AusAID Suva Hub Program Manager - Fiji

AusAID Suva HubProgram ManagerAPPLICANT INFORMATION PACKAGEDate Advertised: 22 & 29 January 2011Date Closes: 09 February 2011We currently have a vacancy in the Climate Change and Environmentteam; however we are keen to identify candidates who could work in arange of sectors, as vacancies arise.

A SUMMARY OF THE REMUNERATION PACKAGE2AusAID’s aim is to be an employer of choice offering excellent conditions ofemployment. Shown below are some of the key aspects of the remuneration packageoffered for the vacancy:Contract term - The position is ‘on-going’ (permanent) following completion of aprobation period of six (6) months.Salary - The salary range for this position is FJD$46,154 – FJD$61,764. The salaryoffered to the successful applicant will be commensurate with experience andqualifications.Superannuation - AusAID will contribute 8% to the FNPF.Annual Leave - 20 days annual leave per year. In addition to this entitlement AusAIDcloses its Suva office between Christmas and New Year. Employees are not requiredto take leave over this period (effectively creating a 23 day recreation leaveentitlement).Personal Circumstances Leave (Sick Leave and Carer’s Leave) – Employees areentitled to 18 days personal leave.Long Service Leave - For ongoing employees the long service leave entitlement isas follows:(a)(b)(c)after 15 years continuous service - 20 working days;after 25 years continuous service - 20 working days;after each succeeding five years continuous service - 20 working days.Travel – In addition to travel allowances employees are entitled to travel in BusinessClass on flights that are longer than 3 hours.Maternity Leave – 13 weeks maternity leave on full pay is available after an initialqualifying period of 5 months.Access to Adoption Leave, Parental Leave and Special Leave.Health Insurance – AusAID will pay 75% of the premium of a medical insurance planwith QBE Insurance (Fiji) Limited. This premium cover includes ‘Private HospitalExtension’ which means members will be automatically treated at private facilities,including Suva Private Hospital, without a requirement to go to CWM first. TheMedivac destination for any overseas treatment is Australia or NZ.Worker’s Compensation - AusAID enrols employees in a worker’s compensationscheme that covers the employee for illness, injury, or injury resulting in death, arisingin the course of providing services under their contract.Career Path - Based on performance and future vacancies promotions to SeniorProgram Manager level may be possible.

3AusAID Suva HubPROGRAM MANAGERClimate Change and EnvironmentJob Description and Selection DocumentationWe are looking for people to join our Agency. We aim to get the right person intothe right role.For more information, please visit our website www.ausaid.gov.auAbout AusAIDAusAID (Australian Agency for International Development) advises the Governmenton international development policy and manages Australia’s overseas aid program.The core principles of Australia's aid program are:• accelerating progress towards the Millennium Development Goals;• a recognition that while economic growth is the most powerful long-termsolution to poverty, economic growth will not, by itself, deliver fair and stablesocieties;• a strong emphasis on the Asia-Pacific, while also increasing our efforts inAfrica and South Asia;• an emphasis on the power of education to promote development; and• a commitment to continue to improve effectiveness.These principles will guide the aid program in delivering sustainable developmentgains.AusAID’s PeoplePeople who work in AusAID implement government policy and formulate strategiesaimed at assisting countries achieve their Millennium Development Goals. Byworking in partnership with Australian and foreign government officials, internationalbodies, the private sector, community organisations and civil society, people inAusAID may help to improve the quality of people’s lives in developing countriesnow and for generations to come.

About Suva Hub4Suva is one of six posts in the region. The Development Cooperation Section hasbeen established as a regional/multi-country hub and will assume greaterresponsibility in managing the significantly expanded operations of Australia’s aidprogram. Australia’s aid program is currently scaling-up and the focus is ondelivering more effective aid – particularly working through program basedapproaches, using partner government systems and delivering with and throughother donors.The Suva office will directly manage Pacific regional programs and bilateral aidprograms to Fiji, Kiribati, Tonga and Tuvalu, with senior-level oversight of bilateralaid programs to Samoa and Vanuatu. The Suva office also provides corporateenabling support to Pacific posts.The Suva post currently has 8 A-based staff and 28 locally-engaged staff. All staff inSuva work in a team based environment. Oversight of the Suva post’s operations isundertaken by an A-based officer at Minister–Counsellor level. This position issupported by two A-based Counsellor level positions.Job DescriptionThe Program Manager Climate Change and Environment manages a range ofRegional Environment and Climate Change Programs including the provision ofsupport to the International Climate Change and Adaption initiative.In managing these responsibilities the Program Manager will:1. Manage a complex project(s) providing high level advice and expertise todeliver key developmental outcomes. Monitor the performance of complexproject(s) and participate in monitoring and review activities.2. Manage AusAID’s relationship with counterparts and key stakeholdersincluding detailed consultation and liaison with both internal and externalstakeholders. Participate in forums and high level meetings and, asappropriate developing strong formal and informal relationships with seniorpartner government officials, other donors and stakeholders for bilateral andregional activities.3. Manage complex contracts and monitor contractor performance. Undertakecontract administration, the resolution of problems, the management ofcontract variations and amendments, the maintenance of contract-relatedrecords and ensure that AusAID meets its contractual obligations.4. Manage the finances of activities and, where necessary, human resources.Prepare financial estimates, coordinate budgets, maintain financial records andanalyse / monitor expenditure.5. Maintain accurate and up-to-date activity data on AusAID systems includingAidWORKS.

