Vacancy Pack Jan 2013 - Diocese of Salisbury

VACANCYINFORMATIONPACKThis pack contains information and guidance forparishes and churchwardens during a period ofvacancy in a benefice or parish.If you would like more information pleasecontact the Pastoral Departmenton 01722 438650or e mailchristine.romano@salisbury.anglican.orgThis document is available as a free download alongwith other useful information and links on ourwebsite athttp://salisburyanglican.org.uk/Revised December 2012- 1 -

INDEXFrequently Asked Questions Page 3The Deployment of Licensed Lay Ministers(Readers) during an interregnum Page 6Statutory Fees – Bishops Guidelines Page 7Table of Parochial Fees – prepared by Archbishops Council Page 10Parsonage houses, Team vicarages and diocesanowned assistant staff houses - Notes for clergyand other occupants in charge of empty houses Page 12Internal Decorations to parsonage houses and otherdiocesan managed property Page 14Letting empty parsonage houses Page 15Works to parsonage houses in a vacancy Page 17Chancellor’s Regulations for the erection of Page 19graves and memorial stones in churchyardsDirectory of Information and Resources for Parishes Page 22Glossary of Terms Page 26Appendices:Appendix IApplication to the incumbent for permissionto introduce a memorial into the churchyard Page 29Appendix II The DAC list of information and publications Page 31Appendix III Claim for reimbursement of service feesand expenses during an interregnum Page 32Version 3 – January 2011- 2 -

Who will arrange services?Churchwardens are responsible for arranging the services during a vacancy, inconsultation with the Rural Dean. Before arranging for a priest from outside thediocese to take a service the churchwardens should seek advice from the Rural Deanor Archdeacon. Protocol dictates that normally a retired priest does not take servicesin his/her former benefice within two years of leaving.A list of retired clergy and Licensed Lay Ministers in your deanery, together withcontact details for other clergy who may be available to assist can be sent on request,please contact the Diocesan Office on 01722 438650 or email directly onjill.hockham@salisbury.anglican.org.Can we change the pattern of services?Yes, if necessary subject to the agreement of the PCC.We have a curate and other priests, some of whom are retired, living in theparish – what can they do during the vacancy?The assistance of locally resident priests in taking services during the vacancy will beinvaluable, but it's important for the parish to be realistic in its expectations of them.The Area Offices or Archdeacon may offer further advice on this matter.What Service Fees and Expenses can be paid, and who pays them?Fees for the routine Sunday services and regular midweek Communion services, areonly payable to retired Clergy, unless the Rural Dean directs otherwise. All Clergyand Licensed Lay Ministers, are entitled to their travelling expenses which arepresently 45 pence per mile. The fee, and where applicable, expenses, should bepaid at the time of the service. An expense claim form to reclaim these fees from theDiocesan Board of Finance is included in this pack (Page 32). Fees are shown in thetable on pages 10 & 11, which is divided into columns to show how and to whom feesare paid.Fees or expenses are not payable from diocesan funds for other weekday services,Communion of the Sick or for Holy Baptism. Out of pocket expenses for theseservices are also the responsibility of the Parish.Payment of fees and expenses starts on the date that the benefice becomes vacant,which is normally one month after the last service has been taken. Monthlyreimbursement of fees and expenses should be claimed from the Diocesan Secretaryas a fellow Sequestrator using the Claim Form provided. As reimbursements aremade from the Diocesan Stipends Fund you are asked to keep costs as low aspossible by using people who live close by.What about Parochial Fees?Retired clergy taking a funeral or wedding should not receive a normal Service Feebut should receive the fee which would normally be paid to the Incumbent, as detailedin the Table of Parochial Fees (p 11). However, non-stipendiary clergy are not entitledto parochial fees which should instead be remitted to the Board of Finance either bycheque or as a credit against service fees and expenses on the monthly Claim Form.The Diocesan Accounts office will be able to give further advice [Tel: 01722 411955]Who will give permission for Churchyard Memorials?The application should be made to the Rural Dean. A leaflet setting out the currentregulations for memorials in churchyards is enclosed; the DAC office [01722 438654]will be able to give further advice. When approval has been given, the fee payable tothe Incumbent should be paid to the Board of Finance by being shown as a creditagainst service fees and expenses on the monthly Claim Form.- 4 -

The PCC has just agreed to make an application for DAC approval to reorderthe church. The Vicar was going to make the applicationThe churchwardens may make the application during the vacancy. It would be wise tocall the DAC Office [01722 438654] to discuss your plans before completing theapplication papers.Who chairs the PCC and our APCM if we have no vicar?PCC meetings and the APCM may be convened and chaired by the Vice Chairman ofthe PCC, who may be a lay person. Sometimes the Rural Dean or the Archdeaconmay wish to attend these meetings and may be available to chair the APCM ifappropriate.What happens about ex-officio posts held by the Vicar during a vacancy?These posts [for example School Governor or trustee of a local charity] will be vacant.In the case of Incumbent and Churchwardens' Trusts the churchwardens will beresponsible for administering the trusts. If there is also a vacancy for churchwarden itwould be inadvisable for the remaining churchwarden to make any major policydecisions about trust matters during the vacancy.Who are the Sequestrators and what do they do?The Sequestrators of the benefice during an interregnum are the Churchwardens, theRural Dean and the Diocesan Secretary. They are responsible for administering theincome of the benefice [i.e. service fees etc] during the vacancy.What should we ask the Vicar about before s/he goes?Find out the location of official papers and parish records such as plans of thechurchyard. Make sure you know where keys are kept and have telephone numbersfor domestic and church suppliers etc. Ask for a copy of the Vicar's diary offorthcoming events [e.g weddings booked for next year] and the relevant contactdetails.Who will look after the Vicarage during the vacancy?Please see page 12 - Parsonage Houses… and the Notes for Clergy, other occupiersand those in charge of empty houses The diocese is grateful for the help of localpeople in taking care of the parsonage house whilst it is empty and preparing it fornew occupants. There are many small practical ways in which you can help – forexample by ensuring that any "official" mail delivered to the vicarage is passed to theappropriate person for attention, or by regularly checking that the building is secureand mowing the grass.The parish photocopier and other office equipment are in the Vicarage. Whathappens in the vacancy?Normally it will possible for this to continue subject to the Archdeaconry PropertyCommittee's agreement. The Property Secretary should be consulted at the earliestopportunity [01722 411933] particularly if it is known that there will be works to thehouse during the vacancy. The parish will be responsible for insurance and utilitycharges.- 5 -

THE DEPLOYMENT OF LICENSED LAY MINISTERS (READERS)DURING AN INTERREGNUMThe Role of Licensed Lay Ministers (Readers)LLMs are lay men and women, called by God to a voluntary preaching, teaching,liturgical and pastoral ministry alongside their ordinary occupation or employment.They come from all walks of life and have undergone careful selection and a rigorousprogramme of theological study and formation before being admitted and licensed.An LLM is authorised by Canon to conduct and preach at Matins, Evensong andfamily or other non-statutory services. He or she may also preach at HolyCommunion, read the Gospel, lead the intercessions and Ministry of the Word,administer the paten and chalice and distribute the sacrament to sick or houseboundpeople not present at a celebration.An LLM may publish the Banns of Marriage and sign the entry in the Banns book, butmay not sign the Banns Certificate or officiate at a Marriage. He or she may officiateat a Service of Prayer and Dedication after Civil Marriage with suitable preparationand the approval of the Warden of Lay Ministers or Rural Dean.An LLM may conduct a funeral service provided those responsible are agreeable tothis. An LLM is not authorised to baptise except in emergency situations.An LLM may be asked to prepare people for baptism, confirmation and marriage, tovisit and pray with the sick, or to undertake other pastoral and educational work aspart of the ministry team of the benefice.During an InterregnumLLMs normally carry out their ministry under the authority of the Incumbent of thebenefice or the Rural Dean. The LLM’s licence remains in force until he or shereaches the age of 70 years (unless the LLM moves from the area or the Bishop forsome considered reason revokes the licence). During an interregnum the Rural Deanis the person immediately in authority over the LLM. Any pastoral concerns canhowever be referred to the Warden or Vice Warden of Lay Ministers (as detailed in theDiocesan Directory).During an interregnum, consultation should take place between the Churchwardens,Rural Dean and the LLM as to his or her duties. The pattern of ministry agreedbetween the LLM and the previous Incumbent, the needs of the benefice at this timeand the work and family commitments of the LLM should be taken into account. ManyLLMs are willing to undertake additional responsibilities during an interregnum, but notall are able to commit more time.A prospective new Incumbent should be told of any LLMs licensed to the benefice orcandidates in training for lay ministry sponsored by the benefice. He or she shouldmeet them as part of the consultative process, as they will have to work together incollaborative ministry after appointment.Lay Ministers over 70 years of ageWhen LLMs reach 70 they cease to be licensed to a benefice. If they so wish, theythen receive the Bishop’s Permission to Officiate as a Lay Minister, renewable everythree years. Many continue to serve their benefice valuably for some years beforechoosing to retire from formal ministry. Rural Deans and prospective new Incumbentsshould be told of these, and where appropriate opportunity given to meet with them.Benefices without an LLMAll LLMs in the Diocese are permitted to minister in any parish by invitation of thoseresponsible. The LLMs of each Deanery are listed with their addresses and telephonenumbers in the Diocesan Directory. An asterisk denotes a person over 70 years ofage with Permission to Officiate as a Lay Minister. Most LLMs are very willing toserve in this way provided they are not needed in their own parish that day.- 6 -

