Non-LOI School - Administering New User Access to GoArmyEd at ...

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Updating a School User’s Information or Role7. Select the “Update” button if you wish to proceed with the information updateand/or user assignment. Select the “Cancel” button if you do not want to savethe information.8. A pop-up screen appears asking if you want to submit the form. Select the“OK” button to proceed or the “Cancel” button to undo the updates.9. The Update School User page appears with a message stating the schooluser’s information was successfully updated. Select the “School UserManagement” link to return to the School Users list page. Select the “EditUsers in POC Management” link to edit another user’s school role. Selectthe “Go Back to School Home” link to return the homepage.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 4 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Adding a New UserUse the following steps to add a new user to your school list.Note: Screen images in this document may vary slightly from the current GoArmyEd portal.1. Log into GoArmyEd at www.goarmyed.com with your user name andpassword.2. Your GoArmyEd homepage appears.3. Select the “School User Management” link in the School User Administrationsection.4. The School Users list for your school page appears. Select the “Add NewUser” link to add a new user.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 5 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Adding a New User5. The Add New School User page appears.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 6 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Adding a New User6. Fill in all the fields marked with asterisks with the new user’s information. Thenew user will be able to fill in the remaining information once his or her accounthas been established.7. Select the box next to the Non-LOI, Non-LOI Course Admin, Non-LOI InvoiceAdmin, or Non-LOI School Pre-certifier, if applicable, to assign a new role oradditional responsibilities to the user. You are able to assign several roles to aparticular user. If no box is selected, the user will have default access only(which includes most GoArmyEd features except those additional featuresassigned to the three checkboxes.)Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 7 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Adding a New User8. Select the “Submit” button if you wish to proceed with the information updateand/or user assignment. Select the “Cancel” button if you do not want to savethe information.9. A pop up screen appears asking if you want to submit this form. Select the“OK” button to proceed or the “Cancel” button to undo the updates.10. A Confirmation screen appears stating the user has been successfully added.The new user will receive an automated email with the username andpassword.11. Select the “School User Management” link to return to the School Users listto view the new user you added.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 8 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Adding a New User12. The new user has been added to the School Users list.13. Select the “Add New User” link to add a new user.14. Select the “Edit Users in POC Management” link to designate a new POC.15. Select the “Back” link to return to the homepage.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 9 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Deactivating or Activating a UserUse the following steps to deactivate or activate a user from your school list.Note: Screen images in this document may vary slightly from the current GoArmyEd portal.1. Log into GoArmyEd at www.goarmyed.com with your user name andpassword.2. Your GoArmyEd homepage appears.3. Select the “School User Management” link in the School User Administrationsection.4. The School Users list for your school appears. If you wish to deactivate a userfrom your school list, select the “Deactivate?” link of the user.Note: Deactivating a user does not remove a user from the list but doesprevent access to GoArmyEd. A deactivated user can be reactivated at a latertime.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 10 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Deactivating or Activating a User5. The Deactivate User screen appears asking if you are sure you want todeactivate the selected user. Select the “OK” button if you want to proceed orselect the “Cancel” button if you do not.6. If the “Submit” button is selected, a User Update Screen appears stating theselected user has been deactivated.7. Select the “Go Back to school user information page” link to return to theSchool User page.8. The School Users list for your school appears and the selected user is nowdeactivated.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 11 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Deactivating or Activating a User9. Select the “Activate?” link to reactivate a user who has been deactivated.10. The Active User screen appears asking if you are sure you want to activate theselected user. Select the “OK” button if you want to proceed or select the“Cancel” button if you do not.11. The User Update Confirmation screen appears stating the selected user hasbeen activated. The activated user will receive an automated email with ausername and password.12. Select the “Go Back to school user information page” link to return to theSchool User page.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 12 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Deactivating or Activating a User13. The School User list for your school appears, and the selected user has beenactivated.14. Select the “Add New User” link to add a new user.15. Select the “Edit Users in POC Management” link to designate a new POC.16. Select the “Back” link to return to the homepage.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 13 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC ManagementUse the following steps to add or remove a user’s name and designate a new PrimaryPOC using the POC Management link. You are allowed up to two Alternate POCs andup to three GPC POCs.IMPORTANT: When a new Primary POC is designated, the current Primary POC'saccount will be deactivated will no longer have access to GoArmyEd.Note: Screen images in this document may vary slightly from the current GoArmyEd portal.1. Log into GoArmyEd at www.goarmyed.com with your user name andpassword.2. Your GoArmyEd homepage appears.3. Select the “Points of Contact (POC) Management” link.