Final 2012 AGM Minutes..pdf - Kimisitu Sacco

MINUTESOFTHE27THANNUALGENERALMEETINGHELDON10THMARCH2012ATTHESAFARIPARKHOTEL

MIN 2/AGM/2012 – Confirmation of Minutes for the 25 th Annual General Meeting held on 5 thDevelopmentandMarketing..........................................................................................................................56.2.UpgradeofSaccoOfficePremises............................................................................................................7 6.3.Organizationsthatjoinedin2011............................................................................................................8 6.4.Performance.............................................................................................................................................8 6.5.HumanResourcesManagement..............................................................................................................8 1|PageContentsMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012ATTENDANCE ...................................................................................................................................................................... 3AGENDA .................................................................................................................................................................................. 4ABBREVIATIONS ................................................................................................................................................................... 4MIN 1/AGM/2012 – Remarks from Distinguished Guests .................................................................................... 5RemarksbytheManagingDirector,KenyaUnionofSavingsandCreditCo-operativeSocietiesLtd 1.1.March, 2011 .............................................................................................................................................................................. 51.2. RemarksfromDistrictCooperativeOfficer(DCO),MinistryofCo-operativeDevelopmentand Marketing........................................................................................................................................................5 (KUSCCO).........................................................................................................................................................5RemarksfromonbehalfoftheProvincialCo-operativeOffice(PCO),MinistryofCo-operative 1.3.MIN 3/AGM/2012 - Matters arising thereof ................................................................................................................ 63.1.DividendsonMember’sSharesandInterestonMember’sDeposits......................................................63.3.AcceptanceofCollateral...........................................................................................................................6 3.2.CommitteeHonorarium...........................................................................................................................6MIN 4/AGM/2012 – Confirmation Minutes for the Special General Meeting held on 7 th May, 2011....................................................................................................................................................................................................... 63.6.CorrectioninMembersNames................................................................................................................6MIN 5/AGM/2012 - Matters arising thereof ................................................................................................................ 63.5.AppointmentofAuditors.........................................................................................................................6 3.4.ProcurementofnewSaccoSoftware.......................................................................................................65.1.AppointmentofAuditors.........................................................................................................................6MIN 6/AGM/2012 - Report from the Chairman ......................................................................................................... 75.2.StrategicPlan2011to2015......................................................................................................................7 5.3.CorrectioninMembersNames................................................................................................................7 6.1.CorporateSocialResponsibility(CSR)......................................................................................................7

MIN 12/AGM/2012 - Appointment of Auditors ...................................................................................................... 1511.2.CreditCommitteeReport.....................................................................................................................142|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MIN 7/AGM/2012 – Approval of Revised By-Laws ................................................................................................. 8MIN 8/AGM/2012 - Presentation of the 2011 Audited Financial Statements ............................................... 10MIN 9/AGM/2012 - Report from the Supervisory Committee ........................................................................... 12MIN 10/AGM/2012 - Presentation of the year 2013 Budget and Amendments to the 2012 budget .... 12MIN 11/AGM/2012 - Reports from the Education & Credit Committees ...................................................... 14MIN 13/AGM/2012- Disposal of Surplus for the year 2011 ................................................................................. 1511.1.EducationCommitteeReport...............................................................................................................1413.2:InterestonMembers’Deposits............................................................................................................15 13.1:DividendsonMembers’Shares............................................................................................................15MIN 14/AGM/2012 – Resolutions .................................................................................................................................. 1613.3:CommitteeHonorarium.......................................................................................................................16MIN 15/AGM/2012 - Elections ........................................................................................................................................ 1614.1:Indemnity.............................................................................................................................................16MIN 16/AGM/2012 - Any Other Business (AOB).................................................................................................... 1615.2:SupervisoryCommittee(SC)Elections.................................................................................................16 15.1:ManagementCommittee(MC)Elections.............................................................................................16ANNEX 1 – MEMBERS PRESENT .................................................................................................................................. 1816.2:TimeManagementofMeetingsandDividend/InterestPayout..........................................................16 16.1:PaymentofLateComers......................................................................................................................16

ATTENDANCEOfficialsPresent:MinistryofCo-operativeDevelopmentandMarketing DistinguishedGuests:Joseph O. Maiko - Provincial Officer’s OfficeErastus Shikuku - District Officer, WestlandsNancy Murda - District Officer’s OfficeVeronica Muchiri - KUSCCO Managing Director’s RepresentativeKenyaUnionofSavingsandCreditCo-operativeSocietiesLtd(KUSCCO)Minutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012– ChairJanerose Mwangi - Vice ChairJames Wagura - TreasurerElizabeth Kariuki - Honorary SecretaryStephen Nyambuka - Chair, Credit CommitteeFlorence Oile - Secretary, Credit CommitteeStephen Muchiri - Member, Credit CommitteeFlorence Waiyaki - Secretary, Education CommitteeRose Kamoni - Member, Education CommitteeKennedy AukaManagementCommitteeSupervisoryCommitteeEdith Karanja - Secretary, Supervisory CommitteePaul Ngei - Member, Supervisory CommitteeMembersPresent:See Annex 1 for full listing of 899members presentKIMISITUInvestmentCompanyLimitedErnest Gatoru - ChairStanley Gachui - Vice ChairLaban Musundi - SecretaryLucy Mwangi - MemberJoanne Muhatia - MemberJames Wagura - Member representing KIMISITU SaccoAngela Nyanjong’KIMSITUSaccoStaffMembers:- ManagerJames Githendu- AccountantCatherine Odhiambo- Loans OfficerDavid Karanja – Marketing ExecutiveEunice Kanyi - Internal AuditorNancy Mugoh- Loans AssistantCatherine Mbugua- Loans AssistantJotham Opiyo- Loans AssistantFaith Gitari- Accounts AssistantRael Maranga - Accounts AssistantLillian Mochama-Administrative AssistantEdwin Odhiambo - Office MessengerHellen Nderui - Temporary ClerkAbsentwithapologies:CollinsBonyo - Chair, Supervisory Committee3|Page

4|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012AGENDA1. Confirmation of Minutes for the 2011 26 th Annual General Meeting2. Confirmation of Minutes for the 2011 Special General Meeting3. Report from the Chairman4. Approval of the revised By-Laws5. Presentation of the 2011 Audited Financial Statements6. Report from the Supervisory Committee7. Presentation of the year 2013 Budget8. Reports from the Education & Credit Committees9. Appointment of Auditors10. Disposal of Surplus for the year 201111. Resolutions12. Elections13. Any Other Business (A.O.B.)ABBREVIATIONSAFRALTI African Advanced Level Telecommunications InstituteAFSAudited Financial StatementsAGMAnnual General MeetingAGRAAlliance for Green Revolution AfricaATIAfrica Trade Insurance AgencyCBMChristoffel Blinden MissionCEOChief Executive OfficerCHMPCentrale Humanitaire Medico PharmaceutiqueCICCo-operative Insurance Company LtdCSRCorporate Social ResponsibilityDCODistrict Co-operative OfficerEFTElectronic Funds TransferELCIEnvironmental Liaison Centre InternationalICRAFInternational Centre for Research in AgroforestryIOMInternational Organization for MigrationKCDFKenya Community Development FoundationKUSCCO Kenya Union of Savings and Credit Co-operative Societies LtdMCManagement CommitteeMSFMedecins Sans FrontiersNACCO National Credit and Co-operative OrganizationNACHU National Co-operative Housing UnionNARESA Network of Aids Researchers in East and Southern AfricaPCOProvincial Co-operative OfficerPIPSPatners in Prevention StudySACCOSavings and Credit Co-operative SocietySCSupervisory Committee

