830 ICT for New Accommodation - Huntingdonshire District Council

NEW, REVISED OR REPHASED BID WITH ADDITIONAL COSTBid TitleLead Head of ServiceBrief Description of BidPROPOSED START YEAR2007/08AlternativesWhat alternatives have you considered toachieve similar outcomes and why are theynot as cost effective?Key Assumptions madeIncluding the practical life of assets, periodfor any non-permanent revenue bids, usage,charging policy, staffing etc.Risk AssessmentWhat are the risks and likelihood of theimpact quoted above or the financialassessment not being achieved?REF 830ICT for New AccommodationChris HallNew computer suites at Operations Centre & New HQ together with a 1GB data link between the 2 sites. Bid 300Pathfinder House included £200k for ICT for New Accomodation which for ease of management has been transferred to thisseparate scheme. This bid proposes funding unavoidable additional costs from savings on another scheme.HIGH PRIORITY or UNAVOIDABLE FULL YEAR EXTRA COST (£000)UNAVOIDABLE 47IF UNAVOIDABLE---- WHY?As part of the new accommodation project a new server room, with associated high speed link, has had to havebeen built at the new Eastfield House site. Also the project will force the council to build a new server room on thenew HQ site.IF HIGH PRIORITY ---- WHAT IS THE IMPACT ON THE COUNCIL'S PRIORITIES?Which Priority Area(s)?What measure(s) will be affected?What impact do you expect this scheme to haveon the measure(s) and in what timescale?1) Server room solution - an alternative supplier was assessed but the costs of their solution was amultiple times more expensive. 2) An alternative high speed link supplier was assessed but the costswere higher than the preferred solution.It is not practical or cost effective to attempt to re-use existing elements (such as the racks) asmodern day in-rack cooling systems require purpose made racking systems.With the Operations Centre installation now operational we have experience of installing a moderncomputer room. This experience enables us to have a high degree of confidence in the plans for thelarger installation at the New HQ.EXTRA COST OF NEW BID (£000)PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0 2 -2 0 0 0 0 0 0Conditional grants 0 0 0 0 0 0 0 0 0Net Capital Cost 0 2 -2 0 0 0 0 0 0Expenditure 13 38 47 47 47 47 47Income 0 0 0 0 0 0 0Net Revenue Cost 13 38 47 47 47 47 47Loss of Interest 0 0 0 0 0 0 0NET REVENUE IMPACT With Lost Interest 13.05 38.05 47 47 47 47 47Cash pricesOutturn 2008/09 pricesIMPORTANTConsult your accountant and any relevant specialist areas (e.g. IMD) before completing this form to maximise the chance of allComplete all relevant sections of the form or it is less likely to be approved.Prepare and retain adequate supporting information to support this appraisal including realistic timing assumptions.TOTAL COST OF NEW BID (£000)Sources of External fundingConditional Scheme can only go ahead ifreceivedPossibleConsidered and discountedALL INCOME NEEDS "-" SIGN PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 113 222 335Conditional grants 0Net Capital Cost 0 113 222 0 0 0 0 0 335Expenditure 13 38 50 50 50 50 50IncomeNet Revenue Cost 13 38 50 50 50 50 50Loss of Interest 3 11 17 17 17 17 17NET REVENUE IMPACT With Lost Interest 16 49 67 67 67 67 67Cash pricesOutturn 2008/09 prices

ANY APPROVED BIDS OR BASE BUDGET GIVEN UP TO FINANCE ALL OR PART OF THIS BID (£000) - DETAILED BELOWPrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0 111 224 0 0 0 0 0 335Conditional grants 0 0 0 0 0 0 0 0 0Net Capital Cost 0 111 224 0 0 0 0 0 335Expenditure 0 0 3 3 3 3 3Income 0 0 0 0 0 0 0Net Revenue Cost 0 0 3 3 3 3 3Loss of Interest 3 11 17 17 17 17 17NET REVENUE IMPACT With LostInterest3 11 20 20 20 20 20Cash pricesOutturn 2008/09 pricesDETAIL OF SAVINGS SUMMARISED ABOVE (£000)601 Business SystemsALL INCOME NEEDS "-" SIGN PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 68 24 92Conditional grants 0Net Capital Cost 0 68 24 0 0 0 0 0 92ExpenditureIncomeNet Revenue Cost 0 0 0 0 0 0 0Loss of Interest 2 4 5 5 5 5 5NET REVENUE IMPACT With LostInterest2 4 5 5 5 5 5Cash pricesOutturn 2008/09 pricesDETAIL OF SAVINGS SUMMARISED ABOVE (£000)300 Pathfinder HouseALL INCOME NEEDS "-" SIGN PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 43 200 243Conditional grants 0Net Capital Cost 0 43 200 0 0 0 0 0 243ExpenditureIncomeNet Revenue Cost 0 0 0 0 0 0 0Loss of Interest 1 7 12 12 12 12 12NET REVENUE IMPACT With LostInterest1 7 12 12 12 12 12Cash pricesOutturn 2008/09 pricesREVENUE BASE BUDGET SAVINGSALL INCOME NEEDS "-" SIGN PrePost07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13ExpenditureCurrent air conditioning contract 3 3 3 3 3Budget bBudget cIncomeBudget aBudget bBudget cNet Revenue Saving 0 0 3 3 3 3 3Cash pricesOutturn 2008/09 pricesTotal