Baroda Uttar Pradesh Gramin Bank - Baroda UP Gramin Bank

ANNEXURE IInstructions to vendors1. Invitation Offer SystemOnly vendors who obtained the offer document from our Head Office maysubmit their Quotations. Other vendors and vendors having franchisearrangements cannot quote.Quotations must be submitted, on or before 1400 hours on 23.12.2008,giving full particulars in sealed envelope at the Bank’s address given below:The ChairmanBaroda Uttar Pradesh Gramin BankHead Office,A-1,Civil Lines,Raebareli(U.P.)-229001All envelopes should be securely sealed and stamped. Only one Quotation foreach item should be submitted. The unit rate / AMC amount for each and everyitem should be quoted. Any Quotation found to contain incomplete information isliable to be rejected outright.All the envelopes(separate for technical & financial offer) must besuper-scribed with the following information:• Technical/Financial Offer for SUPPLY / AMC of……………………………………….• Reference Number of Letter of Offer• Due Date of Offer• Name of Vendor2. Eligibility of the VendorThe Company should have made profits in the last two financial years, andshould be in sound financial condition as judged by the Bank for this purpose. Acopy of last two financial years’ relevant audited balance sheets should besubmitted with the offer.The vendor should be doing business for at least three-five years in the same field.The vendor should not have been appointed as consultant during the lastone year in our Bank.The vendor should have support centers in the state of Uttar Pradeshpreferably in districts: Lucknow, Kanpur, Allahabad,Faizabad & Bareilly.

19. Technical Support StaffThe vendor will be required to station at site, at least one maintenance staff /engineer on full time basis for a bunch of 100 nos. equipments/machinesapproximately.20. Price Variations and Supply of SparesThe price quoted by the vendor should be valid for a minimum period of 90days. The vendor must give an undertaking along with the quotes that hegives service commitment along with availability of spares for a minimumperiod of two years.21. ANNUAL MAINTENANCE CONTRACT:The vendor should quote separately for AMC (Post Warranty) rate. Thequoted AMC rate should be applicable for all working days with a responsetime of 24 hours plus journey time from Raebareli to the place of installation.However, it will be solely at the discretion of the Bank whether to give AMC tothe Vendor or to a 3 rd Party. The Terms & Conditions of the AMC offer aregiven in Annexure II.

ANNEXURE IITerms and Conditions of the AMC Offer.1. SCOPE:1.1 Company will supply only ISI marked or other related certifiedproducts.1.2 A.M.C. will be made for one year.1.3 Rates approved will be valid for one year and it will be binding oncompany to supply/replace/repair the products on contracted rates.1.4 Payment for all kind of works will be made by respectiveregion/branch.1.5 No advance payment will be made for any work.1.6 Besides routine visits, branches can call the company for any relatedproblem/work as & when required.1.7 Bank reserves the right to terminate/cancel the contract at any stageif the services of company are not found as per the agreed terms &conditions or otherwise.1.8 In case of any complaint,company must visit the concerned branchwithin 24 hours plus journey time from Raebareli.1.9 Company should have proper communication system and thecomplaints from branches should be attended immediately1.10 Changes in the terms & condition can only be made with writtenagreement between the Bank and the company1.11 Company should provide the copies of Sales Tax / VAT / Service Taxregistration and must have Government permission to run thisbusiness2. DAYS OF SERVICE:2.1 The provision, by the vendor, of maintenance service will be confinedto the Banks normal working days.2.2 No work will be undertaken on Sundays and holidays except by priorarrangement.3. DURATION OF CONTRACT:3.1 The contract shall initially be valid for a period of one year and may beextended for further depending on satisfactory service.3.2 Upon expiry of the period of contract, the same may be renewed for afurther period of 12 months and upon such terms and conditions asmay be mutually acceptable to the Bank and the Vendor, and alsosubject to the Para 3.3 mentioned hereunder.3.3 If the vendor desires to renew the period of existing contract, he shallexpress his desire to renew the contract, by giving two months priornotice before the expiry of the contract.4. CARE OF THE EQUIPMENT:4.1 The Bank shall give the vendor full access to the equipments to enablethe vendor to provide comprehensive maintenance service.4.2 The vendor shall ensure that the Systems being maintained are kept inproper working conditions all the time.