5|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012The Annual General Meeting was convened as per the Notice to General Membership signed by theHonorary Secretary dated 24 th February, 2012.The meeting started at 10:05a.m with prayers by led DanielWangeka from University of Maryland.1.1. by the Managing Director, Kenya Union of Savings and Credit Co-operative Societies Ltd(KUSCCO)MIN1/AGM/2012–RemarksfromDistinguishedGuestsThe remarks by the Managing Director for KUSCCO, Mr. George Ototo, were givenon his behalf by VeronicaMuchiri, Manager - Central Finance Fund, KUSCCO.Mrs Muchiri celebrated Board for steering the Sacco to grow. She remarked that strong Saccos have apositive impact on the strength of apex bodies such as KUSCCO. She noted that KIMISITU Sacco membershad patronized KUSCCO products such as housing, education and training.Saccos are currently giving the lowest loan interest rates in the market at 12% per annum compared to otherfinancial institutions which do not lend below the base rate, currently pegged at 18% per annum.She appreciated that the Sacco is working with national organizations such as Co-operative InsuranceCompany Ltd (CIC), KUSCCO and Co-operative Bank of Kenya. She enquired whether the Sacco wasworking with the National Co-operative Housing Union (NACHU).She encouraged members to patronize the Sacco’s loan products and communicate to Board members on newloan products they require. She wished the members well in their deliberations.1.2. Remarks from District Cooperative Officer (DCO), Ministry of Co-operative Development andMarketingNancy Murda, from the DCO’s office, gave remarks on behalf of the DCO. She encouraged members to takeadvantage of the Sacco loans which are the cheapest in the market. The surplus made by the Sacco is latershared with members as dividends and interests on deposits.1.3. Remarks from on behalf of the Provincial Co-operative Office (PCO), Ministry of Co-operativeDevelopment and MarketingMr. Joseph Maiko from the PCO’s office informed members that the by-laws do not need to enumerate alldetails concerning the Sacco as they are drawn up in reference to other Acts such as The Co-operativeSocieties Act (Amended ) 2004. For example:• Section 28: outlines the mandate of Committees• Section 58(4 and 5): outlines action taken by the Commissioner for Co-operatives when a committeefails to perform its duties• Section 91(2)(i): provides for expulsion of members• Section 35: takes care of institutions that do not remit members’ contributions.MIN2/AGM/2012–ConfirmationofMinutesforthe25thAnnualGeneralMeetingheldon5thMarch,2011The minutes were proposed by Victor Kariuki from Medecins Sans Frontiers (MSF) Spain-Somalia andseconded by Gabriel Nyamu from Centrale Humanitaire Medico Pharmaceutique (CHMP)

ZipporahMburugufromAfricanAdvancedLevel5.1. Appointment AuditorsMIN5/AGM/2012-MattersarisingthereofMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 20123.1. Dividends on Member’s Shares and Interest on Member’s DepositsMIN3/AGM/2012-MattersarisingthereofTheBoard confirmed that the 2011Annual General Meeting (AGM) decision to pay 10% dividends onmembers’ shares and 9.7% interest on members’ deposits was effected.3.2. Committee HonorariumThe Board confirmed that the 2011 AGM decision to pay the Board honoraria at a rate of 2% of turnoverwhich is equivalent to Ksh.2,409,753was effected.3.3. Acceptance of CollateralKepta Ombati from Akiba Uhaki Foundation enquired there was provision for discussionduring the meeting on the acceptance of title deeds as collateral.BoardResponse:The discussionMemberComment:on acceptance title deeds as collateral would be heldunder the agenda itemnumber 4 on revised by-laws.3.4. Procurement of new Sacco SoftwareThe Board confirmed that Microsoft Navision Software was purchased for the Sacco as approved in the 2011AGM and is currently being implemented.3.5. Appointment of AuditorsTheappointment of an auditor for the year 2011 was deferred during the 2011 AGM and the Board confirmedthat during the Special General Meeting held on 7 th May, 2011 an auditor was appointed.3.6. Correction in Members NamesThe following corrections were made to the members’ attendance list:Kisanya36Kavagi331Dickens AlubakaBullet3637/50PeterPage20: Membernumber: Membername: NameofMemberraisingissueAFAT4541/50ReferencewithinminutesAtekuCorrection TelecommunicationsInstitute(AFRALTI)Membername: Membernumber: Organization:Correct organization to read asMSF - FranceCorrect member name andorganization to read:Mukabane Moses Juma from MSF- FranceThe minutes were proposed by Lucy Mwangi from the International Centre for Research in Agroforestry(ICRAF)and seconded by Johnson Bor from Alliance for Green Revolution Africa (AGRA).MIN4/AGM/2012–ConfirmationofMinutesfortheSpecialGeneralMeetingheldon7thMay,2011BulletICRAFOrganization: Page27: ZipporahMburugufromAFRALTIThe Board confirmed that Makeni Mutua and Associates were appointed as auditors for the Sacco for the year2011. They carried out an interim audit during the year 2011 and a final audit. Their report will be presentedto members during the meeting.6|Page

7|Page5.2. Strategic Plan 2011 to 2015Minutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012The Board confirmed that the Strategic Plan for the years 2011 to 2015 which was approved during the SpecialGeneral Meeting is currently under implementation.5.3. Correction in Members NamesThe following corrections were made to the members’ attendance list:23availableMbela325BulletnotPacalAFATMembernumber: Membername: NameofMemberraisingissueBulletReferencewithinminutes1814/34Organization:IOMCorrection Page6: ZipporahMburugufromAFRALTIMembernumber: Page14: OrganizationonMigration(IOM)OyugaOtienoThe member listed is not from AFATThis bullet is a repetition of bullet 324 thereforedelete.omitted from listName omitted from the list.The Chairman’sReport was proposed by Peter Muyekho from South African High Commission and secondedby Oliver Konya KCDF.MIN6/AGM/2012-ReportfromtheChairmanDonaldOsungafromInternationalNameFoundation(KCDF) CommunityDevelopment OliverKonyafromKenya6.1.Corporate Social Responsibility (CSR)MemberComment:Kepta Ombatidone in the area of CSR.from Akiba Uhaki Foundation commended the board for the good workMembername:WellingtoneSusan Mulli from Sustainable Healthcare Foundation recommended the Sacco adopts atwo-pronged approached where (i) A children’s home which is not supported by another organization isadopted by the Sacco. This will allow for monitoring of CSR funds by members and also give commitmentfrom the Sacco to the home and (ii) Some funds from the CSR budget can be set aside to take care of fundssuch as Famine relief fund.MemberComment:TheBoardResponse:Board took note of the recommendation and added that the CSR budget in 2011was set atKsh.275,000 thus limiting the number of activities that could be carried out.6.2. Upgrade of Sacco Office PremisesMemberComment:With reference to the audited financial statements, Duncan Mjomba from Save theChildren– Sweden commented about the accessibility of the office and the need to invest additional funds forsprucing up the premises.MemberComment:A member asked about the upgrading of assets at KIMISITU Sacco and the legal status ofthe investment company.Thestatements.BoardResponse:Board asked Duncan to hold the discussion until the agenda item on audited financial

8|Page6.3. Organizations that joined in 2011Minutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012Joseph Wambua fromEnvironmentalLiaison Centre International (ELCI) commented thathis organization is not listed among the new organizations.TheBoardResponse: MemberComment:Board confirmed that ELCI joined membership as an institution in the year 2010 and waslisted in the 2011 AGM Chairman’s Report.6.4. PerformanceBoaz Waruku from Shelter Forum commended the Board for steering the Sacco to greatergrowth. He sought clarification regarding the difference between dividends and interests on deposits.MemberComment:a member joins the Sacco, they buy mandatory shares worth Ksh.2,000 on whichdividends are earned. The rest of the contributions received are called deposits on which interest is earned.WhenMemberComment:Richard OngeraBoardResponse:from Christoffel Blinden Mission (CBM)noted that the report proposed toexpand the membership to other reputable organizations and asked for the criteria for determining“reputable”.defined.question will be answered when the agenda item on revised by-laws where the criteria isThis6.5. Human Resources ManagementMemberComment:Kepta OmbatiBoardResponse:The details from Akiba Uhaki Foundation enquired on the type of staff training anddevelopment in place so as to ensure staff are retained.on the staff training and development will be discussed within the agenda on thebudget. Alongside this, staff have a good working environment within the new offices purchased two yearsago. They are also equipped with the latest Sacco software to ensure they have the best resources to carry outtheir work. The Board conducts annual performance appraisals and in December 2011 staff were given abonus of 80% of their basic salary.The consultant commended the following members for sharing their feedback on the proposed revised By-Laws:MIN7/AGM/2012–ApprovalofRevisedBy-LawsCatherineKavataMzuguller1063/19MemberName MemberNumber1876/63892/315189/151He proceeded to take members through the proposed revised By-Laws while making reference to thefeedback received from the above listed members.The following additional comments were received fromVincentOwori3348/2DuncanNdegwa KeptaOmbati FaithWambua-Luedelingmembers who were present:• Joshua Kamwere an individual member::

