All About Playgroup - Playgroup Victoria

COMMITTEESMeetings/AgendasTen meeting destroyers1. Members come unprepared without agendas.2. Disorganised and starts late.3. Ideas are criticised4. People get angry, fights erupt, gossip is allowed.5. People interrupt and dominate with strongopinions.6. People feel intimidated and too uncomfortable tocontribute.7. New members and guests are ignored.8. One agenda item takes up most of the meetingtime.9. Meeting goes very late; some have to leave beforethe meeting is finished.10. People leave feeling frustrated.Ten tips for the effective chairperson1. Be an arbitrator not a dictator.2. Plan well for the meeting and have information onall agenda items available.3. Start and end on time; keep the meeting to 1-1½hours.4. Welcome new members, encourage everyone toparticipate.5. Keep to the agenda giving reasonable time for eachitem.6. Acknowledge everyone's input in a nonjudgementalway.7. Remain open-minded; get the general feeling ofthe meeting.8. Keep discussion to the point, sum up and draweach agenda item to a conclusion.9. Encourage complaints to come packaged with asolution.10. Be positive; look for solutions and work togetherto achieve them. Enforce ground rules whennecessary.Agenda• A numbered list of things to be done/discussed• Includes unresolved or continuing issues from theprevious minutes• Includes new issues with additional backgroundpapers• Written with issues simple to resolve placed first• Usually set by the president and secretary• Gives all details of the meeting, i.e. thechairperson, date, time, place• Allows all members to contribute• Distributed well before meeting• Gives all members opportunity to prepare for themeeting• Followed step-by-step at the meetingSample agendaAgenda of Black Rock PlaygroupBlack Rock Community House16 Black Rock RdThursday 11 February 2010 at 7.30pmChairperson:1. Welcome2. Present and apologies3. Minutes from previous meetingConfirmed and seconded4. Business arising from minutes5. Correspondence6. Reports6.1. President's report6.2. Treasurer's report6.3. Fundraising report7. General business8. Next meetingDate, time, venue9. Agenda items to (name) _______________By (date)_______________Work through conflict resolution strategies if you runinto difficulty or call the Playgroup Victoria Members’Hotline on 1800 171 882.120 Playgroup Manual