5. PAYMENT OF CHARGES :5.1 All payments will be made by respective Region/branch on completionof the work.5.2 No penalty or interest etc., shall be payable by the Bank for anyoverdue maintenance charges.5.3 The vendor shall draw invoices for payment to the concernedRegion/branch.5.4 Maintenance charges payable by the Bank are inclusive of all duties,taxes etc.6. ASSIGNMENT :All rights, liabilities and obligations are non-transferable and any transfer/assignment ofthe same can be done only mutually.7. TERMINATION :The vendor may terminate the contract by giving three months notice in writing. However,the bank may terminate the contract by giving 15 days notice. Maintenance chargespayable, shall be proportionately reduced for the remaining period and Bank will be obligedto pay only for the actual period for which the vendor provided the maintenance service.8. GENERAL :The vendor shall be required to sign an Agreement as per Bank’s Standard Formatincorporating various terms & conditions.*************************

Check list(This checklist to be enclosed with Technical Bid at the top of the documents)Vendors are requested to check and submit their bids in the following order :A)Technical Bid(Cover No.1)1. Technical Bid Form (ANNEXURE- III)2. Details of previous work orders & empanelment letters etc.(Photocopies)3. Copy of Registration for VAT/Service Tax4. Copy of PAN and Income Tax Return/Clearance cerificate5. Cost of Tender i.e. Rs.500/-(In the form of DD/Banker’s Cheque) if downloaded from website orReceipt if purchased by cash from our office.6. Earnest Money Deposit i.e. Rs. 5000/-(In the form of DD/Banker’s Cheque)7. Solvency Certificate issued by Banker8. Copies of Audited Balance Sheet for last two years9. Information brochures & leaflets etc. for the quoted items10.Instructions to Vendors(ANNEXURE- I)11.Terms & Conditions of AMC offer(ANNEXURE- II)B)Financial Bid(Cover No.2)1. Financial Bid as per ANNEXURE- IV(Whichever is applicable)Tenderers are advised to sign & stamp all the pages of both bids.Note : Both the Cover No.1 & 2 mentioning Technical Bid & Financial Bidshould be properly sealed and kept in one big sealed cover superscribed as Bidfor “Supply,Installation”

Baroda Uttar Pradesh Gramin BankHead Office,A-1,Civil Lines,RaebareliFORMAT FOR TECHNICAL BIDSupply and Installation of………………………………………………………………….SrParticularsDescription1Name of the Firm/Company with Address andTelephone Nos.Year of establishment2Name of the Proprietor with TelephoneNos.(Office,Residence and Mobile)3Local Office Address with Telephone Nos.Solvency Certificate:4Issued by: Bank nameDate of Issue:Amt. of Solvency Certificate:Details of work executed during past five years51. Number of works executed Rs. 1 lac or morebut less than Rs. 2 lacs.2. Number of works executed Rs. 2 lacs or morebut less than Rs. 5 lacs.673. Number of works executed Rs. 5 lacs or more.Are you in the panel of approvedvendors/contractors of Govt./Semi-Govt./PSUs/Financial Institutions/Banks' etc.;if so: give name of the organizations,year from whichyou are in the approved panel etc.Give name and address of of two responsiblepersons in the organization/institution etc. forwhom you had undertaken the above works andwho will ertify that the work entrusted to you bythem had been successfully completed to theirsatisfaction as per their terms of contract.Yes/NoYes/No

8 PAN No.(Please enclose proof)91011Sales/Trade Tax No.(Please enclose copy of regn.cert.)Service Tax Reg No.(Please enclose copy ofregn. cert.)Whether any member of the staff of the Bank isrelated to your proprietor,partner,director.Ifyes,name/names of the employee withrelationship,working since when,positionheld,and present place of posting to befurnished.Note : The above information must be supported by documentary proof/photo copies,wherever required(Attested by a Chartered Accountant/Notary Public.)Enclosures :-1. EMD DD No. Dated for Rs.5000/- in favour of "Baroda Uttar Pradesh Gramin Bank"Payable at RAEBARELI.2.(Other documents)3.4.5.6.7.8.StampSignature of Vendor/Authorised Signatory of FirmDate:Place:

Vendors are requested to incorporate only those works for which they are givingfinancial offer.SrDetails of Previous Work orderName of Client with address& Telephone Nos.Items suppliedPeriod ofSupplyValue12345Note :1 Details should be provided in proforma only.Please do not write as per enclosed sheet.2 If space is found to be insufficient,then use additional sheet but format should be same.3 Copy of above work orders must be enclosed.DECLARATION :1 I/We hereby certify that the information given by me/us in your prescribed Proforma aretrue and hereby undertake that if the information is found to be false at a later date,contract if any,made between ourselves and Baroda Uttar Pradesh Gramin Bank,will betreated as invalid and Bank shall be at liberty to take appropriate action as deemed fitagainst us and claim damages.2 Bank is authorised to verify all the information provided by us.3 Originals of all supporting documents shall be provided by us in authenticity of theinformation furnished,whenever called upon us by the Bank.4 We undertake to abide by the general terms and conditions of the Bank with regard toguarantee/warranty of materials/workmanship/security deposit etc.,in case the workcontract is awarded in our favour.StampSignature of Vendor/Authorised Signatory of FirmDate: Name :Place: Designation :

Baroda Uttar Pradesh Gramin BankHead Office - A 1, Civil Lines, RaebareliFORMAT FOR FINANCIAL BIDSupply and Installation of Alert Alarm SystemsSr Item Specification1 Alert AlarmSystem(Package)Alarm system with Microcontroller based technology andwith 3 panic,2 intruder and 1emergency fire zone,selfdiagnostic audio visualindication for fault,built-inspeaker and 2 channelamplifier,auto isolation ofdefective zone,auto timeroff,attention signal & silent delaywith aux relay for attachment ofAuto Dialler inclusive of ControlPanel with one in-built speakerand one external speaker40W,Three panic switches,onePIR sensor and one Magneticsensor and with one RMFBattery 12V 7AH(Exide) inclusiveof installation charges atbranches.Wiring : 2 Core(single) wire in PVC Conduit pipe per Mtr2 Core(single) wire in PVC Channel per MtrExtra operational Switches(if required)Hand SwitchFoot SwitchPlease enclose information brochures etc for the quoted items.Basic CostNew eqpts.Taxes/VAT/Octroi etcOthercharges,ifanyTotalCost perunitWarranty : ……………………...Months from the date of installationAMC Charges(per unit)……………………………………………………Please enclose price list of Component & Accessories for which payment will be made additionallyWe confirm that the rates quoted above are Net Rates inclusive of Excise Duty,Sales Tax and all otherlevies and also inclusive of installation/transportation charges,cost of material i.e. brackets,screws andany other material.StampDate:Place:Name :Designation :Signature of Vendor/Authorised Signatory of Firm

Baroda Uttar Pradesh Gramin BankHead Office - A 1, Civil Lines, RaebareliFORMAT FOR FINANCIAL BIDSupply and Installation of Fake Note DetectorsSr Item Specification1 Fake Note Detection Fake Note Detection MachineMachinewith dual tube i.e. UV Tube &Flourscent Tube(9W each)withlight output 800 Lumens andmagnifying glass withmagnify@1.5 timesBasic CostNew eqpts.Taxes/VAT/Octroi etcOthercharges,ifanyTotalCost perunitPlease enclose information brochures etc for the quoted items.Warranty : ……………………...Months from the date of installationAMC Charges(per unit)……………………………………………………We confirm that the rates quoted above are Net Rates inclusive of Excise Duty,Sales Tax and all otherlevies and also inclusive of installation/transportation charges,cost of material i.e. brackets,screws andany other material.StampDate:Place:Name :Designation :Signature of Vendor/Authorised Signatory of Firm

