Cabinet Handbook - The Department of the Prime Minister and ...

9. Cabinet documents, including submissions, are subject to a strict confidentiality regime to:
(a) support collective decision-making and responsibility – ministers must be able to express their
views and concerns frankly during discussions without compromising the collective stance taken
after a decision is made;
(b) ensure that decisions are not pre-empted by early disclosure; and
(c) identify that, unlike other material generated and handled by the public service, the Cabinet
documents belong to the government of the day and cannot be distributed, accessed or handled
like other working documents of government administration.
10. The CABNET network, managed by the Cabinet Secretariat, supports the confidential preparation,
circulation and lodgement of Cabinet documents, including submissions.
Joint submissions
11. The Prime Minister or the Cabinet may decide that submissions dealing with some subjects should
always be prepared by a particular minister or jointly. For example, all matters involving taxation are
required to be brought forward by the Treasurer or, where another portfolio minister has a significant
interest, by the Treasurer and that minister.
12. Joint submissions require the sponsoring ministers to agree the text of the submission. It is highly
desirable that they agree the recommendations, but where this is not possible ministers should indicate
those recommendations on which they agree and should specify their divergent recommendations.
13. In addition, joint submissions will also be required for major and sensitive proposals with
significant service delivery components delivered by another agency. At a minimum, all major and
sensitive initiatives which have significant service delivery components will require joint submissions
where responsibility for policy and implementation rests with different departments or agencies.
14. Although joint submissions are the joint responsibility of the ministers concerned, as a matter of
practical administration there needs to be a clear understanding of who has the lead role in ensuring the
work is undertaken and, in particular, which department will have responsibility for undertaking the
mandatory consultation processes and lodging the submission with the Cabinet Secretariat.
Submissions prepared by one minister in consultation with others
15. Where the Prime Minister, the Cabinet or the Cabinet Secretary has asked a minister to prepare a
submission in consultation with others, where a submission recommends action by ministers not
signatories to it, or where matters directly affecting other ministers’ portfolio responsibilities are raised,
the sponsoring minister must provide the other ministers concerned a sufficient opportunity to
contribute to the development of the submission. Consultation does not necessarily require agreement,
but ministers should be consulted sufficiently early in the drafting process to enable their views to be
taken into account and should be given sufficient time to enable them to make a considered input into
the description of the problem and possible solutions.
Memorandums
16. Departments may from time to time be requested to provide information and options on a
certain matter for the Cabinet’s consideration. Such documentation is referred to as a memorandum.
While there are a number of differences in style and format between a submission and a memorandum,
29