6management systems to keep information up to date; sees projects through tocompletion.− Monitors projects against plans; manages priorities and agrees adjustments tomilestones as required.Supports shared purpose and direction− Communicates with others regarding the purpose of their work; identifies therelationship between organisational goals and operational tasks and clarifies this fortheir team.− Understands, supports and promotes the organisation’s vision, mission andbusiness objectives; sets appropriate direction for the team in line with broaderobjectives.− Supports and communicates the reasons for decisions and recommendations toothers; clarifies expectations regarding key deliverables.Harnesses information and opportunities− Sources information on best practice approaches adopted in both the public andprivate sectors.− Scans the organisational environment; monitors the corporate priorities, andbusiness context of the organisation; keeps self and others well informed on workissues.− Gathers and investigates information from a variety of sources; uses experienceand judgement to analyse what information is important; works within agreedguidelines to make decisions about the use and dissemination of information;explores new ideas with an open mind.Commits to action− Takes personal responsibility for accurate completion of work within timeframesand quality requirements; takes the initiative to progress work when required.− Gets on with the job at hand and applies self with energy and drive; commits tomeeting the objectives; follows up to ensure that issues are finalised.− Recognises and understands the issues impacting on the achievement of desiredoutcomes.Communicates clearly− Focuses on clear communication of key points.− Limits the use of jargon and abbreviations; explains complex information usinglanguage appropriate for the audience.

7− Presents messages confidently and selects the appropriate medium for conveyinginformation.− Structures messages clearly and succinctly, both orally and in writing.Selection CriteriaImportant: The Selection Criteria are used to assess an applicant’s suitabilityfor a position.Applicants must provide a statement of claims, not exceeding five pages,addressing the selection criteria below.Statements should detail suitability to perform the duties of the positionincluding personal qualities, experience, skills and knowledge relative to theselection criteria.1. Demonstrated high-level writing skills including the ability to frame persuasivearguments based on sound research and analysis to develop policies, reportsand briefs.2. Sound program management skills including planning, managing and monitoringthe performance of complex projects with supporting skills in financemanagement, contract management, communication, negotiation andrepresentation.3. Sound judgment, problem solving skills and initiative.4. Proven high level interpersonal, oral and written communication skills.5. Ability to work effectively as part of a small team.6. An understanding of the economic, political, social and cultural issues facingdevelopment in the Pacific Region.Highly DesirableRelevant Tertiary qualifications in Environment, Science, Development and orrelated field.NB: All AusAID employees demonstrate a commitment to the Code ofConduct and Values, as well as to workplace diversity, occupational healthand safety and employee participation principles and have appropriate crossculturalsensitivities.Applications must address ALL the selection criteria shown above.Closing Date - The closing date for applications is Wednesday 9 February 2011.Mailing Addresses – Applications should be sent to:The Human Resources ManagerDevelopment CooperationP.O. Box 214,Suva Fiji IslandsOr email it to: ausaidsuva.vacancy@ausaid.gov.au

8WebsiteAdditional information pertaining to the Australian High Commission can be obtainedfrom our website www.fiji.highcommission.gov.au

BACKGROUND INFORMATION - THE AUSTRALIANHIGH COMMISSION, SUVA9The Australian High Commission is located in Princes Road, Tamavua, Suva.Australia has had diplomatic representation in Fiji since 1964.The Australian High Commissioner to the Republic of the Fiji Islands is the officialrepresentative of the Australian Government in Fiji. The High Commissioner is alsoaccredited to Tuvalu and Nauru and is Australia's Permanent Representative to thePacific Islands Forum Secretariat.Australia and Fiji have strong and substantial bilateral relations and common interestsin the stability and development of the South Pacific region. The High Commission isresponsible for the advancement of Australia's interests in Fiji, including the conduct ofofficial business with the Fiji Government. The High Commission also providesconsular and passport services to Australians.The High Commission comprises:• The Political and Economic Section, which monitors political and economicdevelopments in Fiji and represents Australia's interests to the Fiji Government and tothe Pacific Islands Forum Secretariat.• The Australian Trade Commission (Austrade), which assists Australiancompanies to export to and do business with Fiji and other Pacific island nations.• The Development Cooperation Section (AusAID), which manages Australia'sdevelopment assistance program with Fiji and other countries in the region.• The Defence Section, which manages Australia's Defence Cooperation Programand other defence and security issues in the South Pacific. The Defence AdviserSouth Pacific, who is resident in Suva, is accredited to Fiji, Kiribati, Tuvalu, Vanuatuand Nauru.• The Public Affairs Section, which handles the High Commission's public diplomacyprogram, media queries and cultural activities.• The Law Enforcement Cooperation Section, which undertakes liaison betweenthe Australian Federal Police and the Fiji law enforcement agencies.• The Consular Section, which provides passport services and consular assistanceto Australians.• The Immigration Section, which handles all visa matters and is also responsible forAustralian citizenship matters. This section handles Family migration and temporaryentry applications for residents of Fiji and Tuvalu. The section also processes Familymigration applications by residents of Tonga, Vanuatu, New Caledonia, Samoa,Kiribati, the Federated States of Micronesia and Nauru.