Congregational Meeting Information Packet - College Park Church

Congregational Meeting Information PacketNovember 20, 20116:45 p.m. - 7:30 p.m.Packet Contents1. Elder Candidate Profiles2. List of Elders & Deacons3. Proposed Changes to By-Laws4. 2012 Budget Dashboard5. 2012 Budget Summary6. 2012 Staffing DetailMeeting Agenda1. Opening Comments & Prayer Dave Moore2. New Member Introductions & Vote Dale Shaw3. 2012 Thoughts Mark Vroegop / Bill Dinsmore4. Staffing Updates Mark Vroegop5. Elder Candidate Introductions Dave Moore6. Deacon Candidate Renewals Joe Bartemus7. Proposed Changes to By-Laws Joe Bartemus8. 2012 Budget Presentation Bruce Smith9. Questions Dave Moore10. Call to Vote Dave Moore11. Closing Prayer Dave MooreQ & A Sessions on Budget & Congregational Meeting Items1. Sunday, November 6 – in Modular Room 2 8:00 a.m. 9:45 a.m.2. Sunday, November 13 – in Chapel Room C (S|109C) 8:00 a.m. 11:30 a.m.

Elder Candidate ProfilesBiography for Mark ColucciMark and Rebecca Colucci have been members of College Park Church since July 1997. They live inCarmel, Indiana with their 3 children: Danielle, 16, Bella, 3 ½, and Mark, 2. Mark previously servedas an Elder for College Park from 2003-2006. In addition, Mark and Rebecca have been teaching 6 thgrade Sunday school since 1998, where they developed (with John Van Hall) a curriculum ofapologetics, doctrine, world views and church history. Mark has also traveled to Nicaragua 6 timesfor missions trips through College Park, including the inaugural trip in 1999.Mark is an attorney. He serves as General Counsel for Defender Direct, an Indianapolis companywith 140 offices throughout the United States. In addition, Mark chairs Defender Direct’s “FaithCouncil” through which all of the company’s faith-based initiatives are developed and managed.Mark has been a Christian since July, 1987.Biography for Bruce SmithBruce and Karon Smith have been at College Park Church since August 2009 when they relocatedfrom Michigan and Bruce joined College Park staff. They have four daughters, Emily and Anna inuniversity, Katie in high school and Ellen in junior high. Their family lives in Carmel.Bruce came to faith in Christ during college at Michigan Technological University. He and hisfamily have experienced the surprising and kind providence of God and are grateful to be part ofthe College Park family during this season.

Elder and Deacon InformationEldersCurrent Staff Elders: Eric Anderson Don Bartemus Joe Bartemus Dave Crichlow Bill Dinsmore Nate Irwin ** Dale Shaw Mark Vroegop **Nominated as New Staff Elder: Bruce SmithDeaconsCurrent Facility Deacons: Howard Harvey ** Brent Ruddy ** Jake Smith ** Gary Spears **Current Lay Elders: Dan Connor Eric Edgell Stephen Gray Rick Hampton Steve LaMotte Doug Long Rob Loy Dave Moore Jim Nossett David Palmer Brad Schweibold Jim WilliamsNominated as New Lay Elder: Mark ColucciCurrent First Hands Ministry Deacons: Tom Abernethy Deborah Adams Ron & Jenny Brake Paul & Ann Branks Maria Cartagena Larry Craig Bob & Nancy Dicus Marty & Cheryl Draper Todd & Judy Fenoglio Rob Fulkerson Tony GrahnCurrent Compassion Deacons: Don Blink Dennis Couts Jamey Day Mark Gant Mark Gayer Mitch Hansen Eugene Kimble Paul Landess Dan MayesCurt HarmsDick HinkleyKevin & Annie KernsBill & Jean LongAnna McGlothlinMic & Kerry McKeighanRenae NanneyRichard & Susan NelsonJay & Kate PowellTom & Jackie RedmondMike & Shelly ReffeittGary MooreDick NiedermeyerGreg PilcherJack PokChuck PyatteDoug ShoreJohn SpilkerStu TakayoshiClyde Wiles** Elders or Deacons up for renewal

