act abs social club manager - Australian Bureau of Statistics

ACT ABS SOCIAL CLUB MANAGERAPS LEVEL 3EXECUTIVE SUPPORT UNITCORPORATE SERIVCES DIVISIONCANBERRAREFERENCE NO: 08-145-COAPPLICANT INFORMATION KITThank you for taking the time to consider a career with the Australian Bureau of Statistics (ABS).This kit is designed to provide you with information about this ongoing employment opportunity, explainhow to apply and to provide you with an insight into the selection process to follow.CONTENTS1. Find out more about the ABS and this employment opportunity2. How to Apply3. Selection Criteria4. Steps in the Selection Process5. Working in the ABS6. Find out more about the ABS and living in Canberrawww.abs.gov.aumake your mark…

ABOUT THE AREAThe ACT ABS Social Club is an organisation made up of ABS Central Office and ACT Office Staff. Thebasic aim of the Social Club is to foster the social spirit of ABS staff and their families. All staff working inABS House and the ACT Office are automatically members. The Club is bound by a constitution, and isrun by a permanent Manager and a dedicated band of volunteer members. The Social Club arrangesnumerous functions during the year for the benefit of all ABS staff and their families.ABOUT THE EMPLOYMENT OPPORTUNITYKEY RESPONSIBILITIESAs the ACT ABS Social Club Manager you:• are responsible for the administrative arrangements and day-to-day management of the Club;• operate the Social Club Shopfront;• are responsible for all Shopfront and Bar sales and purchases subject to the direction of theCommittee and responsible for undertaking regular stock takes as directed;• are responsible for the organisation of social activities as directed by the Committee;• attend to correspondence and maintains the records and databases of the Club;• assist the Treasurer with the maintenance of the financial records of the Club; and• issue notices of all meetings connected with the Club, prepare agenda's for such meetings andmaintain minutes of business transacted.This vacancy is a full-time position in the Central Office, Canberra.FURTHER INFORMATION AND CONTACT OFFICERFor further information about this opportunity, or if you have any queries throughout the process, pleasecontact Leslie Abbott, Treasurer ACT ABS Social Club, on (02) 6252 7663 or emailleslie.abbott@abs.gov.au.Please note: Applicants who wish to withdraw at any stage during the process should send notificationof their withdrawal in writing to the above contact officer.3

2. HOW TO APPLYBefore deciding to apply, please read the selection documentation and research the ABS. You may alsofind it helpful to speak to the contact officer. The following information will assist you in formulating yourapplication and lodging it by the due date and time. Please note that you must be an Australian citizento be eligible for employment with the ABS.APPLICATIONSYou must submit an application which contains:• a written statement addressing the selection criteria. We are interested in your workexperience and qualifications but we are also interested in your qualities, skills and potential.Guidelines on how to address the criteria can be found in Section 3. A maximum of one page percriterion is considered appropriate;• a current and relevant Curriculum Vitae (CV). We are interested in your work history, relevantqualifications and training. This should be listed in chronological order commencing with yourmost recent experience; and• a completed copy of the Personal Particulars Form. This provides us with vital eligibility,referee and contact information. It is also an opportunity for you to let us know whether you needany assistance through the process. A copy of the Personal Particulars Form can be found onthe ABS website at http://www.abs.gov.au/careers under this job vacancy information.We do not require written referee reports to be submitted with your application.WHERE & HOW TO SUBMIT YOUR APPLICATIONApplications must be forwarded by 6pm on Thursday, 2 October 2008. Questions regarding latelodgement of application must be directed to the contact officer listed on the previous page.Applications are to be emailed to: recruitment@abs.gov.au.Please quote the following reference number in the subject line of your email and in all relatedcorrespondence: 08-145-CO.If you are unable to email your application, please contact the National Recruitment Unit on 1800 675 125to discuss alternative arrangements.Please note: Applications will not be acknowledged on receipt.APPLICANT CHECKLIST• Personal Particulars Form - including referee contact details. Please note: for current ABSemployees, a Lotus Notes version of the Personal Particulars Form can be found on NewsPoint;• Statement addressing the selection criteria; and• CV.4