ExpensesLLMs give their ministry freely and receive no fees for their services. However, anLLM should be reimbursed at the Diocesan rate for travel expenses. (In the LLM’sown benefice reimbursement of expenses incurred in ministry and in-service trainingshould be agreed annually). A funeral fee payable to the Incumbent of a parishshould be collected by the LLM taking the service and passed to the sequestrator orthe Diocesan Board of Finance after deduction of any expenses (including loss ofearnings necessitated by the occasion).Further Information on Licensed Lay Ministry in an interregnum in the Diocese ofSalisbury can be obtained from:The Learning for Discipleship and Ministry Team,Church House, Crane Street, Salisbury, Wilts, SP1 2QBTel: 01722 411944October 2008Statutory FeesBishop’s GuidelinesA Occasional Offices1. Principlesa. The Incumbents portion of parochial fees are an integral part of clergy income andbelong to the Incumbent of the Benefice; for convenience they may be assigned to theDiocesan Stipends Fund which helps to ensure consistent stipend payments.b. The Table of Fees prepared annually by the Ministry Division of the Archbishops’Council is meant to ensure that excessive local fees should disbar no parishioner whois entitled to the benefit of an Occasional Office. The PCC may prescribe reasonable“extra” fees for such items as music, bells, heating, but these must be clearlydescribed as “optional”. The sum payable to the PCC includes the normalremuneration of any church servant (e.g. a verger).c. The Incumbent’s fee is intended not only to cover the actual time spent inconducting a service, but also the proper accompanying preparation and pastoralsupport as well as the necessary administration.2. Payment of Feesa. Fees are payable to the Incumbent who is responsible for keeping properaccounts on the sheet provided by the Diocesan Office which should be returned eachyear with the PUN/PUB form.Where fees are assigned by the Incumbent, they may be collected by the parishtreasurer, or other suitable person, and forwarded by them to Church House, but theIncumbent is responsible for ensuring that there is accurate and prompt payment.b. In a Team Ministry the Team Vicars should agree with the Team Rector how tohandle fees, which may include receiving and accounting for their own fees, assigningthem or passing them to the Team Rector.c. Assistant Curates, Non-Stipendiary clergy and Readers should always pass onfees to the Incumbent. The exception for "retired clergy" relates to all clergy,- 7 -

stipendiary or not who are retired, and acknowledges that a pension is usually a lesseramount than previous income. Readers are invited to refer to 6.4 in their ownregulations.d. During an interregnum all fees are payable to the Diocesan Board of Finance,except where services are taken by retired clergy, in which case they keep theincumbent’s portion.3. MarriagesIt is the Bishop’s expectation that each couple be properly prepared for their marriage,and it is the responsibility of the Incumbent to ensure that this preparatory work isdone. It is also his or her responsibility to ensure that any marriage conducted withinthe parish church is conducted according to Marriage Law. If, on the day of theservice, the Incumbent is not available, then two-thirds of the fee is normally payableif a retired priest officiates, with the remaining third going to the Incumbent. Should thecouple request that someone other than the parish priest conduct the service, the fullfee is payable to the Incumbent, and not to the officiant.Fees in relation to the publication of Banns and the issuing of marriage certificates arein all cases payable to the Incumbent. The fees payable by the Registrar of Births,Marriages and Deaths, relating to the registration of marriages, are due to theIncumbent, unless a third party completes the work.4. Blessing of Marriages in Church following a Civil CeremonyThere is no prescribed fee. However in the light of the Bishop’s expectations that thecouple be properly prepared for their marriage, it is reasonable to expect them tomake a payment to the PCC and to the incumbent equivalent to those fees for amarriage, excluding the banns and certificate fees. Where the incumbent receives anysuch income, it should be treated in the same way as fee income. Where theIncumbent does not conduct the ceremony the same principles should be followed asin paragraph 3 above.5. FuneralsIt is the Bishop’s expectation that proper pastoral care of the bereaved takes place inconnection with a funeral and it is the Incumbent’s responsibility to ensure that thiscare is carried out.a. In churchWhere the Incumbent is not the officiant, the principles in paragraph 3 above shouldbe applied.b. Memorial serviceWhen a memorial service is carried out it is usual to charge a fee equal to that madefor a funeral in church and the treatment of the fees is exactly the same. This alsoapplies when a funeral service, incorporating the committal is held at the crematoriumwith a separate later memorial service.c. At a Cemetery or CrematoriumIf requested, an Incumbent is under a legal obligation to conduct the funeral service ofa deceased parishioner at a cemetery or crematorium. However, with the Incumbent’sconsent, the service may be conducted by another priest or by a Reader. When aretired priest takes the service, then a fee of two-thirds of the Incumbent’s fee isnormally payable to the officiant.It is recognised that Funeral Directors sometimes directly contact clergy not inparochial posts. All Clergy who hold the Bishop’s Licence, including those withPermission to Officiate, accept their mutual responsibility one to another and mustcomply with the Bishop’s guidelines in the treatment of fee income. In all cases theofficiant must first seek and obtain the consent of the Incumbent. In cases ofdifficulty, the Archdeacon should be consulted.- 8 -

Funeral Directors should be encouraged to pay all fees by cheque (to the Parish ifpossible rather than to individuals). It is not desirable that fees should be paid in cash.6. Waiving FeesAs fee income forms an integral part of Diocesan Budget and is legally payable, thewaiving of fees should only be considered in very exceptional circumstances bearingin mind the lost income can only be recovered through increased Parish Sharecontributions. There is also a potential tax implication.As the Incumbent is legally entitled to receive such income, the Inland Revenue mayregard the waived fee as taxable, even though it has not been received. Fees may bewaived in the case of the funeral of a child but in all other circumstances thepermission of the Archdeacon should be obtained.B Casual Duty Fees1. Vacant BeneficesThe Diocese is responsible for the payment of fees and travel expenses during avacancy. Guidelines have been included in this pack (these are corrently underreview and will be subject to amendment in 2013). All Churchwardens in a vacantbenefice will be sent this information pack by e mail or by post. Copies can also bedownloaded from the diocesan website under items for churchwardens. Follow thelink - http://www.salisbury.anglican.org/parishes/churchwardens.The Casual Duty fee for a Sunday (or weekday) service is set as an amount equal toone half of the Incumbent’s fee for a funeral service in church, £44 in 2013 - subject toa maximum of payment for two services per Sunday or four per week. In additionreasonable travel and other expenses should be reimbursed in full and should beoffered at the time of the service unless other arrangements have been agreed.No fee is payable to licensed Clergy or Readers, but their expenses are to bereimbursed in full. Where Holy Communion immediately follows another service thenonly one fee is payable.2. Sickness, Holidays etc.Fees and expenses are the responsibility of the PCC, and are normally payable at theabove rate. However, in cases of long-term sickness absence the diocese will assist.It is expected that retired clergy who are retired in the benefice would not normallyexpect a fee in these circumstances.C ExceptionsThis leaflet is a set of guidelines which are not expected to cover every individualsituation. The Archdeacon should be consulted where exceptions need to be made inparticular cases.- 9 -

