Tender Notice for the purchase of Furniture & Fixtures - Energy ...

OFFICE OF THEDirector (Projects)Directorate of Power ProjectsEnergy Department, Lahore206 Shadman-1,Opposite Rehmania Masjid,Lahore.TENDER NOTICEFOR SUPPLY OF FURNITURE AND FIXTUREFOR THE YEAR 2012-13Sealed tenders / bids are invited from the sales tax and income tax registered firms for the supply of the undernoted stores/ Furniture and Fixture separate for each item so as to reach the office of Director Projects,Directorate of Power Projects, Govt. of the Punjab, Energy Department, 206 Shadman-1,Opposite RehmaniaMasjid, Lahore at 16:00 on 07.06.2013. The tender will be opened in the presence of bidders representativeson the same day at 16:15. Full particulars of stores and terms & conditions are given in the tender notice. Incase any further clarification regarding tender, please contact the undersigned during office hoursSr. # NAME OF ITEM WITH DESCRIPTION QTY.1 CHAIR MOD WSC / 36 R. L. B / B-7 012 MASTER COMPUTER TABLE WSC/COMP-C/B-8 033 COMPUTER TABLE MOD 0.8 014 EXECUTIVE TABLE SET MOD WSC/TEVTA/2006/A SIZE = 1400 X 750 X 760 MM 025 EXECUTIVE VISITOR CHAIR MOD WSC/EXT-C/005 046 STEEL ALMARAH MOD SPECIAL (3-SHELVES) 027 OFFICE CHAIRS 108 OFFICE TABLE MOD 0.4 A MF 25/25 MM PIPE SH. VENEER TOP BOTH SIDES 029 SIDE RACKS MOD 0.11 NEW 0110 WOODEN BENCH MOD SPECIAL SIZE = 1800 X 370 X 450 MM 01Conditions:1. The delivery of the afore mentioned items shall be required immediately, so the lowest technical compliant bidder should be in aposition to deliver the aforesaid items immediately after award of the contract ( at most with in a weak)2. Quoted prices must be inclusive of all taxes and other charges/expenses like handling, loading, and transportation etc. Quotedprices must also be inclusive of cost for the free maintenance of above mentioned items during warranty period of at least 1 year.3. Quoted price shall be valid for Three (3) months from the opening date of the bids.4. Income tax and GST will be deducted as per rules5. Energy Department has the right to cancel the tender inquiry without assigning any reason thereof6. PAYMENT:100% payment of the total value of the bill/purchase order will be released subject to:6.1 Completion of the delivery in accordance with the specifications mentioned in the Purchase Order;6.2 Submission of Bank Guarantee (to be issued by any renowned schedule bank) being 10% of the total bid value for thewarranty period. Guarantee shall be released after successful completion of warranty period. Failing to submit theBank Guarantee 10% of the bids value, bidder shall be liable to deposit 10% amount of the bid value with Directorateof Power Projects, Energy Department which shall be retained by Energy Department till to the successful completionof warranty period.7. SEALING AND MARKING OF BIDS.The bids shall be submitted in sealed envelope on the following address, clearly showing the name of tender and enquirynumber:Director (Projects)Directorate of Power ProjectsGOVERNMENT OF THE PUNJAB,ENERGY DEPARTMENT,206 Shadman-1,Opposite Rehmania Masjid, LAHORE08. EARNEST MONEY: (Refundable in case of failure to win the tender)The Bidder shall furnish as part of his bid, a Call Deposit/Pay Order equivalent to 2% of the total bid value as Earnest Moneycrossed in favour of “Director Projects, Directorate of Power Projects Govt. of the Punjab, Energy Department ,”. Any bid notaccompanied by Earnest Money shall be rejected without any right of appeal. In case of cancellation of Purchase Order asdefault of the Supplier the earnest money shall be forfeited in favour of Energy Department.09. PENALTY:For failure to comply with the delivery schedule of Purchase Order (s), to be issued against this tender, a penalty will beimposed on defaulting Supplier as under:09.1 1% of the cost of entire purchase order or of such item as remains un-supplied/un-completed for every day up tomaximum of 5% for 10 days exceeding the delivery period.09.2 If the item is not supplied even after payment of penalty for 10 consecutive days Directorate of Power ProjectsEnergy Department reserves the right to cancel the purchase order and to purchase required equipments fromelsewhere at risk and cost of the defaulting Supplier.

10. All bids should include:10.1 Company’s profile, list of clients with their telephone number and address.10.2 Copies of Income Tax and Sales Tax registration certificates.10.3 A call deposit being 2% of the bid value as Earnest Money crossed in favour of “Director Projects” Govt. of thePunjab, Energy Department,”11. Bidding Form which can be obtained from the undersigned must also be duly filled in, stamped and signed by authorizedrepresentative of the bidder and submitted with the bid to this office.12. Purchaser- reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time priorto award of Contract (s) without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform theaffected Bidder or of the grounds for ENERGY Department ‘s action.13. In case of holiday on the closing or opening date, next date shall be considered as closing or opening day, as the case maybe.Director ProjectsDirectorate of Power ProjectsEnergy DepartmentLahorePH # 042-99203518-20

BIDDING FORMDate: __________/2013Tender No.___________OFFICE OF THEDIRECTOR PROJECTSDIRECTORATE OF POWER PROJECTENERGY DEPARTMENT206 Shadman-1,Opposite Rehmania Masjid, LAHOREGentlemen,1. Having examined the conditions to Tender and Specifications of Tender No._______ dated_________/2013, the receipt of which is hereby acknowledged we, the undersigned, offer to install,supply and deliver in conformity with specifications mentioned in tender documents and conditionsof Tender for the sum of Rs.___________________(Rupees _____________________________).2. If our Bid is accepted we shall deliver the equipment mentioned in the tender documentswithin a week from the date of receipt of your Purchase Order.3. We agree to abide by the terms and conditions of the Tender for the period of one year foritems No. 01 and 03 to 06,08, 09, warranty period three years for item No 02 and warranty period oftwo years for item No 7, from the date fixed for receiving the same and it shall remain binding uponus and may be accepted at any time before the expiration of that period.4. Until a formal Purchase order(s) is placed, this Bid, together with your written acceptancethereof, shall constitute a binding contract between us.5. We understand that you are not bound to accept the lowest or any proposal you may receiveor to inform us of the rejection of our bid or to give any reasons therefore.Dated this __________________________ day of ________________________________ 2013.Signature _______________________ in the capacity of ______________________________ dulyauthorized to sign Tender for and on behalf of______________________________________________________________________________(NAME OF FIRM IN BLOCK CAPITALS)Complete address: _______________________________________________________________Fax No.____________________________ Telephone No.______________________________________________________(SIGNATURE)Witness:-1) __________________________________2)______________________________________________________________________________________________________