NPA Annual Report 2011/2012 - National Prosecuting Authority

NATIONAL PROSECUTING AUTHORITY – VOTE 24 For the year ended 31 March 2012Protection of Sensitive Information and VettingThe S&RM conducted vetting field work and completed 66 files. A total number of 34 security clearanceswere issued by the SSA and received from them. The S&RM conducted pre-employment screening for464 posts of the NPA in respect of 3 979 candidates. The service centre further managed to roll outthe classification of information guidelines as well as the security vetting information system to cover allareas of screening potential candidates for employment.Implementation of Occupational Health and Safety (OHS)S&RM embarked on an OHS training initiative at the beginning of the financial year. During the monthof May 2011 the S&RM Eastern Cape office managed to finalise the Emergency Evacuation plan forthe SCCU Port Elizabeth office. Evacuation exercise for SCCU Port Elizabeth, Kwa-Zulu Natal Officeand head office building in conjunction with Tshwane Disaster Management were conducted. Duringthe financial year various OHS committees were established and committee meetings were conductedat certain offices. S&RM conducted various OHS inspections in all DPP/NPA offices including variouslower courts in conjunction with DoJ&CD. Through these inspections S&RM seeks to improve OHScompliance through engaging various stakeholders such as DoJ&CD, landlords, local authorities tocollectively improve OHS compliance in the workplace. A team from head office was tasked to conductOHS audits to measure the effectiveness of implementation and identify areas which need intervention/correction and to assist regional offices to ensure effective implementation. These interventions will takeeffect in the new financial year 2012/13.Information Management Service Centre (IMSC)Information Communications Technology (ICT) GovernanceThe IMSC started the process of implementing an ICT governance framework. The first step of thisprocess was to send four IMSC officials to an Information Technology Infrastructure Libraryfoundation training session. These officials will advise the Executive Manager of the best possible way ofmplementing the framework. General ICT policies, standards and procedures will have to be developed.A Disaster Recovery Plan was developed and approved. The implementation will be done in the newfinancial year.Systems DevelopmentPhase 1 development of the Electronic Case Management System (ECMS) – was completed. The systemwas in pilot at Cullinan and Benoni Magistrates Courts. Roll-out of the system is planned from 1 April2012. The implementation of the Electronic Document and Records Management System is on holdawaiting finalisation of the File-plan.The interim performance assessment solution was finalised and rolled out. There is a request for furtherdevelopment to be addressed in the new financial year. The development of the Early Warning CapabilitySystem was placed on hold due to the prioritisation of the ECMS.60