Council Minutes - April 2011 - Renmark Paringa Council

10. NOTICE OF MOTION - Nil11. REPORTS AND RECOMMENDATIONS OF COMMITTEES11.1 Riverland Regional Waste Management Committee 21/3/11Moved Cr HunterThat the Minutes of the Riverland Regional Waste ManagementCommittee held 21 March 2011 be received.Seconded Cr SpanoCARRIED11.2 Argo Barge Committee 24/3/11 (Sec 41 Committee LGA Act 1999)Moved Cr MaddocksThat the Minutes of the Argo Barge Committee Meeting held 24March 2011 be received and the recommendations containedtherein be adopted.Seconded Cr DanielCARRIED11.3 Audit Committee 7/4/11 (Sec 41 Committee LGA 1999)Moved Cr SpanoThat the Minutes of the Audit Committee Meeting held 7 April 2011be received and the recommendations contained therein beadopted.Seconded Cr MaddocksCARRIED11.4 Riverland Regional Development Assessment Panel 14/4/11Moved Cr SpanoThat the Minutes of the Riverland Regional Development AssessmentPanel held 14 April 2011 be received.Seconded Cr FreemanCARRIED12. ELECTED MEMBERS REPORTSMoved Cr SpanoThat the Elected Member’s reports be received.Seconded Cr DanielCARRIEDMayor Martinson24/3/11 Argo Barge Committee meeting25/3/11 Public Forum – Country Arts SA strategic plan25/3/11 Apprentice of the year awards at the Berri Hotel26/3/11 Bus trip to the Mildura Waste depot29/3/11 Tourism meeting in Berri re: Norm White29/3/11 Interview with WINTVOrdinary Council Minutes 19 April 20112

29/3/11 Meeting with Regional Policing with SuperintendentParrott30/3/11 Interview with WINTV1/4/11 Interview with WINTV1/4/11 Attended the MMLGA in Loxton2/4/11 Attended and officially opened the PS Industry centenary5/4/11 Regional Waste management workshop in Berri5/4/11 RDA meeting in Murray Bridge6/4/11 Meeting with Brenton Woolston & CEO at Almondco7/4/11 Attended the NRM Mayor’s forum in Murray Bridge8/4/11 RDSA meeting in AdelaideCr Chown4/4/11 Olivewood monthly meeting5/4/11 Regional Waste management workshop in Berri7/4/11 Audit Committee meeting14/4/11 RRDAP meeting in LoxtonCr Hunter26/3/11 Bus Trip to the Mildura Waste Management Facility5/4/11 Regional Waste management workshop in Berri7/4/11 Audit Committee meetingCr Spano24/3/11 Argo Barge Committee meeting25/3/11 Attended Harmony Day event at McCormick Centre25/3/11 Attended SA Arts public meeting at the Chaffey Theatre2/4/11 Attended the PS Industry events5/4/11 Regional Waste management workshop in Berri7/4/11 Audit Committee meeting11/4/11 Helped with interview for HAC Scholarships11/4/11 Attended ‘Shave for a cure’ at the Renmark High SchoolCr Maddocks24/3/11 Argo Barge Committee meeting5/4/11 Regional Waste management workshop in Berri6/4/11 Be Active Committee meeting in Berri7/4/11 Audit Committee meetingCr Slade24/3/11 Argo Barge Committee meeting5/4/11 Regional Waste management workshop in BerriCr Daniel24/3/11 Argo Barge Committee meetingOrdinary Council Minutes 19 April 20113

Cr Gibb21/3/11 NRM Board meeting inBerri29/3/11 Tourism meeting in Berri re: Norm White2-3/4/11 Attended the PS Industry events4/4/11 Convention Centre Steering Committee meeting atRustons Rose Garden5/4/11 Regional Waste management workshop in Berri7/4/11 Audit Committee meetingCr Freeman5/4/11 Regional Waste management workshop in Berri13. LATE REPORTSMoved Cr SpanoThat the late DCCS report 15.1.3 and the late MCS report 15.2.1 bereceived.Seconded Cr MaddocksCARRIED14. DIRECTOR INFRASTRUCTURE & ENVIRONMENTAL SERVICES REPORTS14.1.1 19 th Annual SA Local Govt Roads & Works ConferenceMoved Cr SpanoThat Cr Maddocks and Cr Daniel attend the 19 th Annual SALocal Government Roads and Works Conference inTanunda.Seconded Cr FreemanCARRIED14.1.2 Land Transfer – YambaMoved Cr SpanoThat the Council seal be affixed to the certificate of consent forthe deposit of a plan of division vesting allotment 50 as publicroad and that the certificate then be signed by the Mayor andChief Executive Officer.Seconded Cr MaddocksCARRIED14.1.3 Weed ControlMoved Cr HunterThat Council approves the establishment of a weed controloperator within the Department of Infrastructure andEnvironmental Services that reports to the Team Leader Parksand Gardens.Seconded Cr FreemanCARRIEDOrdinary Council Minutes 19 April 20114

