agenda regular business meeting wr satz school june 25 ... - Holmdel

AGENDAREGULAR BUSINESS MEETINGW. R. SATZ SCHOOLJUNE 25, 2013 8:00 PM9z. Approval to Exceed Hotel Costs in Excess of GuidelinesResolved:That the Holmdel Township Board of Education approves reimbursement of hotelrates for a standard hotel room in excess of guidelines if the hotel is part of aconvention site or for other reasons as deemed appropriate and approved by theSuperintendent of Schools and/or designee for the 2013/2014 School Year.MOTION: SECOND: VOTE:9aa.Adoption of Emergency Management PlanResolved:That emergency procedures described in the official Holmdel Township SchoolEmergency Management Plan be approved as recommended by the Superintendentof Schools.MOTION: SECOND: VOTE:9bb. Approval of Professional Development, Travel and Related Expense Reimbursement 2013/2014Resolved:That the Board approve the following Professional Development, Travel andRelated Expense Reimbursement 2013/2014:WHEREAS: the Holmdel Township Board of Education recognizes school staff and Boardmembers will incur travel expenses related to and within the scope of their currentresponsibilities and for travel that promotes the delivery of instruction or furthersthe efficient operation of the school district; andWHEREAS: N.J.A.C. 6A:23A-7.2 requires Board members to receive approval of these expensesby a majority of the full voting membership of the board and staff members toreceive prior approval of these expenses by the Superintendent of Schools and amajority of the full voting membership of the Board; andWHEREAS: a Board of Education may establish, for regular district business travel only, anannual school year threshold of $150.00 per staff member where prior Boardapproval shall not be required unless this annual threshold for a staff member isexceeded in a given school year (July 1 through June 30); andWHEREAS: travel and related expenses not in compliance with N.J.A.C. 6A:23A-7.3(b), butdeemed by the Board of Education to be necessary and unavoidable as noted on theapproved Board of Education Out of District Travel and Reimbursement Forms:nowTHEREFORE, BE IT RESOLVED, the Board of Education approves all travel not in compliancewith N.J.A.C. 6A:23A-7.3(b), as being necessary and unavoidable as noted on theapproved Board of Education Out of District Travel and Reimbursement Forms;andBE IT FURTHER RESOLVED, the Board of Education approves professional development,travel and related expense reimbursements in accordance with N.J.A.C. 6A:23A-7.3(b), to a maximum expenditure of $91,774.00 for all staff and Board members.MOTION: SECOND: VOTE:30