Notification for Event and Brand Activation Management - SABC

SOUTH AFRICANBROADCASTINGCORPORATION LIMITED(SABC)Notification forEvent and Brand ActivationManagement

Table Of ContentsPage1. Introduction1.1 Preamble 31.2 Scope of Services Required 31.3 Time Line 31.4 General Information 31.5 Queries 4SECTION AAdministrative And Statutory Component 5SECTION BCritical Criteria 5

Notification for Event and Brand Activation Management1. Introduction1.1 PreambleBy this Notification the South African Broadcasting Corporation Limited, hereafterreferred to as the SABC, invites suitably qualified Event Management Companies tosubmit Information to become part of the list of Preferred Events and BrandActivation Company suppliers for a period of 1 year (12 months). The appointmentwill be done at the sole discretion of the SABC.1.2 Scope of Services Required• Analysis of event proposals received by the SABC and suggestions on if andhow these could be used by the SABC.• Conceptualising and managing events (or part thereof) on behalf of the SABC.• Providing brand activation solutions at events (i.e. Branding) in order tocapitalise on audience attendance.• Purchase, storage, distribution, erection and management of SABC brandingmaterials.The above list of services is not exhaustive, and represents the minimumrequirements of the SABC. Furthermore, the SABC would expect a certain level ofideas generation as part of regular brainstorming.1.3 Time LineThe information required must be submitted on or before 22 June 2006, andnotification of the decision of the SABC will be no later than 28 July 2006.1.4 General InformationThe documents must be delivered to the following address:SABC’s TENDER BOXMain Entrance,RadioPark Office Block,Henley Road,Broadcast Centre, Auckland ParkJohannesburgCommercial-in-Confidence 3

Notification for Event and Brand Activation Management1.5 Queries:The SABC has provided a single point of entry for any questions or queries that theCompany may have. All contact must be directed through the appointed/ authorisedindividual. This service will be available until 20 June 2006. Unauthorisedcommunication with any other personnel or member of staff, of the SABC, with regardto this Tender is strongly discouraged and could result in disqualification of therespective Company’s Tender Submission.Authorised contact’s details are as follows:marketing@sabc.co.zaCommercial-in-Confidence 4

Notification for Event and Brand Activation ManagementSECTION AAdministrative and Statutory ComponentSECTION BThe Company is required to complete Volume 2, Section A that requires theCompany to respond to and submit the following information in the required format:1 Undertaking document2 Authorised signatories form3 Point of Contact4 Conflict of interest statementThe Company is required to submit a document declaring whether any of itsemployees have any interest in the SABC or whether any SABC personnel haveany interest in the Company or affiliated business.1. Critical criteria for Event and Brand Activation Management:1.1 BEE equity of 45%- A Company responding to this Tender must have at least 45% Blackequity.- The Company is required to submit proof of the equity status of thecompany.- The SABC reserves the right to verify information submitted for theCompany’s own account1.2 A valid tax clearance certificate must be submitted- Companies must submit a valid tax clearance certificate.1.3 List of Events- Client references must be supplied1.4 RegionsCommercial-in-Confidence 5

Notification for Event and Brand Activation ManagementSOUTH AFRICANBROADCASTINGCORPORATION LIMITED(SABC)Notification for Event and BrandActivation ManagementVolume 2: Company SubmissionCommercial-in-Confidence 6

Notification for Event and Brand Activation ManagementTable of ContentsSECTION AAdministrative and Statutory ComponentSECTION BCritical CriteriaInstructionsThe submission document must be submitted in accordance with the generalinformation guidelines provided in Volume 1.All pages forming part of this document, Volume 2, must be completedelectronically. No hand written submissions will be accepted. Companies shouldcomplete the Sections below by typing the information required in the appropriatebox or space provided. The size of the space provided for answers must notrestrict the quantity or quality of information and Company wishes to provide.Therefore, Companies may add to the space already provided should they sorequire.Where documents of proof are required, these must be attached at the end of therespective section and submitted accordingly.Commercial-in-Confidence 7

