Hanlon Creek Neighbourhood Group - the City Of Guelph

HANLON CREEK
NEIGHBOURHOOD GROUP
Community Meeting
Tuesday, June 5 th , 2007
6:30 – 9:00
FA Hamilton Public School
Present: Dana Berry-Nagao, Maria Meraz, Ilka Boecker, Valerie Smith, John Wood,
Lynda Jessop-Lew, Gail Francis, Delilah Keating, Nancy Kielar – District Community
Coordinator
Regrets: Mona
Agenda:
• Ice cream social
• Walking School Bus
• Meeting dates
• Project Serve
• Fusion Fun Zone
• Police Fire at fall event
• Tim Hortons camp
• Fall program – children
• Karate
• South End School review
• Photography
• Logo
Minutes – approved, Maureen thanked the group for the opportunity to come to the
meeting and share the Walking School Bus program.
1. Ice cream Socials -
- Aug 3 Maria take a lead – Valerie will do the ice cream delivery – Lynda and Gail
to help scoop
- Everyone keep receipts give them to Nancy for reimbursement
- Anything left over from your date, please pass on to the next coordinator to use
- Gail will supply gloves
- Flyers – being distributed through the schools, posted at Pet Paradise, library, and
each person will be given 5 flyers to share with their neighbours
- Supplies for each event include 3 4L Chapmans (one flavour of sherbet)– 150 flat
bottom cones
- Delilah check for napkins
- Table – Valerie to buy resin folding table
2. Walking School Bus
- school BBQ has been taking people’s attention
- goal to really kick it off for Sept.
- Dana to check in with Maureen about a fall kick off
- Delilah will still give out flyers this year
3. Meeting Dates

- Consensus was reached to maintain meetings at 6:30 on the first Tuesday of the
month
- July 3 – the meeting will be held at 12 Steffler Drive
- Aug 7 – the meeting will be held at FA Hamilton Public School
4. Project Serve
- You received an invitation to participate in this volunteer service program through
the University of Guelph, the format of the event is the same Saturday, Sept 29 –
8:00 – noon
- You need a contact person on the day of, would you like to participate?
- Yes, the task will be to deliver the flyers for Harvest Happening, need 10
volunteers
- Need 2000 flyers, last year the students ran out very quickly
- Dana to be the contact
- Nancy to see if can get the school for the drop off location
- Dana and Delilah to work on mapping out area
- Nancy to get large size map
5. Harvest Happening
- Nancy sent out an email to both Clairfields and Hanlon Creek volunteers sharing
that both groups have selected the same date for the community building events,
there is a conflict of resources example Todd Baker, Fusion Fun Zone
- Consensus was reached to move the date to October 13 th
- Karate program is interested in doing a demo at the event as long as they are not
testing that week
- Other City supports - Police canine unit – yes, fire trailer – yes, fire truck - ask
for an approx arrival time, Picnic tables – no, Garbage cans - no
6. Leisure Guide
- the Community Development Division has been doing some work around promotion
and marketing, a decision has been made to change the content in the Leisure Guide for
Neighbourhood Groups as it this resource is difficult to keep current as the information is
needed before groups have made decisions. For this issue each group will be listed for
contact information and all program descriptions will be on the City website. If members
want program information on the website please send it directly to Nancy to be uploaded.
7. Harvest Happening
- In 2006 Fusion Homes supported some community building events and would
have liked to support more but they had already allocated their support. Nancy
contacted Fusion early this spring and they are interested in supporting
community building events. What resources would you love to have at your
event that they could provide? bouncy castle and air maze with volunteer support
would be great.
- They offered other supports, is there something else that Fusion could assist with?
possibly sponsor some uniforms – Dana to check with Joanne if this would work

- Todd Baker has indicated that Allstate will be supporting events again in the South
District, - is it possible to have face painting again? Nancy to ask Todd.
8. Book Club
Is doing very well up to 10 people, June meeting will be on the 27 th , location to be
announced, for the summer the book selection is the new Harry Potter novel.
9. Tim Horton’s
– 3 children in Hanlon Creek could have the opportunity to participate in a residential
camp, is this something the group would like to participate in? Consensus reached that
this is a great opportunity and we should try to find families, details attached.
10. Fall Children’s Program
- we have talked about creating a pilot program for children and always run out of time,
need to start looking at this now if we are to run something in the fall
-Dana and Valerie will meet to draft a proposal including details and full budget, anyone
interested in joining them is welcome, contact Nancy 519-837-5618 ext 235
11. Karate
-Joanne and Jay have been facilitating free Karate lessons with Hanlon Creek since
November on Thurs, participants can also participate Mondays at Parkwood Gardens
Neighbourhood Group , Wednesdays and Saturdays at the Shelldale Centre
-they have a strong participation
-June 9 th accreditation seminars and grading of sensei
-June 16 th next belt grading for the participants
-we only have the gym till the last week of June so they will resume in September
-possible may not have space at Jean Little because of Continuing Ed
-Delilah to see if this is going to happen could the program move to Centennial, College
Heights, or College Ave, another option would be to ask University Village Church –
Pete Olsen
-members help with fundraising to help cover expenses usually through a train-a-thon
right now they are in debt $1000 for whole program
-can we offer them a one time honorarium? $150.00 - $200.00 – Dana to email Nancy the
request for Janette
-post info on the website
12. Community Use
- A letter was sent to the group outlining the changes for 2007-08 Upper Grand
Community Use, applications will be accepted Aug 28 th and programs start the
week of Sept 17 th
13. Walk this Way
- The Guelph Community Health Centre and Wellington Dufferin Guelph Public
Health is hosting a workshop on creating a walking program and maintaining a
walking regime
- Dana and Maureen will be attending

14. South End School Review
– will be happening over the next 5 years, purpose of the review is to evaluate closures,
openings, new schools
- can we as a group have an official opinion?
-yes, Neighbourhood Groups can do advocacy from the point of view of the group as
long as the point of view has been supported through consensus and documented in the
minutes and someone selected as the spokesperson(s) on the issue
15. Damaged slide at University Village Park
- is the slide going to be repaired?
-Nancy contacted staff at the City and the slide has been ordered and as soon as it is in it
will be installed.
16. Photography
– John offered to do a slide show for retiring teachers as a gift, Ilka and Maria are on
Parent Council - bring it to Laura upcoming Chair
-John agreed to take pictures at events, and create a collage to promote events, and show
off the work of the group on the website.
17. Logo
-through a voting system a logo was created as seen on these minutes! Thank you to the
artistic contributions this was a difficult task!