9|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012o Article 68: Take into account the world industry practice. The Chief Executive Officer (CEO)should not be member of Finance and Management Committee as an ex-officio member.Its good practice to have a person who has financial background in thiscommittee.o Article 71: How effective will it to have the CEO as the Secretary to the Board if s(he) isexpected to present office reports as well as take meeting minutes? Response:The Honorary Secretary is ceremonial and the trend is to move away fromBoard Members being operative members to policy makers.• Kepta Ombati from Akiba Uhaki Foundation:o Kepta appreciated the consultant’s work and commended him for the significantimprovement in the by-laws.o He suggested harmonize Article7(d) and Article 8(k) as well as the repealing of Section 8(a)and the merger Section 8(l) and (k). Response:This will be taken into consideration.o Article 20(d):questioned the subjection of a member to psychiatric tests and proposed thephrase to read “medical doctor”. Response:This article takes care of member’s interests because loaning a person ofunsound mind can be an issue. It is a rare occurrence but it protects the Sacco fromfuture occurrences.o Article 21(a): Some member organizations are activists and therefore being imprisoned is areality. This section should be amended to read criminal offence that is not politicallymotivated.This will be re-worded in the spirit of the new constitution.o Article 22(f): The decision to expel a member as indicated in this article should not be final asthere is room for appealThe appeal gives an opportunity for an expelled member to be heard.o Article 74(d)(ii): Regarding security for loans some members cannot get guarantors in casesdue to the amounts they want to borrow. He proposed a provision that security for loans toinclude, “guarantors, title deeds and any other collateral as may be determined by the creditcommittee”. Some Saccos have this type of provision.Response:This will be re-worded as re-stated.• Peter Mogere from PIPS Thika commented as follows:o Article 20(d): This should be qualified to be a “duly qualified medical doctor”.ThisResponse:will be provided as requested.• Patrick Shazala from Afralti:o Article 17: Considering loans are already insured, he sought clarification to the statement“after deducting such sums as may be due by the member to the Society”. Response:This was clarified to apply in a case where the member has defaulted.• Pius Masiga from Uraia Trust:o He recommended that gender is streamlined throughout the document e.g. in constitution ofthe Board and employment of staff. Use of words like Chairman should be neutral.Page 7 has a sentence that states, “Where the masculine is applied in theseBy-Laws, it shall be read to include the feminine gender.”• Judy Ogallo from Partners in Prevention Study Kenyatta (PPSK):o The member asked for the duties of the Board to be outlined.The responsibilities of the Board are already outlined in the Co-operativeSocieties Act (Amended) 2004.• Boaz Waruku from Shelter Forumo Article 8(a): Add “will accept to be guaranteed.”Response:Response:

10|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012o Article 21: Agree on what constitutes suspension and expulsion with the general meeting toratify. Response:Suspension is temporary and expulsion is permanent.o Article 24: Entrance fee should have been put under Article 8o Article 27: The phrase “liable to the debts of society” should be changed to read “debts owedto the society”. Response:These have been marked for re-wording as it is a matter of semantics.o Article 39: Revise use of the word “elected”.o Article 42: Should be deleted as it is taken care of in Article 35.o Article 44: Should read “presiding over meetings” and not “chairman at meetings”.o Article 51(e)(ii): Should be amended to read “18 years of age” and not “21 years of age”. Response:This will be amended.Members were asked to put any other feedback they may have in writing and to email it to the office forcollation. Members were thanked for adding value to the By-Laws. The corrections will be posted on theSacco website for re-confirmation.The 2011 Audited were presented by Mr. Makeni from the Sacco’s current Auditors,MIN8/AGM/2012-Presentationofthe2011AuditedFinancialStatementsMakeni Mutua and Associates. He informed members that the format has changed as per SASRA rules. TheAudited Financial Statements (AFS) were proposed by Alfred Ameyo Pathfinder International and secondedby Martin Maina from Network of Aids Researchers in East and Southern Africa (NARESA).feedbackreceived.ThiswasproposedbyBoazWarukufromShelterForumandsecondedbyJohnsonBor fromAGRA. Decision:Therevisedby-lawswereadoptedbytheGeneralMembershipsubjecttoincorporationofJoshua Kamwere enquired the reason for the increase in the suspense account and if theitems relating to this account can be designated.ItemsAuditor’sResponse: MemberComment:in the suspense account will be reconciled and looked at afresh. Designation ofcomponents of the suspense account can only be done during an AGM.Gatoru from ICRAF enquired for clarification the number of members in the Sacco.The Chairman’s report showed 4,697, while the AFS reflected 6,241 members.ErnestAuditor’sResponse:The membershipMemberComment:is detailed in page 5 of the AFS to show there are a total of 6,241 membersof which 4,697 are active members and 1,544 are non-active members.Nicholas Odhiambo from International Organization for Migration (IOM) enquired whythe defaulted amount was increasing yet the loans are guarantee.MemberComment:

11|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012BoardResponse:These figures are balances after recovery from defaulters especially in the case of crossguarantorshipby members from the same organization who leave at the same time. We are also putting inour best efforts to recover the amounts through the engagement of debt collectors.Bernard Siro from AGRA commented that it appeared the Sacco has given more than itreceived. Did the Sacco get external funding to service the loans?MemberComment:statement of cash flows on page 11 details the Sacco’s sources of income.TheOmbati from Akiba Uhaki Foundation commented that the graphs are good. He alsosuggested that in future the components that go into overheads and Sacco development are reflected.Auditor’sResponse:information is given on page 4 of the AFSKamau from Kenya Community Development Foundation (KDCF) enquired thereason for dormant deposits increasing from Ksh.11,786,826 in 2010 to Ksh.17,697,016 in 2011. What can bedone to curb this?KeptaThisMemberComment:FrancisAuditor’sResponse: Membercomment:BoardResponse:The officeaccounts.has been trying to communicate with dormant members to re-activate theirMembercomment:Abdulrahman Munyendo from IOM recommended the Sacco insures loans against default.BoardResponse:There is no company which insures against loan default. The current insurance the Saccotakes covers the loan if a member dies. However, take note that the insurance is valid only for the loanrepayment period. If a month of repayment is skipped thus making the period longer, then the insurance willnot cover this.JohnsonTheAuditor’sResponse: Membercomment:Bor from AGRA sought clarification on the suspense account.auditor explained that the suspense account is the difference between the deposits andloan balance between the general ledger and the members listing.Bor from AGRA enquired if the board was taking any action on the defaulters whohave stayed on the defaulters list for more than 2 yearsJohnsonBoardResponse:Most ofMembercomment:the defaulters in 2009 were staff who were laid off from Goal Kenya and hadguaranteed each other. Debt collectors have been contracted to recover the defaulted amounts.

