 3 was verysuccessful and attended by over 350 staffmembers. Many thanks to Toni Borhi, HildaLake, Barb Arniel, and Alice Robertson fromthe KGH auxiliary, and staff members PaulaLeger, Environmental Services and CarolPage 16 of 28

ANNUAL REPORT 2010 - 2011Botting Nutrition Services for their help andcooperation for this event.Judy Strahan, ConvenorH.U.G.S. PROGRAMThe HUGS Program continues to be a veryworthwhile and busy service sponsored bythe KGH Auxiliary. It continues to providebaby supplies to those in need in ourcommunity.Over the past year we have supplied 104packages, shared between Maternity andthe Women's Clinic.The program supplies items needed for theEarly Pregnancy Loss Program in theEmergency, and Bereavement program inthe Neonatal Area, Labor and Delivery,Intensive Care, Maternity and Paediatrics.The Heirloom and Limestone Quilters supplybeautiful quilts for the packages, and thereare many private citizens who knit and sewfor the program as well. The Edith RankinChurch group held a sewing bee to makereceiving blankets and bereavementenvelops for our programs. About 12 sewersattended and everyone seemed to beenjoying the camaraderie and purposefulduties they were assigned. (These ladies hadapplied for a grant from the OntarioTeachers Federation to purchase thesupplies for these projects, and followed upwith their time and sewing skills to makethis happen.)Many thanks to all the wonderful folks whohave donated time and talents to helpsupply the packages with these necessaryitems which it is my pleasure to assembleand distribute the supplies to the differentareas.Jan Sansom, HUGS ConvenorLIBRARYThe Library receives many magazines andpaper back novels as well as some hardcover books for which we and our patientsare very grateful. These are distributed towaiting rooms and patient floors.Linda Patry, ConvenorLOTTERY BOOTHAgain this year, our Lottery Booth raisedover $27,000, despite the fact that somedays the booth was closed due to a lack ofvolunteers.Ed Whelan continued in his role asConvenor and Toni the Auxiliary Assistant ismaintaining the financial records on thecomputer. Many thanks are extended to allthe volunteers who have contributed to thisoutstanding year.MATERNITYQueen's students and two communityvolunteers put together and deliveredinformation packages to Maternity patientsbetween April 1st 2010 and March 31st2011. Once again the demand for BabyPhotos diminished.Angela Van Dalen, ConvenorMEMBERSHIPThe KGH Auxiliary has 336 members. Wewelcomed 9 new members, 5 resigned and12 of our devoted members died during thepast year. Three of these were ProvincialLife Members.Our Auxiliary has 20 Auxiliary Life Members,50 HAAO Provincial Life Members and 96paid Life Members. Six Newsletters weresent out this past year and welcome letterswere sent to the 9 new members.I am resigning in June after 9 years asMembership Convenor. I want to thank themembers for their cooperation for addressPage 17 of 28

ANNUAL REPORT 2010 - 2011and phone changes and also for paying theirfees when due.My sincere thanks go to all the volunteerswho over the years have helped in gettingthe Newsletters ready for mailing.A special thank you goes to Sandra Fletcher,Editor, Hilda Lake, Co‐Convenor and ToniBorhi, Auxiliary Assistant, who has made myjob easier and enjoyable with all herassistance and support.Barbara ArnielMEMORIAL FUNDThis report covers the period of April 1,2010 to March 31, 2011.Opening Balance April 1, 2010 $13,224.74Donations – 115 $ 5,934.00Sub Total $19, 158.74Transport stretchers for KGH $ 9,466.61Closing Balance March 31, 2011$ 9,692.13The Auxiliary purchased three transportstretchers at a cost of $9,466.61 at therequest of KGH. This expenditure wasauthorized at the General Meeting March29, 2010.A special Thank You to Dale Rashotte whoinscribes the names in the Memorial Book.Shirley Brunke, Special OfficerMILLENIUM ENDOWMENT FUNDThe Endowment Fund was one of the waysin which the Auxiliary chose to mark thenew Millenium. Fund raising commenced in2000 with projects over and above theusual fundraising activities of the Auxiliary.The endowment fund was established in2003 with a gift of $200,000 from theAuxiliary.All recipients are required to meetestablished criteria. Bursaries are given tosupport education programs which willenhance patient care at Kingston GeneralHospital.2004 DecemberSusan Hall R.N. $3000.00To assist in her studies of NursingInformatics2006 FebruaryHannahKaufman MSS,RSW $5000.00Studying Bioethics at University of Toronto2007 JanuarySusan Hall R.N. $2996.00Rachael Smith‐Tryon $5000.00Senior Data Management Coordinator2008 MarchHannah Kaufman $3000.00Rosemary Wilson R.N. $5000.00Advanced Practice Nurse, Acute PainManagementRachel Smith‐Tryon $3000.002009 MarchRosemary Wilson R.N. $1000.00Program PHD Nursing ScienceDr. Tim Hanna $1000.00Masters of Science Degree in CommunityHealth & EpidemiologyMae Squires $4000.00PHD Nursing ScienceSusan Hall R.N. $1000.00Masters of Science in Health InformaticsMike MacDonald $5000.002010 MarchTeresa Clinkinboomer $500.00Mike MacDonald $2,000.00Jeanette Suurdt $5,000.002010 SeptemberLenora Duhn $1,500.00Total Distributed to Date $38,996.00Members of the selection Committee were:Tanja DoironOrganization Development and Learning,KGHChristie AndrusOrganization Development and Learning,KGHSandra Fletcher , Auxiliary President (Chair)Page 18 of 28

