Romanian EMIS

Romanian Emergency
Management Information System
Architecture

Introduction
• Romanian EMIS is a fully integrated information system connecting all EOCs and
others stakeholders for streamlining information sharing and decision support
for:
o daily routine
o emergency situations
• Romanian EMIS supports all phases of emergency management : mitigation,
preparedness, response and recovery
• Romanian EMIS is deployed in EOCs of National Emergency Management System
(NEMS):
o Primary national EOC (NEOC1)
o Secondary EOC (NEOC2)
o Bucharest EOC (BEOC)
o County EOC (CEOC)
o Ministry EOCs (MEOC)

EMIS vs
National Emergency Management System
National level
County level
Local level
General Inspectorate for Emergency
Situations (GIES)
NEOC1
NEOC2
County Inspectorate for Emergency
Situations (CIES)
CEOCs
Mobile EOCs
Other Organizations
MEOCs
Regional/County
EOCs of other
Organizations
Local EOCs (Intervention
Subunits, Command
centers, major Economic
Agents EOCs
Extensions

� In EMIS, EOCs are acting as
information hubs:
� The information is centralized at:
•County level (CEOC)
•Ministry level (MEOC)
and is replicated at the national level
� These locations are interconnected by
means of a WAN
EMIS Conceptual Model
� In case of major emergencies, the CEOC is staffed with
emergency management and experts belonging to various
other independent organizations
� NEOC1 plays a high-level coordinator role during emergency situations NEOC2 is activated in case of nation-wide
emergency situations
� EMIS architectural model maps exactly on the current Romanian organization model of emergency management
4

EMIS
Operational Processes
EMIS Initialization with
data needed for System
Startup
(performed once, in order
to make the system
operational
Planning Response Recovery
Decision Support
Response & Recovery
Activities Analysis
Support for Planning and
Response Improvement
Data Updates
(Live database- updates
must be performed
permanently)
Decision Support
Reports and
Statistical Analysis
Data Focus
Operational
Focus
Decision
Focus

• Planning:
Business Processes vs
Major Functionalities (1)
o Planning Module with support from the others modules
o WebGIS Module (Planning Mode)
o Task Force Creation Module
o Finance and Budgeting Module
• Response and Recovery:
o Emergency Situation Management Module with support from the others modules
o WebGIS Module (Emergency Situations Management module)
o Task Force Creation
o Evacuation Module
o Casualties, Damages and Material Loses Module
• Alerting and Notification:
o Notification Module alone or integrated in Emergency Situation Management

Business Processes vs
Major Functionalities (2)
• Reporting:
o Situations and Reporting Module
o Intervention Reporting Module
o Budgeting and Financing Module
• Creating, Management and maintaining EMIS
database (must be a live database):
o Organization Management Module
o Human Resource Management Module
o Logistics, Material Resources and Supply Chain Module
o Risk Management Module
o Hazardous Materials Management Module
o Evacuation Module (Hosting Spaces)
o WebGIS Module (Reference Components Management Mode)
o External Interfaces Module
o Media and Communication Experts
o Administration Module, Nomenclatures Administration Module

112
County Level Operational Proceses
Intervention
Subunit
Operational
Reports,
Requests
County EOC
EMIS
Decision,
Information
Other
sources
Private and
Volunteer
Intervention
Services, Other
Institutions

NEOC2
EMIS
International
Structures
(NATO, UE)
EMIS Information Workflows
“In Mirror”
CEOC 1
EMIS
Replication
NEOC1
EMIS
CEOC 2
EMIS
Dissemination
Replication
Dissemination
CEOCn
EMIS
Decentralized structures, hazard economic agents, local commitees for
emergency situations
MEOC 1
EMIS
MEOC m
EMIS
NEOC1
Primary National EOC
NEOC2
Secondary National EOC
MEOC
Ministerial EOC
CEOC
County EOC

EMIS Application
EMIS Application Modular Structure
Administration
Nomenclatures
Administration
Finance &
Budgeting
Intervention
Reports
Public Information Dissemination
WebGIS
Risk
Management
Planning
Emergency Situations
Management
Casualties
Damages and
Material Loses
Situations &
Reporting
Plans
Hazardous Material
Management
Human Resources
Management
Logistics, Material
Resources & Supply
Chain
Task Force Creation
Evacuation
Reports
112
External Interfaces
Organization
Management
Notification
Media &
Communication
Experts
COMMUNICATIONS PLATFORM

EMIS
Application Physical Architecture

EMIS
Architecture Conceptual levels
EMIS Application
System Software
Infrastructure
Communication and Hardware Infrastructure

Conclusions (1)
• Covers all phases of emergency management: preparation, mitigation, response, recovery
• Covers routine situations / major emergencies situation
• Allows management and coordination of response to emergencies situations
• Allows sharing of information among participating actors to solve an emergency situation
• Ensure traceability of emergency management
• Supports the achievement of high efficiency and performance indicators for emergency situation
interventions
• Provides two working modes – real and simulation. The latter can be used for training activities. Data
separation between the two modes is complete.
• Manages activities related to evacuation operations
• Keep track of victims and material damages
• Keeps track of plans and procedures
• Allows planning activities related to intervention

Conclusions (2)
• Provides structured and tiered notification for various target groups: operational
centers and professional intervention structures staff, emergency committee
members
• Allows recording of information in the national catalog of risks
• Provides management of organizations and individuals, human and material
resources management, management of hazardous substances
• Consolidation of national emergency-related information
• It allows real-time synthetic NEOC information on active emergency situations
• It provides a nationally consistent approach to emergency management
• Provides interface between the component institutions of the National Emergency
Management Situations
• Provides various statistical and consolidated reports, both at county and national
level