12|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012The was proposed by Ally Walale from Regional Aids Training Network(RATN) and seconded by Jane Njogu Malteser Germany.MemberComment: Fred Mose PIPS Thika asked if revenue has been generated from the dormant memberfunds.BoardResponse:The money with the Sacco as a deposit and is earning interest like any other deposit. It waspassed in a previous AGM that interest and dividends are not paid on dormant accounts.MIN9/AGM/2012-ReportfromtheSupervisoryCommitteeMemberComment: John Mwima from Bertolli Associates University of Maryland (BAUMasked if the SaccoBoardResponse: Whenconducts proper background checks to certify the reason for default?a member is going to default due to genuine reasons such as a job loss then the membershould immediately inform the board.MemberComment: Kepta Ombati from Akiba Uhaki Foundation recommended that the report is presented asper the headings of the Supervisory Committee’s responsibilities. He added there is need to be specific on theareas of the strategic plan which are being implemented well and those that are not doing well so as to enablemembers to give feedback.BoardResponse:The Board took note of the recommendation.MemberComment:Naomi Barasa from Amnesty International Kenya commented that in the previous AGM,some recommendations were made so that they act as safeguards such as for understanding between theemployer and employee. It is also important to have a safeguard against fraud where guarantors’ signaturesare verified.Boardresponse:The Board responded that they will look into implementing the recommendation of guarantorsignatures. Regarding the employers, most organizations have committed while others have refused atheadquarter level.Membercomment:Richard Odago of Goal Kenya commented that thearea of customer care could be wantingBoardresponse:During thebecause staff may be overstretched. 13 staff serve 4,600 members.work load.year, the board hired 5 additional employees in consideration of the additionalMIN10/AGM/2012-Presentationoftheyear2013BudgetandAmendmentstothe2012budgetThe Treasurer’s Report was proposed by Beatrice Uthasyo from IDRCand seconded by Ann Wangari fromPartner in Prevention Study Thika.

discussedabove.ThisdecisionwasproposedbyAnthonyMathengeindividualmemberandsecondedby LeonardChirafromInterNewsNetwork. Decision:The2013budgetandamendmentstothe2012budgetwereadoptedsubjecttoadjustments13|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012Membercomment: Juma Mukabane from MSF – France and Kepta Ombati from Akiba Uhaki Foundationnoted discrepancies in the surplus and deposits figures between the Chairman’s Report and the budgetpresented.TheBoardresponse:budget set of figures was based unaudited financial statements. These figures areadjusted following audit thus causing a difference. Also the software had been amortized but the auditorsadvised that this should be done only once the software is launched.Muyekho from South African High Commission commented that the cost of softwareis on the higher side.PeterMemberComment: BernardMembercomment:Siro from AGRA commended the Board for a well presented budget. Herecommended that trainings be conducted in-house to reduce the Committee Allowances. Regardinginsurance he recommended that tendering is done better to get competitive rates. Regarding the software, headvised that KIMISITU Sacco consults with Kenya Bankers Sacco who are currently using good software.BoardResponse:The new Sacco software has already been procured following an industry survey. It is hopedthat the software will be live by next month. All other comments given regarding insurance and in-housetraining will be considered.Membercomment:Moses Opiyo from Amnesty InternationalKenya noted that utility and security should havetheir own expense line items. He also commented that the internet expenses are very high at Ksh.432,000.The Committee expenses are also high.Membercomment:Johnson Bor from AGRA commented that 2007 to 2011 is 2% yet the growth is different.Membercomment: Jonathan Kilonzi from ICRAF said committee expenses are high and something needs to bedone about it.Membercomment:Another member sought to know if honoraria is charged at 2% of net surplus or turnover.Ernest Membercomment:Gatoru from ICRAF recommended that serious investment is done to get betterconnectivity preferably fibre optic connection so as to enable interactive accessibility of the Sacco system bymembers. He recommended an increase in the budget for internet expenses.BoardResponse:The internet expenses take into consideration bandwidth expansion to accommodate theaccessing of online statements by members. The Board took into account the recommendation to increase thisbudget line and will revise the amount based on quotations received. Committee expenditure and honorariashould be reviewed using a comparison between the income figure growth and the operations. The CreditCommittee meets 52 times a year i.e. weekly to appraise loans. In order, to reduce the committee expensesthe weekly disbursements can be done monthly so that the Credit Committee meets only 12 months per year.

11.1. Committee MIN11/AGM/2012-ReportsfromtheEducation&CreditCommittees14|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012The Education Committee Report was proposed by Boaz Warukufrom Shelter Forum and seconded byDaniel Mbugua from Norwegian Refugee Council.11.2. Credit Committee ReportThe Credit Committee Report was proposed by Anthony Gakinya from ICRISAT and seconded by YvonneOtieno from ICRAF.MemberComment: A member commented that it is the duty of the Sacco to summon the organization that hasnot remitted member’s contributions.Response:The Co-operative Societies Act (Amended) 2004 states that employers who deduct upto 15 th of everymonth should remit. Those who remit thereafter should be reported to the Ministry of Co-operativeDevelopment and Marketing for follow-up.MemberComment:Jane Njogueducate staff.from Malteser Germany commented on dormant accounts and the need toShe appreciated that this time round emails were sent to all members instead of theorganizations contact points. On the dormant accounts, she said she had a dormant account because she waslaid off from her job. She therefore advocated the use of collateral.money used by the Sacco is members’ money.Staff are trained like any other employer.Forexample, only Ksh.30, 000 per year is paid for the staff pursuing degree courses.AllMembercomment:Bernard SiroBoardresponse:of AGRA commented that to curb late remittances of loans from memberorganizations the Sacco should maintain a database of Payroll Officers from all organizations. He added thatmember statements should have a listing of those guaranteed.Membercomment: Richard Ongera of CBM asked what kind of measures are in place for the Sacco to take aLucy Membercomment:risk-based approach.Mwangi from ICRAF thanked the Finance and Administration Committee for thegood work done. We have 50 organizations that have joined the Sacco in the last one year. One criterion theyshould be given on joining is that they should commit to deposit member’s contributions by 5 th of everymonth.Mwangangi from Intrahealth International commented that we need to improve onour marketing so that we get more guarantors.Atuya from Interpeace commented that remittance is done by 30 th and 2 monthsremittance had not reflected on his statement and this was attributed to a system error.DavidAmosBoardresponse:The commentsMembercomment: MemberComment:have been taken positively and will be passed to the CEO to implement. Thenew software will be able to address some of the issues raised. For risk assessment, the Internal Auditor, isconducting a risk assessment with the view to coming up with a risk management framework.

15|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012The agenda item on appointment of auditors was presided over by the District Co-operative Officer forWestlands, Mr. Erastus Shikuku.MIN12/AGM/2012-AppointmentofAuditorsThe KIMISITU Sacco Board of Directors placed an advertisement for provision of audit services through theInstitute of Certified Public Accountants (ICPAK). A total of 10 audit firms responded to the advertisementand expressed an interest in providing audit services for the year 2012. Below is a shortlist of 5 firms forconsideration by the General Membership. The 2012 Audit Fee Budget is Ksh.360,000.• Makeni Mutua and Associates (current auditors)• Kibiego Kiptum and Associates• Menya and Associates• Mugo and Company• UHY KenyaRepresentatives from the above listed companies were asked to address the general membership to markettheir services.The mode of voting used was that of “show of hands”. Thevoting results were as follows:412KibiegoKiptumandAssociates132MenyaandAssociates Auditor4MakeniMutuaandAssociates NumberofVotesMugoandCompanyUHYKenya3This agenda was presided over by District Co-operative Officer, Mr. Erastus Shikuku, as per Section 27 ofAct.MIN13/AGM/2012-DisposalofSurplusfortheyear2011Associates.Thiswillbetheir2ndyearauditingtheSacco.ThedecisionwasproposedbyOliverKonyaof KCDFandsecondedbyPeterMuyekhoofSouthAfricanHighCommission. Decision:Basedonthevotingresults,theSaccoauditorsfortheyear2012willbeMakeniMutuaand13.1: Dividends on Members’ SharesMembers agreed on the payment of 10% dividends on members’ shares.Warukufrom Shelter Forum and seconded byRose Wanjala from PIPS Thika.This was proposed by Boaz13.2: Interest on Members’ DepositsMembers agreed on the payment of 10% interest on members’ deposits. This was proposed by Kepta Ombatifrom Akiba Uhaki Foundation and seconded by Linet Makena from PIPS Thika.