ANNUAL REPORT 2010 - 2011Sandy ThomasMillennium Fundraising Committee &Auxiliary MemberJean FraserMillennium Fundraising Committee &Auxiliary MemberSandra Fletcher, ChairMILLENNIUM FUNDRAISINGThe Millennium Fundraising Committee isresponsible for organizing fundraisingevents, with all proceeds designated forequipment or special services at KingstonGeneral Hospital.In 2010 the Millennium FundraisingCommittee raised $64,821.00Our largest single fundraiser is the annualgolf tournament held in May at Loyalist Golfand Country Club. The 2010 GolfTournament, the 10th annual, raised$36,557.00, primarily used to purchasechemotherapy chairs for the new CancerCentre scheduled to open in 2012. Thetournament honoured the late MortAbramsky, a longtime member of theauxiliary and a very active member of thegolf committee.Other fundraisers included The Spring FlingLuncheon and Bridge held April 10 at StJohn's Anglican Church ‐ Portsmouth andour popular bus trip to the Stratford Festivalin June to see two excellent plays, "TheTempest" and "Jacques Brel Is Alive & Well& Living In Paris".The Field Of Miracles Mural, located onKidd ‐ Davies 5; honouring a child's birth atKGH, is an ongoing fundraiser. Since its2005 inception, 386 plaques have beensold. This year our total is down but wemaintain an average of 2 plaques sold eachmonth. Another ongoing fundraiser is theisolette donation box situated in the mainlobby of the hospital, which thisyear contributed donations of $1,251.38.The 2010 Teddy Bear Campaign in supportof pediatric programs at KGH netted$21,105.91. Proceeds went towards thepurchase of intravenous infusion pumps,which enable medical staff to safely deliverfluids and medications to our youngpatients, and electric breast pumps for theNeonatal Intensive Care and Pediatric Units.In addition more than 200 sponsored bearswere distributed to children receivingtreatment at KGH.A special thanks to Judy Strahan, Convenorof the Field Of Miracles Mural, Hilda LakeConvenor of Spring Fling, Alice Robertsonand Heather Breck, Convenors of the TeddyBear Campaign, volunteers with our GolfTournament and all the members of ourhardworking Fundraising Committee.Thanks are also extended to Toni, Jill, Kimand Gerri for their ongoing help andsupport.Jean Fraser & Alice Robertson, Co‐ChairsNEWSLETTERThe newsletter is the Auxiliary’s primaryvehicle for keeping members informed ofthe activities of the Auxiliary, its membersand the hospital.The newsletter is distributed to Auxiliarymembers six times per year – September,November, January, March, May and July. Itserves to keep members informed ofAuxiliary activities; what has beenaccomplished; what other members aredoing and profiles long‐time Auxiliarymembers and volunteers at KGH. Memberswho have died are also remembered andnew members welcomed.The newsletter is usually mailed on thesecond Wednesday of each month of issuenotifying members of General Meetings.This includes the Annual General Meetingand other special events. Information isPage 19 of 28