THE CHURCH OF ENGLANDTABLE OF PAROCHIAL FEESFROM 1 JANUARY 2013Prepared by the Archbishops' CouncilThe main fees that are currently payable by law (excluding 'Extras' (See Note 1)) are set out below:MARRIAGESFUNERALSPublication of banns 21.00 Service (in church, cemetery or crematorium) (See Note 3) 160.00Certificate of banns, if required 13.00 Burial in churchyard following on from service in church 260.00Marriage service 381.00 Burial in churchyard on a separate occasion or withoutMarriage certificate, at registration, service in church 286.00if required (See Note 2) 4.00 Burial certificate, if required 10.00BAPTISMS MONUMENTS (See Note 4)There is no fee for a service of baptism. These normally range from £36.00 to £117.00 depending onCertificate of baptism, if required 11.00 the type and size of the monumentSEARCHES IN REGISTERS, ETC.For the first hour (inclusive of one copy of an entry in certain registers) 21.00For each subsequent hour or part of an hour 21.00Additional copies of entries 10.00Notes:(1) The fees listed above are the statutory fees payable. It is stressed that the figures do notinclude any charges for extras such as music (e.g. organist, choir), bells, and flowers,which are fixed by the Parochial Church Council.(2) The fee for a marriage certificate is fixed by the Registrar General. It may be increased from 1 April 2013.(3) If a cemetery or cremation authority has itself fixed different charges for the minister's services in acemetery or crematorium such charges will take precedence over those specified here.(4) 'Monument', here, is a technical term and includes, for example, a gravestone or headstone.The Archbishops Council, Great Smith Street, London, SW1P 3AZProposed TABLE OF PAROCHIAL FEES from 1 January 2013 (Asapproved by the General Synod February 2012. The Parochial FeesOrder still needs to be approved by Parliament.)Note: This table sets out the fees prescribed by the Parochial Fees Order2012 (a Statutory Instrument)and summarises other relevant information.For legal purposes reference should be made to the Order itself.FeepayableTowardsDiocesanBoard ofFinanceFeePayableToParochialChurchCouncilTotalFeePayableBAPTISMSCertificate issued at time of baptism (See Note 1)Short certificate of baptism given under section 2, Baptismal RegistersMeasure 1961£--£11.0011.00£11.0011.00MARRIAGESPublication of banns of marriageCertificate of banns issued at time of publicationMarriage Service (See Note 5. For marriage certificate see Note 6)£--175.00£21.0013.00206.00£21.0013.00381.00FUNERALS AND BURIALS OF PERSON AGED 16 YEARS OR MORE(See Note 3(i))Service in ChurchFuneral service in church, whether taking place before or after burial orcremation (See Note 5)Burial in churchyard immediately preceding or following on from service inchurchBurial in cemetery or cremation immediately preceding or following on fromservice in churchBurial of body in churchyard on separate occasion (See Note 3(ii))Burial of cremated remains in churchyard or other lawful disposal of remainson separate occasion (See Note 3(ii))Burial in cemetery on separate occasion (See Note 3(ii))No Service in ChurchService at gravesideService at crematorium or cemetery£88.0010.0026.0036.0036.0046.0098.00139.00£72.00250.00-250.00102.0010.0072.0021.00£160.00260.0026.00286.00138.0056.00170.00160.00- 10 -

Burial of body in churchyardBurial of cremated remains in churchyard or other lawful disposal ofcremated remainsCertificate issued at time of burial (See Note 3(iii))36.0036.00-250.00102.0010.00286.00138.0010.00MONUMENTS IN CHURCHYARDSPermitted in accordance with rules, regulations or directions made by theChancellor of the diocese, including those relating to a particular churchyardor part of a churchyard (but excluding a monument authorized by aparticular faculty, the fee for which is set by the Chancellor)Small cross of woodSmall vase not exceeding 305mm x 203mm x 203mm (12” x 8” x 8”) ortablet, plaque or other marker commemorating a person whose remainshave been crematedAny other monument(the above fees include the approval of the original inscription by theincumbent)Additional inscription on existing monumentSEARCHES IN CHURCH REGISTERSSearching registers of marriages for period before 1 July 1837 (See Note 4)(for up to one hour)for each subsequent hour or part of an hourSearching registers of baptism or burials (See Note 4) (including theprovision of one copy of any entry therein) for up to one hourfor each subsequent hour or part of an hourEach additional copy of an entry in a register of baptism or burialsInspection of instrument of apportionment or agreement for exchange ofland for tithes deposited under the Tithe Act 1836Furnishing copies of above (for every 72 words)£10.0011.0010.0010.00-----------£26.0051.00107.0010.0£21.0021.0021.0021.0010.00-10.00£36.0062.00117.0020.00£21.0021.0021.0021.0010.00-EXTRASThe fees shown in this table are the statutory fees payable. It is stressed that the figures do not include chargesfor extras such as heating, the services of a verger, music (e.g. organist, choir),bells, and flowers, which are fixed by the Parochial Church Council.10.00NOTES:1. CERTIFICATES OF BAPTISMThe fee for a certificate issued at the time of baptism is for a certified copy of the entry in the register book of baptismsgiving the particulars required in Form No 1 in Schedule 1 to the Parochial Registers and Records Measure 1978. Thefees payable for a certified copy of the full entry issued at any other time are the fees prescribed for searching registersof baptisms and burials and, if applicable, for each additional copy of an entry in such a register.2. DEFINITIONS etc.‘Burial’ includes deposit in a vault or brick grave and the interment or deposit of cremated remains.‘Churchyard’ includes the curtilage of a church and a burial ground church whether or not immediately adjoining suchchurch. (NOTE: This includes any area used for the interment of cremated remains within such a curtilage or burialground, whether consecrated or not.)‘Cemetery’ means a burial ground maintained by a burial authority.‘Monument’ includes headstone, cross, kerb, border, vase, chain, railing, tablet, plaque, marker, flatstone, tombstoneor monument or tomb of any other kind.‘immediately preceding or following on from service in church’ includes the day before and the day after the service inchurch.Where “ - “ appears in the table no fee is payable to the body indicated.3. FUNERALS & BURIALSi) No fee is payable in respect of a burial of a still-born infant, or for the funeral or burial of a person dying withinsixteen years after birth.ii) The fee for a burial in a churchyard on a separate occasion applies when burial does not take place on the sameday as, or on the day before or the day after, a service in church.iii) The certificate issued at the time of burial is a certified copy of the entry in the register book of burials kept underthe Parochial Registers and Records Measure 1978.4. SEARCHES IN CHURCH REGISTERSThe search fee relates to a particular search where the approximate date of the baptism, marriage or burial is known.The fee for a more general search of a church register is negotiable.5. COSTS AND EXPENSESIn the case of a marriage service or a funeral service in church, any costs and expenses incurred in respect of routineadministration (including arranging dates and times and the making of entries in registers), making the churchavailable and lighting it are included in the fee prescribed as payable to the parochial church council.6. FEE FOR MARRIAGE CERTIFICATEThe following fees are currently payable to the parochial church council under the Registration of Births, Deaths andMarriages (Fees) Order 2010: certified copy of entry in marriage register at time of registration £3.50; subsequently£9.00. (The fees in note 6 may be increased from 1 April 2013.)- 11 -

PARSONAGE HOUSES, TEAM VICARAGES AND DIOCESAN-OWNEDASSISTANT STAFF HOUSESNotes for Clergy, other occupiers and thosein charge of empty houses1. The provision and care of clergy houses is the responsibility of the Board ofFinance. There is a Committee of the Board for each Archdeaconry whichnormally meets at bi-monthly intervals. This is chaired by the Archdeacon andconsists of representative Clergy and laity [including Clergy Spouses] who haveknowledge of and concern for clergy housing in their area. The name/s of yourlocal member/s can be obtained from the Property Secretary and you areencouraged to discuss your concerns with the member/s. The PropertySecretary attends each meeting.2. It is the policy of the Church Commissioners and the Board to replace olderand often over-large properties wherever possible with purpose-built parsonageswhich are more economical for the Diocese and the priest to maintain and run.3. Quinquennial surveys are carried out by the Surveyor, and essential repairsand external redecoration is carried out to maintain the property in good order.4. If there is need for urgent interim repairs between surveys, details should besubmitted to the Secretary, and no work should be put in hand without priorauthorisation, except in an emergency when he should be contacted as soon aspossible.5. Internal decoration is the responsibility of the occupier and it is suggested that aprogramme of gradual redecoration [say 2 rooms per year] will enable the interiorof the house to be kept up to standard. Upon vacation, houses are expected to beleft in reasonable decorative order. It is the policy of the Board [subject toavailable funds] to offer a certain sum towards reasonable materials while leavingthe occupier of the house responsible for finding the labour. It is beingincreasingly found that PCCs are accepting this responsibility by either paying forthe labour or carrying out the work on a parish DIY basis. A vacancy is anappropriate time for any major redecoration to be carried out. Please refer to theseparate leaflet on the terms of the materials grant. The Diocese holds apersonal Accident Policy for all parish volunteers working in a parsonage houseor a Diocesan-owned Assistant Staff house. Details of any accident should benotified to the Property Secretary without delay.6. Minor Repairs [e.g. renewing washers in taps, repairs to window catches etc]should, wherever possible, be a local responsibility and be paid for by occupiersand/or their PCCs and should not be referred to the Property Secretary.7. Insurance - damage as a result of frost, accidental breakage, storm, flood, theft,impact or vandalism should be reported to the Property Secretary within 15 dayswith full details of how and when the incident occurred. Expenditure on remedialwork can be claimed by the Board on the Insurance Policy. Avoidable damageby the household cannot be paid for by the Board unless a claim is accepted bythe Insurance Company. The Diocesan insurance policy does not cover anyprivate or personal property [such as greenhouses]. This is a matter forhouseholders' own contents policies.8. Central heating systems and gas appliances receive regular servicing once ayear under central contracts arranged direct by the Board. All faults should be- 12 -