Proposed Changes to By-Laws1. Article IV - Membershipa. Section 2- Current wording: “Applicants must complete a class”- Recommended Change: add the words “or equivalent”- Rationale: This Section 2 amendment recognizes that there are some unique circumstanceswhereby attending the class may not be appropriate, and it allows flexibility for leadership tomake some exceptions to class attendance. The norm will be for people to attend themembership class.b. Section 5- Current wording: Regarding exclusions, “names of members who have been excluded may bebrought before the church.”- Recommended Change: “names of members who have been excluded will be under theoversight of the elders to see if other appropriate action needs to be taken.”- Rationale: We generally do not bring before the church those dropped from membership exceptin the cases of discipline. The names of people who cease to attend here will be reviewed by theelders and staff, and if there is no known problem, their names will be dropped and they will benotified.2. Article VI - Financesa. Section 3c- Current wording: “The Church will engage a qualified accounting firm to conduct an audit at theconclusion of each fiscal year.”- Recommended Change: exclude “audit” and replace it with “audit or review”.- Rationale: We have had full audits in the past and are conducting full audits during the MissionExpansion Project season (2010, 2011, 2012, 2013). We will conduct audits in the future beyondthe Mission Expansion Project, but a financial review is generally sufficient to ensure that our fiscalresponsibility is intact.b. Section 4- Current wording: “Not less than 10% given to benevolent and missions (striving toward 50%).”- Recommended Change: Delete “striving toward 50%”. The section would read “the Church willdesignate not less than ten percent (10%) of its general fund giving for benevolent andmissionary work. This statement will not limit giving away much higher percentages and evenwould encourage that, but will require a minimum allocation regardless of other financialconstraints.”- Rationale: We desire to give to missions to the highest degree. We want to set a minimum as ithas been since the beginning of the church. We do not believe the By Laws are the place to setobjectives. We also know that we do not set our budgets and other plans to make our missionsgiving at 50%. To do so would not be fiscally prudent and would hinder missions in the long run.3. Article VIII - Church Business Meetingsa. Section 1a- Current wording: “the annual meeting is a Sunday in November.”- Recommended Change: change to “a Sunday in the last fiscal quarter of the year.”- Rationale: We need more latitude in setting the date for the meeting. There will be advancednotice, but setting the exact date is too restrictive and not necessary.(Note: Upon further discussions among staff & Elders, the initially proposed change to Section 6 (regarding formalannouncements from the pulpit for the annual business meeting) has been taken off the ballot for the time being.)

2012 Budget DashboardConsolidated Budget SummaryGeneral Fund (Ministry, Staff, Operations) Summary2010 Actual 2011 Budget 2011 Annualized 2012 Budget 2013 Plan 2010 Actual 2011 Budget 2011 Annualized 2012 Budget 2013 PlanTotal Contributions $ 6,295,085 $ 6,202,200 $ 6,974,689 $ 6,837,600 $ 7,675,000Contributions $ 4,403,138 $ 4,763,500 $ 4,926,754 $ 5,260,500 $ 6,025,500InvestmentsInvestmentsGeneral $ 3,929,436 $ 4,504,647 $ 4,236,661 $ 5,097,010 $ 5,945,629Ministries $ 620,109 $ 662,495 $ 576,491 $ 660,270 $ 731,050Global Missions $ 1,189,450 $ 955,600 $ 1,172,320 $ 966,400 $ 974,400Staff $ 2,783,210 $ 3,063,132 $ 2,942,202 $ 3,512,095 $ 3,854,310Benevolence $ 145,440 $ 210,000 $ 221,566 $ 130,000 $ 167,800Operating $ 526,117 $ 779,020 $ 717,968 $ 924,645 $ 859,492Building $ 193,001 $ 94,700 $ 199,852 $ 197,730 $ 178,735Debt Payments $ ‐ $ ‐ $ ‐ $ ‐ $ 500,777Local Outreach $ 311,689 $ 228,400 $ 304,207 $ 253,050 $ 268,050Total Investments $ 3,929,436 $ 4,504,647 $ 4,236,661 $ 5,097,010 $ 5,945,629Total Investments $ 5,769,015 $ 5,993,347 $ 6,134,607 $ 6,644,190 $ 7,534,614Total Excess (Deficit) $ 526,069 $ 208,853 $ 840,083 $ 193,410 $ 140,386Excess (Deficit) $ 473,702 $ 258,853 $ 690,093 $ 163,490 $ 79,8712012 Proposed Investment AllocationMinistriesOperating14%GlobalMissions14%Benevolence2%Building3%LocalOutreach4%Ministries10%$800,000$700,000$600,000$500,000$400,000$300,000$200,000$100,000$‐+13.5%‐ 0.8%2010 Actual 2011 Budget 2012 Budget 2013 Plan2012 Ministry Considerations:1. Maintain ministry spending for 20122. Increases in Technology(Sound, Lighting, Video)Staff53%2012 General Fund: Top 10 Expenditure CategoriesAccountBudget Amt. % of Total1 Wages (all) 2,426,000 48.0%2 Group Health Ins. 803,295 15.9%3 Utilities & Phone 232,400 4.6%4 Employer FICA 120,000 2.4%5 Audio, Video, Lighting 102,450 2.0%6 Events 78,500 1.6%7 Repairs & Maint. 77,085 1.5%8 Grounds Maint. 62,000 1.2%9 Prop. & Liab. Ins. 56,900 1.1%10 Info. Tech. 55,000 1.1%$4,500,000$4,000,000$3,500,000$3,000,000$2,500,000$2,000,000$1,500,000$1,000,000$500,000$‐$1,000,000$800,000$600,000Staff+11.0%+14.6%+10.1%2010 Actual 2011 Budget 2012 Budget 2013 PlanOperating+11.6%‐ 1.2%+48.1%2012 Staffing Considerations:1. New staff hires for 2012:• Pastoral Resident (FT)• Maintenance (FT)• Maintenance (PT)• Administration (FT)• 3 TBDs (PT)2. Increases in health insurance costs2012 Operations Considerations:Estimated increased investments:• Utilities (+36%)• Cleaning (+40%)• Insurance (+46%)• Repairs/Service Agreements (+17%)General Fund Total: $ 5,057,010$400,000$200,000Dashboard$‐2010 Actual 2011 Budget 2012 Budget 2013 Plan