14.1: IndemnityMIN14/AGM/2012–Resolutions16.1: Payment of Late ComersMIN16/AGM/2012-AnyOtherBusiness(AOB)16|Page13.3: Committee HonorariumMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012Members agreed on the payment of Committee Honorarium at a rate of 2% of turnover (Ksh.3,143.894). Thiswas proposed by Johnson Bor of AGRAand seconded by Evans Mkala from Kenya Wildlife Trust.The indemnity figure will be increased from Ksh.100,000 to 10% of the share capital in accordance with theBy-Laws.This agenda was presided over by the District Co-operative Officer, Mr. Shikuku.MIN15/AGM/2012-Elections15.1: Management Committee(MC) ElectionsThose retiring are Elizabeth Kariuki, Florence Waiyaki and Stephen Nyambuka. All three members offeredthemselves for re-election. Boaz Waruku from Shelter Forum proposed that the three be re-elected as MCmembers and Linet Ndede of Goal Kenya seconded the proposal.15.2: Supervisory Committee(SC) ElectionsManagementCommittee. DECISION:ElizabethKariuki,FlorenceWaiyakiandStephenNyambukawerere-electedintotheEdith Karanja was retiring from the SC and offered herself for re-election. Augusta Muchai, an individualmember, proposed Edith Karanja and seconded by Serah Waithera from IOM.MemberComment:A memberDECISION:EdithKaranjawasre-electedintotheSupervisoryCommitte.from Goal Kenya commented that he registered as a participant at the meetingafter the cut-off time for receiving a token for lunch as he had taken his child to hospital. He also mentionedthat another member had travelled from Meru and arrived late. He asked for an exception to receive theirtokens.Boardresponse:Those members who came late should get their vouchers.16.2: Time Management of Meetings and Dividend/Interest PayoutPeter Muyekho of South African High Commission observed that too much time in theAGM and suggested that time is better organized to finish early.MemberComment:Ernest Gatoru from ICRAF also suggested that members pose questions to the board inadvance. Likewise the Board should give highlights of their reports instead of reading them.MemberComment:Augusta Muchai an individual member asked about possibility of using money transfer forthe Sacco’s financial transactions such as sending contributions and issuing loans.MemberComment:Rose Waithera from PIPS Thika asked when the dividends and interests will be paid.

Chairman KennedyAukaHonorarySecretary ElizabethKariuki17|PageBoardresponse:The Board will take into account all the above time management suggestions. Regarding theMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012dividends, the 2011 records showed that 3,000 members were paid dividend s and interest of less thanKsh.10,000. The Board asked members if those in this category could be paid by MPESA with a caveat that ifthe wrong phone number is given then member is to blame.The Board also added that 800 members in 2011opted to plough back their earnings into deposits. Members were asked to notify the Sacco office within 3days on their preferred mode of payment.There being no other business the meeting ended at 5:30p.m with prayers led by Florence Oile from IUCN.on22 Minutessignedforcirculationnd day of March year 2012.

15963/11543937/11556166/11567157/24277155/24287154/24297158/242107331/242117150/242127156/242137152/242146144/192152799/84162794/84176410/84182793/84193047/84202797/84215787/84227064/84236409/84242801/84257486/84262796/84276785/225287303/248291890/15300505/15316179/126327094/231337229/124344369/124ACKD A.C.KDAYLOVECHILDRENSPROJECT KAGUAIPETERKABITA KAMAURUTHNJERI KEYADORCASRUTH WAWERUTERESIAHNJERI OMBATITOM REBECCAWANGUIKAGWE WAIGERAAGNESNYATHIOMA NJOORIANNEWAMBUIACLF ACTIONCONTRELAFAIMSOMALIA WEKESASAMUELWATAAYT AFRICAYOUTHTRUST DANIELOWUORAKWANYA GACHOGUSTEPHENKINYUA CATHERINELILIANONYANGO KEINOMARSHELCHERUIYOT KIMUYUMOSESKATUA KAMAUHANNAHNYAMBURAMBURUGUZIPPORAH INSTITUTE MUNYIRIFAITHWACERA AFAT AFRICANADVANCEDLEVELTELECOMMUNICATIONSMWANGICHRISTOPHERKAMARU NJUGUNAJOSHUAWAHOME INSTITUTETITOGODFREYKABOLE WANGAIELIZABETHSAVETHI AFAT AFRICANADVANCEDLEVELTELECOMMUNICATIONS SHAZALAPATRICKVISIAINSTITUTEMIRUKAJEFFERSNYAGIRO AAAE OLANGOGRACELYDIA AAFA AFRICANASSOCIATIONOFAGRICULTURALECONOMISTS FRIDAHNKIROTE OGAGATHOMASORACHA ACTS AFRICANCENTREFORTECHNOLOGYSTUDIES NDONYESANDRANDUNGE ACWT AFRICANCENTREFORWOMENANDICT OHUTSOMONICABUYU ACTN AFRICANCONSERVATIONTILLAGENETWORK MERCYWANGECHIMIGWI ABDIGUYOTACHE AFEW AFRICANFUNDFORENDANGEREDWILDLIFE18|PageANNEX 1 – MEMBERS PRESENTMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012*Sorted by OrganizationMEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME233938/115 ENGEFUROSEKALEHA 5968/115 GITAUJOHNMUTURI WAWERUCAROLINEWANJIKU ACKD A.C.KDAYLOVECHILDRENSPROJECT A.C.KDAYLOVECHILDRENSPROJECT ACKD BEATRICEWAMBUIKAMAU

354374/124364946/124374375/124384379/124394397/124404373/124414371/124424357/124434381/124444368/124454355/124466981/124474376/124484378/124496150/124504363/124516148/124527014/9530678/9540876/9553953/9565939/171575572/171585501/171595189/151600262/12611065/12620259/12632949/66645492/66656621/66664552/66673105/66683106/66694215/122705321/122715668/158725667/158736438/208746945/158ACHACHJAMESLAJA BORUQALICHARERO CHARLESNICHOLASMURITHI ABDUIFEISAIAZIZI GITAUPAULKIAMA GUYOHALAKEGUFU JOSEPHLEMISO CHARLESKIVUVANIMULIAFEW AFRICANFUNDFORENDANGEREDWILDLIFE KARANJACAROLINEMUTHONIMUSYOKAJACKSONMUINDE NJOROGEDAVIDMBUTHIA NYAMAIMUTIEKANYINGI MAINGADAVID PAPAIKELVIN SEBUGHEREBECCAFREDRICK SIRIMASHIRLEYTABITHA AFEW AFRICANFUNDFORENDANGEREDWILDLIFE OTTIPETEROTIENOAWF AFRICANWILDLIFEFOUNDATION KANGETHEWALTERMACHARIAWAINAINATIRUS WANGARIJOHNWACHIRA AWF AFRICANWILDLIFEFOUNDATION AMAGOVEOYOYAREBECCAH MWONGELABENJAMINNYAMAI NDUNGUEUNICEMUMBI ATL AIRTRAFFICLTD KEPTARESENIOMBATI AUF AKIBAUHAKIFOUNDATION AMULYOTONANCYVUHYA CATHERINENJERINGARUIYAHAGRA ALLIANCEFORAGREENREVOLUTIONINAFRICA BERNARDMONARISIROAGRA ALLIANCEFORAGREENREVOLUTIONINAFRICA LABOSODANIELKIBYEGON LIDWAJIALEXKHALEKHA NJAGIDAVIDKIMOTHO JOHNSONKIMUTAIBOR ONYANGOMARIKUSOMONDI SUSANALUOCHOCHIENG RTAF ALLIANCEFRANCAISE ESTHERNYAMBURAMBOTE ONYANGOLINUSOYIERAFSC AMERICANFRIENDSSERVICECOMMITTEE LUKADORAHMKABILIJANETSAYOMWAMBI MBURIAPAMELA AIR OPIYOMOSESOKOTH AIK AMNESTYINTERNATIONALKENYA BARASANAOMIVULENYWA19|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