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 14 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management4. The POC Management screen appears. View the Assigned AlternateUsername(s) and Assigned GPC POC(s) sections. You are allowed up to twoalternate POCs and up to three GPC POCs.5. Adding a user to the Points of Contact Management listSelect the drop-down arrow in the “Existing College User(s)” field for a list ofactive users at your school to select the user to add as the Alternate POC orGPC POC role.In this example, there are the maximum of two alternate users listed. Anotheruser can be added to the GPC POC list since three are allowed.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 15 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management6. The “Existing College User(s)” field now displays the user you selected.Select the box for the GPC POC to add this role to the selected user.7. Select the “Submit” button.8. A message appears stating the user’s account is updated. Select the “Returnto POC Management” link.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 16 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management11. The user, Tango Abrams, appears in the “Existing College User(s)” field withthe roles assigned. Uncheck the role to remove the user from the GPC POClist.12. Select the “Submit” button.13. A message appears stating the user’s account is updated. Select the “Returnto POC Management” link.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 18 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management14. The user’s name is now removed from the POC Management screen.15. Select “Home” to return to your school homepage or the “School UserManagement” link to return the school user list screen.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 19 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management16. Designating a New Primary POCIMPORTANT: When a new Primary POC is designated, the current PrimaryPOC's account will be deactivated will no longer have access to GoArmyEd.To designate a new Primary POC, select the “Designate a Primary POC”link.17. Select the drop-down arrow in the “Existing College User(s)” field.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 20 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management18. Select a user from the drop-down list to serve as the new Primary POC.19. The selected user appears in the “Existing College User(s)” field. Select the“Submit” button to proceed to designate the user as the new Primary POC.Select the “Cancel” button if you do not want to designate the selected user.20. Are You Sure?… A pop-up window appears stating the current Primary POCwill be deactivated and unable to access GoArmyEd. Select the “OK” button ifyou want to proceed or select the “Cancel” button if you do not.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 21 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management21. When selecting the “OK” button you will be logged out of GoArmyEd and nolonger have access.22. When the new Primary POC logs into GoArmyEd, the following screenappears. The POC must select the Personal Profile tab to review and updatetheir contact information.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 22 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management23. The School GoArmyEd Account Setup screen appears. Edit the open fields inthe Mailing Address and Contact Information sections. Enter the telephonenumber and email address. Note: Any fields proceeded by an asterisk (*) arerequired fields and must not be left blank.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 23 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolStep-by-Step Instructions for Editing Users in POC Management24. Select the “Update Account Information” button at the bottom of the screento save your changes.25. Select the “OK” button to save changes made to the account informationscreen.26. The tab will be marked with a green checkmark and a message appearsstating the account information is updated. The user will not be able to accesstheir homepage until this step is done.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 24 of 25

Non-LOI Schools - Administering New User Access to GoArmyEd at Your SchoolReference Information – Role DefinitionsUse the following additional responsibility descriptions to select the appropriate action:• Non-LOI Course Administrator - Posts grades for Soldiers.• Non-LOI Invoice Administrator - Searches for and views line items eligibleto be invoiced. Validates disputes and discounts invoice line items. Submitsvalidated invoice line items for payment and views historical invoice data.• Non-LOI GPC POC– Receives emails from GoArmyEd notifying him or herwhen an invoice has been approved by the Army, the amount that has beenapproved, and a credit card number to process electronic payment.• Non-LOI Primary POC - Denotes Primary POC at the school for GoArmyEdissues.• Non-LOI Alternate POC: Acts as Primary POC in the absence of thePrimary POC and has the ability to maintain school set-up data andprovide user rights to others at the school.• Non-LOI Pre-Certifiers POC: Monitors the School TA Request Queue dashboard on the GoArmyEd homepage for TA Request forms that need to becertified. Reviews or edits class enrollment information on the TA Requestform requests within two business days. Adds a reason when a TA Requestform certification status is denied.Key Points to Remember• Each Non-LOI School has a Primary POC who has the ability to update a currentuser’s information, assign an additional or new role, or activate or deactivate auser at their school.• A Primary POC can designate a user as an Alternate Primary POC.Version 5, Last revised: 31-May-11 Green underlined text designates new information or changes Page 25 of 25