MA 4-CR Internship Package.pdf - The American University of Paris

Registration Process:INTERNSHIPS MUST BE REGISTERED BEFORE THEY BEGIN!Complete the registration form - indicate all necessary information about you and theObtain signatures from facultyVisit Bursar’s OfficeVisit Health Care OfficeVisit Carte de Séjour Office(only for non-EU citizens and only ifinternship takes place in France)companyPrepare a brief job description and obtain signatures from:- the professor you chose to be your faculty reader(professor evaluating your internship report)- department chairObtain signatures as proof of payment for 4 creditsObtain signature to confirm that you submitted all necessarydocumentation to join the French social security systemObtain signatures as proof of a valid CDS for the time of yourinternship. It’s the student’s responsibility to renew the carte deséjour if expiry occurs during the internship.Visit Internship Office - Hand in the completed form- The Internship Coordinator and the Dean of Academic“convention de stage”(only for internships in France or withFrench companies)Internship guidelines:MAIA/ MPPA/ MCB 4-CREDIT INTERNSHIP REGISTRATION PACKAGEAffairs approve the internship if all requirements are met.The “convention de stage” is a document concluded between thecompany, the university and the student. The InternshipCoordinator will send this document to the contact person in thecompany, once the registration is approved and follow up on theDean’s signature. The convention is valid once all three partiessign the three originals. It can therefore take up to two weeks toobtain a valid internship contract after registration is completed.RequirementsMinimum work hoursMaximum time frame4 Credits160 hours9 months** Note for long internships: If an enrollment certificate is needed for the semester following thesemester of the internship registration (for insurance, housing, etc.), graduation deferment andre-registration of the same internship for 0-credits (no fee) are recommended.AssignmentsInformational interviewInternship reportResumeStudent evaluation and jobdescription (for office reference)Employer evaluationSubmission process(Portfolio guidelines to be found in this package)Hand in deadlineGrade awarded4 CreditsYes20 pagesYesYesYes(to be sent to the Internship Office directly by employer)Hardcopy portfolio should be handed in to the faculty reader and anelectronic version sent to the Internship Office (internship@aup.fr)Mid-semester after completion of the internship(excluding summer)YesTel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 Paris1 – BACKGROUNDStudents studying the MA in International Affairs and are not required to do an internship butcan pursue an internship for credit in some cases to substitute a required course. Studentsstudying the MA in Cross Cultural and Sustainable Business Management can choose betweencompleting a 4-credit internship or a 4-credit thesis project.PrerequisitesIn order to register the 4-credit internship necessary for graduation, students must:have successfully completed the core courses of the program’s first year.be in good academic standing (minimum G.P.A. of 3.0) and not be subject to universitydisciplinary action.RequirementsThe required 4-credit internship must:represent at least 160 hours of work, to take place over a period of between 6 and 12 weeks.be relevant to a student’s curriculum and career goals.Substitution must be approved by the program director.Securing an internshipPlease refer to the “Guide to Internships for Graduate Students” available from the CareerDevelopment Office. Students are encouraged to make an appointment to receive personalizedassistance. (Danielle Savage careers@aup.fr Tel: 01 40 62 06 34)2 – BEFORE THE INTERNSHIP BEGINSPrior to the start of the internship, the student must submit the following to the Internship Office:internship application form (to be found in this package), completed by the student and signedby the program director, the Bursar’s Office, and the faculty reader (professor overseeing theinternship - for further details, contact your program director).A statement from the employer on corporate letterhead detailing the dates, duties andresponsibilities of the internship.if the internship is to take place in France or in a French company abroad, a health insurancecertificate indicating full coverage for the duration of the internship and proof of valid “carte deséjour,” if applicable – an internship contract (“convention de stage”) will then be issued, andmust be signed by the company, the student and the Dean of Academic Administration beforethe internship begins.Please note: If the student wishes to extend his or her internship past the original end date, thismay be possible in certain cases. The student will be asked to submit a form outlining theeducational reasons for prolonging the internship. Internship extensions are subject to approval byAUP administration.Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 Paris3 - INTERNSHIP ASSIGNMENTSInternship assignments must be submitted by mid-semester of the following semester to the facultyreader, with a copy to the Internship Office (internship@aup.fr). The submission procedure isdescribed below. The portfolio should include (forms are to be found in this package):A sponsor evaluation form, or letter from the employer stating that you have satisfactorilycompleted your placement with the company;A student evaluation form and job description, separate from the report, to be kept for referencein the Internship Office;Your resume (see model in this package);A 20 page report, detailed below, to be written on A4 paper, using Times New Roman font, size11 or 12, with a line-spacing of 1.5 including 2 to 5 page interview with a practising professional.Paper Guidelines/Outline: Organization Overview, Internship Roles, and Relation to TheoryThis should include the name of company/organization, a detailed description of its activities, and thefunction of the particular department in which you are working. What are the organization’s mainoutputs? What seem to be its strengths and weaknesses? Is the organization part of a larger group,and if so, how does the ownership structure influence how decisions are made?In the next section, describe your role as an intern, and state the number of hours a week, thenumber of credits to be earned (4), where and when you are working, and the sorts of practical skillsand tools used.Finally, you should relate your experience of the workplace to the academic material covered duringyour studies. How did the material you covered relate to your work and how does it help you toanalyze your position in the workplace? What was most relevant in your studies to your professionalexperience?Informational InterviewThis section involves a critical account of an interview of a key employee in the company – this canbe a member of senior management, one of your co-workers, or your immediate supervisor. You willfind suggested procedures and questions in this package. The aim is to get a feel for the career pathsof an individual working in the company. How did he or she develop his or her chosen career? Whatadvice does he/she have for you? Do you view this individual as a mentor? This should be betweentwo and five pages long.Plagiarism, Library Access, and ConfidentialityThe report may in part be inspired by the organization’s corporate literature, but the bulk of the workto be handed in must be the student’s own. Students who draw heavily from other sources withoutciting them properly will be subject to university disciplinary action. In addition, students enrolled ininternships benefit from remote access to AUP library databases, but these are intended for non-profiteducational use and are for the student’s personal research only – NOT for research requested bythe employer as part of the student’s internship duties. Please contact the AUP Library for furtherclarification: library@aup.edu.Interns may be asked by their employers to sign confidentiality statements, which may have a bearingon what information they may disclose in their internship report and elsewhere. If this is the case,individuals and client corporations may be described rather than named, and projects may berecounted in general terms rather than in specific detail. Students faced with this type of agreementare encouraged to discuss them with the Internship/Career Development Office and/or faculty readerto make sure that they fully understand the terms and conditions.Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 Paris4 GUIDELINES FOR INFORMATIONAL INTERVIEWSStudents pursuing an internship must submit a critical account of an interview of two or more keyemployees, if possible a person from senior management and a co-worker or your immediatesupervisor, focusing on the career paths of individuals working in the organization. This provides anopportunity to acquire information useful in the formulation of career plans. This section of the reportshould be approximately five pages long.RECOMMENDED PROCEDURE1. Request permission to interview your contact by either writing or calling directly to ask for anappointment. He or she should be informed of the purpose of the interview and approximatelyhow much time it will take. The interview should last at least 20 minutes.2. Prepare the interview by making a list of questions (see below). Avoid personal questions.3. Be on time for the interview. Ask for permission to take notes or record the interview should youwish to do this. If the report will contain confidential information, make sure that the contactunderstands that a written summary will be read by faculty members and possibly others in theAUP community.4. Within a week following the interview, send a note to your contact to express thanks for his/hertime, consideration and ideas. Indicate when the report will be ready and send him or her acopy.5. It is important to aim for a report that is informative and interesting, and which clearly sums upthe interviewee’s responses.POTENTIAL QUESTIONSSelect the questions that seem most appropriate with regard to the person you are interviewing,and/or add some of your own.1. How did you get involved in this line of work?2. Which degrees or qualifications are required or recommended?3. What are the key skills and personality traits needed to succeed?4. How many hours a week do you work? Is it common to take work home?5. How much variety is there in your work? How much specialization?6. What is a typical day like? A typical week?7. What are the most difficult problems and decisions you are faced with?8. Does this job have any travel obligations?9. Are there any civic or social obligations that go with this job?10. Is it easy for someone in this field to move to another location?11. What is the best thing about this job? The worst?12. How visible are you in this job?13. What trends do you see happening in your field?14. What is a typical starting salary? What can someone expect to earn after five or six years ofexperience?15. Are there ways to “try out” this line of work (internships or summer jobs)?16. What is the supply/demand situation in this field?17. What do you wish you had known when you began your career?18. What advice would you have for recent graduates interested in this field?Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 Paris5 – GRADING PROCEDURE AND SCALEThe importance of the internship is not necessarily your specific tasks and responsibilities, but ratherwhat you learn about the organization and how you transform what you learn into a thoughtful report.The student has the responsibility to select an appropriate professor to evaluate the portfolio. Theprogram reserves the right to select a different faculty reader, if circumstances require, althoughevery effort will be made to respect the student’s choice.Grading ScaleA – Excellent. The report presents a clear account of the internship experience and the organization,and provides original insights and thoughtful commentary and analysis. It includes skilful use ofresource materials, anecdotes or examples, and clear writing, and contains no grammatical ortypographical errors.B – Good. The report presents a reasonable degree of insight and broad levels of analysis. Workreflects competence, but remains at a general level of understanding. Use of resource materials andexamples is appropriate, and writing is clear.C – Adequate/Fair. The report demonstrates some understanding but remains superficial, incomplete,or expresses some significant errors or weaknesses. Writing may appear vague, hard to follow, orloaded with typographical or other technical errors.D – Unsatisfactory. This portfolio demonstrates a serious lack or error in understanding. Sources maybe used entirely inappropriately or not at all, and writing is seriously deficient.F – Failed. Work not submitted.Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 ParisMA 4-CREDIT INTERNSHIP PORTFOLIO COVER SHEET(to be handed in with the complete assignment package)Name:MA Program:Student ID:Internship semester:Number of credits: 4I am submitting the following forms and assignments in order to obtain credit formy internship at ______________________________________.dfFaculty reader evaluation formInternship report and informational interview (20 pages)ResumeStudent evaluation and job descriptiondfThe employer evaluation has been sent to the Internship Office by myemployer.(The Internship Coordinator will forward the student’s employer evaluation to the faculty reader.)Date assignments submitted to faculty reader:Your signature: ________________________Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Internship Office 118, rue St. Dominique 75007 ParisMA FACULTY READER EVALUATIONFaculty reader: Please return this evaluation sheet and all submitted assignments to theInternship Office for final processing. Thank you!Name of student:MA Program:Your name:Number of credits: 4I have received the following forms and assignments from the student intern(please check what is applicable):For 4-credit internship:□ Student evaluation and job description□ 20-page internship paper including interview with professional□ Resume□ Employer evaluation receivedDate materials received: ___________Comments on the student’s work:Internship grade awarded:Date: ___________________ Signature:_______________________________Tel. (33-1) 40-62-06-25 Fax (33-1) 53-59-82-21 internship@aup.fr (version September 2010)

Your Name:INTERNSHIP STUDENT EVALUTION AND JOB DESCRIPTIONCompany/Organization:Dates of Internship:Your major(s) / minor(s):Your MA program:Name of department you worked with:Location (city, country):Name of supervisor at the company:Major duties performed:Specific projects:Time devoted to internship (no. hours/week; no. weeks or months altogether):Software/Tools used on the job:Language requirements: English □ spoken □ writtenFrench □ spoken □ writtenOther □ spoken □ writtenPlease rate this internship on a scale of 1 to 10:Poor 1 2 3 4 5 6 7 8 9 10 ExcellentPlease answer the following questions.1. Did this internship contribute to acquiring professional skills? Did you learnabout a career?2. Did what actually took place correspond to what you expected?3. Was the internship a true learning experience? In what way(s)?4. Would you recommend this internship to others?Note: This form will remain on file at AUP for future students’ reference. For 3, 4 and 6 creditinternships it is to be submitted with your final internship report directly to your faculty reader.For 0 and 1-credit internships please return this form directly to :The American University of Paris, Internship Office, 118 rue Saint Dominique, 75007 Paris, FranceTel: + 33 (0)1 40 62 06 25, Fax +33 (0)1 53 59 82 21, E.mail : internship@aup.fr

