NPA Annual Report 2011/2012 - National Prosecuting Authority

NATIONAL PROSECUTING AUTHORITY – VOTE 24 REPORT OF THE Acoounting officer For the year ended 31 March 2012Reference to previous audit report and SCOPAresolutionsSixth Report of SCOPA adopted by the NationalAssembly on the 8 February 2008.Par. 3(3.1) SCOPA recommends that:These matters are finalised as a matter of urgency toensure that the NPA realises its mandatePar 3(3.2) SCOPArecommends that:Vacant posts are filled to ensure that strategic objectivesare achieved and the operations of the NPAruns smoothly.Par 3 (3.3) SCOPA recommends that:• A system or process is put in place to enable CARUto fulfil its mandate.• Policies and procedures are implemented and vacanciesare filled.SubjectAccountability governance status of the NPACapacity and people related issuesCriminal Assets RecoveryAccountProgress reportA draft NPA Amendment Bill has been prepared andprovided to the NPA for comment. The Bill seeks toensure total independence of the NPA.The NPA continued efforts to further reduce the vacancyrate. In the current year the overall vacancyrate was reduced from 15.3% to current rate of 13.7%. The prosecutorial vacancy rate was reducedfrom 12.2% to 11.4%. Further efforts are constrainedby the lack of funding on compensation of employees.The CARA Unit was transferred to the DoJ&CD witheffect from 1 December 2009Third report of SCOPA adopted by the National Assemblyon the 8 February 2008Paragraph 5 page 63 of the Auditor General Reportfor 2007/08: SCOPArecommends that:The Accounting Officer ensures that the outcome ofthe investigation is submitted to the Committee and.Action is taken to avoid discrepancies with regard tothe above-mentioned issues.Paragraph 6 page 64 of the Auditor General Reportfor 2007/08:SCOPArecommends that:• An updated asset register is in place and reviewedby management regularly;• Policies that are related to financial reporting mustbe communicated throughout the entity.Paragraph 12 page 65 of the Auditor General Reportfor 2007/08: SCOPA recommends that:• The information on PERSAL is updated on a dailybasis and management should make sure that policiesand procedures are implemented.• Information on housing guarantees with names ofpeople who were transferred to other departmentsmust be submitted to Parliament within 60 days afterthe adoption of this recommendation by the house.• Written report to be submitted to Parliament onwrong appointments made by the NPA.on all consequent issues as raised by the AuditorIrregular, fruitless andwasteful expenditureTangible assetsHousing guaranteesThe outcome of the investigations of the SCM unitwas submitted to the committee. The reports werereferred to Labour Relations to initiate disciplinary actionsagainst officials involved. Final written warningswere issued to three senior managers. The matter isfinalised.The Asset register was updated and further refinedby classifying assets into major and minor assets.During 2011/12 two asset verifications and a stocktake were performed. Fourteen regional asset, fleet& facilities management positions were created andfilled.A fair value exercise was conducted on assets wherethe matching of invoice descriptions and/or deliveryaddresses of assets with physical assets, were impossible.Communication with both the employees and thebanks continued during the period on a bi-annualbasis.Information and names of employees who had housingguarantees who were transferred and whose fileswere not audited was submitted as requested.Guarantees to the amount of R701 215 were releasedduring the period and the current liabilities areR2.5 million.General within 60 days after the adoption of this recommendationby theHouse.Paragraph 7 page 64 of the Auditor General Reportfor 2007/08: SCOPA recommends that;•Policies, guidelines and procedures are in place andmanagement must monitor the implementation ofthese policies;•Leave forms must be completed, approved by relevantmanagers and be captured on the PERSALsystem on a daily basis.Leave entitlementPolicies and procedures on leave management arein place.The NPA continued issuing circulars with regards toleave management. Management of leave was completelydecentralised. Spot checks were conductedin various offices and deviations attended to.80