College Park Church2012 Budget Summary001 - General 2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanContributions/Fees:Contributions (after transfers) 4,391,843 4,763,500 5,250,000 6,000,000 6,250,000Other Income 11,296 ‐ 10,500 25,500 25,5004,403,138 4,763,500 5,260,500 6,025,500 6,275,500ExpendituresOperating 526,117 779,020 924,645 859,492 876,243Staffing 2,783,210 3,063,132 3,512,095 3,854,310 4,169,450Ministries 620,109 662,495 660,270 731,050 737,650Debt Payments ‐ ‐ ‐ 500,777 500,7773,929,436 4,504,647 5,097,010 5,945,629 6,284,120Excess (Deficit) 473,702 258,853 163,490 79,871 (8,620)002 - Global Outreach 2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanContributions:From General Fund (9%) 455,040 475,000 552,600 620,100 638,100Designated Gifts 266,621 210,600 118,800 69,900 51,900Vision Trip Income 292,451 220,000 220,000 220,000 220,000Other Projects 158,102 ‐ ‐ ‐ ‐Arabic Church 50,164 ‐ 75,000 75,000 75,0001,222,378 905,600 966,400 985,000 985,000ExpendituresAdministration 38,753 99,000 34,000 34,000 34,000Vision Trips 314,483 280,000 280,000 285,000 285,000Partnerships 251,629 80,000 77,000 77,000 77,000Blessings 213,890 136,000 109,000 121,000 121,000Support 323,618 360,600 391,400 382,400 382,400Arabic Church 47,076 ‐ 75,000 75,000 75,0001,189,450 955,600 966,400 974,400 974,400Excess (Deficit) 32,928 (50,000) ‐ 10,600 10,600003 - Benevolence 2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanContributions:From General Fund (2%) 84,770 75,000 100,000 137,800 141,800Designated Contributions 122,895 135,000 30,000 30,000 30,000207,665 210,000 130,000 167,800 171,800Total Expenditures: 145,440 210,000 130,000 167,800 171,800Excess (Deficit) 62,225 ‐ ‐ ‐ ‐Budget Summary ‐ 2012