eported to the authorised contractor. The Board will not pay accounts from anyother firm.9. Heating oil - Clergy should take steps to ensure that escape of central heating oilis covered under the terms of their contents insurance policy to avoid financialloss in the event of undetected rusting out of the oil tank.10. Garden watering - if sprinklers or unattended hosepipes are to be used thehouseholder should notify the Water Authority and must pay all charges arising.11. Council Tax – Council Tax and Water Rates for authorised posts in Diocesanhouses are arranged and paid directly by the Board. Any correspondencereceived on these matters should be sent to the Property Secretary unanswered.The Board is entitled to a 25% Council Tax discount for any house with a singleoccupier. Where this discount is lost because the householder is taking in a rentpayinglodger, equivalent reimbursement must be made by the householder tothe Board.12. During a vacancy the Board will continue to be responsible for insurance, waterrates, Council Tax, outside decoration and major repairs. However, yourattention is drawn to the following:[a] Central heating: Churchwardens are expected to arrange for the entirecentral heating and plumbing systems to be drained down. The Diocese willpay any essential plumbers accounts for such work. Frost damage in vacanthouses cannot be recovered under the insurance policy. PCCs may run thecentral heating during a vacancy as long as they are prepared to pay therunning costs and to take responsibility for any subsequent damage if thesystem fails.[b] Telephone: the account for the outgoing occupier should be closed. Theservice should be transferred into the name of the PCC and, unless thetelephone is to be used by the parish, a stop put on outgoing calls.. This willpreserve the line and number for the next occupier. Standing rental chargescan be recovered from the Property Secretary but not reconnection chargesshould the line or number be lost. In some areas BT has other arrangementsfor preserving the line and number, and will advise when contacted.[c] Electricity/Gas: these supplies must be turned off. Quarterly standingcharges may be forwarded to the Property Secretary.[d] Security: please advise the Property Secretary of the name, address andtelephone number of the keyholder/s. Someone from the parish should walkaround the house and property in general at least three times a week to checkthat the building is secure and there has been no unauthorised access. Notemporary occupation of the house can be permitted unless arranged by anofficer of the Board.[e] Garden: the Board will pay for essential upkeep which should amount to nomore than cutting the lawn and treating drives and paths with weedkiller. Ifyou incur expense for such work the account can be sent to the PropertySecretary, who should be consulted in advance if the garden seems to be inneed of very major attention.[f] Internal Decoration: The PCC is encouraged to consider at least somedecoration during an interregnum. The Diocese can assist with some of thematerials costs – please see next section on page 13.13. No alterations may be made to houses without consulting the Committee. Ifoccupiers wish to make improvements at their own expense details should besubmitted to the Property Secretary.- 13 -

14. The responsibility for keeping chimneys properly swept lies with the occupier.Wood burning stoves can cause grave problems in chimney breasts etc., andmay not be installed without authorisation. The Diocesan Surveyor will be glad toadvise on this or other such technical matters. Likewise the occupier isresponsible for dealing with bees, wasps and mice. Rat infestation will be dealtwith by the Board on notification to the Property Secretary.15. The Board does not pay for the provision or replacement of electric or gascookers, nor does it pay for their maintenance. Purchase grants are made onnew appointments in certain limited circumstances.16. The cost of maintaining our Clergy houses is absorbing a large proportionof the Diocesan Budget. Anything the Clergy and PCCs can do to keep downsuch expenditure will be in their own interest.This information was produced by:The Property Secretary,Salisbury Diocesan Board of Finance,Church House,Crane Street,Salisbury, Wilts SP1 2QB.Tel: Salisbury [01722] 411933 [Revised] August 2006INTERNAL DECORATIONS IN PARSONAGES ANDOTHER DIOCESAN-MANAGED PROPERTYAll households in Diocesan-managed houses are personally responsible at their ownexpense for looking after the property “in a tenant-like manner”. Some tasks [likegardening or unblocking drains] can usually be done DIY. Others [such as chimneysweeping or gutter clearing] may involve paying a contractor. Internal decoration mayinvolve both self-help and labour costs. For many years the Diocesan Board ofFinance has encouraged clergy in their responsibility as householders to keep roomsdecorated to a good standard by offering to help with the cost of materials. Thepolicy has been revised to reflect the need not only during the course of anappointment, but also during the period prior to a new household moving in [when thedecorative condition can be variable].Allowance policy and procedure[a] In addition to the resettlement grant available to clergy on moving into aDiocesan-managed house, an initial decorating allowance [£500 in 2003] may beclaimed. The allowance is for the first five years of the appointment and may beclaimed at any time in any instalment during that period, from the day the appointmentis publicly announced. It is anticipated that the bulk of the claim will be made prior tooccupation by the new household but this is entirely at their discretion.Eligible materials are confined to paint, painting tools, white spirit, filler, adhesive,wallpaper and sanding materials. The cost of hiring equipment to meet unusualcircumstances can be considered on prior application.[b] During the course of an appointment beyond the first five years a maximumsum [£85 in 2003] per house per annum is available from the Board towards internaldecorating materials. The allowance must be claimed during the calendar financialyear in question. It cannot be carried forward.[c] In exceptional circumstances discretion may be exercised in the initial orannual maximum allowance. Individual cases should be referred to your Archdeaconor to the Property Secretary.- 14 -

[d] Assistant staff houses will continue to benefit from the annual allowance (as in[b]) but not the five year initial sum.[e] Evidence of expenditure [normally original or copy receipts] must be given tothe Property Secretary whenever a claim on either type of allowance is made.[f] Assistance by parishes [which is a matter of generosity not obligation]continues to be encouraged, in cash or kind, in recognition of the use of ground floorrooms in the service of the ministry locally. At the behest of the prospective orresident household, such parish help can be offered both during a vacancy and duringthe course of an appointment. Any such contribution is, of course, a matter for thebenefice or team as a whole, not just the parish in which the house stands.At a vacancy the contribution of the local church and the take-up of the initialallowance from the Diocese, are best determined and agreed at the scheduled sitemeeting convened by the Rural Dean at which arrangements for the reoccupation ofthe house are discussed.[g] PCCs are encouraged to consider a special annual collection towards a PCCparsonage fund to assist with decorating labour costs and small improvements. Sucha use very much serves the purpose of the original concept of the Easter Offering.[h] This guidance note will be issued to the Churchwardens and the prospectiveclergy at the time a new appointment is announced as well as to clergy in existingposts.LETTING EMPTY PARSONAGE HOUSESThe General PolicyIt is the policy of the Diocesan Board of Finance to let vacant clergy housing of alltypes in suitable circumstances, in order to generate income for the DiocesanStipends Fund. With most types of property this can be achieved without losing theability to recover possession for another purpose, by means of an assured shortholdtenancy. This has to be for a minimum of six months and at 2 months' notice oftermination.The ExceptionHowever, for the following reasons this straightforward arrangement is not possible fora benefice parsonage house during a conventional interregnum between clergyappointments:[a][b][c]By an odd legal quirk the ability of a landlord of benefice property to recoverpossession under a shorthold tenancy is invalidated by the terms of anecclesiastical Act of 1838. The only safe way around this is to transfer theownership of the property from the benefice into Diocesan glebe. This is alaborious procedure and can itself take six to eight weeks.A non-shorthold letting of a benefice house under the Pluralities Act 1838 doespermit the Incumbent or Bishop to recover possession for a clergy appointmentbut only if that appointment is duly made. If no such appointment is actuallymade, the Court can grant possession back to the evicted tenant. Where aninterregnum arises during the process of pastoral reorganisation, this is anunacceptable risk.It is not possible accurately to predict the length of an interregnum. If a Priest isappointed it would be normal for three months notice to be required but there areoccasions on which earlier occupation of the new benefice is needed because ofpressures to vacate the house that the Priest is leaving, possibly in a differentDiocese.- 15 -