Notification for Event and Brand Activation ManagementSECTION A: ADMINISTRATIVE AND STATUTORY COMPONENT1. Undertakings by tendering CompaniesI/We agree that -• the Submission herein shall remain binding upon me/us and remain open foracceptance by SABC during the validity period indicated and calculated fromthe closing hour and date of the Submission;• the law of the Republic of South Africa shall govern the contract created bythe acceptance of my/our Tender Submission and that I/we choosedomicilium citandi et executandi in the Republic as indicated below;• should the South African Government impose an anti-dumping duty, acountervailing duty or a safeguard duty or any other action it deemsnecessary to counter unfair trade practices in respect of the products andservices offered, such duties imposed or action taken by the State will be formy/our account.• Terms and conditions added by Companies will not be accepted.• I/We hereby accept full responsibility for the proper execution and fulfilmentof all obligations and conditions devolving on me/us under this agreement asthe Principal(s) liable for the due fulfilment of this contract.Signature(s) of authorised signatories:Date:Name of signing person (in block letters):Capacity:Are you duly authorised to sign thissubmission?Name of Company (in block letters):Postal address (in block letters):Domicilium citandi et executandi in theRSA (Physical address in block letters):Telephone and Fax Number:Commercial-in-Confidence 8

Notification for Event and Brand Activation Management2. Authorised Signatories FormThe following persons are duly authorised signatories of the principal Companyas defined under Tender Preparation of Volume 1.Company InformationCompany Registration Number:VAT Registration Number:Registered Address of Company:Authorised signatory of[Company Name]Full name:IdentityNumber:Date ofSignatureWho warrants that he/she is duly authorised:Authorised signatory of[Company Name]Company InformationCompany Registration Number:VAT Registration Number:Registered Address of Company:Full name:IdentityNumber:Date ofSignatureWho warrants that he/she is duly authorised:Commercial-in-Confidence 9

Notification for Event and Brand Activation Management3. Point of ContactThe following sample should be the general format used to notify the SABC ofthe principal point of contact for all correspondence related to this Notification.[Date]Contact and Address[Honorific][Name of Company firm] hereby notifies the SABC of its interest to participate inthis Notification. To this end, we have delivered this Submission within thetimeframe as specified.Our principal point of contact during the process will be [name of contact], whocurrently fulfils the position of [title] within the Company. Contact numbers andaddresses are as follows:[Address][Telephone][Mobile][Fax][E-mail][Conclusion and sign-off][Signed by authorised signatories of Company firm]Commercial-in-Confidence 10

Notification for Event and Brand Activation Management4. Declaration of InterestAll Companies are required to declare any interest that they or their employees mayhave in the SABC, or that any SABC employee may have in the Company. To thateffect, the following must be duly stated by the authorised signatory:• Are you or any person associated with your Submissionemployees of the SABC?Yes/No *If so, state particulars• Do you, or any person associated with your Submission, haveany relationship (family, friend, other) with any personemployed in the SABC who may be involved with theevaluation and adjudication of this Notification?Yes/No *If so, state particularsSignature of authorisedsignatoriesDatePosition of authorisedsignatories* Delete whichever is not applicableName of CompanyCommercial-in-Confidence 11

Notification for Event and Brand Activation ManagementSECTION B: CRITICAL CRITERIA1. BEE equity of 45%YesNoDoes the Company have 45% Black equity?YesNoProof of equity composition attached?2. A valid tax clearance certificate must be submitted.YesNoIs tax clearance certificate valid?YesNoProof of valid tax clearance certificate attached?3. List of Events3.1 The Company is required to complete the table below indicating experience inmanaging and coordinating of the events listed.Type of Event Yes/No Brief description of top 2 events in last 2years (Supply Client contact details)Golf DaysIndustrial TheatreConferencesLaunchesTeam BuildingClient FunctionsExperiential EventsTelevised EventsExhibitionsHospitalityClient internal functionsRoad ShowsConcertsBeach partiesFestivalsCultural festivalsCommercial-in-Confidence 12

Notification for Event and Brand Activation ManagementType of Event Yes/No Brief description of top 2 events in last 2years (Supply Client contact details)Music festivalsClub functionsBig press functions/ briefingsHosting sporting events4. Regions.4.1 Please indicate which regions you would be working in:Name of Region Yes NoGautengWestern CapeKwaZulu- NatalEastern CapeMpumalangaNorth WestLimpopoNorthern CapeFree StateCommercial-in-Confidence 13