756292/120764105/120774090/120784093/120794107/120804940/83817738/157827124/157837722/157844021/87857468/157867859/157877185/157884192/87897209/157907337/157917262/157921500/44937210/157947466/157957457/157966445/157977467/157986892/157995682/1571005205/321015206/321026723/321035242/1561045244/1561055234/1561067231/1761076302/1761083918/1131096875/1131105819/1131116414/1131125809/1131137184/1131144333/113KIMUHUMOSES MARYTERESAANYANGOAMOLO MARYMUSANGAMANYONJE KARENDDIMPSAARAHC AUSTRALIANHIGHCOMMISSION KAMAUSYLVIANJERI BP BEARINGPOINTECALTD GLADYSMASWAIMUNISI GOVEDIDOUGLASGUNGU MUTHURIDAVIDBAUM BERTOLLI&ASSOCIATESUNIVERSITYOFMARYLAND JOHNKIBANYAKAGOJOSEPHRATEMOONYANDO JULIUSNZINZINYENGE KAMAUSIMONMUGO JOHNMWIMA KIBONGESAMUELMURIUKI MAINALYDIAWAIRIMU MAKONDOENOCKIKUMU KARUGADANIELKIMANIBAUM BERTOLLI&ASSOCIATESUNIVERSITYOFMARYLAND MURUGAMARGERETWAMBURAPETER ONDIEKI RUGURUEDWINTHUO SITUBIPAMELANZIWA NJENGAESTHERGATHIGIA TINGUJEABDIIBRAHIM WANDINADANIELGICHUKI BAUM BERTOLLI&ASSOCIATESUNIVERSITYOFMARYLAND GICHUHIDUNCANMBATHA TERESIAWANJIKUKOMOBTA BIOTECHNOLOGYTRUSTAFRICA MAGUYIKEFAMAGAYIBTA BIOTECHNOLOGYTRUSTAFRICA OKEYOROSEMARYANYIKA ROSEMARYWANJIKUKARANJA STEPHENWAKHU CIDA-PSU CANADIANCOOPERATIONOFFICE WAMBUILUCYNJERICFK CAROLINAFORKIBERA CATHERINEWAGUNDEACHIENGPURITYWANJIKU CFK CAROLINAFORKIBERA ISAACNJOGUNJAGI KATUNGAFRANCISKIOKO LEITOREPHILIPL. MAWEUTERESIAMUTINDI NJENGAJOHNNJUGUNA CHS ONDURAEVANSODHIAMBO TITUSSILANZUKI ICAP CENTERSFORINTERNATIONALPROGRAMS(KENYA) 20|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

1155081/131166274/131171385/131184164/131192221/131206123/131215339/131221384/131231832/131241388/131253706/131264700/1381274697/1381285506/1381296856/2191306978/2191314399/1231324262/1231332767/811346142/1961353417/961365623/961370653/301386628/301391372/301405444/301410228/191420847/191435609/1681446352/1681455851/1681465955/1681476075/1681487733/1681496510/1681506696/1861516039/1681525904/1861536287/1861546063/186GATUAJEREMIAMARIE JOHNMWANGIMUKINYA JOSEPHNJOROGENJUGUNA ALEXANDERNJOROGEMATHARA MITEMAPAULNYANGU M'RITHIKELLYJOYKANINI NJAGIEDITHKAINYU MBOANIGILBERTMUTEGICHMP CENTRALEHUMANITAIREMEDICOPHARMACEUTIQUE OMBWARAVICTORMARTHAWANGECHINANCYC CHMP CENTRALEHUMANITAIREMEDICOPHARMACEUTIQUE CHRISTOPHERGITHUKU WAIRIMUGABRIELNYAMUNJUGUNAMARYWANJIRU CMD CENTREFORMULTIPATYDEMOCRACYKENYA MWANIKIJEREMIAHWACHIRA NTHYOLOINNOCENTMUTUA CDE CENTREFORTHEDEVELOPMENTOFENTERPRISE KUNGAKLYDIAH MUYESUPAMELAKIGAMWA CAPI CHANGEAGENTSFORPEACEINTERNATIONAL BULIMOJOHNKIDAKECHF CHFINTERNATIONAL EMMYLORNAOTAMBO CI CHILDRENINTERNATIONAL AGENGOALFRED DAVIDDENNISOMONDIOKELLO CCF CHRISTIANCHILDRENSFUND NJUGUNAPETERMUNGAI NJUGUNAFREDRICKNGANGA RICHARDONGERA SARAHONDISOAMUKOYE CBM CHRISTOFFELBLINDENMISSION JAMESMUHALIAATINYACDTF COMMUNITYDEVELOPMENTTRUSTFUND GACHUISTANLEYMWANGICDTF COMMUNITYDEVELOPMENTTRUSTFUND AGUFANYAZABLON CHEGECAROLYNEWANJIRU MAINASTEPHENKIMANI KARANJAANTHONYKAMAU MUSYOKISTANLEYNZUVE STANISLAUSMUTHENGINDUVA WANJIRUCHARLESNJOROGE CGP COMPUTECHGROUP MATUNDUSAMSONCOWO CONCERNEDWORLDWIDE BABAIMOSESKIMANIKIYONDISALOMEKERUBO MARJANSEBITA. MARYKOKIKYALO COWO CONCERNEDWORLDWIDE KAMAUANNEWAITHIRA21|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

1555913/1861565903/1861575895/1861585905/1861595890/1861605908/1861615906/1861626124/461634188/461642365/21652406/21666244/2021675907/1861685141/1491695447/1691706220/1691715349/1541726357/1541736620/1541746328/1541755259/1541766356/1541776354/1541786355/1541790488/231800485/231816026/1811827873/1891837497/1891846072/1891856071/1891862249/591876345/651883748/651896807/2071906806/2071916800/2071927055/1021934510/311945377/94NAIBEIALBERTCHESES NDEGWAANNNJAMBI NGUYOJAMESKINOE MUTISOELIUDMAKAU OBOTADAVIDODUOR WEKESAANNEAKINYI COWO CONCERNEDWORLDWIDE ABENDELOICEWINNIEAKINYI NJUGUNAJAMESNJIHIACOOPI COOPERAZIONEINTERNATIONAL ENOSNDEDEAPONOKOECHSTEPHENKIPROTICHARAP CT COVENANTTOURS BIIWESLEYKIMUTAI CAI CRADLEAFRICAINTERNATION MOSESJUMAOKUMU JOSEPHIRERIMUGODRC DANISHREFUGEECOUNCIL MAINASTEPHENKARURU SHIREKAEVERLINEIRENE DETK DETTARKENYA ANNECATHERINEGITHAIGA MOSWETAHEZRONIKOBEEATEC E-AITECLTD CHARLESMUYELELENAMULATAHERBARTKAGULIMUDAYA JOHNMWANGIMUTAHI KAHIJAELKAVULANI ERICMARKRALOOOMONDI MWORIAIVYTRIZAKAWIRA EATEC E-AITECLTD MAEKEANDREWMATELE OMOLBENTAAKOTH EASL EASTAFRICASUPPLYANDLOGISTICSLIMITED KENYATTAHEZRONWINANIEAFF EASTERNAFRICAFARMERSFEDERATION STEPHENVINCENTMUCHIRIKIMANIANDREWKARIUKI LILIANEDITHA.ODONGO MOCHAMACAROLINE ALLANKIBIRAMUSALIA EHG ECONOMICHOUSINGGROUP ESTHERWNDUNGU EDC EDUCATIONDEV.CENTERSUDANRADIOSERVICE KWAMBOKALINDARUGAYASAMSOM NGENOWESLEYKIBET EDC EDUCATIONDEV.CENTERSUDANRADIOSERVICE ANYANGORICHARDOPADO NDIRANGUTERESIAWAIRIMU THYAKAJOSEPHWAMBUA ELCI ENVIRONMENTALLIAISONCENTREINTERNATIONAL NYOKABIBELLITAHWAMBUI ESF ENVIRONMENTALISTESSANSFRONTIERES MATHENGEJANEWAMBUI ETC ETCEASTAFRICALTD ABUYAMICHAELODHIAMBO FAHI FAMILYHEALTHINTERNATIONAL 22|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

