Middle School Leave Information & Request Form - Fork Union ...

Rev. June 2013LEAVE / PASS / VACATION INFORMATIONA cadet must serve all penalty tours prior to departing campus for a day pass or a weekend leave.Sign-out procedures for leaves, day passes, and vacations are designed to ensure that cadets leave campusonly with people authorized by their parents. The Academy strives to monitor all departures. However,adherence to parental restrictions is ultimately the cadet’s responsibility. Cadets are made well aware thatthey face serious punitive consequences for departing with a person – including a friend or relative – notspecifically authorized to take them off campus. Any driver transporting a FUMA cadet must be 18 yearsof age or older.While on leave, day pass, visitor’s pass, and vacation, a cadet's conduct is held to the same standards aswhen he is on campus. Behavior while away from campus which may be deemed detrimental to thediscipline, reputation, or well-being of the cadet corps and/or the reputation of Fork Union MilitaryAcademy will result in serious disciplinary action, including dismissal from the Academy.It is strongly recommended that parents take into account possible traffic and weather emergenciesthat might affect return time following a day pass, leave, or vacation and plan accordingly. Suchfactors will not be accepted as an excuse for a late return to campus.Note: Leaves and passes may be revoked at any time by the Middle School Administration as aconsequence for inappropriate behavior.LEAVESThe leave program is used, in part, as an incentive to encourage better grades,good conduct, and teamwork. Therefore, every effort is made to see that cadetstake leave only when they are eligible and have earned such leaves. Cadets canonly be granted leaves in accordance with the permission they have beengranted on the eligibility form. In the event of a cadet wishing to go home withan individual other than his parent or guardian, written permission must be onfile from both sets of parents by Wednesday prior to the requested date of leave.E-mailed permission (to haislip@fuma.org) is acceptable. Phone calls are not.Weekend leaves begin on Friday at 2:00 PM and end at 7:00 PM on Sunday. (Note: Cadets required toattend the Friday extra help session may leave at its conclusion at 2:00 PM.) Cadets are required to checkout for leave and check back in upon their return with the faculty officer in charge. A cadet should beprepared to have his room and personal appearance inspected prior to his departure from the Academy forany leave or day pass.Weekend leaves are classified according to the descriptions below:Academic Leave: one each grading period for those on either of the academic honor lists from the previousgrading period. Unsatisfactory Conduct cadets are ineligible for this leave.Excellent Conduct Leave: one each grading period for cadets who have accumulated 15 or fewer demeritsduring the course of the previous grading period.Merit Leave: one each grading period for cadets earning 10 or more merits during the previous gradingperiod. Unsatisfactory Conduct cadets are ineligible for this leave.Best Company Leave: one each semester for the Company with the highest competition score.Unsatisfactory Conduct cadets are ineligible for this leave. (This is a closed weekend for the othercompany, offering no leaves or day passes.)Free Leave: All cadets are eligible for these leaves.

Rev. June 2013Notes regarding leave:1. Requests for leaves must be received by the Commandant’s office by 5:00 PM on theWednesday prior to the Friday for which leave is requested. Cadets, along with their parents,are responsible for ensuring that their leave requests are submitted on time. Leave requestsreceived after 5:00 PM on the Wednesday prior to leave will result in a consequence to the cadet.Leave requests can be mailed, faxed (to 434-842-4269), or emailed (to haislip@fuma.org), butthey must be in writing. Leave information will not be taken by phone. Required information onthe leave request consists of:Name of CadetDates for which leave is requestedDestinationMode of travelDriver (if travel is by car) and relationship to cadet2. No change should be made in a cadet's mode of travel after 5:00 PM on Wednesday.3. Parents are discouraged from requesting leave for any time other than when their son is eligible.Early departure on leave and extension of leaves will not be granted except in extremeemergencies. Any cadet returning late from leave, regardless of the reason, will be subject todemerits and loss of the next available leave/pass.3. Cadets and parents should make transportation arrangements well in advance to insure a cadet'sreturn at the proper time. When making airline, bus line, and/or railway plans for variousvacations, parents must make sure that departure/return times are in accordance with theinformation contained in the vacation memos that are sent home throughout the year. Any specialtransportation requests will assuredly result in a significant cost to the parent for the driver’s timeand fuel expenses.4. Unless he is on “Unsatisfactory Conduct”, a cadet may invite up to two other cadets on leave,provided his parents and the parents of the other cadets have granted permission. A cadet onUnsatisfactory Conduct may not invite another cadet to go on leave with him, nor may he go onleave with another cadet’s family. The Commandant's Department maintains a list of thoseindividuals authorized to take cadets on leave, day pass, and visitor's pass.DAY PASSESA cadet may take a day pass on Saturday and/or Sunday under the following conditions:He is with his parents, guardian, or any individual authorized by the parent or guardian.He has served all penalty tours.He is not on probation.Note: A leave slip is NOT required for a cadet taking a day pass.Unless he is on “Unsatisfactory Conduct”, a cadet may invite up to two other cadets on day pass, providedhis parents and the parents of the other cadet(s) have granted permission. A cadet on “UnsatisfactoryConduct” may not invite another cadet to go on day pass with him, nor may he go on day pass withanother cadet’s family. The Commandant's Department maintains a list of those individuals authorized totake cadets on leave, day pass, and visitor's pass.All cadets are required to check out and check back in with the Officer in Charge upon leaving/returning.Check-out and return times for day passes are listed below:Saturdays 11:00 AM – 9:00 PMSundays 10:00 AM – 7:00 PMNOTE: There are NO Friday day passes.

