710 Electoral Administration Act - Huntingdonshire District Council

NEW, REVISED OR REPHASED BID WITH ADDITIONAL COSTBid TitleLead Head of ServiceBrief Description of BidPROPOSED START YEAR2007/08REF 710Electoral Administration ActRoy ReevesThe Electoral Administration Act introduced changes to various electoral processes including the requirement for all personswho have registered as postal voters to provide their dates of birth and signatures. The only practical way for over 15,000forms to be stored is to be held electronically. When voting in future, a voter must supply this information again which will beHIGH PRIORITY or UNAVOIDABLE FULL YEAR EXTRA COST (£000)UNAVOIDABLE £8IF UNAVOIDABLE---- WHY?The revised postal voting arrangements are as a result of legislative change to prevent electoral fraud and increaseconfidence in the accuracy and legitimacy of postal voting.IF HIGH PRIORITY ---- WHAT IS THE IMPACT ON THE COUNCIL'S PRIORITIES?Which Priority Area(s)?What measure(s) will be affected?What impact do you expect this scheme to haveon the measure(s) and in what timescale?AlternativesWhat alternatives have you considered toachieve similar outcomes and why are theynot as cost effective?The on-going costs associated with maintaining these changes cannot be absorbed within existingbudgets.Key Assumptions madeThe costs are associated with the replacement of the hardware and under the legislation we areIncluding the practical life of assets, period required to write to all persons registered as postal voters every four years to obtain their dates offor any non-permanent revenue bids, usage, birth and signatures.charging policy, staffing etc.Risk AssessmentWhat are the risks and likelihood of theimpact quoted above or the financialassessment not being achieved?The District Council is required by law to carry out elections both for its own elected members andothers. Any challenge to the Council's conduct of an election is high profile and would cause damageto the Council's reputation. The costs incurred in the event of a successful legal challenge can besubstantial.EXTRA COST (£000)PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0 0 0 0 0 0 0 0 0Conditional grants 0 0 0 0 0 0 0 0 0Net Capital Cost 0 0 0 0 0 0 0 0 0Expenditure 8 8 8 16 8 8 8Income 0 0 0 0 0 0 0Net Revenue Cost 8 8 8 16 8 8 8Loss of Interest 0 0 0 0 0 0 0NET REVENUE IMPACT With LostInterest8 8 8 16 8 8 8Cash pricesOutturn 2008/09 pricesIMPORTANTConsult your accountant and any relevant specialist areas (e.g. IMD) before completing this form to maximise the chance of allrelevant costs (including irrecoverable VAT) and income being included.Complete all relevant sections of the form or it is less likely to be approved.Prepare and retain adequate supporting information to support this appraisal including realistic timing assumptions.

Sources of External fundingConditional Scheme can only go ahead ifreceivedPossibleConsidered and discountedTOTAL COST OF NEW BID (£000)ALL INCOME NEEDS "-" SIGN PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0Conditional grants 0Net Capital Cost 0 0 0 0 0 0 0 0 0Expenditure 10 10 10 18 10 10 10IncomeNet Revenue Cost 10 10 10 18 10 10 10Loss of Interest 0 0 0 0 0 0 0NET REVENUE IMPACT With LostInterest10 10 10 18 10 10 10Cash pricesOutturn 2008/09 pricesANY APPROVED BIDS OR BASE BUDGET GIVEN UP TO FINANCE ALL OR PART OF THIS BID (£000) - DETAILED BELOWPrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0 0 0 0 0 0 0 0 0Conditional grants 0 0 0 0 0 0 0 0 0Net Capital Cost 0 0 0 0 0 0 0 0 0Expenditure 2 2 2 2 2 2 2Income 0 0 0 0 0 0 0Net Revenue Cost 2 2 2 2 2 2 2Loss of Interest 0 0 0 0 0 0 0NET REVENUE IMPACT With LostInterest2 2 2 2 2 2 2Cash pricesOutturn 2008/09 pricesDETAIL OF SAVINGS SUMMARISED ABOVE (£000)710 Electoral Administration ActALL INCOME NEEDS "-" SIGN PrePost Total07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13Gross Capital Cost 0Conditional grants 0Net Capital Cost 0 0 0 0 0 0 0 0 0Expenditure 2 2 2 2 2 2 2IncomeNet Revenue Cost 2 2 2 2 2 2 2Loss of Interest 0 0 0 0 0 0 0NET REVENUE IMPACT With LostInterest2 2 2 2 2 2 2Cash pricesOutturn 2008/09 pricesREVENUE BASE BUDGET SAVINGSALL INCOME NEEDS "-" SIGNPrePost07/08 07/08 08/09 09/10 10/11 11/12 12/13 12/13ExpenditureBudget aBudget bBudget cIncomeBudget aBudget bBudget cNet Revenue Saving 0 0 0 0 0 0 0Cash pricesOutturn 2008/09 pricesTotal