14.1.4 Weigall RoadMoved Cr DanielThat Council submits the proposed name change fromWeigall Road to Old Cooltong Avenue and that a publicconsultation process is initiated and the feedback reportedto the May Council meeting for a final decision.Seconded Cr SpanoCARRIED15. DIRECTOR CORPORATE & COMMUNITY SERVICES REPORTS15.1 Agenda FormatMoved Cr FreemanThat the format of the Agenda include the printed pagesbe double sided for the next agenda.Seconded Cr SpanoCARRIED15.1.1 Second Period Budget Review (1/12/10-28/2/11)Moved Cr MaddocksThat Council reconsider the Budget as at 28 February 2011and adopt the adjustments as listed in the report givingCouncil a projected operating deficit of $1,460,602.Seconded Cr SpanoCARRIED15.1.2 Cancel requirements for Friends of PS Industry to reimburseCouncil for loan relating to repairsMoved Cr SpanoThat Council inform the Friends of the PS Industry that it isnot in a position to cancel the requirement for thecommittee to reimburse Council $5,000 per annum, beingfor a loan taken to fund repairs to the vessel.Seconded Cr FreemanAMENDMENTMoved Cr HunterThat Council list for consideration in the 2011 / 2012 budgetdeliberations a $5,000 allocation for the PS Industry to bediscussed and prioritized in line with other submissions duringthe normal budget process.Seconded Cr DanielThe Amendment was put and LOSTThe Motion was then put and CARRIEDOrdinary Council Minutes 19 April 20115

15.1.3 Request for approval to allow the Lyrup Football Club usethe Lyrup InstituteMoved Cr SpanoThat Council grants permission to the Lyrup Football Clubtouse the Lyrup Institute for their quiz night with no hire feeapplicable, to be held on Saturday 30 April 2011, with thefollowing conditions:• Pre-event cleaning of the facility in undertaken by theClub (as per the Club’s letter).• Post-event cleaning is undertaken by the Club (to beinspected by a Council officer).Seconded Cr HunterCARRIED15.2.1 Bicycle SA – World Future Cycle ChallengeMoved Cr SpanoThat Council agree to support financially the Bicycle SA –World Future Cycle Challenge to be held on 19-27November 2011 subject to the following:• Bicycle SA providing Council prior to 30 June 2011confirmation that the event has a minimum of 15 teamscompeting and a list of the competing teams.• Bicycle SA providing the three Riverland Councils whatquantifiable economic benefit the event will have onthe Riverland economy prior to 30 June 2011.• Councils financial contribution being capped at $7,500excluding in kind support.Seconded Cr MaddocksCARRIED16. CHIEF EXECUTIVE REPORTS16.1 Asset & Infrastructure CommitteeMoved Cr HunterThat matters previously considered at Councils Assets and WorksCommittees be bought to the ordinary meeting of Council heldon the fourth Tuesday of every month.Seconded Cr FreemanCARRIEDOrdinary Council Minutes 19 April 20116

16.2 Carbon Farming Initiative (CFI) Business CaseMoved Cr FreemanThat Council allocate $12,500 in the draft Annual Business Planand Budget 2011-2012 for the following project:• Develop a business case for a Carbon FarmingInitiative (CFI)That subject to inclusion in the adopted Annual Business Planand Budget 2011-2012 Council authorise the CEO to negotiatewith the Renmark Irrigation Trust (RIT) to work in partnership todevelop a business case for a Carbon Farming InitiativeThat subject to inclusion in the adopted Annual Business Planand Budget 2011-2012 Council authorise the CEO to seekexternal funding to develop a business case.Seconded Cr SpanoCARRIED16.3 National General Assembly of Local GovernmentMoved Cr SpanoThat Council support the Mayor and CEO attending the 2011National General Assembly of Local Government.That the Mayor and CEO actively lobby relevant Minister’s forfunding of the Flinders University Rural Clinical Schools project tobe located in Renmark.Seconded Cr MaddocksCARRIED16.4 Elected Members continuing education series 2011/2012Moved Cr HunterThat this matter be deferred until the conclusion of GeneralBusiness at which time it be considered in confidence pursuantto the provisions of Section 90(2) and (3)(d)(i) of the LocalGovernment Act 1999.Seconded Cr SpanoCARRIED16.5 Identified Local Roads Funding South AustraliaMoved Cr HunterThat Council write to Minister Crean expressing extremeconcern that the Federal Government has not ensuredthat South Australia will continue to receive current (andappropriately indexed) road funding beyond 2011.That the letter be forwarded to all South AustralianSenators and Federal members of parliament.Seconded Cr FreemanCARRIEDOrdinary Council Minutes 19 April 20117