[d] Although a landlord is entitled to possession after an assured shorthold tenancyat the expiry of the agreed term, this does not of course necessarily mean thatthe tenant will actually leave on the required date. If there are personaldifficulties, or a failure in negotiation for alternative accommodation, we can stillonly obtain possession by a Court Order. Even booking a hearing at a CountyCourt can often take a couple of months.[e] The minimum period for a shorthold tenancy is six months, to which of courseneeds to be added the interval required to advertise and find a suitable tenant,leaving a sufficient margin at the end to meet any difficulties that may havearisen.[f] We expect to need the property vacant for a certain period in order that theparish can carry out any internal redecoration that it may feel able to do, and forthe Diocese to complete internal repairs or improvements.For any or all of these reasons a parsonage letting can cause extensive delay in anew clergy appointment and lead to an interregnum of unplanned and unacceptablelength. It is therefore the practice of the Diocesan Board of Finance not to letparsonages during conventional interregna.Other Forms of OccupationIt is technically possible at an interregnum for the Sequestrators [Rural Dean andChurchwardens] and the Diocesan Board of Finance to grant a rent-free licence tooccupy for a fixed period, without the property needing to be taken out of beneficeownership. The risk here is that any occupation purporting to be in a caretaking rolecould give rise to a protected tenancy since the caretaking function could be claimedas a consideration in lieu of rent. If the landlords counter-claimed that there was nosuch caretaking role, then they would be in breach of trust in allowing the use of anasset without proper financial consideration. Only in the most exceptionalcircumstances [e.g. compassionate emergency grounds] can a rent-free licence becontemplated, and the specific consent of the DBF would be required. It should gowithout saying that under no circumstances of any kind can occupation be grantedbefore all documentation has been executed.General CaveatWhile no one would wish to doubt the good faith of the prospective parties involvedwhen the suggestion of a letting is made, it is necessary to recognise the very pointson which an occupier would be professionally advised if he were subsequently to be indifficulty. Whatever the nature of the Agreement, an occupier with no alternativeaccommodation would have to be subjected to an eviction order. The pastoral, legaland public relations difficulties that this can create should not be underestimated.This information was produced by:The Property Secretary,Salisbury Diocesan Board of Finance,Church House,Crane Street,Salisbury, Wilts SP1 2QB.Tel: Salisbury [01722] 411933[Revised] January 2001- 16 -

WORKS TO PARSONAGE HOUSESIN A VACANCYINTRODUCTIONThe hand-over of the house from one household to the next is a two-stage processoutlined below. The objective is to give both the Diocesan Property Department andthe parish[es] time to carry out the agreed works before the house is again occupied.For reasons of budgetary control the process is not intended to generate any workthat can be deferred to the next quinquennial repair contract or which forms part of aplanned future improvement programme.STAGE 11.1 On the announcement of a clergy departure, two members of the ArchdeaconryProperty Committee are deputed to make a pre-vacancy visit with the outgoinghousehold to note any major concerns over the way in which the property hasbeen cared for, but more importantly to help determine with a domestic eye theadequacy of the accommodation drawing where possible on the experience ofthe outgoing household. The role of the visitors is that of prudent householder,not professional surveyor. Their Report is then heard by the ArchdeaconryCommittee and decisions taken on any significant works that may be authorised.This will set parameters and limits on “wish lists” that might subsequentlyemerge from other parties.1.2 [So far as the level of care is concerned, there is a follow up process by theArchdeacon in the rare cases where personal liability needs to be recognisedand accounted for before departure. A standard letter is sent to all outgoinghouseholds stressing the importance of leaving the premises in good order].1.3 On notice of departure, the churchwardens are sent a set of policy leaflets onclergy houses.STAGE 22.1 On a new appointment, a pre-occupancy meeting is arranged, chaired by amember of the Property Committee, preferably one who attended the prevacancyvisit. It is attended by the incoming household, the churchwardens [amaximum of two, representative of the benefice as a whole] and the DiocesanSurveyor. The Rural Dean is also invited to attend The purpose is to allocateand agree financial and executive responsibility for the various works identifiedwithin the parameters already set by the Archdeaconry Property Committee andfor internal redecoration.2.2 Administrative arrangements for convening the meeting are made with all theparties by the Rural Dean.2.3 The chairman has no executive powers, and is expected to remain impartial,encouraging the churchwardens to accept a responsibility and contribution onbehalf of the parishes for works such as internal decoration; the DiocesanSurveyor on behalf of the Diocesan Board of Finance for more major items; andthe household for such as may be a domestic responsibility.2.4 When an appointment has been announced, the Committee member chairingthe meeting will be sent: A copy of this note and if not already received the following: A copy of the last quinquennial survey report on the house concerned. A copy of the Archdeaconry Committee Minute, where applicable, recording anysignificant works authorised in light of the pre-vacancy report. Diocesan Policy leaflet on improvements to clergy houses. Diocesan Policy leaflet on Internal Decorations Grant for clergy houses.The incoming post holder is sent a set of policy leaflets on appointment,including this one.2.5 At the meeting the Diocesan Surveyor [or other Diocesan representative] willexplain the general policy on ingoing works of improvement, the process for- 17 -

outine repairs, and the funding of internal decoration. Any specific decisionsalready authorised to be carried out during the vacancy, or instructions alreadyissued to contractors, will be reported.2.6 Significant works cannot be contemplated at the pre-occupancy meeting forDiocesan funding, unless they have already been identified at the pre-vacancystage and already authorised by the Archdeaconry Committee.2.7 The pre-occupancy meeting is a time for firm decisions to be taken, and is not anopportunity for further consultation. The time available to engage the necessarycontractors and complete the agreed works, and allow the beneficerepresentatives the time and opportunity to carry out any internal redecorationagreed with them, is usually very restricted indeed if there is to be any possibilityof completion before the house is re-occupied.2.8 The conclusions reached at the pre-occupancy meeting should be sufficient toenable all concerned immediately to implement their various agreedresponsibilities without further authority needing to be sought.2.9 The opportunity should be taken to ensure that all parties are clear about anytemporary parochial use of the house during the vacancy, and how this use willbe brought to an end before the household arrive; and any other house keepingmatters that can usefully be addressed while all parties are present, such asreading meters, collecting accumulated post, and clarifying what arrangementsthe churchwardens as Sequestrators have made for the care of the groundsduring the vacancy.2.10 All those attending should be asked to exchange contact details and confirmdetails of the key holders.2.11 All attending will be sent a copy of the record of the meeting prepared by theDiocesan Surveyor.2.12 When an appointment to the post has been formally announced a letter ofwelcome from the Archdeacon is sent to the incoming household coveringexpectations and responsibilities.2.13 On first viewing of the house the household may, of course, have concernsspecific to their circumstances, and any such will be considered by the DiocesanSurveyor and, if necessary and possible, referred to the Archdeaconry PropertyCommittee, before the pre-occupancy meeting takes place. Any discretionaryimprovements not identified at Stage 1 may first be referred to the benefice forpossible parish[es] funding.The Property SecretarySalisbury Diocesan Board of FinanceChurch House, Crane StreetSalisbury Wilts SP1 2QBTel: Salisbury [01722] 411933 FAX: [01722] 329833e-mail: property.dept@salisbury.anglican.org FEBRUARY 2010- 18 -

CHANCELLOR’S REGULATIONS FOR THE ERECTIONOF GRAVES AND MEMORIAL STONES INCHURCHYARDSBackgroundChurchyards are legally owned by the incumbent of the church, during his or her (furtherreferences to he/him/his include she/her) term of office. As with all other consecratedchurch property changes, including the installation of any form of fixed object on the landabove a burial, may only be made with the permission of the chancellor, as judge of thecourt of the diocese, called the consistory court.Every parishioner however, every person who dies in the parish and every person whosename is on the electoral roll of the church has the right to be buried or have his ashesinterred in the churchyard, provided that it is still legally open for burials. Others may beburied in the churchyard if there is ample space and at the discretion of the incumbent.Grave spaces may be reserved for future use but this always requires permission for theconsistory court (a faculty), and a payment towards the upkeep of the churchyard.In practice the chancellor delegates the normal regulation of the churchyard to theincumbent, who is allowed to authorise straightforward graves and memorials within theguidelines set out in this leaflet. This means that in such cases there is no need to obtain afaculty. For the purposes of this delegation incumbent includes priest-in-charge, and wherea church is within a team the team rector or team vicar having responsibility for the church inquestion. If there is no incumbent the rural dean should exercise this function.The maintenance of any object placed above a grave is the responsibility of thosewho installed it, and their heirs.There has to be regulation over what is installed in a churchyard because churchyards arepublic places, very often of significant historical interest. It is important that there is nothingwithin them which conflicts with the surroundings, either in the materials or design used, orin the wording of the inscription.It must not be thought however that designs or inscriptions which are outside theguidelines are automatically forbidden, although they would require a faculty. Thereis a long standing tradition in this country of excellent and innovative gravestonedesign, and the organisation “Memorials by Artists” can often give useful advice (theaddress is at the end of this section).Unless there are exceptional circumstances nothing should be fixed over a grave or ashesfor the first six months after the burial. This is to allow ideas to crystallise and the ground tosettle, and at this time the mound will normally be levelled. After that time application shouldbe made to the incumbent on the form provided by the Diocesan Office. The applicant mustbe told not to make any arrangements with a stonemason, funeral director or anyone elsebefore permission has been granted.The Incumbent’s DiscretionThe incumbent may, but is not obliged to, give his or her approval within the followingguidelines:Memorials “Headstones”, which includes those made of oak, not exceeding 150cm (5 ft) highnor 90 cm (3 ft) wide.- 19 -