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2347325/1852355930/1852362532/692370829/102386363/1662397268/1662406962/992417250/992427856/992435587/992446295/992453281/992463390/992473284/992483478/992493285/992501527/172513779/172524129/172531999/172544846/172556772/172567876/172571528/172582000/172592081/172601866/172613075/172623999/172632300/172641706/172653322/172663074/172671570/172682122/172691864/172703780/172713320/172722077/172732123/17WANYAMAMARGARETLUNYOLO FTRL FITRESOURCESLTD NDUNGUSUSANNJOKI FHI FOODFORTHEHUNGRY KIBUEFRANCISMUNGAI FAWE FORUMFORAFRICANWOMENEDUCATIONALISTS SANGILIANNITAKAZIGA KAFAHAMUKAIERASMUS FHEA FREDHOLLOWSEASTAFRICA GALOMABELKADENYI GATHONDUSAMUELTHIONGO BEATRICEVUHYAOMWANDAGDSW GERMANFOUNDATIONFORWORLDPOPULATION HELLENKAMAUJOHNNGUGIMUNYIRI KIOJULIUS KOSKEYANTHONYTONUI IMBEBIAMBROSEOMURUNGA MBUGUAANDERSONNJOROGE NYAKUNDICAROLINEKWAMBOKA GDSW GERMANFOUNDATIONFORWORLDPOPULATION AGUNJAAEDWARDODHIAMBO LUGAJANEIDAYAGOALK GOALKENYA ALICEWANJIKUMACHARIABAIKAELPHASLUGAS BODOKEVINOKOTH EVERLYNEAKISOOKWENGU ARUBIAEUNICEFLORENCE KANANADAMARISS KIBERENGECHARLESWANYAMA MAINABENARDMACHARIA JOSEPHATM.MUTETIGOALK GOALKENYA MBOKAFRANCISCAMWIKALIMUTUOTAGRACEWANJIRU NALEFRANCISMUKUVIZA NDEDELINETEUNICEA.A. MUTUARAPHAELMBOYA NYAMBUKASTEPHEN WILLIAMSONNYANGIRAPHOEBE NGOTHOMARGARETNYAMBURA ODAGORICHARDODHIAMBO GOALK GOALKENYA OBUNGAAOTIENOARIGOWANYAMAJOSEPHJUMA GOALK GOALKENYA ANGIRAJACINTAADONGO BIHEMBOLAMECKBUSIEKA GOALS GOALSUDAN THUKUFAITHWANGARI24|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

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3483350/23496070/23504291/23517056/23520027/23531960/23542901/23557003/23565711/23573702/23580084/23596862/23606186/23613585/873625471/23636971/23644670/23653351/23660800/23677513/23683130/23695561/23703058/923713060/923721236/13730802/13740005/13750617/13760003/13771080/13780293/13792515/13801128/413812747/83LINDAKIDWEYE MARYATIENOOUKOOUMA KIUNGASAMUELMURIITHIMBALUSAMUELMUTINDA MBIRIRIGEORGENDUNGU AGROFORESTRYMITOKOLISAFLORA ICRAF INTERNATIONALCENTREFORRESEARCHIN AGROFORESTRY MBOGOCAROLINEMURUGIMUNYAOSYLVESTERMUTATI MWANGIBEATRICEGATHONI MOSOCHOJULIUSKIMANIMWANGILUCYW. MWANZIALEROYKABOI AGROFORESTRYNYAKUNDIJAMESNYATWANGA ICRAF INTERNATIONALCENTREFORRESEARCHIN AGROFORESTRY NDERITUAGNESWANGUIOGOYOMONICAHS. OKELLOGARDODHIAMBO OCHINGATHOMASMBOYAOTIENOCHARLES THIONGOMARGARETKABURA AGROFORESTRYWACHIRACHARITYWANGECHI ICRAF INTERNATIONALCENTREFORRESEARCHIN AGROFORESTRY VINCENTKULENDANJUIICRAF INTERNATIONALCENTREFORRESEARCHIN AGROFORESTRY ALUSIOLAHJOYCETOYAH AMBAISIREBECCAOKUTOYI ICS INTERNATIONALCHILDSUPPORT YVONNEANNEOTIENO CHRISTOPHERWANYOIKE IDRC INTERNATIONALDEVELOPMENTRESERCHCENTRE BEATRICEMUSENGAYANTHIWADANIELCHIRCHIRMAIYO GITHAIGAGLADYS JAMESM.WAGURA KARIUKIGEORGEMURATHA MWENDAJOANNEKANYUA RURIIMERCYWAMBUI IDRC INTERNATIONALDEVELOPMENTRESERCHCENTRE CUMBIERNESTMAINA KARIUKINANCYWANJIRU IFRC INTERNATIONALFEDERATIONOFTHEREDCROSS 27|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

3826425/413834824/413842393/413851015/393861012/393872516/393881014/393893395/393902516/393912887/23926680/1273931445/343946522/343951484/343965713/343972061/343982253/343990894/344000922/344014570/204027614/344031710/344046610/344057778/344062098/344071174/344083581/344095491/344106146/344115509/344121494/344131446/344146397/344157615/344165534/344177664/344181251/344193709/34OBONGOOLIVIAMARTHA ACHIENGTHEURIJUDYWAIRIMU IFRC INTERNATIONALFEDERATIONOFTHEREDCROSS NGANGABENSONNJOROGE ILOLOSTANLEYLIUVA KHALWALEREUBENCHAVODO BAKHWENYAGABRIELA.KINYANJUIGRACEWANJIKU RECONSTRUCTION NYAOROJANETACHIENG IIRR INTERNATIONALINSTITUTEFORRURALREUBENCHAVODOKHALWALE IIRR INTERNATIONALINSTITUTEFORRURAL RECONSTRUCTION JULLIETWANJIKU OYUKOPHILLIPISAAC ILRI INTERNATIONALLIVESTOCKRESEARCHINSTITUTEALIAHMEDNGANGA ALUCHIOJOSEPHALELA ARTHURGACHERUNDUNGU AGISALORENLUYAIIOM INTERNATIONALORGANIZATIONFORMIGRATION BWIREJACKTONDOMINICCHRISTINEJUMAODHIAMBO CHRISTOPHERBULINDABETI CLETUSKASANYISHAMAMWA CHEGESERAHWAITHERA ESTHERWANGARIMURIU FRANKLINKINGIJALIWA HUSSEINROBA DIMBUERICKLUNDUIOM INTERNATIONALORGANIZATIONFORMIGRATION ISSEZAHRAABDIJONESMUTUKUMALELU JOYCEADHIAMBOOUMA KABOGOWAMBUI JOHNMWALEWALLAHIOM INTERNATIONALORGANIZATIONFORMIGRATION KABUGACHARITYMUTHONIKARAMBUMARTHAM. ITHURANIKAKARANJAEDITHWAMBUI KASAVULIDIANANYAPOLA KHIGANIPOLLYCARP KHWATENGENORAHMUYOKA KINYUANAOMIWARIGIA KWANDAPATRICIA LYDIAAWINJAH IOM INTERNATIONALORGANIZATIONFORMIGRATION 28|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

4203976/344212187/344225066/344231632/344245641/344251197/344267744/344271640/344285882/344296169/344306080/344316717/344321691/344331190/344342563/344351898/344361448/344372306/344380921/344391202/344402021/344411959/344426151/344431581/174445508/344455507/344461932/344476152/344481782/344491262/344506715/344516718/344521893/344536182/344544517/344556211/344561025/344571783/344581803/34MAINANEWTONTHUKU MALUKIJOSHUAMUSYOKI MARYAMMALIK MAINAANNEWANGUIWARIOADHIAMBOMATAYAHENRYOJIAMBO MAUREENANYANGONYAMBOK MATAMALILIANPEREPETUAMBOGANIBENSONMURADENYI IOM INTERNATIONALORGANIZATIONFORMIGRATION MBATHAPAULMUTIEMULEDOUGLASMUTUA MUNUHERICHARDGACHINGA MUNYENDOABDULRAHMAN MBUGUARUTHWAIRIMU MURICHUMICHAELDAVID MURIGUSUSANWATARE MUSINGURAJACKTONCHANZU NETIAHNGANGAPETERKAMAU IOM INTERNATIONALORGANIZATIONFORMIGRATION MUTURIPURITYWANJIKUNJURUPETERMAINA OCHIDOELDONOWINO OCHIENGEVALINEAKINYI NGETHEESTHERNDUNDU OGIRANIXONOMONDI OKINDAESTHERLOICE OLANDOJOANNEATIENO ODUOLJOSEPHABONYOIOM INTERNATIONALORGANIZATIONFORMIGRATION OLUYUNDIISAIAHMWALOOSUNGADONALDN.M. OTIENOSTEVENOMONDI OUMAFREDONYANGO OPUDOPETEROLUGAIOM INTERNATIONALORGANIZATIONFORMIGRATION OUMANICHOLASODHIAMBOPATRICKGITHINJIMWANGI PETERMARYMUENDI PETERKIHARAMAINA PURITYGATWIRIKITHINJI ROBERTCHEMWENOKIPKIROR ROSEADHIAMBOOTIENO SOLOMONOCHOLLAORODOS IOM INTERNATIONALORGANIZATIONFORMIGRATION 29|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