Rev. June 2013OVERNIGHT PASSESCadets on “Excellent Conduct” are permitted to take a Saturday → Sunday overnight pass followingSaturday classes. A leave slip is not required for this pass. The check-out time for overnight passes is12:00 noon on Saturday, and the return time is 7:00 PM on Sunday.VISITOR’S PASSESA visitor’s pass allows parents/guardians to visit a cadet on probation. Visits may take place on Saturdayfrom 11:00 AM to 5:00 PM and on Sunday from 10:00 AM – 5:00 PM. Cadets on a visitor's pass arerestricted to the campus. Any exceptions to this policy must be approved by the Commandant or theOfficer in Charge.VACATIONSThe school calendar indicates 3 major vacation periods: Thanksgiving Nov. 22 – Dec. 2 Christmas Dec. 20 – Jan. 5 Spring break Mar. 7 – 16Bus schedules (pick-up and return times) can be found on the FUMA website on the “DownloadForms” link. Travel plans should be sent to Mrs. Haislip (haislip@fuma.org) at least 2 weeks inadvance of the vacation. For each vacation, arrangements should be made for cadets toleave campus no later than 3:00 PM. Campus re-opens at 12:00 PM on the days of return.Late pick-ups and earlier returns are strongly discouraged and will result in a supervisionfee. Cadets are to leave campus and return to campus in the proper uniform.Private transportation can be secured for rides to/from mass transit, but will result in a significantcost to the family, especially when parents arrange for “unescorted minor” status with the ticketoffice.- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Fork Union Military AcademyMiddle SchoolLEAVE REQUEST FORM(May be copied and faxed to 434-842-4269)I request a weekend leave for Cadet:______________________________________________ for ______________________(date of leave)Mode of transportation:___ Car (Driver: _______________ Relationship to Cadet: _____________ Time of Friday’s arrival on campus:_________)___ Bus (Circle: One way / round trip. Destination: _________________________________________________________)___ Plane (Departing from: ____________________ Time of Departure: _______________ Time of Return: _____________)___ Train (Departing from: ____________________ Time of Departure: _______________ Time of Return: _____________)Note: Buses only run on certain weekends. Please refer to the bus schedule for exact dates and send a request to Mrs. Pam Haislip, theMiddle School Leave Coordinator, for the purchase of bus tickets. Plane tickets are to be purchased by parents and mailed to Mrs.Haislip with all necessary details.All leave slips must be received no later than 5:00 PM Wednesday prior to the requested leave to ensure proper processing ofthe request. All questions regarding leave transportation should be directed to Mrs. Haislip at (434) 842-4260 or e-mailed toher at haislip@fuma.org. The Middle School fax number is (434) 842-4269.Notes: (1) If a cadet is invited to another cadet’s home for a leave or pass, written permission for this arrangement must beon file from both sets of parents no later than 5:00 PM Wednesday prior to the requested leave/pass.(2) “Leave Request Forms” are not required for cadets to take a Day Pass.Signature of Parent or Guardian: _____________________________________________________________________