16.6 Solar Councils Community ProgramMoved Cr FreemanThat Council register its participation in the Solar CouncilCommunity Program.That Council seek expressions of interest from existing businessesspecialising in home solar generation solutions who arecurrently operating in the region, and ZEN Home EnergySolutions as the preferred provider of the Local GovernmentAssociation Solar Council Community Program, to be involvedin the Solar Energy Showcase.Seconded Cr SpanoCARRIED17. INFORMATION ONLY REPORTSMoved Cr MaddocksThat the Chief Executive Officer, Director Infrastructure &Environmental Services and Director Corporate & Community Servicesinformation only reports as listed be received.Seconded Cr FreemanCARRIED17.1 Chief Executive Officer17.1.1 CEO Activities17.2 Director Infrastructure & Environmental Services17.2.1 Intersection Upgrade17.2.2 Effluent Facility Upgrade project17.2.3 Recreation Facility spa17.3 Director Corporate & Community Services17.3.1 Library Report – January, February, March17.3.2 Community Services Activities17.3.3 Community Services – Update on Grant Income18. MOTIONS WITHOUT NOTICE - NilOrdinary Council Minutes 19 April 20118

19. GENERAL BUSINESS19.1 Murray Darling Association Inc – Region 5Moved Cr SpanoThat Council appoint Mr Robert Twyford as a Renmark ParingaCouncil delegate to the Murray Darling Association Inc – Region5 Committee.Seconded Cr HunterCARRIEDThe CEO declared an interest in item 19.2 due to an employee of the Familyand Business (FaB) Mentor program being the CEO’s mother and left themeeting at 8.25pm.19.2 State Government-funded counseling service for the regionMoved Cr SpanoThat Council contact the Loxton Waikerie Council, Berri BarmeraCouncil requesting a regional response to the State Governmentexpressing its concerns about the discontinuation of funding toregional counseling services in the Riverland.Seconded Cr MaddocksCARRIEDThe CEO resumed his chair at 8.28pmCONFIDENTIAL ITEMSDeferred from earlier in this meeting20. MATTERS FOR CONSIDERATION IN CONFIDENCEMoved Cr SpanoThat pursuant to the provisions of Section 90(2) of the Local GovernmentAct, 1999, an order be made excluding members of the public and allOfficer’s of the Council with the exception of the Chief Executive Officer,Director Corporate & Community Services, Director Infrastructure &Environmental Services and Executive Assistant to CEO from attendance atthe meeting in order to consider Chief Executive Officer report items 16.4and further that Council is satisfied that on the basis of the provisions ofSection 90(2) and (3)(d)(i) the principal that the meeting of the Councilshould be conducted in a place open to the public has been outweighedby the need to keep the information on discussion confidential.Seconded Cr FreemanCARRIEDOrdinary Council Minutes 19 April 20119

16.4 Elected Member continuing education series 2011/2012Moved Cr MaddocksThat Council registers its interest to participate in the ElectedMember continuing education series 2011/2012, as proposed tobe delivered by Wallmans Lawyers, on a regional basis.That, subject to adequate demand from members of Section 41committees of Council, Council participate in providing the halfday training program to Community Members of Section 41Committees, as proposed to be delivered by Wallmans Lawyers,on a regional basis.Seconded Cr FreemanCARRIED20.1 CONFIDENTIALMoved Cr MaddocksThat the documents relating to Minute 16.4 be kept confidential pursuantto Section 91(7) of the Local Government Act 1999 for a period of 12months from the date of this meeting.Seconded Cr FreemanCARRIED21. CLOSURE - 8.31pmOrdinary Council Minutes 19 April 201110