3. SELECTION CRITERIAThe selection criteria describe the particular skills, abilities, knowledge and qualifications (if any) requiredto achieve the outcomes of the role. Your statement of claims against the selection criteria is theessential part of the short-listing process.Applicants must demonstrate the ways in which they will be of value for the job and the organisation.Make sure that you adequately address each selection criterion and cite evidence of your suitability. Donot simply state that you meet the requirements of the selection criteria. Give examples from your currentor past role(s) which demonstrate how you meet each criterion. You should focus on how yourexperience, achievements and capabilities will enable you to successfully undertake theresponsibilities of the role(s), as described previously in Section 1.An approach you may consider utilising is the STAR model – that is:Situation – provide a brief outline of the situation or settingTask – outline what you didApproach or action – outline how you did itResult – describe the outcomes.If you have not had direct experience in the particular work setting specified, you can demonstrate yourability and/or potential by comparing it to similar or equivalent responsibilities in another role or studiesyou may have undertaken. You can also draw examples from non-work activities that may alsodemonstrate skills and knowledge relevant to the selection criteria.A maximum of one page per criterion is considered appropriate.Applicants will be judged on their ability to provide information in a clear and concise manner.SELECTION CRITERIAAll criteria are of equal importance.1. Highly developed interpersonal and communication skills, together with a strong commitment todelivering high quality client service in a busy social club environment.2. Relevant experience in book-keeping, cash handling and in the use of computerised accountingpackages such as MYOB Retail Manager and MYOB Premier Accounting.3. The ability to work with minimal supervision with proven skills in time management and the abilityto manage a diverse range of tasks with competing priorities.4. Proven ability to work with a high level of accuracy and attention to detail particularly in relation todocumentation and record keeping.5. Proven computing skills, including demonstrated competency in word processing andspreadsheets.6. An understanding of, and commitment to, the principles and practices of participativemanagement, Workplace Diversity and Occupational Health and Safety.DesirableExperience in running a small business is highly desirable.5

4. STEPS IN THE SELECTION PROCESSThe following information details the stages involved in this selection process.STAGEShort-listingInterviewReferee ReportsApprovalAdvice andfeedbackFurther InformationDESCRIPTIONInitial short-listing will involve assessment of your application including yourclaims against the selection criteria and CV. It is important that you addresseach selection criterion thoroughly and succinctly in your application and onlyinclude information that is relevant to the position.Applications will not be acknowledged on receipt.If short-listed you may be required to attend an interview.Please include details of two referees on the Personal Particulars Form.Referees may be contacted at any time after the applications close, if there aresensitivities around this please note this on the form. Please include yourcurrent supervisor as one of your referees.The Selection Panel produce a selection report containing recommendationsbased on the relative capacity of the applicants to achieve outcomes related tothe duties and expectations of the position/s. The report is submitted to a seniormember of staff authorised by the Australian Statistician (the delegate) whomakes the decision.All candidates are advised if they are successful or unsuccessful in gaining aposition. Information about obtaining feedback will be sent to you in writing atthe end of the selection process.Remember, a feedback session is your opportunity to listen and question ratherthan to discuss the Panel’s findings.If you would like any further information about the ABS and our programs, pleasevisit our website www.abs.gov.au or get in touch with the contact officer.Please note: Applicants who wish to withdraw at any stage during the process should send notificationof their withdrawal in writing to the contact officer.6

RATING SCALEThe following rating scale is part of the assessment process.HS – Highly SuitableVS - Very SuitableS – SuitableND - NeedsDevelopmentUS – UnsuitableThe applicant possesses exceptionally well developed and relevant skills andabilities, and the appropriate personal qualities in relation to this criterion, andtheir performance is outstanding. To be used only in cases where exceptionalskills have been demonstrated against the criterion.The applicant possesses highly developed and relevant skills and abilities, andwould perform consistently well against this criterion.The applicant possesses relevant skills, abilities and personal qualities andwould be generally effective against this criterion.The applicant possesses some skills, abilities and personal qualities relevant tothe criterion, but is limited on others.S/he would be able to temporarily perform the duties of the position with closesupervision, but would require further development to meet the standardrequired against this criterion.The applicant is unable to demonstrate that they possess the adequate skills,abilities and personal qualities in relation to the criterion at this time.MERITSelection for all advertised employment opportunities is made on the basis of merit. Merit is defined inthe Public Service Act 1999 as follows:• an assessment is made of the relative suitability of the applicants for the duties, using a competitiveselection process; and• the assessment is based on the relationship between the applicant’s work-related qualities and thework related qualities genuinely required for the duties; and• the assessment focuses on the relative capacity of the applicants to achieve outcomes related to theduties; and• the assessment is the primary consideration in making the decision.7