ANNUAL REPORT 2010 - 2011gathered from the various convenors.Profiles and other reports thought to be ofinterest to members are written andcollated. This year more members haverequested receipt of the letter by email andthis has saved paper, postage and time.The newsletters are made ready for mailingby Membership Chair Barb Arniel and herteam of volunteers. It is very importantthat any changes of address are registeredpromptly at the Auxiliary office to ensuretimely receipt of the letter.A special thanks to Toni Borhi, AuxiliaryAssistant for organizing reports and forproof reading.Sandra Fletcher, Newsletter EditorPATIENT COMFORTSThis year has been much the same as pastyears; various small expenses includingpatients’ haircuts and newspapers forpatients. We still provide toothbrush kits tothose who need them. Christmas Eve wegave over 300 gifts to patients who were inthe hospital through the holiday. This yearthe gifts were small ‘Angel’ ornaments.These were distributed by volunteers, 8Auxiliary members and 3 students. Mythanks to all of them for their help.Estelle Salamon, Special OfficerPOLICIES AND PROCEDURESDuring the past few months we havereviewed and updated our Policies andProcedures to ensure our business activitiesoperate under good business practices. Wealso must ensure that we function withinthe changing regulations, both provinciallyand federally and in keeping with the KGHprotocols. In this regard, revisions weremade to the following policies andprocedures: Service Recognition,Remuneration, Wage Grid, Probationaryperiod, Seniority, Employee Records,Confidentiality & Retention and CriminalPolice Check. New policies have beenformulated for the Compensation forLost/Stolen volunteer’s belongings andDispute Resolution (Members).The work of this committee must beongoing in order to keep up with changes.The committee members consist of SandraFletcher (Chair), Peter Ginn, Jill Holland‐Reilly, Ron Pushcar, Marie Murphy, SandyThomas, Janet Swaine, Shirley Hicks andAnnastasia Cliffe. I appreciate all the workand expertise provided by each member ofthe committee in updating our policies.Sandra Fletcher, ChairQSABThe Queen’s Student Auxiliary Branch(QSAB) was able to implement manyexciting events during the year. Asanticipated, QSAB was successful inbecoming reinstated as an AMS club,making it eligible to apply for grants.Several successful fund‐raisers were held.As a result, QSAB will end the year havingraised about $4,000. This money will bespent, as in previous years, on providing thehospital with equipment. This year awheelchair for Kidd 3, to assist amputeepatients, and a Symphony breast feedingpump with a portable stands for NICU willbe purchased.The Education Committee was active insponsoring timely events on topicssuggested by students, through a volunteersurvey. The annual volunteer recognitionbanquet was moved from February to theend of March to avoid conflict with studentexams.In January, it was exciting to have the firstKGH Auxiliary Student Bursary awarded totwo outstanding student volunteers, DarryKyakimwa, a volunteer in the Renal Unit,Page 20 of 28

ANNUAL REPORT 2010 - 2011and Scott Turcotte, a volunteer in PediatricOncology.A sincere thanks goes to Bonnie Shum,QSAB President, members of the executive,Jill Holland‐Reilly, Kim Kelly, and DeirdreMacDonald, KGH Volunteer Services, fortheir dedication and support this year.Alberta Saunders, QSAB LiaisonSCRIBE`S REPORTArticles were submitted monthly to thehospital newspaper, Spectrum, during thelast fiscal year.Topics covered were the Search for Gold, areport on the 2010 AGM, Christmas HarvestBazaar, profiles of Rosemary Jonas andBarbara Smith, HELPP lottery andwheelchair purchase, our 2010 ProvincialLife Members, Teddy Bear campaign andthe Staff Appreciation Tea.If anyone wishes to read any of the articles,the Auxiliary Assistant has a binder withcopies in the Auxiliary Office.Sandra Fletcher, ScribeSECRETARYI have attended and taken the minutes atthe Annual General Meeting, four GeneralMembership meetings, seven Board ofDirectors and Council meetings and fiveBoard of Directors meetings during the pastyear. I have also taken minutes at severalCommittee meetings when requested.Thank you to our President, Sandra Fletcherwho has provided me with detailed agendasfor the meetings which has made myrecording work much easier. I also greatlyappreciate the help of Toni Borhi ourAuxiliary Assistant for her guidance andhelp with organizing and distributing theminutes.Should any member wish to see the officialfiled minutes; copies of all GeneralMeetings, and Board of Directors andCouncil Meeting minutes are kept by Toni inher office.I have enjoyed my term as secretary andlook forward to continuing to serve theAuxiliary.Gloria Fitzpatrick, SecretarySPECIAL CARESpecial Care currently has 10 activevolunteers; we gained one new volunteerfrom the Palliative Care Volunteer TrainingCourse at St. Mary's of the Lake Hospital.The number of meaningful visits was againdown slightly from the previous year butthis is difficult to measure since somepatients need longer visits than others. Thisprompted us to have a half day retreat inMarch to examine the history of the service,what we do best and how we can improve.It was a very successful session andeveryone left with positive feelings. Theresult of this is, we are going to try to meetmore often during the year and we aregoing to resume the annual memorialservice for patients we visited who havepassed away in the last year.Kathy Coulson, Advanced Practice Nurse inPalliative Care initiated a new venture andsome of our knitters are now making IzzyDolls. A Canadian soldier nicknamed Izzy,while he was on duty in Croatia noticed thatthe children had no toys so he got his Momto knit dolls for them. This was a hugesuccess but he was killed in action so hisfellow soldiers continued the practice andcalled them Izzy dolls. These dolls are nowbeing given to patients near the end of lifeat KGH and SMOL and provide them greatPage 21 of 28

