AusAID Suva Hub Senior Program Manager Tuvalu - Fiji

AusAID Suva HubSenior Program ManagerTuvaluAPPLICANT INFORMATION PACKAGEDate Advertised: 28 August 2013Date Closes: Midnight 1 September 2013

A SUMMARY OF THE REMUNERATION PACKAGE2AusAID’s aim is to be an employer of choice offering excellent conditions ofemployment. Shown below are some of the key aspects of the remuneration packageoffered for the vacancy:Contract term - The position is ‘on-going’ (permanent) following completion of aprobation period of six (6) months.Salary - The salary range for this position is FJD$75,525 – FJD$101,070.Superannuation - AusAID will contribute 8% to the FNPF.Annual Leave - 20 days annual leave per year. In addition to this entitlement AusAIDcloses its Suva office between Christmas and New Year. Employees are not requiredto take leave over this period (effectively creating a 23 day recreation leaveentitlement).Personal Circumstances Leave (Sick Leave and Carer’s Leave) – Employees areentitled to 18 days personal leave.Travel – In addition to travel allowances employees are entitled to travel in BusinessClass on flights that are longer than 3 hours.Maternity Leave – 13 weeks maternity leave on full pay is available after an initialqualifying period of 5 months.Access to Adoption Leave, Parental Leave and Special Leave.Health Insurance – AusAID will pay 75% of the premium of a medical insurance planwith QBE Insurance (Fiji) Limited. This premium cover includes ‘Private HospitalExtension’ which means members will be automatically treated at private facilities,including Suva Private Hospital, without a requirement to go to CWM first. TheMedivac destination for any overseas treatment is Australia or NZ.Worker’s Compensation - AusAID enrols employees in a worker’s compensationscheme that covers the employee for illness, injury, or injury resulting in death, arisingin the course of providing services under their contract.

3AusAID Suva HubSENIOR PROGRAM MANAGER – TUVALUJob Description and Selection DocumentationWe are looking for people to join our Agency. We aim to get the right person intothe right role. For more information, please visit our website www.ausaid.gov.auAbout AusAID and the Australian Aid ProgramThe Australian Agency for International Development (AusAID) manages themajority of Australia’s aid program.The Australia’s overseas aid program is improving the lives of millions of people indeveloping countries. Australia is working with the governments and people ofdeveloping countries to deliver aid where it is most needed and most effective.Australian aid has helped our neighbours and countries further abroad to develop,and our aid program continues to grow. For example, Australian aid has wiped outpolio from the Pacific. Australian aid has seen more than 1.5 million childrenimmunized against measles and polio in Papua New Guinea.AusAID’s PeoplePeople who work in AusAID implement government policy and formulate strategiesaimed at improving growth and stability. By working in partnership with Australianand foreign government officials, international bodies, the private sector, communityorganisations and civil society, people in AusAID may help to improve the quality ofpeople’s lives in developing countries now and for generations to come.About Suva PostSuva is one of six posts in the region and contains a bilateral team that managesthe Fiji and Tuvalu aid programs and a regional team.The Suva Post currently has 11 Australian (A-based) staff and 28 locally-engagedstaff. All staff in Suva work in a team based environment. Oversight of the SuvaPost’s operations is undertaken by an A-based officer at Minister–Counsellor level.This position is supported by two A-based Counsellor level positions.