5. WORKING IN THE ABSThis information provides you with an overview of employment related matters within the ABS.EmploymentConditions at theABSEligibility forEmploymentRelocationAssistanceProbationPerformanceManagementSchemeSalary RatesThe Public Service Act 1999 (the Act), the Public Service Regulations 1999 andthe Public Service Commissioner's Directions 1999 govern all employment in theAustralian Public Service including ABS.The terms and conditions of employment are covered by the ABS CertifiedAgreement 2006-2009 (ABS CA). Employees can request to be covered by anAustralian Workplace Agreement which is based on the conditions of employmentcontained in the ABS CA.As an APS employee you will be required to uphold the APS Values (section 10 ofthe Act) and comply with the APS Code of Conduct (section 13 of the Act).To be eligible for employment with ABS applicants must:• be an Australian citizen (at the time you commence with ABS) or a currentongoing APS employee; and• not have received a redundancy benefit from an APS agency or non-APSCommonwealth employer within the past 12 months.As part of the ABS engagement process, employees must satisfy the followingconditions:• be of good character as evidenced by satisfactory police clearance (whichwe will obtain prior to your commencement with us); and• be assessed as medically fit to undertake the duties of the position.For successful applicants moving interstate on a permanent basis, relocationassistance may be provided. This assistance may include transport, removal offurniture and effects, temporary accommodation and the payment of associatedcosts.All newly engaged ongoing employees undergo a probation period of six months.The primary purpose of probation is to allow the ABS to assess an employee'ssuitability for employment. During the probationary period an employee's conductand work performance will be assessed at the two, four and six month intervalsfrom the engagement date. The probationary period also provides opportunity forthe new employee to assess whether the ABS is the right place for them.The ABS Performance Management Scheme is an essential part of ABSemployment and is designed to focus on recognising and improving performanceagainst corporate and work program goals. The scheme enables employees tobetter understand their role, work responsibilities, the expected performancestandards and increase productivity across the ABS. It also provides a soundbasis for decisions about future salary. It is mandatory for all ongoing employeesto participate in the scheme and optional for non-ongoing employees.This position attracts a current salary range of $45,355 to $49,889 per annum,plus superannuation.There is potential for negotiation on commencing salary. The AustralianStatistician (or delegate) may authorise payment of salary above the minimum ormaximum of the relevant salary range on engagement, promotion, or movement atlevel from another APS agency, having regard to the employee’s experience,skills, qualifications and the relevant ABS Work Level Standards.Flexible remuneration packaging (salary sacrifice) options are available to ABSemployees.8

SuperannuationLeaveFlexible WorkingArrangementsDiversity &Occupational Health& SafetyOther BenefitsNew ABS employees are able to choose which superannuation fund contributionswould be paid to. If no choice is made, contributions are made to the default fundfor new employees, which is the Public Sector Superannuation Accumulation Plan(PSSap).APS employees who have an existing interest in either the CSS or PSSdbsuperannuation schemes will generally continue to have employer contributionspaid to this scheme.ABS employees may also elect to salary package additional superannuationcontributions to a fund of their choice.A generous leave package comprising of:• Annual Leave (20 days full pay per year or optional 40 days at half pay.Cash out of up to one week of unused leave is also available);• Purchased Annual Leave (up to 4 additional weeks leave per year);• Personal Leave (18 days per year);• Miscellaneous Leave;• Leave Without Pay;• Maternity Leave (14 weeks full pay or optionally 28 weeks half pay); and• Long Service Leave (3 months after 10 years service).The ABS offers attractive work life balance including access to flexible workinghours, Christmas closedown and access to part-time working arrangements.The ABS encourages and values a diverse workforce and actively promotes a safeand healthy work environment.The ABS will provide reasonable adjustments for qualified persons with disabilitieswho are employees or applicants for employment. If you need assistance oradjustments to fully participate in the application/interview process, please phoneor email the Contact Person for the advertised position. Employment opportunitieswill not be denied to anyone because of the need to make reasonable adjustmentfor a person's disability.Employee Assistance - employees have access to free and confidentialcounselling assistance to help them resolve personal and/or work relatedproblems.Learning and Development - The ABS Corporate Plan gives an undertaking toprovide appropriate training, opportunities for career advancement anddevelopment of skills. Employees are also encouraged to participate in leadershipand management, information technology and project management training.Studies Assistance - Employees who are undertaking tertiary studies which areof benefit to the APS may be granted paid study leave whilst those undertakingtertiary study which is of direct benefit to the ABS may also be granted financialassistance.ABS House, located at 45 Benjamin Way, Belconnen, in Canberra is built to amodern design that meets the specific needs of the ABS. Some features includespecialised carer’s rooms for short term emergency care, quiet rooms for prayerand meditation, and a bicycle store room together with shower/change rooms. It isconveniently located next to the Belconnen Bus Interchange and a shopping mall.9

6. FIND OUT MOREWORKING IN THE AUSTRALIAN PUBLIC SERVICE (APS)The APS offers you a diverse range of challenging roles and the opportunity to make a major contributionto public service. Our workplaces are characterised by high motivation, professionalism and diversity, withexcellent rewards, development opportunities and career prospects, and cultures committed to work-lifebalance.Visit the following websites to find out more about the APS:Information for Australian Government employees http://fedinfo.gov.au/Australian Public Service Commission (APSC) http://www.apsc.gov.auABOUT THE ABSVisit the ‘About Us’ page on the ABS website at www.abs.gov.au. There you will find the MissionStatement, Corporate Plan, Annual Report, Forward Work Program, and a range of other corporateinformation.ABOUT LIVING IN CANBERRAThe beauty of Canberra lies in its uniqueness, offering residents diversity, quality lifestyle and opportunity.Why not check out Canberra Tourism's web site http://www.canberratourism.com.au orhttp://www.act.gov.au and see for yourself!10