ANNUAL REPORT 2010 - 2011Lake. We are very grateful that the patientparking was recognized as a priority. This isanother example of volunteers respondingto our goal of being a patient‐centredhospital.To be truly effective, volunteer servicesmust embrace change, try new ideas andsupport a structure to enact those plansand ideas. In addition to thanking all thevolunteers, I would like to thank Gerri Price,Kim Kelly and Deirdre MacDonald for theirdedication to recruitment, training andongoing support. They value and emulatethe Kingston General Hospital goal toprovide “Outstanding Care, Always.”Volunteers can make that vision come tolife!Jill Holland‐Reilly, Director,Volunteer ServicesNever doubt that asmall group ofthoughtful, committedcitizens can change theworld. Indeed, it isthe only thing thatever has.Margaret MeadPage 23 of 28

ANNUAL REPORT 2010 - 2011NOTICE OF MOTIONS – FINANCE1. It will be moved that the unallocated 2010/2011 surplus revenue be disbursed as follows:That the 2010/2011 surplus revenue of $ 874,405.60 be disbursed as follows:Surplus as at March 31, 2011 874,405.60Retained for working capital 90,955.60783,450.00Pledge to KGH Central Processing & Renal UnitsBeginning in 2008, the Auxiliary pledged $2,500,000 over five yearsContributions to date pre 2008 $100,0002008 $622,6502009 $677,3502010 $330,000Recommended Pledge 2011 $170,000 170,000.00Total to end of Fourth Year (2011) $2,000,000Unallocated Surplus Funds 613,450.00DISBURSEMENTSKGH DEPARTMENTSBottled Water – Cancer Centre 2,000.00Pastoral Care 1,500.00Sexual/Domestic Assault Program 6,000.00Social Work Patient Fund 4,000.00Volunteer Services – Uniforms 2,000.00 15,500.00597,950.00EQUIPMENTPurchase 2 IV Infusion Pumps & 2 20,200.00Breast Pumps – (proceeds of 2010Teddy Bear Campaign)Chemotherapy stations – (proceedsof 2010 Golf Tournament) 37,750.00Inverted Microscope – Blood Bank 15,000.006 Arthroscopy telescopes – OR 25,000.00Total 97,950.00Prepayment of 2012 pledge toCentral Processing Services/Renal Unit 500,000.00 500,000.00NIL2. That KPMG Chartered Accountants be appointed as Accountants for the KGHA for the Fiscal Year April 1, 2011 toMarch 31, 2012.3. That the Budget for 2011‐2012 as circulated be accepted.4. That the proceeds of the 2011 Golf Tournament be used towards the purchase 4 Dual Chamber Pacemakers for theICU5. That the proceeds of the HELPP account be used towards the purchase of up to 9 Resting Stations @ approx.$1,300 each.NOTICE OF MOTIONS ‐ OTHER6. That ARTICLE VIII – MEETINGS of the Constitution be amended by deleting:2. An Annual Meeting shall be held for the election of the Board of Directors; the presentation of annualreports; proposed amendments to the Constitution; consideration of financial statements and approval of proposedbudget; appointment of an accountant for the following year and any other business requiring action.And Adding:2. An Annual Meeting shall be held for the election of the Board of Directors; the presentation of annualreports; proposed amendments to the Constitution; consideration of financial statements; appointment of anaccountant for the following year and any other business requiring action.7. That ARTICLE VIII – MEETINGS Constitution be amended by adding:Page 24 of 28