4About the RoleThe SPM Tuvalu is accountable for the management and oversight of Australia’s aidprogram to Tuvalu. You will oversee policy and strategy development, design andimplementation of programs, monitoring and quality assurance, financial andcontract management and partner and stakeholder relationship management. . Youwill lead and manage a team of 1-2 members to administrate and coordinateAustralia’s aid to Tuvalu. Regular travel to Tuvalu and Australia are part of theresponsibilities of this role.Key responsibilities of the role are:1. Oversee the Tuvalu - Australia Partnership for Development Framework- Engagement with the Government of Tuvalu and development Partners2. Oversee the development of the Annual Program Performance Review3. Oversee financial management initiatives:- Tuvalu Trust Fund- Public Financial Management Reform initiatives4. Manage the Tuvalu climate change program5. Oversee the management of other programs:- Australia - Tuvalu Scholarship programs- Tuvalu Pacific Technical Assistance Mechanism- Tuvalu - Australia Education Sector initiative (incl Development)You will be expected to undertake key program management responsibilities asfollows: Oversee and monitor the performance of this initiative and provide adviceand expertise to deliver key outcomesManage AusAID’s relationship with internal and external stakeholders.Participate in forums and high level meetings developing strong formal andinformal relationships with partner government officials and otherstakeholders.Oversee the management complex contracts and monitor performance.Oversee contract administration, the resolution of problems, the managementof contract variations and amendments, and the maintenance of contractrelatedrecords and ensure that AusAID meets its contractual obligations.Oversee the management of activities’ finances. Prepare financial estimates,coordinate budgets, maintain financial records and analyse / monitorexpenditure.Oversee the maintenance of accurate and up-to-date activity data on AusAIDsystems including AidWORKS.Report on program activity progress and program outcomes Assist in drafting country and papers, policy papers, complexcorrespondence, briefs and submissions on a wide range of matters relevantto program management.Contribute to briefings for the Minister, Parliamentary Secretary, AusAIDExecutive and Senior Officers and Australian delegations. Prepare

5background information, talking points for speeches and other briefingdocuments for relevant activities.Assist in policy development when required.AusAID CapabilitiesAs the Senior Program Manager Tuvalu, you will demonstrate the AusAIDCapabilities as outlined below.Supports and contributes to strategic directionidentifying and strengthening the relationship between operational tasks andAusAID goalsleading policy development through consultation, stakeholder engagement,scoping, development, implementation and reviewcommunicating expected outcomes.Achieves resultsundertaking objective, systematic analysis and drawing accurateconclusions based on evidencerecognising links between interconnected issuesbreaking through problems and weighing up options to identify solutions.Values teamwork and builds partnershipshelping to broaden individuals’ insight and perspective of the agency, theirrole and careeracting as a mentor and delivering constructive feedback in a manner thatgains acceptance and achieves resolution.Exemplifies personal drive and integritypersevering to achieve goals in the face of obstaclesremaining calm and in control under pressurecoping effectively with setbacksacknowledging mistakes and learning from them.Communicates and works with influenceapproaching negotiations with a strong grasp of key issuesanticipating the position of the other partyselecting the most appropriate medium for conveying information andstructuring written and oral communication to ensure clarity.Aid Management, Development Policy and Country/Region knowledgeThis position requires an operational level of Aid Management andDevelopment Policy.

Sector/Corporate/Operations specific knowledge, skills and experience6This Position requires an operational level of knowledge (or ability to acquireit) across sectors such as Education, Climate Change, Economics andGovernance.REPORTINGThe position reports to the Counsellor Fiji and Tuvalu.ELIGIBILITY / OTHER REQUIREMENTSThe position is required to obtain a satisfactory police check and medical check.CLAIMS AGAINST SELECTION CRITERIAImportant: The Selection Criteria are used to assess an applicant’s suitabilityfor a position.Please provide a response to each question demonstrating how you meet theSelection Criteria.Applicants must write no more than ½ page or 700 words on each of theselection criteria stated below. Please note that your application will not beconsidered if this is not done.Statements should detail suitability to perform the duties of the positionincluding personal qualities, experience, skills and knowledge relative to theselection criteria. The selection criteria for this role are:-Question 1(Covers Selection Criteria 6: Aid Management and Development Policyknowledge and Selection Criteria 7: Sector specific knowledge, skills andexperience)Outline your qualifications, skills, knowledge and experience in managingdevelopment programs. Provide an example of how your qualifications, skills,knowledge and experience have enabled you to provide technical advice ondevelopment issues to a range of audiences.Question 2(Covers Selection Criteria 1: Supports and contributes to strategic direction andSelection Criteria 4: Exemplifies personal drive and integrity)AusAID is recognised as a leader in education, climate change, governance andeconomic growth development programs in the region. Using examples from yourexperience, demonstrate how you would contribute to AusAID’s continuedleadership in this area, and how this would contribute to the overall success of theorganisation.