Baroda Uttar Pradesh Gramin BankHead Office - A 1, Civil Lines, RaebareliFORMAT FOR FINANCIAL BIDSupply and Installation of Fire ExtinguishersSr Item Specification1Fire Extinguishers IS markingIS:13849Fire ExtinguishersDry Powder StoredPressure type for allclasses of Fire2 Fire ExtinguishersCO2 type for B & Cclass of Fire2 Kg5 KgFire Extinguishers IS markingIS:2878,approved by ChiefController of Explosive,Nagpur2 Kg3.2 Kg4.5 KgBasic CostNew eqpts.Taxes/VAT/Octroi etcOthercharges,ifanyTotalCost perunitPlease enclose information brochures etc for the quoted items.Warranty : ……………………...Months from the date of installationRefilling/AMC Charges(per unit)……………………………………………………We confirm that the rates quoted above are Net Rates inclusive of Excise Duty,Sales Tax and all otherlevies and also inclusive of installation/transportation charges,cost of material i.e. brackets,screws andany other material.StampDate:Place:Name :Designation :Signature of Vendor/Authorised Signatory of Firm

Baroda Uttar Pradesh Gramin BankHead Office - A 1, Civil Lines, RaebareliFORMAT FOR FINANCIAL BIDSupply and Installation of CCTVSr Item Specification Basic CostNew eqpts.1 CCTV Package price per unit inclusive ofcost of all thecomponents/equipment as perconfiguration given in enclosedsheet for CCTV, DVR , 4 COLOURCAMERAS, MONITOR,WIRINGetc.,, installation & power points (ifrequired)Taxes/VAT/Octroi etcOthercharges,ifanyTotalCost perunitWiring :per Camera in ISI PVC Conduit pipe per MtrPlease enclose information brochures etc for the quoted items.Warranty : ……………………...Months from the date of installationAMC Charges(per unit)……………………………………………………Please enclose price list of Component & Accessories for which payment will be made additionallyWe confirm that the rates quoted above are Net Rates inclusive of Excise Duty,Sales Tax and all otherlevies and also inclusive of installation/transportation charges,cost of material i.e. brackets,screws andany other material.StampDate:Place:Name :Designation :Signature of Vendor/Authorised Signatory of Firm

CONFIGURATION & SPECIFICATION OF CCTVSpecification of 4 Channel Stand Alone DVR• H.264 Compression• 4 SATA HDD Supported & CD-RW/DVD-RW Supported• Real Time Recording & Live Display• Recording Format – CIF & D1• Pentaplex System – Live , Recording, Playback, Backup & Remote Access• User Friendly multiple Control Method – IR Remote Control, USB Mouse & Network Key Board• Backup Method – USB Device, CD-RW / DVD-RW & Network Download• Smart HDD Management – Non Working HDD Hibernation, HDD Faulty Alarm & Raid Function• Built in Web-Server, Multi DVR Client• Networking Access for Remote Live Viewing, Recording, Play Back, Setting, System Status & Event Log• 500 GB HDD for 30days Recording• CE & FCC CertifiedSpecification of Box Camera• 1/3” Hi Resolution Color CCD• Resolution - 500 TVL• Minimum Illumination – 0.6 Lux / F2.0• C/CS Mount Lens Supported• CE-CertifiedSpecification of Dome Camera• 1/3” Hi Resolution Color CCD• Resolution - 500 TVL• Minimum Illumination – 0.6 Lux / F2.0• Fix Lens – F3.6mm / F2.0• CE-CertifiedSpecification of IR Dome Camera• 1/3” Hi Resolution Color CCD• Resolution - 500 TVL• 21 IR LED• Minimum Illumination – 0.4 Lux / F2.0 & 0 Lux when IR on• Fix Lens – F3.6mm / F2.0• CE-CertifiedSpecification of IR Bullet Camera• 1/3” Hi Resolution Color CCD• Resolution - 500 TVL• 21 IR LED• Bracket Management• Minimum Illumination – 0.4 Lux / F2.0 & 0 Lux when IR on• Fix Lens – F3.6mm / F2.0• CE-CertifiedSpecification of Lens for Box Camera• 3.6 to 8mm Vari-focal Auto Iris• ImportedSpecification of Monitor• 17’ TFT/ LCD MonitorSpecification of UPS for 30 Minutes Backup for DVR• Make – APC• Model – Backup -1000• 1KVANote : This sheet must be enclosed with Financial Bid(Annexure-IV)StampDate:Place:Name :Designation :Signature of Vendor/Authorised Signatory of Firm