004 - Building 2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanContributionsFrom General Fund (1%) ‐ ‐ 61,400 68,900 70,900Contributions - Building Fund (non-MEP) 259,376 75,000 88,600 81,100 79,100Contributions - Butler House 47,354 19,700 19,700 19,700 19,700306,729 94,700 169,700 169,700 169,700ExpendituresButler House & Interest 15,303 19,700 19,700 19,700 19,700Misc. Building Expenses 39,135 ‐ 88,915 114,035 114,035Columbus Church 117,374 50,000 25,000 10,000 ‐Leases & Capital Improvements 21,190 25,000 64,115 35,000 35,000193,001 94,700 197,730 178,735 168,735Excess (Deficit) 113,728 ‐ (28,030) (9,035) 965007 - Local Outreach 2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanContributions:From General Fund (4%) 100,340 107,800 200,000 200,000 200,000Designated Contributions 17,571 ‐ 74,000 74,000 74,000Special Projects 120,600 ‐ 16,000 16,000Hispanic Church 37,263 ‐ 37,000 37,000 37,000155,174 228,400 311,000 327,000 327,000Expenditures:Kids Church 148,395 142,000 159,550 159,550 159,550Ministry Focus 116,138 40,000 63,500 63,500 63,500Brookside (Christmas) 41,982 35,300 ‐ ‐ ‐Other Projects (36,304) 11,100 25,000 40,000 40,000Hispanic Church 41,478 ‐ 5,000 5,000 5,000311,689 228,400 253,050 268,050 268,050Excess (Deficit) (156,515) ‐ 57,950 58,950 58,9502012 Total Consolidated OperatingBudget2010 Actual 2011 Budget2012 PlanBudget2013 Plan 2014 PlanTotal Contributions:General 4,403,138 4,763,500 5,260,500 6,025,500 6,275,500Global Outreach 1,222,378 905,600 966,400 985,000 985,000Benevolence 207,665 210,000 130,000 167,800 171,800Building 306,729 94,700 169,700 169,700 169,700Local Outreach 155,174 228,400 311,000 327,000 327,0006,295,085 6,202,200 6,837,600 7,675,000 7,929,000Total Expenditures:General 3,929,436 4,504,647 5,097,010 5,945,629 6,284,120Global Outreach 1,189,450 955,600 966,400 974,400 974,400Benevolence 145,440 210,000 130,000 167,800 171,800Building 193,001 94,700 197,730 178,735 168,735Local Outreach 311,689 228,400 253,050 268,050 268,0505,769,015 5,993,347 6,644,190 7,534,614 7,867,105Excess (Deficit) 526,069 208,853 193,410 140,386 61,895Budget Summary ‐ 2012

2012 Budget - Staffing DetailCurrent PositionsMinistry Area Name Description StatusMark Vroegop Lead Pastor FTEric Anderson Pastor of Worship Arts FTDon Bartemus Pastor of Christian Education & Compassion FTJoe Bartemus Pastor of Theological Development FTDave Crichlow Interim Director of Soul Care PTLeadership TeamBill Dinsmore ** Executive Pastor of Ministry FTDon Helton Pastor of High School Youth FTNate Irwin Pastor of Global Outreach FTMark Schuitema Pastor of Community Life FTDale Shaw Pastor of Local Outreach FTBruce Smith Executive Pastor of Operations FTTammi Gant Pastoral Assistant to Don Bartemus FTBob Martin ** Pastoral Resident for Next Generations FTChildren's Education &Tillie Pyatte Ministry Assistant - Children's Ministries PTCompassion MinistriesMary Steele Awana Ministries Director PTLiz Stone Sunday Morning Nursery Coordinator PTCourtney Worl Nursery & Next Gen. Communications Coordinator PTGreg Pilcher Ministry Assistant - Graphics & Media FTCommunicationsPaul Spilker Director of Communications / Executive Assistant FTAlma Walker Ministry Assistant - Communications PTCommunity Life Gary Meeks Assistant Director of Community Life FTMousa Bishay Building Maintenance & Set up FTJoey Gant Building Maintenance & Set up PTFacilities & Building Services Debbi Phillips Building Maintenance & Set up FTTyler Ritz Facilities Manager FTDarrell Sample Building Maintenance & Set up FTJevne Livengood Finance Manager FTFinanceIvy Smart Ministry Assistant - Finance FTMarsha Vaillancourt Ministry Assistant - Finance PTGlobal Outreach Jeff Ballard Ministry Assistant - Global Outreach FTJenny Brake First Hands Ministry Coordinator PTLocal OutreachDustin Crowe ** Pastoral Resident for Local Outreach FTCory Johnson Pastor of Kid's Church FTTim Davis Office Manager FTStephanie Johnson Information Technology Director PTMichelle Lawrence Receptionist PTOperationsShannon Lewis ** Resource & Events Coordinator FTMitch Peterson Project Manager / Executive Assistant FTLibbi Ritz Office Assistant PTJessie Vandenberg Receptionist PTKendall Carlson Ministry Assistant - High School PTStudent MinistriesBeverly Page Ministry Assistant - Jr. High PTBrian Woodward Jr. High Pastor FTSoul CarePam Bryant Soul Care Assistant PTNancy McLaughlin Ministry Assistant - Soul Care PTDebra Bartemus Ministry Assistant - Worship FTWorship ArtsAndrew Cecil Production Director FTJack Hogan Technical Director FTScott McColgin ** Video Production Manager FT2012 Planned Additions:** new hires in 20111- FT Pastor of Soul Care, 1- FT Maintenance, 1- PT Maintenance, 1- FT Pastoral Resident, 1- FT Administration, 3- PT (TBD)2012 Anticipated Totals:37 Full Time, 19 Part Time Staff