Crosses, whether simple or celtic and whether of stone or oak, not exceeding 180cm (6 ft) high nor 90 cm (4 ft) wide. Flat stones not exceeding 150 cm (5 ft) long nor 90 cm (3 ft) wide. Plain open books (that is without wings, elaborate supports or other ornamentation)not exceeding 45 cm (1ft 6 inches) high nor 75cm (2ft 6 inches) wide. Fixed memorial vases not exceeding 30cm by 20cm by 20 cm (1ft by 8 inches by 8inches). Flat stones over cremated remains not exceeding 30cm (1 ft) by 37 cm (1 ft 3inches). For the avoidance of doubt it must be understood that no fixed vase orother object may be placed on stones over cremated remains.Please note: Stones over ashes must be laid flush with the surrounding grass so that amower may pass easily over them. In the case of a churchyard where there has been atradition of stones which are not so laid the incumbent should apply, via the registry, to thechancellor for advice.BasesAny base must be sunk 5cm (2 inches) at least below the surrounding ground, so that amower can pass over it. Any flower container must also be sunk in the same way.PlinthsA headstone or cross may stand on a stone base or plinth of the same stone as theheadstone, provided that it is an integral part of the design and does not project more than100mm (4”) beyond the headstone in any direction, except where a receptacle for flowers isprovided, in which case this must be flush with the top of the base or plinth and may extendup to 150mm (6”) in front of the headstone. The base or plinth must be fixed on afoundation slab which is flush with the ground so that a mower may pass freely over it. Thefoundation slab must extend from 75mm (3”) to 150mm (6”) all around the base.MaterialsStone should be natural and with a non-reflecting finish. The type and colour of the stoneshould be in keeping with what is commonly used locally, and in particular with that used forthe church itself, if stone built. If granite is used it must not be polished above eggshell, anddark grey, black or any colour not in keeping with the local environment is prohibited.InscriptionsBecause a churchyard is a public place, and because gravestones will remain inplace for many years, some degree of control has to be exercised over inscriptions.They should be simple, dignified and reverent. If a nickname is to be included itshould appear after the given name and in brackets or inverted commas as follows:…….Robert (Bob) Smith. Requests for use of such names as “Mum” or “Dad” to betreated as being within the incumbent’s discretion (see below) and will besympathetically considered. Messages addressed to the deceased person may notbe allowed by the incumbent but the chancellor will give consideration to anextension of the discretion as seems appropriate to him in individual cases.There should be no inscription on the arms of a cross. A badge or insignia of the armedforces is allowed provided that the incumbent has a letter of authority from the branch of theforces in question. Trademarks and company names are not allowed the on face of anystone, but the name of an individual craftsman may be incised on the reverse in letters nomore than 13mm (½ inch) high.Things specifically prohibited except by facultyThe incumbent does not have authority to allow any of the following: Kerbs, railings, fencing, chippings, statues or any stone in the shape of a heart. Anything fixed to or hung upon any monument, including insignia, crosses, images,models, paintings or photographs. Plastic and other synthetic materials.- 20 -

Artificial flowers except remembrance poppies between 20 th October and 20 thDecember in any year. Any carving other than flora, fauna and small crosses. Any badge or insignia other than of the armed forces.ProcedureNo agreement should be entered into with any stonemason or funeral director before eithera faculty or the written authorisation of the incumbent has been obtained.In the first instance an application to the incumbent should be made on the form provided bythe Diocesan Office.If the incumbent takes the view that what is asked for is outside his authority to allow,he should tell the person making the application to contact the registry with a view toapplying for a faculty. Similarly, even if he considers the matter to be within hisdelegated discretion he is not obliged to grant permission but may require a facultyto be applied for if he thinks it appropriate.Churches may make their own regulations for graveyards provided that they do notpurport to give the incumbent greater authority than is set out in this leaflet. Theregulations may however be more restrictive than set out here, such as in allowingcertain types of memorial only in certain parts of the churchyard, or in allowingcertain materials only. If it is desired to install something which comes outside localregulations it would be necessary to apply for a faculty, which might or might not begranted.If the incumbent thinks that the matter requested is outside his discretion, but isacceptable and inoffensive he may, if he has a positive motion in favour from hisPCC, approach the registry which will ask the chancellor if the request can be treatedas being within his discretion. The chancellor in any individual case may agree tosuch a request, but may require the advice of the Diocesan Advisory Committee forthe Care of Churches (DAC) before coming to a decision.In any case of difficulty or where a query arises please approach the Diocesan Registry,which is always ready to give advice.AuthorityThese regulations are made by the Diocesan Chancellor with the approval of the DAC, andhave been noted by the Diocesan Synod.His Honour Judge Samuel WiggsChancellor of the Diocese of Salisbury May 2008An application to erect a monument or memorial can be found at the back of this publication- 21 -

www.salisbury.anglican.orgenquiries@salisbury.anglican.orgCopies of the complete Diocesan Directory (updated annually) can be obtained from the Diocesan OfficeTel: 01722 411922The Bishop of Salisbury 01722 334031Rt Revd Nicholas HoltamSouth Canonry71 The CloseSalisbury SP1 2ERbishop.salisbury@salisbury.anglican.orgDiocesan Secretary 01722 411922Lucinda HerklotsDiocesan OfficeChurch HouseCrane StreetSalisbury SP1 2QBlucinda.herklots@salisbury.anglican.orgThe Diocesan Registry 01722 432390RegistrarAndrew JohnsonRegistry ClerksDee Elston, Sarah HartBatt BroadbentAnita JeansMinster Chambers42/44 Castle StreetSalisbury SP1 3TXregistry@salisbury.anglican.orgDiocesan Board of Finance 01722 411922The Diocesan Board of Finance (known as the DBF) is the employer of Church Housestaff and facilitates paying the clergy. It is the statutory body which acts as custodiantrustee of PCC property. It also facilitates the relationship between the parish and thenational church. Income is derived mostly from Share, expenditure is decided byDiocesan Synod.- 22 -

Diocesan SecretaryLucinda Herklotslucinda.herklots@salisbury.anglican.org~ Secretary to the Diocesan Synod, Bishop's Council and to the Board of Finance(DBF)Deputy Diocesan SecretaryStephen Dawson~ Also Aldhelm Mission Fundstephen.dawson@salisbury.anglican.orgAssistant Diocesan SecretaryMiriam Lightfootmiriam.lightfoot @salisbury.anglican.org~ responsible for synods, elections, electoral roll, PCC and personnel matters, editorDiocesan DirectoryAccountant 01722 411955Phil Musselwhitephil.musselwhite@salisbury.anglican.orgAccounts Officer & Fairer ShareAngie Wheeler~ responsible for Fairer Share issuesangie.wheeler@salisbury.anglican.orgProperty Manager Property Dept 01722 411933Simon Ferrissimon.ferris@salisbury.anglican.org~ estate management, clergy housing and property administrationDiocesan SurveyorJohn Carleyproperty@salisbury.anglican.org~ technical and surveying services for clergy housingPastoral Secretary Pastoral Dept 01722 438650Christine Romano (Tues, Wed & Thurs) christine.romano@salisbury.anglican.org~ pastoral matters, patronage, PCC PropertyTrusts Officer 01722 438650Liz Wallis (Mon, Thurs, Fri)elizabeth.wallis@salisbury.anglican.org~ parish property and trustsDiocesan Advisory Committee for the Care of Churches & Churchyards (DAC)01722 438654Secretary ~ Sue Canningssue.cannings@salisbury.anglican.org~ advice on the care of church buildings and churchyards as well as administration ofpreliminary stages of faculty jurisdiction procedures, re-ordering of church buildingsStewardshipDorset – Ian Bromilow 01258 880044 ian.bromilow@salisbury.anglican.orgWiltshire – John Kilbee 01249 760776 john.kilbee@salibury.anglican.orgCommunications 01722 438651Communications CoordinatorMichael Fordmichael.ford@salisbury.anglican.org~ principal contact for media enquiries. Advice on all media related activity. Promotesthe diocese. Website managementEditor of The Sarum Link 01722 438652Mary Tappingmary.tapping@salisbury.anglican.org- 23 -