4596604/344601736/344611818/344621211/344637535/344641900/344657740/344666697/344676183/344685101/144692176/144701172/144710566/144720443/144730561/144740313/144755670/1614765517/1614775312/1614787221/1614795249/1614806520/1614815796/1614826617/1614835657/1324845461/1324856654/2184866620/2184876656/2184884804/944891333/264901608/494910605/264920982/264931611/494941610/494950926/264962837/26WAMBUARICHARDMWANIKI WAMBUGUJAMESERIC WANDERAMARKOUMA WAIGWACAROLINEWANJIKU WANYUGIMARTINGITAU WAYODICAROLINEAKINYI WOGGABEATRICEACHIENG WANYONYINANCYNEEMAIOM INTERNATIONALORGANIZATIONFORMIGRATION ZACHARIANYANGAUMOSETIIRAMBULAWRENCEGAKURA MUTHOKAMICHAELMUTUKU CHILOHUMPHREYONYANGOMWANGIROSEMUTHONI MWEBEMESHACKOKOBO NATUREOILEFLORENCEABICH IUCN INTERNATIONALUNIONFORCONSERVATIONOF NATURE ODUOGISILASGORCHRISTPHERKIAMA KINYANJUIJOHNKAHOHI LANGATWESLEY ADEGOKENNEDYICHULIZA NGAHUJOSEPHMAINA WAITITUERNESTMUCHIRI WAMBUIPATRICKKANYI INN INTERNEWSNETWORK LEONARDTHUKUCHIRAINTRP INTERPEACE NYAKUNDIAMOSATUYAINTRP INTERPEACE AKEYONANCYAOKO KEYASTANSLOUSNYANGOLE REHEMAWINNIEMUTHONI SUSANENDESHAKILAGO IKF INTERVITAKENYAFOUNDATION DAVIDKIOKOMWANGANGI IHI INTRAHEALTHINTERNATIONAL KANINIKOIMBURICYRUSJOHN MALONDUJULIUSMUNYAO MASUTIBENSON MAYOLEJAMESKIENGA MUGWECHRISTOPHERCHEGE MWANGIBARNABASINDIMULI NYANJUAHARRISONNJOROGE OMWANSALEONARDONGERI JICA JAPANINTERNATIONALCOOPERATIONUNION 30|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

4971758/494982056/264997571/2595007544/2595014937/285023518/285037442/285040808/285051118/285066479/285076750/285085985/285097339/285106574/285112547/285126281/285131543/285145649/285157447/285161990/285171809/285187085/285190828/285200818/285214027/285225817/285237084/285242564/445252669/285266572/285270788/285280781/285297448/285306279/285310783/285320782/285331992/285340950/285350806/285360918/28WALTERPHILLIPKARUNGANI JICA JAPANINTERNATIONALCOOPERATIONUNION ARITHIDUNCANMWIRIGI MOURINEMUSEE JHPG JHPIEGOCORPORATION SHIKANGAMARIAMKUSIMBA ACHEROEPHELKHASANDI ADHIAMBOANNEWENDY CORNELIUSNYAMBOGOELIJAH MURIUKIJAMESKARIUKIKACP KENYAAIDSCONTROLPROJECT DAVIDMUKURIANGANGADUNCANOWUOR GAKUREHANNAHNDUTA GATANGISAMUEL DORCASNALIAKANALIAKA GRACEWACHERACHIRIKU HINGAROSE INDANGASIJACKTONASENGI GITHINJIBONIFACEKACP KENYAAIDSCONTROLPROJECT IRERILUCYNAOMINJURAJANEN.MUNGAI KAGEHAWINNIE KARANJALUCYWANJIRU JACKLINEGESAREMOMANYI KAYERENANCYCHUNZIRA KIGUOYAMARIONWANGUI KWATAMPORAJESSIEEVALAURA KARIRIANTONYKACP KENYAAIDSCONTROLPROJECT LILIANMUYESHISHAVANGALITEMAEDITHAMAHWA MAGOTHELUCY MAITHACECILIAMUNEE LIPESASHARONNAMAROME MBUGUAISAACKIMANI MBURUMARGARETWANJA MUKURIADANIELNGANGA MBOYASUSANKUNGAKACP KENYAAIDSCONTROLPROJECT MUNYORIGRACEWAITHIRAMUSAUANNEKISESE MUSYOKAANNIEMAINGI MUSYOKAJANEKAMENE KACP KENYAAIDSCONTROLPROJECT MURIMASUSAN31|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

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8545315/1598556897/2288567068/2288576896/2288586955/2288597018/2288607017/2288613534/1018626193/1018633536/1018643532/1018656699/1798665801/1798673258/208683368/208693621/208706596/208715199/208723028/208736493/208744072/208756684/208763643/208775542/208783970/208792769/208806523/208815063/608825064/608834763/608845065/608855026/1188866177/1538877732/2648882521/18SHCF SUSTAINABLEHEALTHCAREFOUNDATION BENJAMINKILONZONDAMBUKI GAKWAYAROBERT KARANIMICHEALMUNENE SUSANNZISAMULI SAMUELMAINAWAWERU SIMONMATHENGEWANGUI TECBR TECHNOBRAIN ANASTACIAWAMBUIGICHURU MAINALUCYMUTHONITECH TECHNOSERVEKENYA BETHWANGUIKARIUKIJULIANA TECH TECHNOSERVEKENYA CHEPKOECHKURGATCAROLINE LUGHAIEBBYCAROLYNE ARD TETRATECHARD JESIIKIROMOMUBIA CATHERINENJERI HENRYDOROTHY BOROYESAMUELSENSOKIARIEZABLONKAMAU GIZ THEDEUTSCHEGESELLSCHAFTFÜRINTERNATIONALE ZUSAMMENARBEITLEOKADIAMANYASIMZUNGU LUNALOKEVINMWELESE KILAHAMICHAELKAVAGINANCYKARUMANA NDUNGUMOSESMWANIKI ZUSAMMENARBEITSUMJASONKIPROTICH GIZ THEDEUTSCHEGESELLSCHAFTFÜRINTERNATIONALE ZUSAMMENARBEIT OTIENOTITUSPHILIPWAMBUIALICEKAMOCHE WERUPAULNGARI GIZ THEDEUTSCHEGESELLSCHAFTFÜRINTERNATIONALE WAFULAANTHONYANDREWMAWEUMAILU KARI/USAID UNITEDSTATESAGENCYFORINTERNATIONAL DEV.(KARI) ZUSAMMENARBEITMUIAGLADYSMUENI NJUGUNAJOSHUANGIGI OPANDEFREDRICKNYABWARI KARI/USAID UNITEDSTATESAGENCYFORINTERNATIONAL DEV.(KARI) AMOLLOJACKMOSES MUGAJAPHETHODHIAMBO UFA WANGOMBEVIRGINIAHWANJIRU UAF URGENTACTIONFUNDAFRICA AMUKABWASTEPHENKILANDE VF VESTERGAARDFRANDSEN(EA)LIMITED 40|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME

8892477/188903724/1078914308/1258924310/1258937691/2038941059/298953399/898967714/828975661/828984852/168996239/16VF VESTERGAARDFRANDSEN(EA)LIMITED MAIGUAHMARKA VSFB VETERINAIRESSANSFRONTIERESBELGIUM MAYETIHENRYATIKA ORICHODANIELONYANGO VSFG VETERINAIRESSANSFRONTIERESGERMAN KANYIRIPATRICKMACARAVICDA VOLUNTEERINTERNATIONALCOMMUNITY DEVELOPMENTAFRICA WEPUKHULUPETERWAMALWA WINROCK WINROCKINTERNATIONAL MUGANYAJANEAGOSA WNK WORLDNEIGHBOURSKENYA NGATIAIRENEWAIRIMU NYAKUNDIPATRICKNYABERI WVS WORLDVISIONSOMALIA MWIUTREVORMAINGIVILLAMWANGIHOSEA WWF WORLDWIDEFUNDFORNATURE MULARYJOHNSTONEASTON41|PageMinutes of the 27 th Annual General MeetingHeld on Saturday, 10 th March, 2012MEMBERNUMBERMEMBER NAMEORGANIZATION INABBREVIATIONORGANIZATION FULL NAME