NORWIN SCHOOL DISTRICT JOB DESCRIPTION Board Secretary ...

NORWIN SCHOOL DISTRICTJOB DESCRIPTIONBoard SecretaryJOB ANALYSISTo establish and maintain accurate and complete School District records andwell-documented business transactions.ESSENTIAL FUNCTIONS1. Completes on time assignments desired by the Board.2. Understands the priorities of the Board.3. Meets the Board’s quality expectations.4. Handles details for the Board.5. Responds to special efforts required by the Board.6. Responds to the day-to-day priorities determined by the Board.7. Assists the Board in meeting its goals.8. Understands, appreciates and is sensitive to the entire School District’sculture.9. Modifies personal schedules to meet the needs of the Board.10. Demonstrates dedication to the School District’s mission and goals.11. Serves the Board, the public, the superintendent and the community.12. Represents the Board and the District.13. Signs contracts, agreements, checks, correspondence, documents,minutes and reports, as needed.14. Controls timelines, funds, and deadlines.15. Collects information, opinions, ethics forms, surveys and funds formiscellaneous occasions.16. Develops minutes, announcements, and Board-related advertisements.17. Prepares specifications, such as bids and financial reports for the Board.18. Coordinates Board-related travel, schedules, meetings and conferences.19. Acts as liaison among administration, School Board, parent groups,special-interest groups, support personnel and the media via publicrelations.20. Advertises meetings, bids, sales, hearings, and news releases.21. Notifies Board members, media, administration and the public.

JOB DESCRIPTION, CONTINUED Page 2 of 4Board Secretary22. Acts as the School District’s archivist.COGNITIVE ABILITIESPrepares mentally and educationally.Communicates frequently with those needing assistance.Anticipates and attends to the tasks inherent in the Board secretary’s role.Complies with confidentiality requirements.Understands the internal and external organizational relationships of the Board.Interacts in a positive and professional manner.Demonstrates self-discipline.Possesses communication, negotiation and mediation skills.Ability to be discrete and diplomaticAbility to listen attentively.Ability to take notes and write well.Ability to organize people and tasks.Ability to coordinate and set priorities.Ability to research the School Code and other educational, legal and technicalterminology.Ability to establish and maintain rapport with staff, business associates, andgeneral community.Ability to work on multiple tasks and prioritize appropriately.Ability to recognize areas of concern relating to Board and administrative issuesand propose or recommend appropriate solutions to problems.Ability to communicate effectively.Ability to exercise initiative and make independent decisions to reschedule workto meet deadlines or to effectively handle emergency work.PROFESSIONAL QUALIFICATIONSThe requirements of this position are:Demonstrated knowledge and application of effective interpersonal skills.

JOB DESCRIPTION, CONTINUED Page 3 of 4Board SecretaryPrior administrative assistant experienceMust be able to perform the above responsibilities at a high level.REPORTS TOSuperintendent of Schools.POSITION REQUIREMENTSPhysical Demands:Occasional travel to School District offices, buildings, classroomand grounds.Occasional traversing throughout various buildings.Often sitting for extended periods.Standing for periods of time.Moderate lifting from 15-30 pounds.Some moving of various items - up to 30 pounds.Manual dexterity to use office equipment.Repetitive operation of computer keyboard.Sensory Abilities:Ability to communicate effectively in all aspects of the job.Work Environment:Generally, office setting year round.Temperament:Ability to work as a leader, coordinator and a member of a team.Must be courteous and able to effectively manage jobresponsibilities.Must be cooperative, congenial, service oriented, and promotethese qualities.Ability to work in an environment with frequent interruptions.Ability to be respectful and empathetic.Workplace Expectations:Ability to follow directions and give direction to others.Ability to create and delegate assignments.Ability to complete assigned tasks without supervision.

JOB DESCRIPTION, CONTINUED Page 4 of 4Board SecretaryAbility to communicate, comprehend and perform complexcomputations.Ability to use correct grammar, sentence structure and spelling.Ability to compose clear, concise sentences and paragraphs.Ability to organize office setting to efficiently accomplish tasks.Ability to multitask.Ability to work independently and make work-related decisions.Ability to exercise good judgment in prioritizing tasks.Ability to communicate effectively at all organizational levels.Ability to operate office equipment.Ability to use computer technology efficiently including wordprocessing, presentation/webpage software, PowerPoint and Excelsoftware applications.Ability to appropriately handle confidential information inaccordance with District policies.Ability to use technology for group meetings, presentations (i.e.overhead, document camera, projector and video equipment).Driver’s License:Must have a valid PA driver’s license.Clearances:Must have valid Act 34 (Criminal Record Check), Act 151 (ChildAbuse History Check) and FBI (Federal Bureau of Investigation)Criminal History Check.TERMS OF EMPLOYMENTTwelve-month work year. Position responsibilities will be incorporated within theresponsibilities of the Director of Business Affairs, without any additionalcompensation.EVALUATIONPerformance will be evaluated annually by the Superintendent of Schools on thebasis of this job description and in accordance with the provisions of Policy onEvaluation of Administrative Personnel, as amended.Approved by Administration and Provided to the Board of School Directors onFebruary 21, 2011.