Diocesan Safeguarding Adviser 01722 411922Rachel Bussey 01980 596683(Emergencies - mobile 07899926034) rachel.bussey@salisbury.anglican.org~ advice on Child Protection matters and supports parishes in developing goodpracticeLearning for Discipleship & Ministry Team (LDMT) 01722 411944Director of LDMTRevd Canon Jane Charmanjane.charman@salisbury.anglican.org~ responsible for all aspects of learning for discipleship and for ordained andaccredited ministry. Particular responsibility for Continuing Ministerial Developmentyears 7+Co-ordinator for Vocations & Spirituality~ responsible for the discernment and development of vocations to all forms ofdiscipleship and ministryCo-ordinator for Learning for DiscipleshipRevd Dr Stella Woodstella.wood@salisbury.anglican.org~ responsible for the Learning for Discipleship programme and for the training of LayMinisters and Lay Pastoral AssistantsCo-ordinator for Locally Deployable Ordained Ministry~ responsible for the discernment, formation and care of locally deployable ordainedministersCo-ordinator for IME 1-7 / Associate DDORevd Charlie Allencharlie.allen@salisbury.anglican.org~ responsible for the formation of authorised ministers in Initial Ministerial Educationyears 1-7* * * *If you need help starting a project or want advice or support, contact the relevant Area Officeand they will put you in touch with someone who can help.The Ramsbury and Sherborne Area Resource Groups consist of teams of localvolunteers with particular experience or skills who are willing to give time to supportparishes in the areas of mission and ministry.The Ramsbury Area Office 01722 438662Church House , Crane Street, Salisbury, SP1 2QBramsbury.office@salisbury.anglican.orgBishop of Ramsbury Rt Revd Edward CondryArchdeacon of Wilts Ven Ruth WorsleyArchdeacon of Sarum Ven Alan JeansEcumenical Development Officer Revd Kate Sax (01380) 831239kate@kinkiizi.fsnet.co.ukTransitional Ministry Adviser Revd Rachel Busseyrachel.bussey@salisbury.anglican.org 01980 596683Administrator: Mrs Danela Adams & Mrs Sarah Jordan- 24 -

The Sherborne Area Office 01202 659427St Nicholas Church Centre, 30 Wareham Road, Corfe Mullen,Wimborne, BH21 4ADsherborne.office@salisbury.anglican.orgBishop of Sherborne Rt Revd Dr Graham KingsArchdeacon of Dorset Ven Stephen WaineArchdeacon of Sherborne Ven Paul TaylorSocial Responsibility Officer Colin Brady colin.brady@salisbury.anglican.orgSecretary: Mrs Debbie Albery* * * * * *To deposit or consult your parish records, contact:Wiltshire & Swindon History Centre: 01249 705527Dorset History Centre: 01305 250550Hampshire Record Office: 01962 846154Salisbury Diocesan Board of EducationDiocesan Education Centre, The Avenue, Wilton, Salisbury, SP2 OFG01722 746942Director of EducationChris Shepperdchris.shepperd@salisbury.anglican.org~ Secretary to the Board of Education.All children's and young people's education from pre-school to HE/FE.Deputy Director of EducationJoy Tubbsjoy.tubbs@salisbury.anglican.org- Adviser for school developmentSchools TeamMark StrattaAdvisers for school developmentmark.stratta@salisbury.anglican.orgDerek Holloway Secondary school specialist derek.holloway@salisbury.anglican.orgVerity Holloway Primary school specialist verity.holloway@salisbury.anglican.org~ RE Advisors. Section 23 Inspections, worship and RE.Jane FranchiGovernors’ Support Officer (p/t)jane.franchi@salisbury.anglican.orgChildren and Young People Advisers 01722 428427Advice for parishes and deaneries on issues associated with young people andchildrenBarbara Meardon (Children)Lizzie Whitbread (young people)barbara.meardon@salisbury.anglican.orglizzie.whitbread@salisbury.anglican.org- 25 -

GLOSSARY OF TERMSSome of the terminology used in correspondence about the vacancy may beunfamiliar – you may find the following definitions helpful.AdvowsonArchdeaconArchdeaconryArea BishopBeneficeCanon LawChurchwardensCollationCure of SoulsThe right to appoint a priest to [fill] a benefice by presentation orcollation. The owner of an advowson is called the patron.An office held by a senior clergyman appointed by the bishop with anadministrative responsibility over an archdeaconry. Some of his dutiesare laid down by law but in other respects his duties vary according todiocesan practice: they include care for church property.Sub-division of the diocese over which an archdeacon hasadministrative responsibility.A bishop who shares spiritual oversight with the diocesan bishop overa particular area.An ecclesiastical office carrying certain duties. An incumbent'sbenefice is therefore not a geographical area (see parish) but theoffice to which (s)he is appointed and may comprise one or moreparishes. A benefice may be a rectory or vicarage from which theincumbent is called rector or vicar.Canon law forms part of the law of the Church of England. The Canonsare, in essence, 'by-laws' for the guidance of the church.The chief lay officers of a parish elected annually by parishioners withthe consent of the incumbent. The number and qualifications of andthe time and manner of choosing churchwardens are regulated by theChurchwardens Measure 2001. There are normally twochurchwardens of every parish. They have various statutory duties.They have the right to make representations on a proposed glebe salewhen the benefice is vacant. They are frequently appointed assequestrators during vacancies of benefices.The act of both presenting a priest to a benefice and of instituting himor her to that benefice when the bishop is patron.'Cure' means 'care'. The bishop has the universal cure of souls in adiocese but, subject to this, the incumbent of a benefice (or teamrector and team vicar(s) in a team ministry) has the exclusive cureof souls within his or her parish or parishes. The expression shouldnot be confused with the more general phrase 'pastoral care'.Deanery A sub-division of an archdeaconry usually comprising between 10and 20 parishes.Deanery SynodDiocesan AdvisoryCommittee for the Care ofChurches (DAC)A body of clergy and laity elected or appointed by the PCCs in adeanery.Statutory Committee established by the Faculty Jurisdiction Measureto advise on matters affecting church buildings and churchyardsDiocesan Board of Finance A company constituted by the diocesan synod and regulated by theCompanies Acts. A board of finance holds property for Church ofEngland purposes, transacts business in that connection and acts as acommittee of the diocesan synod. It normally also acts as the diocesantrust.- 26 -

Diocesan Mission andPastoral CommitteeFacultyFreeholdGroup CouncilGroup MinistryStatutory Committee established by the Pastoral Measure. Its duty is toreview the arrangement for pastoral supervision in the diocese and, asappropriate, to make recommendations to the bishop.Official permission of the chancellor of a diocese (or an archdeacon)to make any changes to a consecrated building or land. Any suchchanges, e.g. structural works, must not alter the sacred nature of thebuilding or land. A faculty is also required to authorise works to mostunconsecrated places of worship and rights of way over a churchyardor church site - e.g. to provide access to the parsonage house.An incumbent appointed before 1976 has, subject to certainconditions, the tenure of his benefice for life, even if the benefice towhich he was originally appointed is subsequently affected by apastoral scheme or order. Post 1976 appointees may only continue upto the age of 70. Certain other ecclesiastical office holders own afreehold.Where a group ministry is established the parochial churchcouncils of the individual parishes can form a group council to act inthe area as a whole in such matters as the individual PCCs togetherdecide.An arrangement, authorised by the Pastoral Measure, whereby theclergy of two or more separate benefices can assist each other tomake the best possible provision for the cure of souls in the area as awhole.Incumbent The freehold owner of a benefice - can be either a rector or a vicar -with responsibility for the cure of souls. May be assisted by curate,deacon, licensed lay worker, retired priest etc.Incumbent DesignateLocal EcumenicalPartnershipParsonage HousePatronPatronagePresentationPriest in ChargeRectorRectoryA priest who has been presented to a benefice by the patron but notyet instituted and inducted. Such a person does not enjoy the legalrights of an incumbent. Alternatively a priest on the point ofpresentation and often named in a pastoral scheme.A scheme under which Churches of more than one denominationagree, in relation to an area or institution specified in the scheme, toco-operate in accordance with the provisions of the scheme in mattersaffecting the ministry, congregational life or buildings of the Churcheswhich are participating in the scheme.The official place of residence of an incumbent of a benefice. The housebelongs to the incumbent in right of his or her office.The person or body owning an advowson (i.e. right to present a priest toa benefice) who may be a private individual or a corporation(ecclesiastical or lay).Another word for advowson.The act, by a registered patron, of presenting a priest to fill a benefice.A priest given charge of a parish by licence of the bishop. (S)he has notbeen presented and therefore does not own the freehold of the benefice.The incumbent of a rectory.Historically a benefice where the whole of the tithe and glebe land wereavailable for the maintenance of the minister. Rectories have also beencreated by statute e.g. a benefice where a team ministry is established.Also the house where a rector lives.- 27 -