ANNUAL REPORT 2010 - 20117. The proposed Budget for the coming Fiscal year shall be approved at the March General Meeting.NOTICE OF MOTIONSOver the past year, the KGH Auxiliary has undergone a review by the Canada RevenueAgency as to our activities and purposes as relates to the charitable law. A letter wasreceived May 19, 2011 advising that while our activities are acceptable, our purposes asstated in our Constitution are not.Therefore, we have been advised that we must amend our Constitution regarding ourPurposes in accordance with the recommendations of the Canada Revenue Agency andthen submit Supplementary Letters Patent to record the change. This is not debatablebut is a requirement of Canada Revenue and must be approved at our AGM on June 13,2011 to bring us into compliance as soon as possible if we do not want to jeopardize ourCharitable status.The following 3 motions will be presented at our AGM:A. It will be moved that Article III – PURPOSES be deleted:ARTICLE III – PURPOSESThe purposes of the organization shall be:1. To promote and extend the interests of the Kingston General Hospitalthroughout the city and surrounding counties.2. To provide volunteer auxiliary services as requested by the hospitaladministration in liaison with the Director of Volunteers and the President of theorganization.3. To raise funds for the Kingston General Hospital to be allocated to special giftsin a manner satisfactory to the Administration of the hospital and the Auxiliaryand in harmony with the planning of the community.4. To promote educational programs wherever possible.B. It will be moved that Article III PURPOSES (new) be added:ARTICLE III – PURPOSESThe purposes of the organization shall be:1. To provide volunteer auxiliary services to Kingston General Hospital to improvepatient care as requested by the hospital administration in liaison with theDirector of Volunteers and the President of the organization.2. To raise funds for the Kingston General Hospital to be allocated in a mannersatisfactory to the Administration of the hospital and the Auxiliary and inharmony with the planning of the community.3. To advance education by providing funding for educational programs at KingstonGeneral HospitalPage 25 of 28

ANNUAL REPORT 2010 - 2011C. It will be moved that Supplementary Letters Patent be submitted.Page 26 of 28

ANNUAL REPORT 2010 - 2011KINGSTON GENERAL HOSPITAL AUXILIARYBOARD OF DIRECTORS 2011-2013President Sandy Thomas Vice‐President Gloria FitzpatrickTreasurer Peter Ginn Elected member (1) Heather BreckSecretary Alberta Saunders Elected Member (2) Judy StrahanPast‐President Sandra FletcherMEMBERS OF COUNCILSTANDING COMMITTEE CHAIRSArchives Sandra Fletcher Co‐Millennium Fund Jean FraserAwards Hilda Lake Co‐Millennium Fund Alice RobertsonConstitution Sandra Fletcher Nominating Sandra FletcherFinance Gloria Fitzpatrick Policies & Procedures Sandy ThomasCONVENORS OF SERVICESArtistic Outreach Janet Rosser Help Desk Judy StrahanCafé Shirley Hicks HELPP Ron PushcarCoffee cart David Smith HUGS Jan SansomFamily Services Mary Lapeer Library Linda PatryGift Shop Janet Swaine Lottery Booth Sandra FletcherCo‐Gift Shop Linda Luhtala Maternity Service Angela Van DalenHair Care Gloria Pivnick Special Care Jenny RaymondSPECIAL OFFICERSHospitality Annastasia Cliffe Newsletter Ed./Scribe Sandra FletcherCo‐Hospitality Karen Kitney Patient Comforts Estelle SalamonMembership Lorraine Coull Paymaster Ron PushcarMemorial Fund Shirley Brunke Co‐Paymaster Marie MurphyEVENTS CO‐ORDINATORSChristmas Harvest BazaarLIAISON POSITIONSRepresentative to Quality of Patient CareRepresentative to QSABQSAB PresidentMEMBERS AT LARGEBarb ArnielBeverley FluhrerAnnastasia Cliffe & Jean FraserKathy WirsigAlberta SaundersKarley BureauLynn Van WincklePage 28 of 28