Student Catalog 2011-2012 - West Georgia Technical College

Book AwardsFederal financial aid awards will be credited to the student’s account at the time of registration. Fundswill be in the bookstore one week prior to the first day of classes for students who have registeredduring the early registration period and whose financial aid file is complete.Students may charge against their PELL grant award to help them pay for books and supplies in thebookstore.Overaward and DisbursementStudents with a credit on their account after all tuition, fees and books have been paid will receive arefund of their credit balance by the end of the fourth week of the semester. Pell refunds are mailed tostudents beginning the fourth week of the semester and every 14th day thereafter. Should a Pell studentwithdraw from all classes before the 60 percent time frame entitlement period, he or she will berequired to pay back funds not earned. All refunds are issued from the Business Office. All refundchecks will be mailed and are not available for pickup.Overaward and IndebtednessIt is expected that every student will discharge any indebtedness to the college as quickly as possible.When at all possible, WGTC will attempt to resolve the overpayment during the next term(s). If theoverpayment is due to student error and cannot be resolved, WGTC must report the overaward to theNational Student Loan Data System. Students who are in overaward status are ineligible for financialassistance at any postsecondary college until the overpayment is resolved and will be prohibited fromattending classes. Students are required to repay the over payment received even if it was due to schoolerror. Most awarding errors are due to the dropping of courses, non-attendance or inaccurateinformation on the financial aid application.Refund & Repayment RequirementsRecipients of financial aid who withdraw, drop out or otherwise fail to complete the period ofenrollment for which they were charged tuition and fees are subject to Federal refund and repaymentrequirements. The refund and repayment requirements apply to Federal aid programs. One hundredpercent (100%) of the financial aid award will be returned to specific financial aid programs for studentswho do not attend through the three-day drop-add period.Students receiving Federal Title IV Funds (PELL, ACG, and FSEOG) who completely withdraw from allclasses during the semester are subject to a refund of a portion of the award. The percentage of theaward to be refunded will depend on the student’s formal withdrawal date, or the last recorded date ofclass attendance provided by their instructor, if the student drops without filing the drop formalpaperwork.If the student drops before the 60 percent point in time of the enrollment period for which they wereawarded, the amount refunded must be calculated using the Federal Return to Title IV (R2T4)withdrawal refund calculation. Once more than 60 percent of the enrollment period is completed, astudent is entitled to the full amount of the award. The Business Office will distribute refund checks toeligible students.A student must repay any and all debts to the college before the student is allowed to register forclasses.38Student Catalog 2011-2012. May 1, 2011