7Question 3(Covers Selection Criteria 2: Achieves results)Show how you would achieve results of any development program that you managethrough the use of monitoring and evaluation techniques.Question 4(Covers Selection Criteria 3: Values teamwork and builds partnerships)Using examples from your experience, describe how you would use teamwork,liaison and leadership skills to be able to build the awareness and understanding ofthe programs you manage among your colleagues and partners.Selection criteria 5: Communicates with influenceAn individual response against this criterion is not required. Communication skills inEnglish will be assessed directly from your application and, if you are selected forinterview, your work sample test and your interview performance.Qualifications/ExperienceRelevant tertiary qualifications in development and/or political science. A strongcountry knowledge and understanding of Tuvaluan societies and culture. A goodknowledge of government institutions and processes in Tuvalu an advantage.Higher degree is desirable but not essential.It is essential that the successful candidate has advanced computer literacy withproficiency in Microsoft Office applications, possesses a driver’s license and iswilling to work non-routine hours if required.NB: All AusAID employees demonstrate a commitment to the Code ofConduct and Values, as well as to workplace diversity, occupational healthand safety and employee participation principles and have appropriate crossculturalsensitivities.Applications must address ALL the selection criteria shown above.Closing Date - The closing date for applications is midnight Sunday 1 September2013.Mailing Addresses – Applications should be sent to:The Human Resources ManagerDevelopment CooperationP.O. Box 214,Suva Fiji IslandsOr email it to: ausaidsuva.vacancy@ausaid.gov.auWebsiteAdditional information pertaining to the Australian High Commission can be obtainedfrom our website www.fiji.embassy.gov.au

8BACKGROUND INFORMATION - THE AUSTRALIANHIGH COMMISSION, SUVAThe Australian High Commission is located in Princes Road, Tamavua, Suva.Australia has had diplomatic representation in Fiji since 1964.The Australian High Commissioner to the Republic of the Fiji Islands is the officialrepresentative of the Australian Government in Fiji. The High Commissioner is alsoaccredited to Tuvalu and Nauru and is Australia's Permanent Representative to thePacific Islands Forum Secretariat.Australia and Fiji have strong and substantial bilateral relations and common interestsin the stability and development of the South Pacific region. The High Commission isresponsible for the advancement of Australia's interests in Fiji, including the conduct ofofficial business with the Fiji Government. The High Commission also providesconsular and passport services to Australians.The High Commission comprises:• The Political and Economic Section, which monitors political and economicdevelopments in Fiji and represents Australia's interests to the Fiji Government and tothe Pacific Islands Forum Secretariat.• The Australian Trade Commission (Austrade), which assists Australiancompanies to export to and do business with Fiji and other Pacific island nations.• The Development Cooperation Section (AusAID), which manages Australia'sdevelopment assistance program with Fiji and other countries in the region.• The Defence Section, which manages Australia's Defence Cooperation Programand other defence and security issues in the South Pacific. The Defence AdviserSouth Pacific, who is resident in Suva, is accredited to Fiji, Kiribati, Tuvalu, Vanuatuand Nauru.• The Public Affairs Section, which handles the High Commission's public diplomacyprogram, media queries and cultural activities.• The Law Enforcement Cooperation Section, which undertakes liaison betweenthe Australian Federal Police and the Fiji law enforcement agencies.• The Consular Section, which provides passport services and consular assistanceto Australians.• The Immigration Section, which handles all visa matters and is also responsible forAustralian citizenship matters. This section handles Family migration and temporaryentry applications for residents of Fiji and Tuvalu. The section also processes Familymigration applications by residents of Tonga, Vanuatu, New Caledonia, Samoa,Kiribati, the Federated States of Micronesia and Nauru.