NPA Annual Report 2011/2012 - National Prosecuting Authority

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NATIONAL PROSECUTING AUTHORITY – VOTE 24 For the year ended 31 March 2012Protection of Sensitive Information and VettingThe S&RM conducted vetting field work and completed 66 files. A total number of 34 security clearanceswere issued by the SSA and received from them. The S&RM conducted pre-employment screening for464 posts of the NPA in respect of 3 979 candidates. The service centre further managed to roll outthe classification of information guidelines as well as the security vetting information system to cover allareas of screening potential candidates for employment.Implementation of Occupational Health and Safety (OHS)S&RM embarked on an OHS training initiative at the beginning of the financial year. During the monthof May 2011 the S&RM Eastern Cape office managed to finalise the Emergency Evacuation plan forthe SCCU Port Elizabeth office. Evacuation exercise for SCCU Port Elizabeth, Kwa-Zulu Natal Officeand head office building in conjunction with Tshwane Disaster Management were conducted. Duringthe financial year various OHS committees were established and committee meetings were conductedat certain offices. S&RM conducted various OHS inspections in all DPP/NPA offices including variouslower courts in conjunction with DoJ&CD. Through these inspections S&RM seeks to improve OHScompliance through engaging various stakeholders such as DoJ&CD, landlords, local authorities tocollectively improve OHS compliance in the workplace. A team from head office was tasked to conductOHS audits to measure the effectiveness of implementation and identify areas which need intervention/correction and to assist regional offices to ensure effective implementation. These interventions will takeeffect in the new financial year 2012/13.Information Management Service Centre (IMSC)Information Communications Technology (ICT) GovernanceThe IMSC started the process of implementing an ICT governance framework. The first step of thisprocess was to send four IMSC officials to an Information Technology Infrastructure Libraryfoundation training session. These officials will advise the Executive Manager of the best possible way ofmplementing the framework. General ICT policies, standards and procedures will have to be developed.A Disaster Recovery Plan was developed and approved. The implementation will be done in the newfinancial year.Systems DevelopmentPhase 1 development of the Electronic Case Management System (ECMS) – was completed. The systemwas in pilot at Cullinan and Benoni Magistrates Courts. Roll-out of the system is planned from 1 April2012. The implementation of the Electronic Document and Records Management System is on holdawaiting finalisation of the File-plan.The interim performance assessment solution was finalised and rolled out. There is a request for furtherdevelopment to be addressed in the new financial year. The development of the Early Warning CapabilitySystem was placed on hold due to the prioritisation of the ECMS.60
NATIONAL PROSECUTING AUTHORITY – VOTE 24 For the year ended 31 March 2012Eleven of the proposed 13 reports on the reporting capability for the AFU were developed and areawaiting approval. A further process of re-evaluating the AFU system requirements commenced.ICT InfrastructureServer replacement and systems redesign project was completed in the regions. Final integration athead office was hampered by the failure of the Storage Area Network and email server functionality.User authentication server migration, i.e. Active Directory Migration was fully completed. All sites areelevated to the latest platform, Microsoft Active Directory 2008 R2. All NPA’s wide area network isinter-operable.Email migration to Exchange 2010 was completed. The emails are stored on an old SAN, which failed toconnect with the servers for data retrieval and storage, thus causing issues with the migration.The process of decommissioning of old servers commenced.Document and Records ManagementPerformance indicator Baseline (Actual Output) 2010/2011 Actual Performance against targetTarget 2011/12 Actual 2011/12Time to provide information sources 100% 100% 100%Provisioning of key information sources toprosecutorsLevel of provisioning of library collection in line withorganisational demand85% 85% 85%70% 75% 75%• The conversion of library material from inventory to assets was completed within the given timeframes.Compliance with prescripts was achieved.• A new loose leaf distribution tool was developed and implemented in conjunction with the publishersJuta Law and LexisNexis. This tool implementation places the NPA library as a leading library in termsof subscription management.• The Library Services have procured 440 copies of the 4 key publications identified for prosecutors andwas distributed to all aspirant and graduate prosecutors within three months.• Regional library visits were undertaken to establish the status of each. Matters raised in feedbackreports were addressed.• All heritage assets in the Cape Town library were added to the library management system and anarchive established where these items are kept in conditions suitable for the preservation of archivalmaterial.61
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ISBN: 978-0-621-40955-0
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