Resolution AResolution B"Resolution C"Rural DeanSequestrator(s)Suspension ofPresentationTeam CouncilTeam MinistryTeam RectorTeam VicarVicarA resolution passed by a PCC preventing a woman ordained as a priestfrom exercising certain priestly functions in the parish concerned. [forfurther explanation please contact the Archdeacon]A resolution passed by a PCC preventing a woman ordained as a priestfrom holding the office of incumbent, priest in charge or team vicar in thebenefice. [for further explanation please contact the Archdeacon]A petition made to the bishop by a PCC for special arrangements forepiscopal duties under the Episcopal Ministry Act of Synod 1993The incumbent or priest-in-charge of one of the benefices in a deanerywho acts as chairman of the clergy in the deanery and as a channel ofcommunication between diocesan administration and parishes. His orher duties are not closely defined by statute and will vary from dioceseto diocese. (S)he is however ex-officio a sequestrator of a vacantbenefice.The person(s) responsible for administering the income of a benefice insequestration. The churchwardens of every parish in the benefice andthe rural dean act as sequestrators together with a person appointed bythe bishop if he so desires (s.1(1) of the Church of England(Miscellaneous Provisions) Measure 1992).A priest is 'presented' to the bishop as a candidate for a living by thepatron. However, the bishop can initiate a period of suspension with theconsent of the diocesan pastoral committee and after local consultation.During such a period of suspension no-one may be presented to theliving without the consent of the bishop and the diocesan pastoralcommittee. Such periods of suspension may not exceed five years butare capable of renewal for further periods of five years.Where a team ministry is established a team council can be established,either under the authority of a scheme or under the ChurchRepresentation Rules. Such a council is similar to a joint parochialchurch council and provides a formal structure for all the parishes in theteam to discuss matters of mutual concern.A special form of ministry whereby a team of clergy and possibly laypeople share the pastoral care of the area of a benefice. Can only beestablished by a pastoral scheme.The priest in a team ministry who heads the team and owns the propertyof the benefice. (S)he shares the cure of souls with the team vicars.A priest of incumbent status in a team ministry, other than the teamrector. (S)he shares the cure of souls with the team rector and otherteam vicars.The incumbent of any benefice that is not a rectory.- 28 -

Appendix 1APPLICATION TO INCUMBENT FOR PERMISSIONTO INTRODUCE A MEMORIALINTO A CHURCHYARDTo be Read in Conjunction withChancellor’s Regulationsfor the Erection ofGraves and Memorial Stonesin Churchyardsand Completed In DuplicateDIOCESE OF SALISBURYAPPLICATION TO INCUMBENT FOR PERMISSION TO INTRODUCE A MEMORIALINTO A CHURCHYARD (To be completed in duplicate)NAME OF CHURCHYARD…………………………………………………………………………….NAME AND ADDRESS OF APPLICANT……………………………………………………………………………………………….……………………………………………………………………………………………….……………………………………………………………………………………………….TYPE OF MEMORIAL …………………………………………………………………….MEASUREMENTS …………………………………………………………………………MATERIAL TO BE USED ……………………… …………………………………………SURFACE FINISH …………………………………………………………………………..DESCRIPTION OF ANY CARVING ORDECORATION……………………………………………………………………………….…………………………………….……………………………………………………………WORDING OF INSCRIPTION ….…………………………………………………………..……………………………………………………………………………………………………………………………………………………………………………………………………TYPE OF LETTERING ……………………SIZE OF LETTERING…………………………PARTICULARS OF ANY VASE INCORPORATED IN THE MEMORIAL…………………………………………………………………………………………………- 29 -

1. A full sketch of the memorial is attached.2. I have read the Regulations issued by the Chancellor of the Diocese.3. I apply to the Incumbent for permission to introduce the memorial hereindescribed and I undertake that if permission is granted by the incumbent, themonument will be erected in exact conformity with that description.4. I undertake to pay the statutory fee of £5. I further undertake to indemnify the Incumbent against any costs andexpenses to which he may be put in respect of any deviation from theundertaking numbered 3 above.DATE ………………………………SIGNED……………………………………………(The personal signature of the applicant)We undertake to abide by the aboveDATE ………………………………SIGNED ……………………………………………(Monumental Mason)By signing below the Incumbent authorises the introduction into the churchyard of themonument described above. He or she returns one copy to the applicant and retainsone for himself or herself.DATE ………………………………… SIGNED …….……………………………………..(Incumbent)- 30 -

Appendix 2DIOCESAN ADVISORY COMMITTEE FOR THE CARE OF CHURCHES, SalisburyINFORMATION and GUIDELINES ORDER FORMAvailable by post (using this order form) or, in most cases, downloaded fromwww.salisbury.anglican.org (look for DAC pages ‘Informal advice and Guidance’ andRegistry pages, under ‘Diocesan Support’, ) or the appropriate websiteA Partnership for the Care of our Churches (DAC Sept 08)Archaeology (DAC March 2009)Archdeacon’s Licences for Temporary Re-ordering (Diocesan Chancellor June 2002)Bells and Bellframes (DAC Nov 06)Church Lighting (DAC July 2007)Conservation Management Plans Guidance for Major Churches (CBC 2007)Diocesan Chancellor’s Guide to Faculty Procedures, 3rd ed. (Oct 2005)Disability Discrimination Act - packYour Church and the Environment (DAC Sept 08)Note : Energy Efficiency and Church Buildings (DAC Sept 08)Note: Ground Source Heating (DAC Sept 08)Note : Micro Generation (DAC Sept 08)Health and Safety – DAC webpage only (details above)Installation of Mobile Telecommunications Equipment in Churches (CBC 2007)Making Changes to a Listed Church (Rule Committee January 1999)Organs (Diocesan Chancellor’s guidance for clergy and churchwardens)Permission for Erection of Monuments in Churchyards (Diocesan Chancellor May2008)Redecoration, Plaster Surfaces, Wall Paintings & Monuments (DAC July 06)Safety in Burial Grounds (Diocesan Registry June 2002)Safety in Churchyards (Diocesan Registrar Oct 05)Salisbury Diocesan Scheme for the Inspection of Churches (2008)Statement of Significance and Statement of Need ( CBC revised 2007)Textiles and furnishings (DAC)Trees in Churchyards (Diocesan Chancellor)Windows : care and protection (DAC)Window Guards (DAC)Information and guidance is also available from:Church Care Wesbite (CBC/EIG): www.churchcare.co.ukChurch House Publishing www.chbookshop.co.ukEnglish Heritage www.english-heritage.org.ukEcclesiastical Insurance www.ecclesiastical.comSociety for the Protection of Ancient Buildings www.spab.org.ukVAT refunds www.lpwscheme.org.ukNameAddressPost CodeDateName of ParishReturn form to:DAC Office, Church House, Crane Street, Salisbury SP1 2QBTel: 01722 438654E.mail: dac@salisbury.anglican.org- 31 -

Appendix 3SALISBURY DIOCESAN BOARD OF FINANCEChurch House, Crane Street, Salisbury SP1 2QBTel: 01722 411955 (Accounts) Charity No: 240833CLAIM FORM FOR REIMBURSEMENT OF SERVICE FEES AND EXPENSES DURING ANINTERREGNUMBenefice ____________________________________________________________Church _____________________________________________________________Name and address of treasurer:The Churchwardens request reimbursement of £ ____________ In respect of expensespaid for the period _________________________________________ 2012The PCC has requested that reimbursement above is paid intoBank Account No.Sort Code:Name of Account:Dates-------------ServicesEu: EucharistFS: FamilyServiceM: MatinsEv: Evensong--------------------Mileage----------MileageExpenseat 45pper mile£-------------Service fee:[£44 in 2013]£--------------Total Claim£-----------------Sub Total£ ___________Less: any fees payable to the Incumbent for Churchyard memorials – these are due to theDBF during a vacancy £ ___________TOTAL AMOUNT OF CLAIM£ ___________Signature of Churchwarden ………………………………………… Date ……………For Office use:Acct: 182035Diocesan approval ………………………………. Date ……………- 32 -