Annual Report 07/08 - Lithgow City Council

Principal Activity AchievementsTo conduct the business ofCouncil in an open anddemocratic manner.To support Councillors intheir role.To provide a base forCouncil's operations.To ensure the integrity andsecurity of Council'srecords.Council MeetingsProduce business papers andminutes for Council Meetings,Committee Meetings andExtraordinary Meetings.Council and committee meetings areconducted regularly.Councillor SupportProvide information to Councillorsregularly.Provide Councillors with the paymentof fees, expenses and the provisionof facilities and support in relation todischarging the functions of civicoffice.Provide training to CouncillorsDepotProvide depot buildings for thehousing of stores, plant andworkshop.DocumentsRegister, collate, archive and disposeof Council's records.Business papers and minuteswere produced in accordancewith legislation and the Code ofMeeting Practice.The following meetings wereconducted during 2007/08:• 10 Council meetings• 11 Finance and ServicesCommittee meetings• 11 Policy and StrategyCommittee meetings• 2 extraordinary meetings ofCouncilInformation was provided toCouncillors in the form of:• meetings• memos• reports• emails• briefing sessions• lettersFees and expenses wereprovided and an update to theincrease as per Council’sresolution of 28 June 2007 (MinNo. 07-258)No training for Councillorsoccurred during 2007/08however, the Central TablelandsAlliance investigated a jointtraining program and Training forCouncillors has been included inthe Draft Training Plan 2008/09.Buildings were provided forCouncil’s store, plant andworkshop. The Wallerawangstore ceased operations inSeptember 2007 with itsrelocation to the Lithgow store.Minor improvements commencedat the Lithgow store.100% of incoming mail during2007/08 was tasked to officerson the day of receipt by 2pm,with 84.75% of incoming mailbeing tasked to officers within 4hours.Allocation and archival ofelectronic documents werecollated daily upon receiptaccording to State ArchivesRetention and DisposalSchedules.________________________________________________________________________________________________Annual Report – 2007/ 2008 Page 43