Social Security Numbers - Intrax

Social SecurityNumbersEvery new seasonal employee completes theirintroductory checklist including the necessaryorientations and trainings, but J-1 student employeeshave additional mandatory steps as they begin workincluding filing for a Social Security Number.Need to Know Facts: All J-1 Employees must apply for a Social SecurityNumber All employees may legally work and be paid before theyreceive their SSN Contact Intrax Support with any questions throughoutthe processThe FundamentalsWhen your J-1 student employees arrive, they maybe at different stages of the Social Security Numberapplication process. Before arriving, some employeesmay have their SSN cards in hand, others may nothave applied yet.For those who apply after arriving, J-1 studentemployees’ application process will take about 2weeks before they receive their card and number.Remember:With or without Social Security Numbers, your J-1students are legally authorized to begin work on thescheduled first day of employment and be paid onschedule as long as they meet the applicationrequirements.1

From the Department of StateIf you or your J1 employees have any concerns aboutemployment and work eligibility before receivingSSN’s, please refer to SSA Publication No. 05-10107,Foreign Workers and Social Security Numbers, athttp://www.ssa.gov/pubs/10107.pdf.SSA Publication states:“We do not require you to have a SocialSecurity number before you start work.However, the Internal Revenue Servicerequires employers to use your Social Securitynumber to report your wages. While you waitfor your Social Security number, youremployer can use a letter from us stating youapplied for a number, and your immigrationdocuments can prove your authorization towork in the United States. Employers can findmore information on the Internet athttp://www.socialsecurity.gov/employer/hiring.htm .”Recommended Steps for Applying for a SSNHere’s what Intrax recommends to expedite receipt ofthe Social Security card and ensure compliance:1. Be sure that students register on SEVIS as soonas they arrive. The system takes 3 or moredays to verify student entries. The SocialSecurity office will check SEVIS registration inorder to verify work eligibility.2. Have students apply at the local SocialSecurity office 3 to 10 days after arrival.3. Remind students to take all requireddocuments includinga. Passportb. I-94 cardc. DS-2019 - Certificate of Eligibility forExchange Visitor Statusd. A sponsor letter to proveemployment4. If a large number of students will be applyingat the local Social Security Office on thesame day, call the office so they areprepared. In some cases, a Social Securityrepresentative may be willing to processapplications at your work site which canexpedite the arrival process both for studentand employer.5. Be sure that students obtain a receipt oracknowledgement of their social securitynumber applications before leaving theSocial Security office6. As the employer, be sure toa. Have students apply for their SocialSecurity Number no later than sevendays after their first day of workb. Collect the following informationprior to starting work:Questions or Concerns:Full nameGenderAddressDOBPlace of birthFather’s full nameMother’s full maiden nameDate of applicationIf you or your employees have any questions orconcerns about the Social Security Number applicationprocess, please contact Intrax as soon as possible.Intrax Work Travel SupportPhone (Toll-Free): 1.888.224.0450Email: iwtsupport@intraxinc.com2

Intrax connects qualified candidates from around the world with internationallyminded businesses and organizations in the U.S. for seasonal jobs in the Work Travelprogram. Contact us today to get started.+1.855.896.1738 | recruit@intraxinc.com | www.intraxinc.com/host-companiesIntrax World Headquarters600 California Street, 10th FloorSan Francisco, CA 94108Intrax is a 30-year-old company devoted to fostering international understandingthrough cultural exchange and educational programs, with operations in more than100 countries worldwide. Please visit us at www.intraxinc.com.© 2011 Intrax, inc. All rights reserved.