EMPLOYER EVALUATION OF INTERNAPPRECIATION DU / DE LA STAGAIREName of Intern / Nom et prénom du stagiaire :Company / Entreprise :Internship Office 118, rue St. Dominique 75007 ParisName and job title of internship supervisor / Nom et qualité du responsable de stage :Internship dates/ Dates du stage :Total approximate number of hours / Nombre approximatif d’heures de travail :1. Please circle / Merci de bien vouloir entourer la bonne réponse :1 (very much 5 (not at allbeaucoup) pas du tout)The student is: L’étudiant(e) est :businesslike sérieux(se) 1 2 3 4 5conscientious consciencieux(se) 1 2 3 4 5self-disciplined méthodique 1 2 3 4 5hard-working travailleur(se) 1 2 3 4 5punctual ponctuel(le) 1 2 3 4 5motivated motivé(e) 1 2 3 4 52. Projects (s)he participated in / Projets auxquels il / elle a participé :3. Relationship with others / Relations avec les autres :4. Intern’s major strengths / Atouts du / de la stagiaire :5. Comments / Commentaires :________Date:__________________________________________________Signature of internship supervisor and company stampSignature du responsable de stage et cachet de l’entrepriseContact : Email : Tel :Thank you for your support of the AUP Internship Program.En vous remerciant de votre soutien à notre programme de stages.To post offers on our internal AUP internship database, please contact careers@aup.fr.Veuillez contacter careers@aup.fr pour transmettre une offre de stage à AUP.Please return this form to / Veuillez renvoyer ce formulaire à :Internship Office/ Service des Stages The American University of Paris118 rue Saint Dominique, 75007 Paris, FranceTel +33 (0)1 40 62 06 25, Fax +33 (0)1 53 59 82 21 E-mail: internship@aup.fr

MAIA/ MPPA/ MCB 4-CREDIT INTERNSHIP REGISTRATION FORMSemester: Course number: ____ 598 4IMPORTANT CONDITIONS for 4-CREDIT MA internships:Internships MUST be registered before they begin! There is no “retroactive” registration! If you haveregistered a non-credit internship, it is impossible to change to a credit bearing option and vice versa.A convention de stage (French internship contract) will only be issued before the internship is to begin, but afterthe internship has been registered and conditions indicated are met.You must be currently enrolled at AUP as a full-time degree-seeking student.An incomplete grade (IN) will show on your transcript until all your assignments have been evaluated by yourfaculty reader. No diplomas/proof of graduation can be provided to students holding an incomplete grade!However holding an incomplete grade will not prolong your student status!For internships in France you must provide proof of relevant health insurance coverage for the whole period ofthe internship (validity dates), indicating countries where coverage is applicable.If you are not an EU citizen, your carte de séjour must be valid for the duration of the internship in France. If yourCDS or health insurance expires during the internship, this will be mentioned in your convention de stage and itis your responsibility to initiate the renewal process as soon as it is possible.You should be in good academic standing (GPA of 3.0 or above).Internships for credit can be maximum 9 months long!For internships outside of France, it is advisable to verify whether proof of student status and a relevant visa willbe required. We also recommend obtaining appropriate health insurance, unless covered under the employer’shealth plan during the internship.While pursuing an internship, the student agrees to adhere to the company/organization’s guidelines foremployee behavior and the University’s standard of conduct at all times. Any problematic situation should bereported to the Internship Office at once.StudentName (Last + First):EmployerName of company/organization:Student ID:Address:Address:Email:Phone:Nationality(ies):MA Program:DOB:Date of BirthProjected graduation date:GPA:Total credits this semester:(Excluding internship)Does the internship constitute an overload?(If yes, approval must be sought!)Faculty Reader:Internship in: (discipline)How did you find your internship?□ AUP offer□ Other (please indicate):Internship start date:Day: Month: Year:Internship end date:Day: Month: Year:Working hours per week:Person supervising your internship:(in company):Supervisors job title:Phone number:Fax number:Email:(convention de stage will be sent to this address)

MAIA/ MPPA/ MCB CREDIT INTERNSHIP REGISTRATION FORMPlease indicate the educational objectives of your internship, including a brief description of proposedtasks, responsibilities, and projects. Use a separate piece of paper if necessary:In order to register the Internship you need the following signatures:A) ACADEMIC DEPARTMENTI have read the description of the proposed internship and I approve of this internship for 4 credits.Signature Faculty ReaderSignature Degree Program ChairDateDateB) BURSAR’S OFFICEPAYMENT: Payment received for 4 credit internship. ________________ (date and Bursar’s signature)C) HEALTH PLAN OFFICESOCIAL SECURITY: The student has successfully subscribed to the Student Social Security insurance plan.Expiration date: __________________________________________________Signature Health Plan Coordinator______________________DateC) CARTE DE SEJOUR (For non-EU nationals only)AUP interns in France who are not EU nationals are responsible for renewing their cartes de séjour with the CDS Officeif expiry occurs during the course of the internship and they have to submit proof of renewal to the Internship Office.CARTE DE SEJOUR:Expiration date: ______________________Signature CDS OfficeDateD) FOR INTERNSHIP OFFICE USE ONLYSignature Internship CoordinatorDateSignature Academic DeanComments:DateCopy to Registrar:Internship Office118, rue St. Dominique, 75007 ParisTel : 01 40 62 06 25, Fax : 01 53 59 82 21internship@aup.frNote for students registering from abroad:To replace signatures, please send a jobdescription to faculty by email and forwardapprovals to internship@aup.fr